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Simplify Field Reporting and Documentation with the Procore Mobile App

In today’s fast-paced construction industry, staying on top of field reporting and documentation is crucial for project success. With the Procore mobile app, professionals in the construction industry can streamline their processes, improve communication, and enhance productivity. This article will explore how the Procore mobile app can simplify field reporting and documentation, helping you save time and effort.

I. Seamless Data Collection on the Go

The Procore mobile app allows construction professionals to easily collect data while on-site or in the field. Whether it’s capturing progress photos, logging daily reports, or documenting safety inspections, the app provides a seamless way to record information in real-time. Gone are the days of carrying around stacks of paperwork or relying on memory to update records later.

With just a few taps on your smartphone or tablet, you can capture and upload relevant photos directly to your project files. This feature is especially useful for documenting job site conditions before work begins or recording any issues that may arise during construction. By having visual evidence readily available within the app, you can ensure clear communication among team members and stakeholders.

II. Streamlined Communication and Collaboration

Effective communication is essential for successful construction projects. The Procore mobile app facilitates seamless collaboration among team members by providing instant access to project information from anywhere at any time. Whether you’re in the office or out in the field, you can stay connected to your team members through real-time notifications and updates.

The app also allows for easy sharing of documents such as blueprints, RFIs (Requests for Information), change orders, and more. Team members can access these documents directly from their mobile devices without having to rely on printed copies or email attachments. This not only saves time but also reduces the risk of miscommunication due to outdated information.

III. Efficient Task Management

Keeping track of tasks is essential for meeting project deadlines and ensuring smooth operations on the construction site. The Procore mobile app offers a comprehensive task management system that allows you to assign, track, and prioritize tasks with ease. You can create task lists, assign them to specific team members, set due dates, and monitor progress all within the app.

Additionally, the app’s intuitive interface makes it easy to update task statuses and communicate any changes or delays in real-time. This level of transparency ensures that everyone is on the same page and enables prompt decision-making when unexpected circumstances arise. With efficient task management capabilities, you can streamline your workflow and keep your projects on track.

IV. Real-Time Reporting and Analytics

Procore’s mobile app provides real-time reporting and analytics features that empower construction professionals to make data-driven decisions. By leveraging the data collected through the app’s various functionalities, you can gain valuable insights into project performance, identify areas for improvement, and take proactive measures to address issues promptly.

The app generates customizable reports that allow you to analyze key metrics such as safety incidents, daily progress, equipment utilization rates, and more. By having this information readily available on your mobile device, you can stay informed about project status without having to rely on manual data entry or lengthy meetings.

The Procore mobile app is a powerful tool for simplifying field reporting and documentation in the construction industry. By seamlessly collecting data on the go, streamlining communication and collaboration among team members, facilitating efficient task management, and providing real-time reporting and analytics capabilities – this app empowers construction professionals with an all-in-one solution for their field reporting needs. Embrace technology with Procore’s mobile app today to enhance productivity while reducing administrative burden.

This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.

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How to Conduct an Employee Evaluation

While consistent check-ins between supervisors and employees are important, so are periodic employee evaluations. An employee evaluation report ensures that everyone is on the same page and helps give the employee constructive feedback on their strengths and weaknesses. It’s also a good opportunity for employees to set goals.

Be Prepared

As a supervisor, conducting an employee evaluation means that you have to do your part. That means putting together all of the feedback you have for the employee, positive and constructive. Typically, supervisors will prepare the report in draft form first. Then, send a copy to the employee so they can review it before an in-person meeting. After the meeting, you can finalize the details and add more information as needed before the official submission.

Make It a Collaborative Effort

The evaluation should be a collaborative effort, rather than the supervisor telling the employee what to do. In fact, this is a good opportunity for the employee to give the supervisor any feedback. Of course, this all needs to be handled with tact and professionalism. Making the evaluation a conversation also opens up the opportunity to have honest conversations about what’s working and what’s not, which can help shape the employee’s work life until the next evaluation.

