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How To Email a Resume to an Employer

Alison Doyle is one of the nation’s foremost career experts.

How To Send a Resume to an Employer

How to send an email cover letter, include an introduction in your email, review a sample email message, tips for emailing a resume, frequently asked questions (faqs).

Emily Roberts / The Balance

Do you need to email a resume to apply for a job? If so, you might find yourself confused about the best way to do it. Should you send your cover letter and resume as attachments or include them in the body of the email?

Most importantly, always follow the employer’s instructions on how to submit your job materials. The job posting should give you detailed information on how you are expected to apply. You may be asked to upload your resume online or to email it. 

Here are step-by-step instructions for emailing your resume to apply for a job, including creating and formatting plain text resumes and sending PDF files or Word documents as attachments.

Key Takeaways

• Always follow the employer’s instructions. They should indicate whether to paste your resume into the body of the email or send it as an attachment (and what file type to use in that case, e.g., a Word document or PDF).
• Choose the right file name. The best file names include your name and do not include version numbers, which might make it seem as if you’re not invested in this particular job.
• Proofread and test before sending. Make sure your email is professionally formatted and typo-free before you hit send.

If you’re asked to send your resume via email, you may be advised on what format you should use for it, what to include in the subject line of the email, and the deadline by which the employer needs to receive it.

For example, the employer may request that you upload or email your document(s) as an Adobe PDF file or a Microsoft Word document. When you email a resume or cover letter, you will typically be asked to add them to the message as attachments.

The first rule of thumb when emailing a resume is to do exactly what the job listing states. If the listing asks you to send your resume in a particular format or asks you to save your resume under a specific name, be sure to do so. 

Employers are less likely to consider job applications that do not follow submission instructions exactly.

Use a Clear Subject Line

The  subject line  is the first thing the employer will see when deciding whether or not to open your message. Make sure your subject line clearly states the purpose of the message so that the employer does not mistake it for spam or otherwise overlook it. The subject line should include the job title and your name and should be edited for spelling errors. Here are some examples:

• Customer Service Representative – Your Name
• Administrative Assistant Resume – Your Name
• Communications Director Position – Your Name

Keep It Simple

Whether you paste your resume into the body of the email message or send it as an attachment,  keep the font and style simple . Use an easy-to-read font and remove any fancy formatting. 

Don't use HTML, emoticons, colored fonts, or images. You don't know what email client the employer is using, so simple is best. Otherwise, the employer may not see a formatted message the same way you do.

Attachments vs. Pasting Plain Text

Keep in mind that some employers do not accept attachments. In such cases, paste your resume into your email message as plain text. However, when there are no instructions, the easiest way to send your resume is as an attachment. That will preserve your resume content and format. Your cover letter can also be  sent as an attachment or it can be written  in the body of the email message .

How To Create a Plain Text Resume

Here's how to paste a formatted resume to create a plain text version:

• Copy your resume into a plain text editor such as Notepad (which should be available as an app on your computer) or into a Word document or a Google Docs document. In Google Docs, right-click and select “Paste Without Formatting.” In Word, depending on your version, select “Paste Options: Keep Text Only” or “Paste Special: Unformatted Text.” 
• Align the text to the left.
• Replace bullets with dashes or asterisks. 
• Use capital letters for section titles, for example, Work Experience, Education, etc.
• Add spacing between sections so your resume is easy to read.

Choose a Resume File Format

If you're uploading your resume online or sending it as an email attachment, be sure to read the job listing carefully for any directions on what format the employer would prefer for your resume. If there are no directions, submit the resume as either a Microsoft Word document (.doc or .docx) or as a PDF file. These are the formats most commonly preferred by employers.  

If you have saved your  resume in Google Docs  or with word processing software other than Microsoft Word, convert it to the desired format. You should be able to click “File” and then "Download" and save it as a Word document or PDF.

Depending on your word processing software, you may be able to save your document as a PDF by selecting the “File” menu and then the submenu “Save As” (or “Save a Copy”) and then selecting "PDF" as the desired file format. If not, there are free programs you can use to convert a file to a PDF.

Name Your Attachment

If you attach your resume to your email, remember that your employer can see the title of your document. Include your name in the title so that the employer will know, at a glance, who you are. For example, you could name your resume “Firstname_Lastname_Resume.”

Don’t use a generic title such as “Resume” or, even worse, “Resume 1” or “Resume 2.” This might make the employer think you don’t care enough about the job to  tailor your materials  specifically to the position. It also doesn’t help the employer remember who you are.

