german visa application letter

Sample: Letter of Motivation for a German Student Visa (2022/23)

• Check out our Video Course (64 min.)
• What is a Letter of Motivation?
• Do Embassies/Consulates provide samples?
• Why you should NOT use a sample?

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Get Accepted into Your Dream German University — with the Perfect Letter of Motivation!

If you are not from the EU or a small number of other countries (see the full list here ), you will need to apply for a German student visa . In turn, this means that you will have to submit a Letter of Motivation (LOM) in order to be considered for the visa. You might already be aware that, in the case you fail to produce a proper high-quality LOM, you run a risk of being rejected . If that happens, you will need to postpone your studies by one or two semesters (6-12 months), depending on whether your desired program has intakes in both winter and summer semesters.

Further Reading

Long story short: the stakes are quite high, and that is exactly why you should take the Letter of Motivation seriously and invest as much time as you need to write a quality LOM.

The problem is that, based on our experience and research, students usually find LOM writing the most challenging task of their German student visa application. That's why many students search the internet to find a high-quality LOM sample. Unfortunately, this decision can lead to dramatic consequences because

Students end up using a poor LOM sample as a guide, as finding a very good LOM example is extremely difficult (and they are by virtue of their situation unable to tell the difference), and/or

Students end up plagiarizing (in most cases, without being aware of it)

But don’t worry: we are here to help you! Being well-informed equals being safe — that is why in this article, we decided to address the key issues when it comes to the Letter of Motivation sample for visa applications at German Embassies/Consulates around the world.

It is our goal to inform you honestly and accurately, therefore, we need to add a DISCLAIMER :

You should use this text as a general guide, but it cannot be a legal consultation. The visa regulations are made and executed solely by the Federal Foreign Office (Auswärtiges Amt). Please be aware: Some rules and procedures can vary from embassy/consulate to embassy/consulate, even within one country. That is why we highly recommend you also consult the German  representation abroad  near you for information that applies to your case.

Check out our Video Course (64 min.) on "How to write a Letter of Motivation"

22 videos plus checklist and template

What is a Letter of Motivation for a student visa in Germany?

Generally speaking, a Letter of Motivation is an obligatory application document required by German Embassies/Consulates. Through this document, you should convincingly demonstrate your motivation to come to Germany, to study in the specific study program to which you have gained admission, and explain why you are the one who deserves to get a chance to study in Germany. In other words, it is through the LOM that you make a formal request for a German student visa.

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Do German Embassies/Consulates provide LOM samples?

No, none of the local German Embassies/Consulates provide Letter of Motivation samples. They do this on purpose, as they expect and require you to produce it yourself, independently. At most, what local German Embassies/Consulates do is sometimes provide tips . You can find some of these in the table below. It is noteworthy that all of the Embassies/Consulates mentioned in the table explicitly highlight that the LOM must be written by YOU . Moreover, the German Embassy in Armenia states that if someone else writes your LOM for you, the Embassy will notice this and take appropriate action.

Table: Letter of Motivation Tips by German Embassies/Consulates

Why you should NOT use a Letter of Motivation sample?

Poor quality

The Internet is full of LOM samples. However, we do not suggest relying on them while writing your own LOM for your German student visa application. As was already mentioned, one of the reasons is that, in most cases, the quality of these LOM examples is quite low. To be more precise, 90% of the Letter of Motivation samples that you can find on the Internet would be rejected by your local German Embassies/Consulates . The reason is that what they usually suggest with respect to the structure, content, format etc., is simply wrong. Here is one  example of this kind of LOM.

Risk of Plagiarism

Even if the sample is of high quality, you still should not heavily rely on it, as you might end up plagiarizing it, which is a no-go. You can, however, use the good LOM sample as a general guideline for the purpose of getting an overall idea of what the LOM should look like. In general, if you plagiarize or copy anything directly from any source, you will not be able to get away with it. As already mentioned above, the responsible Embassy/Consulate will find out about that, and your application will be immediately rejected .

Although the Embassies/Consulates mentioned in the table above do not provide samples, their tips can be quite useful for writing a high-quality LOM for your German student visa application. Thus, we suggest you carefully read through them and make good use of their advice.

If you want to be on the safe side and at the same time learn how to write a very good Letter of Motivation for your German Student Visa application, check out our  comprehensive video course  on this topic and familiarize yourself with our articles, which you can find  here . Moreover, if you sign up for the video course, you will get a high-quality Letter of Motivation sample created by our team!

Do not forget about the danger of plagiarism!  Just use our sample (or any other high-quality sample) for the purpose of getting an overall idea of what the LOM should look like. Otherwise, your application will be rejected.

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Cover Letter For Schengen Visa: Your Visa Request Letter To The Embassy

Last Updated : Sep 4, 2023

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If you're planning a European trip, you may need to apply for a Schengen Visa. This type of visa allows you to travel freely within the Schengen Area, which includes 26 European countries.