Have a One-on-One Meeting

When going over the employee evaluation, it’s important to have a one-on-one meeting. This gives both parties a chance to discuss any questions, discrepancies or to expand on the written notes. It’s also a crucial time for supervisors to not only recognize the positive traits in an employee but to also point out ways that they could improve. A successful meeting helps both the supervisor and employee understand all aspects of the evaluation.

Conduct a Self-evaluation

Another potential step in the process is having the employee conduct a self-evaluation. This can be included in the final copy of the evaluation and can be a useful way for employees to express themselves. The self-evaluation may include information on the tasks they’ve been completing that may go above and beyond their job description and major accomplishments that should be noted.

Finally, make sure to set goals for the future. This might include basic goals to help them become better at their current position, but it can also include long-term goals about what they want to do in the next several years. While some employees may express that they’re happy to continue in their current role for the foreseeable future, you may have others with larger ambitions. Especially in the case of the latter, it’s helpful for the supervisors to know so that they can mentor them and help them achieve their aspirations.

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Build Report example

• The date and time of the build
• The mode used
• The name of the component that was requested to be built
• The last change date and time of the component
• The project definition used
• The software components that were successfully translated
• The build maps that required regeneration
• The out-of-date software components that caused the regeneration
• The software components and build maps that were deleted from the build group.

This report provides a synopsis of the Build. The title page identifies the date and time of the build, as well as the scope and mode used. It also lists the member you specified on the Build panel and the project definition specified on the SCLM Main Menu.

If you enter REPORT in the Mode field, the report indicates what would be rebuilt or deleted if you requested an unconditional build.

Figure 1 shows an example of a build report.

Construction reports and reporting: An in-depth guide

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A guide to construction reports and reporting.

The most successful construction companies choose to generate different reports that share all crucial information needed so construction work can continue on schedule and on budget. These reports used to be handed out in paper forms and then emailed to everyone involved. However in recent years, as technology advanced, everyone can simply click on a programme and have all the filed reports at their fingertips .

This means that everyone can easily refer back to other reports wherever they are and stay current with information shared throughout the workday. Digital reporting can take serious administrative and mental burdens off of those in charge, such as the foremen, project leaders, and project architects.

What is field reporting?

Field reporting is one of the main pillars for the success of every construction project in construction. It gives on-site crew full visibility of the project and a good understanding of what needs to be done. Everyone on site is part of the reporting process with all tasks and activities closely connected. The slightest delay in one task can have a serious impact on the budget and the timeframe of the entire project.

The way progress is documented plays a substantial role. Traditional reporting requires a lot of time and resources on a day-to-day basis, a serious administrative load that can hinder productivity. The way these reports are shared with the rest of the team also matters. Excel and Word were good options ten years ago but in most cases today, they can cause major problems. Back then, everyone worked in an isolated way crippling the different project stakeholders from remaining on top of their field reporting process . Historically, this has led to costly misunderstandings and project delays.

What is a construction report?

There are many different types of construction reports which cover a wide spectrum of activities. Some of the most common construction report categories can be summarised as:

Trend reports

Trend reports are widely used in the construction industry. They offer the latest status on different building construction types and analyse if their importance in the market is going up or decreasing. These reports are produced on an annual basis in order to help stakeholders in the sector get a good overview of the latest market trends and changes.

Materials reports

New materials are disrupting the construction process in the course of the last few years. Construction companies rely on materials reports in an effort to stay up to date with the latest changes, and boost productivity and building quality. To acquire materials reports, contractors will need to purchase or enroll in organisations/services that create these market reports.

Cost reports

Cost reports are substantial for every construction project. They are always used during the bid stage of a project in order to offer an accurate cost estimation concerning the workforce and the materials that will be used. Normally, a cost report is put together by the contractor and it is built according to the design that the client has presented.

What is a construction progress report?

One of the more popular construction reports is the construction progress report, also known as daily report , which is critical for the success of every project. These progress reports normally contain field notes and a list of activities that are accomplished each day. As soon as construction progress reports are shared, everyone involved in the project will be made aware of where things stand and what still needs to be completed.

Daily reporting is a must-have for every construction project and the only way to a cost- and time-efficient building process. But for daily reporting to be achieved efficiently, a more digital approach is required.

How do you prepare a field report in construction?

Here are the 10 things that must be included on every daily report:

• Date: The date that the information pertains to, which should also be the date that the report is written and submitted.
• Weather conditions: The weather conditions for that day, as it will show why certain tasks weren’t completed or why everyone left the job site early or arrived late.
• The condition of the construction site: The physical conditions of the job site, which may have affected how much work got done on that day.
• Overview of resources: The resources that were available and unavailable on that day. This list may include employees, equipment, and materials.
• Type and status for the job performed on the field: The work that was performed and the status for each job.
• List of disruptions/delays: A list of any disruptions or delays that occurred on that day.
• Inventory checklist: The inventory checklist that will show what is in stock and what may be arriving later than planned.
• Upcoming risks: The potential risks for future delays, so that everyone can work to avoid these problems.
• Safety and environment-related issues: Any incidents that occurred, whether safety-related or environment related. The employees’ name, as well as specific details and photos, should also be included.
• Additional notes and comments: There may be days when additional notes or comments may be necessary, and they should be included at the end if they do not fit in any of the other categories.

Why are construction reports important?

Leaving any of that information out of the daily report, or choosing to skip a daily field report here and there, can wreak havoc on any project. A missing report may make workers unaware of when they need to be available or it can cause a specific job on the site to go unfinished because no one is aware that the work hasn’t been completed yet.

Daily reports can also be useful at the end of the project if the owner has an issue and wants to go to court over something that was or wasn’t done. These notes can prove that everything was done as it should be, leaving no unanswered questions.

Turning your reporting process digital ensures that no information gets lost and that there is an objective source of truth for everything that took place on the field. Forgetting one small thing in construction reporting can make the difference between staying on budget and making a profit and going over budget and ending up in debt.

Must-haves for data-driven reporting

Construction needs to digitalise its reporting process in order to coordinate field teams better and pave the way for a less error-prone sector. Here are some of the most crucial elements for data-driven reporting:

Generation and sharing of construction reports

Generating detailed and intuitive reports in a simple and fast manner is vital. With the help of a reliable digital tool, you should be able to create a new PDF report and share it with your team in real time. For instance, by using LetsBuild you can add photos, comments and information about the weather in order to give an in-depth understanding of why things happened and when. Timing is very crucial in construction projects, so ideally you want to use a tool that will allow you to filter information based on specific periods and generate field reports accordingly. Keep track of your project’s progress and ensure that everyone is on the same page.

Clear accountability through audit trail reports

For data-driven reporting, you need a digital tool that is able to automatically store all data and the latest changes on them. It also makes it easy for project managers to retrieve all these valuable pieces of information when needed.

With a system like this, the project team will never have to wonder who did what and can feel assured that photos, videos, comments, progress reports and date changes are all logged into the system. An example of an audit trail:

Weather information

Weather is an integral part of the construction process and it can completely turn around the planning of a project. That’s why it is important to have weather reports included in your reporting process. Below is an example of a weather report in LetsBuild:

Automatic daily logs and site diary

The ability to automatically record all crucial project information can help project managers maintain their daily logs and up-to-date site diaries while completely eliminating manual paperwork. This leads to time and space savings.

Custom reporting

Projects differ from one to the other and by extension, the reporting process differs, too. Therefore, being able to fully customise your reports and build them according to your project needs is powerful.

In LetsBuild’s platform project managers can use advanced report filters to find and include in their report only the data that they need. The use of report templates can save precious time especially when the project teams are in need of a new construction report.

And now, to you!

What main challenges are you battling against during the reporting process? Do you believe that a digitalised construction reporting system will automate unnecessary administrative burden associated with manual reporting? At LetsBuild, we know that a digital reporting tool can save you a lot of time, help you deliver your reports on time, and overall shorten the time or duration needed in manual reporting.

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Report a building problem

File a complaint about construction, electrical, plumbing, living conditions, or disability access.