To apply for a Schengen Visa, you'll need to submit several documents, including a Schengen Visa Cover Letter. Your Schengen Visa Cover Letter should outline your purpose for travel and provide any other information that may be relevant to your application.

If you're not sure how to write a Schengen Visa cover letter, don't worry. We've got you covered. In this post, we'll provide a template and tips to help you get started.

Let's get you ready for your Schengen Visa application:

What Is A Cover Letter?

A letter that you write and send with your other Schengen Visa application to the Schengen Embassy or Consulate is known as a "Schengen Visa Cover Letter" (or "Covering Letter").

The letter should give more details about the reason for your vacation and your plans to return to your home country.

The letter serves as your introduction by giving the consular staff at the Embassy/Consulate a quick rundown of your travel history (e.g., travel dates, employment background, etc.).

So, in short, your cover letter serves as a brief description of your Schengen Visa application.

Why Do I Need A Cover Letter?

Writing a cover letter is crucial to communicating with the embassy official handling your visa application.

You have no opportunities to speak to the visa authorities and provide your details. This is due to many embassies employing the VFS services to collect paperwork and deliver the applicant's passport. Therefore, writing a cover letter explaining things for you is highly advised because immigration officers base their judgments on the documents you provide.

Why Is A Cover Letter Important?

The cover letter is crucial to your application since it allows you to identify yourself and explain why you are traveling. Therefore, let me explain why a Cover Letter can determine the outcome of your Schengen Visa application:

Provide information that other documents can't provide:

Most of the documents you must present are official records, making it difficult to show your previous travels clearly.

In other words, your covering letter is the only document that can genuinely tell a tale.

Because the Embassy/Consulate officers can grasp who you are and why you need a visa, telling a narrative can be a powerful communication technique.

Speeds up the application process:

Each week, hundreds of applications are sent to embassies and consulates.

Sometimes those in charge of processing a cover letter lack the time and patience to thoroughly examine each visa applicant's file to establish the reason for the trip and the will to return to their country of residency.

This is not to say that they do not thoroughly review your documents. Still, they usually do so to see if they demonstrate consistency. Therefore, a perfect cover letter will make things easier for them and ensure a faster Schengen Visa processing time .

The Basics Of A Cover Letter

Details, details, and more details are the secret to writing a compelling cover letter. Remember that you must persuade Embassy/Consular personnel that you qualify for a Schengen Visa. Remember that a typical Schengen Visa Cover Letter is utilized to demonstrate the reason for travel to the intended location.

Later in this post, I will cover important information to help your Schengen Visa application stand out. Not only would this ensure a successful Schengen visa application, but also a quicker processing time.

But first, let me explain the general information you must include within your Schengen Visa Cover Letter:

The purpose of your visit to the concerned Schengen Country,

The days you intend to arrive and leave the nation (flight reservations),

A thorough schedule of your activities within the Schengen Area,

Evidence that you have the resources to support yourself,

Wherever you intend to stay,

Additional Schengen-member countries you intend to visit (if applicable),

If you have a sponsor for your trip, describe your relationship with them and how they will help you (if applicable),

If you cannot submit any required documents, explain why and what substitute documents you provided.

Any additional information you deem pertinent,

You can demonstrate the reason for your journey with the supporting/required documentation. For instance, enter the name of the hotel and refer to your proof of lodging rather than the full address of the place where you'll be staying. If you're looking for the easiest way to get your hotel itinerary or proof of stay, try using the Atlys Hotel Itinerary Tool

Important Notes For The Perfect Cover Letter

On my last Schengen Visa application, I got rejected due to a lack of information. I was baffled because I had included all the required information.

After sending a bunch of emails to the Embassy, I found out how you can ensure your Schengen Visa Cover Letter is perfect. To skip the long and frustrating email conversation, instead include the following information within your Schengen Visa Cover Letter:

Information Proving You're Only Going For Tourism

Compelling information that proves the reason to travel back to the us, showing evidence of property in your home country, evidence of employment in the us.

The first thing I suggest you must provide is proof that you are only going for tourism. This can include a travel itinerary with detailed information about the tourism activities you will do. In addition, you can include the following information within your cover letter:

General tourist attraction reservation tickets (a boat cruise, museum, or festival tickets).

Describe that you are traveling to go sightseeing. Include the names of the places you plan to visit with the exact dates.

You must present proof and include information that shows you plan to travel back to the US (or your home country). Compelling information would include:

An affidavit stating you will return to the US due to business activities.

Copies of your marriage and birth certificates are acceptable proof that you are abandoning your spouse and children in the US.

Copies of your bank statements demonstrating that you have accounts in the US.

A round-trip, fully paid flight to and from the United States

Before submitting your cover letter, I suggest you add proof that you will be returning to a property or home. This usually indicates that you have a home or a property in the US you will be returning to. Here's a list of documentation that proves you have a property in the US:

A copy of the title deed to a property that you own.

Copy of your lease agreement

A affidavit from a relative or friend stating that you live with them

The last thing you must add to your Schengen Visa Cover Letter is proof that you are employed in the US. Proof of employment show's the Embassy official that you plan to return to your job and will not seek employment in the Schengen Area. Here is a list of documents you can present to show proof of employment:

A written affidavit by your employer stating you work for them

An employment letter

Bank statements proving you have a monthly income from a company located in the US

The most crucial part is to include hard copies of these documents when submitting your Schengen Visa application. These documents will be substantial evidence to prove you will be returning to the US.

Template Of A Cover Letter

July 19, 2022

EMBASSY OF THE FEDERAL REPUBLIC OF DENMARK3200 Whitehaven St. NWWashington, DC 20008United States of America

Subject: John XXXXXXX, US Passport No: XXXXXX, Schengen Visa for Tourism

Dear Sir/Madam,

I intend to visit Denmark between November 9 and November 28, 2022; hence I need to apply for a Schengen visa.

My primary motivation for traveling is to ski in Denmark and go sightseeing. In addition, I am eager to sample the world-famous Denmark cuisine, travel to other lovely Denmark locations, and learn more about Denmark's culture and way of life.

Since June 2018, I have worked at [name of employer] at [address of company] in the role of [your position title]. Therefore, my leave of absence from work for the duration of this trip has already been accepted by my company.

Here is a list of documentation that supports my Schengen Visa application:

Visa application form, duly dated and signed with attached passport-size pictures

Passport, showing my travel experience

Travel Insurance , coverage of €30,000

E-ticket reservation for my flight via Emirates for New York – Copenhagen – New York [November 9-November 28, 2022]

Hotel reservations for our holidays in Norway and Germany

Employment and leave records that list my planned return date to work and any permitted leaves

Bank statements of Payslips and savings account as evidence of my earnings

Proof that I will conduct tourism activities in the form of reservation tickets for my stay in Denmark and bookings in Norway, and Germany

Please also find additional information that proves I will be returning to the United States:

Copies of my marriage and birth certificates proving that I have a spouse and children in the US

A copy of the title deed to a property that I own

An employment letter from my employer

Planned Itinerary:

November 9, 2022 – Flight from New York to Copenhagen via [Flight number]November 10, 2022 – Travel to Hedelands Ski Center (I will be staying here for a week)November 18, 2022 – Travel To Marvik and stay there for 4 daysNovember 22, 2022 – Travel from Marvik to FrankfurtNovember 28, 2022 – Flight back to New York from Frankfurt

I'm confident you'll discover everything is in order. Don't hesitate to contact me anytime if you have any queries or need clarifications.

I thank you in advance for a favorable reply to my application.

"Your Name And Surname""Your Address", United States

Other Types Of Visa Letters

Now that we've covered the important information about the Schengen Tourist Visa Cover Letter, I will explain the cover letters for the different types of short-stay visas. But, first, here are the different types of Visa Cover Letters:

Medical Visa Cover Letter

Business visa cover letter, sponsorship letter, invitation letter.

Your doctor must prepare the Cover Letter on your behalf if you are visiting a Schengen nation for medical care. Your Schengen Medical Visa Cover Letter must include the following information:

Your diagnosis

Medical history

The suggested course of therapy for you in the Schengen nation, including its length

The first thing you should note about the Business Visa Cover Letter is that your employer writes this letter. It is more or less the same as the Tourist Visa Cover Letter. Still, here your employer must state the purpose of your trip and confirm that you are completing business-related duties on their behalf.

Please remember that the Business Visa Cover Letter must be written on your company's letterhead.

When you (the applicant) won't be paying for your travel overseas, you'll need a sponsorship letter from the person who will. This letter must be signed by that individual (the sponsor). It's a crucial document demonstrating you have the resources to support yourself on your journey (for expenses such as accommodation, food, transport, etc.)

An invitation letter for a Schengen Visa often states that you have been invited by someone or some other body who lives in the Schengen Area (or abroad).

For instance:

Suppose you want to visit a friend or family who lives in the Schengen Area. In that case, you must show them an invitation letter for a Schengen Visa that the resident (your friend or family member) of the Schengen Area prepared.

Where Should I Submit My Cover Letter?

Now that we've covered how you must write a Schengen Visa Cover Letter, you're probably wondering where you must submit your Cover Letter. Here's a list of ways you can submit your Schengen Visa Cover Letter:

A Consulate or Embassy of the Schengen nation you are traveling to.

If the country you wish to visit does not have diplomatic representation in your country of residency, contact the Embassy or Consulate of another Schengen Country.

A company that handles visa applications on behalf of the Embassy or Consulate of the Schengen Country you are visiting.

The Most Common Schengen Visa Cover Letter Mistakes

Of course, it's crucial for me that you understand the mistakes people make on their Schengen Visa Cover Letters. Not only will it help you to avoid mistakes, but now you can check your cover letter before sending it to the Embassy or Consulate. Here is a list of the most common mistakes people make when writing their Schengen Visa Cover Letter:

Not Explaining The Purpose Of Your Trip

Providing duplicate information, submitting a cover letter with spelling mistakes, not presenting a list of the required documents, information is not corresponding with other documents.