After you file a complaint, we will send an inspector to investigate within 72 hours. If there is a code violation, we will issue a notice of violation and pursue enforcement against the owner .

You can track the progress of your complaint in the Permit/Complaint Tracking System using the building’s address or the complaint number.

Complaint records are public. Your complaint can be anonymous. 

If you give us your contact information, we can follow up for more details.

File a complaint

For all complaints, we will ask you for:

• Property address of the problem
• Your name and contact information (optional)
• Problem or concern

Be sure to tell us if you want your complaint to remain anonymous.

You can also call 311 to file a complaint.

Last updated September 15, 2022

The Global Status Report for Buildings and Construction (Buildings-GSR) is a flagship publication of the UNEP -hosted Global Alliance for Buildings and Construction (GlobalABC). The Buildings-GSR provides an annual snapshot of the progress of the buildings and construction sector on a global scale and reviews the status of policies, finance, technologies, and solutions to monitor whether the sector is aligned with the Paris Agreement goals. It also provides stakeholders with evidence to persuade policymakers and the overall buildings and construction community to take action.

What is new in the 2022 Buildings-GSR ? 

• Buildings and construction: disruptions and challenges facing the buildings sector in 2022 
• Global Building Carbon Tracker: Are we on track towards the Paris Agreement Goals?
• Updates on building codes and building decarbonisation in Nationally Determined Contributions (NDCs)
• Status of investment in building energy efficiency
• Africa (regional focus)
• Building materials (topical focus)

The 2022 Buildings-GSR finds that 

• Despite a substantial increase in investment and success at a global level lowering the energy intensity of buildings, the sector’s total energy consumption and CO2 emissions increased in 2021 above pre-pandemic levels. Buildings energy demand increased by around 4% from 2020 to 135 EJ – the largest increase in the last 10 years. CO2 emissions from buildings operations have reached an all-time high of around 10 GtCO2, around a 5% increase from 2020 and 2% higher than the previous peak in 2019. 
• The buildings and construction sector is not on track to achieve decarbonization by 2050. And the gap between the actual climate performance of the sector and the decarbonization pathway is widening.
• Global energy price volatility and rising interest rates are likely to hamper investment in building decarbonization by governments, households, and businesses. 

Download our 2022 Buildings-GSR and read more!

Watch our video " is the buildings and construction sector on track to decarbonize 2022 buildings-gsr. " .

Building a Report

Reports allow you to visually display the data you collected through your form and share the results with others. In order to create a report, you must have an existing form.

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Report a building safety or planning issue

On this page:

• Before you report an issue
• Report a building safety issue

Report a planning breach

• Complain about a builder or contractor
• Report a rooming house

Before you report an issue to City of Melbourne, make sure it is on land we are responsible for. To find out if a property is within the municipality, check the City of Melbourne maps . 

You can also browse this map to find contact details for surrounding municipalities. Use these to report an issue on a property outside the City of Melbourne.

Report a building safety issue 

You should report any unsafe building or construction site you see in the municipality. 

If someone could get hurt, call us immediately on 03 9658 9658. 

We may need to ask you questions to help solve the problem. 

If you are concerned about worker or workplace safety contact WorkSafe . 

Building safety or construction issues we can investigate include: 

• unsafe buildings and construction sites 
• fire safety and cladding issues 
• nightclub, hostel or low-cost accommodation safety 
• construction sites encroaching on a road 
• fumes or exhaust from a construction site 
• construction noise. 

If you want to complain about noise from a venue or business, you will need to report a planning breach . 

​If you are affected by construction noise, read how to  report a noise issue . 

You can report a building safety or construction issue online . 

You'll need to describe the issue and give the location. 

You can attach up to four photos to show the issue. 

How land is used and developed is subject to planning controls and permits. In the City of Melbourne municipality, land use and development are controlled by the Melbourne Planning Scheme . 

You can report cases of use or development controls you believe to be in breach. 

Planning breaches you can report include: 

• work without a permit, for example, home extensions or demolition 
• work that is inconsistent with a permit or council-endorsed plans 
• Illegal use of a property 
• changes to the way land is used 
• changes to property covered by a heritage overlay. 