In addition to your cover letter and the interview with the Embassy/Consulate authorities, logical reasoning is a potent weapon. Make sure you can articulate your motivation for visiting the Schengen Area and your plans to return home.

Explaining your plans to return to your home country must follow the same guidelines. The rationale behind why you won't overstay your visa is not supported by the statement, "I will return to my country of residence since I cannot stay in the Schengen Region."

Instead, you may say, "I will return to my country on November 28 since my employer wouldn't let me take more than 4 weeks off".

Your covering letter should include information regarding your trip that is not included in your other documents.

It would be best if you didn't say, for instance, "I will be traveling to Norway between November 9, 2022, and November 28, 2022, and I will be staying in Hotel Clarion at 20 Ellehammersvej, Copenhagen," while applying for a tourist visa.

Of course, this information is significant because it contains pertinent information about your trip. Still, the Embassy/Consulate officers can quickly ascertain the specifics of your trip by looking up your hotel and flight reservations.

As previously stated, you ought to attempt to tell a story in your cover letter (even though you have to maintain a professional tone).

Not many applicants speak English fluently, and the Embassy/Consulate officials won't hold it against you if you make a few grammatical errors.

However, a covering letter with too many spelling errors and doesn't adhere to certain formatting guidelines (how words are organized on the page) may give the Embassy/Consulate officers the impression that you don't care about the occasion and aren't respecting the application procedure.

As a result, you must pay attention to the letter's spelling, grammar, capitalization, and structure.

Spelling and writing errors in your cover letter may make you appear less credible, and the Embassy/Consulate officers may think that you are not giving your application process any thought.

At the same time, the Visa officers will think that you are a well-organized, responsible person who puts work into preparing the Visa application if you pay attention to things like spelling, grammar, and capitalization.

You should mention the order in which you provide each document for your application (and not randomly).

Start with the paperwork that is required of all applicants regardless of your circumstances (application form, passport, insurance, etc.), and then add the paperwork that is required based on the nature of your trip (hotel reservations, flight reservations, and a travel itinerary, if you are applying for a tourist visa), as well as the paperwork that is required based on your circumstances (e.g., employment contract, No Objection Certificate (NOC)).

The specifics and justifications in your cover letter must correspond to the data and supporting documentation in all other documents you submit.

You risk denying the entire application if you make a statement in your letter that conflicts with or is out of alignment with the documentation you submit to the Embassy or Consulate.

You Can Now Officially Write A Perfect Cover Letter

No matter the Schengen Visa you want to apply for, you can create your own visa letter easily after reading this page. Please remember that you can use the sample visa letters as a template. It would be ideal if you customized it, though. Nevertheless, you are now fully knowledgeable about writing a visa letter.

Frequently Asked Questions

You are permitted to travel to the following European countries with your Schengen Visa:

Austria , Belgium , Czech Republic , Denmark , Estonia, Finland , France , Germany , Greece , Hungary , Iceland , Italy , Latvia, Liechtenstein, Lithuania, Luxembourg, Malta , Netherlands , Norway, Poland , Portugal , Slovakia, Slovenia, Spain , Sweden, and Switzerland .

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Cover letter for German Student Visa–Tips and Tricks

• Stuttgart University
• University of Cologne
• University of Mannheim
• University of Kiel
• Leipzig University

Updated on 05 May, 2023

upGrad Abroad Team

For international students, who have already received a letter of admission from their preferred German university, the next big requirement is to obtain a student visa. To apply for a visa, an aspirant will need to complete all the relevant documentation, which also involves submitting a cover letter for a German student visa . Thus, to make a cover letter for visa application Germany, students need to know the best way. 

The cover letter is a very important document that every international student needs to attach with other certificates to meet the eligibility criteria. It is an important document for visa processing and students shouldn’t ignore it when applying for their visas. 

Through a cover letter for student visa applications in Germany, the officials handling their visa applications get to know them better. It is true that there are other documents that need to be submitted but a cover letter conveys all the information about the aspirant that is not communicated through the documents. Thus, it is a significant step in their study abroad dream but before they draft a German student visa cover letter, they should know everything about it for a visa in Germany.

What is a Cover Letter? 

A cover letter is an important document that needs to be presented at the time of visa documentation. A cover letter sheds light on information like the purpose of visit, why an aspirant wants to study abroad in Germany, and describes the student’s choice of course. It is a formal document and has a particular format that needs to be followed. In the nutshell, a cover letter that encapsulates the purpose of the visit to Germany is described. Since the number of international students traveling abroad exceeds the number of officials for face-to-face interviews, the importance of a cover letter for student visa applications shouldn’t be undermined. 

Guaranteed Cover Letter Acceptance. Get free Counselling

Cover Letter for German Visa Application:

Visas applications and cover letters are not just limited to Germany. These are applicable for every foreign visit because the officials of a foreign country would be interested in knowing a few details about an individual traveling and the purpose of their journey. The main purpose of such verification is to reduce the possibility of any kind of threat from a foreign visitor. Apart from stating the purpose of their trip, they must also disclose details regarding the funding of their course in Germany. Moreover, students applying for studying at the university should state whether they have transferred € 10,356 to their German blocked account. 

Why is a cover letter important?

Germany is a popular study abroad destination for international students. Every year, the German embassies receive millions of cover letters for German student visas. It is, in fact, a daunting task to conduct one-on-one interviews with such a large number of candidates. Therefore, a cover letter plays an important role in helping officials make a final decision on a student’s visa application.

Resources for German Visa

• Cover Letter for German Student Visa

Important Visa Resources 

• Why Do Student Visas Get Rejected
• How to Check Visa Status

What should a Cover Letter for a German Student Visa Contain?

The main purpose of a German student visa cover letter is to convince the German officials of a student’s candidature. There are some very common guidelines for drafting a cover letter for a student visa application. Have a look at everything that you must include in your cover letter for a student visa in Germany:

• Introduction
• Previous academic and professional background
• The reason for visiting Germany for higher studies
• Present financial condition
• A list of documents that a student has attached with their cover letter

While drafting a cover letter for a German national visa be very formal and precise. To begin with, writing the introduction can be challenging. It can be intimidating to put the first few words on a blank paper. But keep the introduction short and interesting. This is not a part of your thesis or project, so the applicant should not elaborate much. Be concise and write simple sentences that do justice to their profile. Draft the introduction in a few lines and it should give a decent outline of their profile. In a nutshell, it is a synopsis of their intent to pursue a particular course at the German University and how equipped they are financially and academically to pursue the course.

Moreover, a cover letter for a student visa application Germany should state in a detailed manner alongside their academic achievements. Students should come across as ambitious in those few lines where they express their purpose of visit. Next comes the mention of the university and the course they are opting for. This part needs to be dealt with utmost clarity and precision. They also need to talk about their career plans in the cover letter. Be absolutely practical while discussing their career goals.

Sample Cover Letter for a Student Visa Application

Students would be in a position to draft a better cover letter for a student visa application Germany with the help of the following samples.

Date: – XX/XX/XXXX

To, The Visa Officer [Name of German Embassy/Consulate] [Address of German Embassy/Consulate]

Subject: Application for a Student Visa to pursue (course) at (the desirable university)

Respected Ma’am/Sir, I, XXX, holding an Indian passport, number XXX, would like to submit my application for a German National Student Visa as I intend to pursue my (course). Upon completing (last acquired degree) (mention the percentage). I stepped into the corporate world as a Manager which helped me to enhance my managerial and critical thinking skills by working at Accenture. After successfully collaborating with other stakeholders, I received the opportunity to work with KPMG as a Senior Manager. Furthermore, after handling various verticals and receiving a plethora of accolades for achieving my targets, I am looking forward to expanding my knowledge of the subject. To realize my dream of studying (program name) at the (university), I have planned my finances. My father is a successful businessman with an income of ₹50,000 per month. I have worked meticulously for the last year to increase my savings. Furthermore, I have decided to fund my education via an education loan. To take care of my living expenses, I have a German blocked account of € 10,356.

Being a commerce student, understanding the dynamics of finance is the right career decision for me. A (course) would offer me an edge. Moreover, the course would equip me with the best know-how and hands-on experience. Choosing (university name) is a prudent choice for me as it offers a dual degree for (course). I firmly believe that the course taught by professors will provide me with an unparalleled learning experience that will help me gain cognizance of the fundamentals emphasized in the course offered by (university name).

Germany is recognized for providing foreign students with practical learning opportunities from wealthy business leaders. I will gain a chance to explore international markets while studying in Germany as I would receive hands-on experience. In addition, I would have the opportunity to converse and learn from students of an array of ethnicities.

A German degree can fulfill my goal of contributing to a part of the premium workforce. I hope the visa officer considers my candidature positively to pursue my desired program.

Sincerely, (Name)

My name is XYZ, and I would like to submit my application with all the necessary documents for obtaining a student visa for two years. I plan to move to Germany to enhance my career prospects by pursuing higher education. I have been granted admission at ABC University for the Bachelor/Master program for the Fall/Winter/Summer/Spring intake in the year.

I am attaching the required documents to support my visa application-

• Application form
• Copy of passport
• Acceptance letter from a German university
• Academic transcript
• Bank account statement proof for sufficient funds 
• Health insurance proof
• Document authenticity declaration 
• IELTS score
• German language proficiency document (if required)

Kindly consider my student visa application and grant me permission to study in Germany.

Yours sincerely, XYZ  

Formatting Your Cover Letter

A cover letter for a German student visa is an official document and must follow a specific format. There is a format that the officials in embassies follow for quick scanning of the documents, and it is advised that the aspirants follow the same. If students do not format their cover letter well, it might end up looking unprofessional. So, here’s how they should format their cover letter: 

• The date should always be at the very top left corner.
• Mention the German embassy’s name 
• Mention all the personal details, like name, address and passport number.
• Address the official.
• Mention relevant educational and professional work experience.
• Write down the course name and university in Germany where they are seeking admission.
• Wrap it up in a respectful manner. 
• Lastly, pen down their email address and contact. 