Noise from a public place, such as people leaving a nightclub or children playing in a park, is not a breach. Read how to report a noise issue . 

If you think work might be a planning breach, check the controls that apply to the property. Follow these steps: 

• Open City of Melbourne maps . 
• Use the search or browse to select the property where you want to check controls. 
• A box should open showing the property address and image. 
• Inside the box, select Links: More details and photos. 
• Check the planning controls listed under site details. If there are planning applications associated with the site, they will be listed under a tab. 

You can also check controls that apply to a property using the planning permit register . 

Some changes to property don’t need a planning permit. To find out if work needs a permit, visit Melbourne Planning Scheme – do I need a permit?  

You can report a planning breach online . 

You will need to describe what you believe the breach is and give the location. You can also attach up to four photos to show the issue.  

If we identify a breach, we will seek compliance. We may take any of the following actions: 

• negotiate to resolve issues 
• issue an infringement notice 
• apply for an enforcement order 
• prosecute through the Magistrates’ Court. 

Complain about a builder or contractor 

Anyone involved in a project can make a complaint about a building practitioner. 

Complaints about building practitioners are handled by the Victorian Building Authority. They can handle complaints about: 

• registered and unregistered builders 
• private and municipal building surveyors 
• demolition contractors 
• other specialist contractors. 

To make a complaint about your builder or contractor visit the Victorian Building Authority . 

Report a rooming house 

Operators of rooming houses must register them. 

To tell us about an unregistered or unsafe rooming house, report a public health issue . 

To find out more about rooming house standards visit Consumer Affairs Victoria . 

The City of Melbourne respectfully acknowledges the Traditional Owners of the land we govern, the Wurundjeri Woi-wurrung and Bunurong Boon Wurrung peoples of the Eastern Kulin and pays respect to their Elders past, present and emerging.

We acknowledge and honour the unbroken spiritual, cultural and political connection the Wurundjeri, Bunurong, Dja Dja Wurrung, Taungurung and Wadawurrung peoples of the Eastern Kulin have to this unique place for more than 2000 generations.

We are committed to our reconciliation journey, because at its heart, reconciliation is about strengthening relationships between Aboriginal and non-Aboriginal peoples, for the benefit of all Victorians.

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3.1 Part 1: Building Basic Reports

This part of the manual introduces and explains the basic steps on how you can build reports.

3.1.1 Building a tabular report

In this example, you will use the Report Wizard to build a simple tabular report.

Figure 3-1 Final output of the tabular report example

For more information on building this example, refer to Chapter 5, "Building a Tabular Report" .

3.1.2 Building a mailing label report

In this example, you will use the Report Wizard to build a simple mailing label report. The steps will show you how to fill out the provided template to format your mailing labels.

Figure 3-2 Final output of the mailing label report example

For more information on building this example, refer to Chapter 6, "Building a Mailing Label Report" .

3.1.3 Building a form letter report

In this example, you will use the Report Wizard to build a simple form letter report. The steps will show you how to fill out the provided template to design your form letter.

Figure 3-3 Final output of the form letter example

For more information on building this example, refer to Chapter 7, "Building a Form Letter Report" .

3.1.4 Building a master/master report

In this example, you will learn how to build a master/master report, which displays at least two sets of data which are not directly related. That is, the records constituting the data are fetched using at least two separate queries. A master/master report (also called a parent/parent report) contains two or more queries with no links (parent/child relationships).

Figure 3-4 Final output of the first master/master report example

Figure 3-5 Final output of the second master/master report example

For more information on building this example, refer to Chapter 8, "Building a Master/Master Report" .

3.1.5 Building a summary report

In this example, you will learn how to use the Summary Column tool to create a summary report.

A summary report contains at least one column whose value or values consist of a summary of other data. A column that totals sales, a column that averages a list of commissions, and a column that shows the maximum amounts found in a series of purchase orders are all examples of summary columns.

Figure 3-6 Final output of the summary report example

For more information on building this example, refer to Chapter 9, "Building a Summary Report" .

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