Some Tips for a Formally Drafted Cover Letter:

Keep it short and to the point. The cover letter should have all the information in a few lines. Students should write down their purpose of visit and other required information on a single cover letter page. Choose a formal tone and the right order of words. 

• Pay attention to the format

A formal document has an order, sequence, and format. The format is followed by the officials while checking the applications. If a student does not follow the format, their cover letter might confuse the officials while scanning their visa application. 

• Seek advice

Try and get help from someone who is already studying in Germany. They will help students with the basics and offer ideas to make their cover letters more persuasive.  

Some Common Cover Letter Mistakes to Avoid:

Mistakes in a cover letter may result in straightaway rejection of a student’s visa application. Since there is a cut-throat competition among international students who want to study in Germany, you cannot afford to commit any mistakes. There are some very common mistakes that students end up committing, and since this is going to be your first time applying for a student visa, they need to be careful. 

• Too personal

A formal cover letter should not be very personal and must not include requests. It should talk about their ambition of studying in Germany. Students should keep their tone formal yet polite to make sure they get a chance. Do not use informal words or phrases. 

• Spelling and grammatical errors

Be careful and check thoroughly for language errors before submitting the cover letter. Use simple words, and do not go for difficult vocabulary that might increase the risk of spelling mistakes. Simple and precise sentences without any careless mistakes will work best for them.  

• Mistake in the format

Always follow the cover letter format properly. It should be in the right order. Do not get confused with the structure of the cover letter that the German embassy officials want to be follow.

Comparison between Cover letter, Statement of Purpose, and Motivation Letter

Every document have its purpose, and even though it may confuse students, all of them are equally important and serve a unique purpose. So, if a student is applying for a visa, they should know about all three. Here’s the difference between a cover letter, statement of purpose, and motivation letter. 

Cover Letter

It is an important document that every international student must attach with other certificates to meet the eligibility criteria. It is an important requirement for visa processing, and students shouldn’t ignore it when applying for their visas, until the requirement is raised. A good cover letter is enough to spark the interest of a visa officer.

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Statement of Purpose

It presents a student’s personality and ambitions to the admissions committee and the visa officer. There are two types of SOPs for admission purposes and the other for visa applications. An SOP is critical for a visa as it presents your intention to go to another country for studies.  

Motivation Letter

As the name suggests, it is a letter that a student will have to write to the visa officer mentioning all the factors that motivated you to apply for higher education in Germany. They will have to meticulously explain how studying in Germany (or any other country) will enable them to achieve your ambitions. In this document, they will have to explain their long-term goals. 

A cover letter is an important document that plays a significant role in visa application approval. With a sound understanding of what a cover letter is, its essentials, content and common mistakes, it will be easy for students to draft the right one. And once they have completed their education there, a personal covering letter for a German employment visa will make sure they explore coveted work opportunities in Germany. 

A cover letter is an important document that plays a significant role in visa application approval. Now that you know what a cover letter is, its essentials, content and common mistakes, it will be easy for you to draft the right one. And once you have completed your education there, a personal covering letter for a German employment visa will make sure you explore coveted work opportunities in Germany. You can also connect with the upGrad Abroad team for the best assistance regarding a cover letter for a German student visa.

Also Read 

https://www.upgradabroad.com/articles/how-to-write-a-motivation-letter/  

https://www.upgradabroad.com/articles/statement-of-purpose-for-undergraduates/

https://www.upgradabroad.com/articles/statement-of-purpose-format/  

Frequently Asked Questions

How do i write a cover letter for a german visa.

A student will have to add several paragraphs in the body of the letter, and each paragraph will discuss different aspects of their aims and profile. Please keep in mind that their Cover Letter should not be the same as your SOP or essay detailing their future objectives. It should contain the following information:

• Educational Brief 
• Employment History Reason for Choosing a particular course and desired university 
• Why Germany
• Financial Standing and Brief 
• Concluding Paragraph

What are the chances of German student visa rejections?

Germany is well known for its tuition-free education system. Therefore, the fact that a poor financial situation is the most frequent cause of a student visa being denied may surprise many overseas students. The German government wants to make sure a student has enough financial assistance to cover other living expenditures like housing, food, transit, and other costs. The German government wants students to concentrate on achieving high academic standards rather than taking jobs to make ends meet or, worse still, engaging in criminal activity. Due to this, the primary ground for denying a student visa to Germany is a lack of sufficient financial means to support oneself there.

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Build Cover Letter For Germany Schengen Visa [With AI]

Posted by Lohith Kumar | Feb 17, 2023 | cover letter | 0

Are you hoping to travel to Germany for your vacation? You’ll probably need to apply for a Schengen visa for Germany. For your visa application, you must also provide a cover letter, often known as a personal cover letter or a visa letter.

Most likely, you’ve come to this site in search of a cover letter for a Schengen visa to Germany.

If you need a quick fix, you may download the BlinkDocs App and let the AI prepare your cover letter for a German visa for you.

Download BlinkDocs App to make cover letter for visa in 5 minutes

Want us to make your Cover letter for you ?

The blog that follows will make it easier for you to prepare your own cover letter for Germany visa by explaining its significance in relation to Germany Schengen visas and providing examples.

What Is the Purpose of a Covering Letter When Applying for a German Schengen Visa?

A cover letter, also known as a visa letter, is a letter sent to the German consulate that explains why you are visiting Germany. It should include information such as your intended stay time, financial documentation, and any other documents required. The cover letter should make it apparent to the Visa Officer why they should grant your Germany visa.

Because you are applying for a Germany Schengen Visa , your cover letter must include information about all of the Schengen countries you will be visiting on your trip, as well as a day-by-day itinerary for your whole stay in the Schengen region.

Because the content of a cover letter differs based on the visa application, it must be personalised. It is not feasible to use someone else’s cover letter for your visa application without making significant changes to fit your needs.

So we advise that you review all of the samples (which we have included in subsequent parts) and write your cover letter on a blank page (or use the BlinkDocs App to build one for you!!).

If you have an Indian passport, please see our Cover letter for Indian passport holders.

Your covering letter for a Schengen visa is your first point of contact with the Embassy.

Your cover letter will be placed on top of all your visa documents. This is due to the fact that it is the initial document the visa consulate examines in order to fully understand your application and choose whether or not they must approve your visa. This is also where you may speak with the visa officer personally.

You may take advantage of this by being precise and clear about your visa application without being too personal. A professional visa consulate will be able to quickly determine whether to reject or grant your visa based on the information in your cover letter.

For instance, even if your cover letter (travel itinerary part) indicates that you would be spending more time in France, you have filed for your visa at the German embassy. Your application for a visa will then be refused, and you will be given the option of modifying it by staying longer in Germany or applying for a visa through the French consulate.

What Should Be Included In A Cover Letter When Applying For A Schengen Visa?

For a Schengen visa cover letter to be effective, the following details should be included in the below order:

1.The address of Your local German Schengen consulate, which is simple to find online 2.Clearly state the type of visa requested in the subject line 3.The trip start/end dates showing more days in Germany 4.Your trip’s objective, which aids the visa officer in comprehending the applicant’s intentions 5.Information about the trip’s financial supporter. This might apply to the candidate, their spouse, a guest, or a business. 6.The letter may also provide documentation of the accommodations. 7.Germany daily travel itinery,  Schengen business or tourist visa. Not required for sports, medical, or visiting visas. 8.To assess the applicant’s financial soundness, the visa officer will need to know facts about their job and company history. 9.A list of the supporting documents submitted along with the application for a German visa, which enables the visa officer to evaluate all the necessary information. 10.The applicant’s contact details in case more clarification is needed. Overall, providing these crucial pieces of information in your cover letter can assist enhance the applicant’s visa application and boost their chances of being given a visa.

The Synonyms Of Cover Letter

Cover letter has many names and it is important not to be confused between them. Often used synonyms for cover letter is:

• Personal cover letter
• Covering letter
• Letter of introduction
• visa letter to the embassy
• visa Letter
• Schengen visa covering letter
• Letter to the immigration for visa approval.
• Letter of visa approval.
• introductory letter for visa application
• Purpose of travel letter
• letter to the embassy for visa request
• cover letter for visa application

All these words mean the same and should not be confused with one another.

How Should I Write My Cover Letter For A Schengen Visa To Germany?

Use BlinkDocs to quickly and simply generate a polished cover letter for your visa application by following these easy steps:

1. View the BlinkDocs tutorial, which is quite useful. 2. Download the smart app from the Google Play Store (for Android) or the App Store for iOS. 3. Respond to the Letter Wizard’s simple questions. 4.After reviewing your letter, for just $4.99, you may obtain the PDF.

Is a cover letter necessary when applying for Germany Schengen visa? 

Yes. Even though the German visa regulations do not specify that a cover letter is necessary, you will be obliged to bring one with you to the visa facilitation office.

Sample Cover Letters For Germany Schengen Visa (Based On Purpose Of Travel)

Your cover letter’s format for Germany The type of Schengen visa you require depends on the reason for your trip; we assume you are aware of your visa status.

Sample Cover Letter For The Application Of A Tourist Visa To Germany

If the purpose of your trip to Germany is tourism, you can use the sample cover letter for a tourist visa provided below. You must have at least a tentative travel schedule backed up with proof of accommodations, such as hotel or hostel reservations.

You can download the pdf format of the above sample below,  this was generated using our BlinkDocs App.

Sample Cover Letter For Germany Business Visa Application

If you are submitting an application for a business Germany Schengen visa, your documents and travel purpose will be different. Use the following cover letter style and customise it to match your qualifications.

Cover Letter Sample For A Visitor Visa Application

If you are applying for a German tourist visa, you do not need to provide your trip itinerary in the cover letter. To write your own visa letter for a visiting visa application, see the example provided below.

Sample Cover Letter For A Medical Visa Application

If you have a medical issue and wish to receive treatment in Germany, you can use the sample cover letter for Germany Medical visa application provided below.

Cover Letter Sample For A German Spouse Visa Application

Does your partner reside in Germany? If you wish to join them, you must obtain a Germany Schengen Spouse visa, also known as a Spousal visa. The cover letter for this visa is rather straightforward, as you do not need to provide a day-by-day travel itinerary. Additionally, your spouse must hold either a German passport or a residence permit for Germany.

You can change the sample cover letter provided below to suit your needs, or you can produce a cover letter for Spouse visa with the BlinkDocs App.

Sample For A German Work Visa

Before working in Germany, you must get a German work visa, which allows you to work across the Schengen area, in addition to in Germany. Following is a sample cover letter for a Schengen work visa for Germany.

Sample For A German student Visa

Germany is one of the greatest places to study, especially engineering, for which it is recognised. In addition, Europe is much less expensive than the United States and Australia for comparable-quality higher education. To go to Germany as a student, you must get a German student visa.

The following is the format for the cover letter for the Germany Student Schengen visa.

Sample For A German Transit Visa

Transiting through one of Germany’s busiest airports, such as Frankfurt, requires a particular sort of short-stay visa known as a Schengen Transit visa. The example provided below demonstrates how to write a visa letter for a German Schengen Transit visa.

You can download the pdf format of the above sample below,  this was generated using our BlinkDocs App.

What Additional Documents Must Be Provided To Apply For A German Schengen Visa?

• Original passport with at least two blank pages and a minimum validity of six months
• The application for a Schengen visa must be properly completed and signed.
• Two current, colour, passport-size photos that adhere to Schengen requirements
• Personal statement and detailed vacation itinerary (Can be created using BlinkDocs App)
• Original, updated, and bank-attested bank statements for the most recent three months (Online not accepted without bank seal on it.)
• Income Tax Returns for the previous three years (Form 16)
• A flight itinerary (for use in applying for visas, use the FlightGen app. For smartphones running Android and iOS)
• Reservations at hotels
• Travel Protection (minimum coverage of EUR 30000) Travel insurance through HDFC Ergo starting at 300 INR. Use VisitorsCoverage for other nations.

Frequently Asked Questions?

Where should i send my cover letter to request a schengen visa for germany.

You must bring your application materials, including your cover letter, to the visa appointment. Typically, this is done at the German consulate or a centre that streamlines the issuing of visas, such VFS or BLSS.

How significant is a cover letter when applying for a German visa?

A cover letter is necessary for all visa applications, but is especially important for Schengen visas.

It accomplishes two things. It makes it easier for the visa officer to accept or (deny!) your visa application since it gives the official more information about your trip intentions.

The information in your documents will first be compared to what is stated in your cover letter. If so, getting your visa approved will be simple.

As a visa applicant, you can only contact with the visa officer here. So here is your time to argue for the approval of your visa.

A well-written cover letter may make or break your application for a Germany visa.

What does a cover letter for a visa application contain?

Introduction letters are also known as personal cover letters at times (also known as visa letters).

Its purpose is to provide information about your journey to visa authorities. They will next compare it to your supporting papers in cross-referencing.

Your application for a visa approval will be completed shortly if all information is verified.

How should I begin my letter while applying for a German visa?

Get your introduction letter as soon as possible by installing the BlinkDocs App and letting the AI do the job for you. However, if you wish to write one on your own, you may do so by drawing inspiration from the sample below.

The BlinkDocs App will automatically write your cover letter for you .

What should the main parts of my cover letter for a German visa application be?

Your trip itinerary, dates, and day-by-day itinerary should all be mentioned in your cover letter, along with any paperwork you’ve filed to have your German Schengen visa approved.

Which document must I attach to my cover letter when applying for a visa?

You must include every document you plan to submit to have your visa approved. Please describe any further papers you may have.

I’m preparing a cover letter for a visa application; is it crucial that I stick to the same font size and style? No. But it’s better to choose a simple, straightforward typeface than one that looks fancy. Use just up to two lines, properly formatted with the appropriate line height. This ought to make it simple for the visa officer to read your letter of invitation.

Which cover letter works best for a visa application?

The greatest cover letter gives the German officer all the information they need to know about your trip in an easy-to-understand style. In this aspect, BlinkDocs App generates the best cover letters.

What components should a cover letter for a visa application contain?

The following information should be included in your cover letter: the itinerary, dates, and times of travel. Please also add any supporting documentation for German Schengen visa clearance.

Include your contact information in case the consulate needs to get in touch with you.

What typical blunders should I steer clear of while composing a cover letter for a German visa application?

The most crucial thing to keep in mind while composing a cover letter is to avoid giving partial truths or publishing made-up or incorrect information.

About The Author

Lohith Kumar

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