Include Your Signature

At the bottom of the email message, include an email signature with your contact information so it's easy for the hiring manager to get in touch with you. In your signature, include your name, email address, phone number, and the URL of your LinkedIn profile, if you have one.

Sample Email Signature

Kyle McMahon kmcmahon@email.com 615-432-1111 linkedin.com/in/kylemcmahon

When applying for a job via email, you may be asked to send your cover letter in the body of your email message. If so, you can write your letter directly into the email or copy and paste an existing letter.

If the job posting doesn't specify how to send it, you can also choose to include your cover letter as an attachment. If you do so, use the same format you used for your resume (for example, if your resume is a PDF, your cover letter should be too). Also, use the same naming convention as you did for your resume, e.g., janedoecoverletter.doc.

Be sure to read the directions on the job application carefully: sometimes companies want all your materials sent as one PDF or Word document, and other times they want each document as a separate attachment.

If you do send both your resume and letter as attachments, include a brief introduction in your email message. In it, mention the job you are applying for, and note that your resume and cover letter (and any other requested materials) are attached.

Here's an example of an email message sent to apply for a job. It mentions that the candidate's resume and cover letter are attached.

Subject:  Customer Service Manager Position - Your Name

Dear Hiring Manager,

I am very interested in applying for the Customer Service Manager position that is listed on Monster.com.

I've attached my resume and cover letter. If there's any additional information you need, please let me know.

Thank you very much for your consideration.

FirstName LastName Email Phone LinkedIn

Before you send your resume to an employer, be sure the final version is perfect.

Carefully Edit and Proofread Your Documents

Make sure you use spellcheck and check your grammar and capitalization. Employers expect the same level of professionalism in emails as they do in paper correspondence. Be sure to proofread your subject line, the body of your email, and any attachments.

Many email programs have built-in spellcheckers you can use. Alternatively, write your message using a word processing program, spell- and grammar-check it, and paste it into the email. 

There are free online proofreading programs, such as Grammarly, that you can use to check your documents.

No matter how you write it, be sure not to rely solely on spellcheckers, which can miss many grammar and spelling mistakes. Reread your message yourself and consider having a friend look at it as well.

Use a Professional Email Address

Make sure to use a professional email address that includes your first and last name or at least part of your name. If you don’t have one yet, create a new professional email address, if possible.

Send a Test Email Message

Before you click “Send,” be sure your application is good to go:

• Attach your resume to an email, then send the message to yourself to test that the formatting works. 
• Open the attachment so you are sure you attached the right file in the correct format and that it opens correctly. 
• If there are issues, update your materials and send another test message to yourself. Once everything looks good, send it to the employer.

Is it better to send a resume as a Word document or a PDF?

Most employers accept both Word documents and PDFs. In some cases, they will specify in the job posting which type of resume format they want to receive. A PDF preserves your original formatting, so it will be viewed the same way on all computers. A Word document can be easily read by many different programs. Some surveys report that employers prefer Microsoft Word documents.  

What should be included in an email message when a resume is sent as an attachment?

When you send a resume as an attachment, there are two options for writing an email to accompany it. You can either write an introductory email message and send your resume and cover letter as attachments, or you can write your cover letter in the body of the email. If the job posting specifies how to send your application materials, follow those instructions.

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How to Say, ‘Please Find Attached My Resume’ with Examples

Please Find Attached My Resume | How-to & Examples | Resume.comresumesplease-find-attached-my-resume

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Should you say, ‘Please find attached my resume’?

How to say, ‘please find my attached resume’, examples of alternate messages for ‘please find attached my resume’.

When applying for jobs, it’s common for applicants to attach their resume and cover letter in an email to a hiring manager. And it’s a good idea to call attention to these attachments in the body of the email. One of the phrases that people frequently write is ‘Please find attached my resume,’ even though it is now considered overly formal. Learn why it may benefit you to choose a different phrase, and discover the many alternative ways to tell hiring managers that you’ve attached essential documents to an email.

In general, you should not include this phrase when attaching a resume or other documents to an email. Although ‘please find attached my resume’ is grammatically correct, it is simply too outdated for today’s professional setting. Similarly, the phrase is equally formal and old-fashioned. Using more direct phrases such as, ‘I have attached my resume for your review’ makes your language more relatable and eliminates the chance for confusion.

For recruiters who open hundreds of emails a day, knowing how to identify whether or not an email has an attachment is common knowledge. However, including a brief sentence to tell the hiring manager you have included an attachment is still a good practice. Although ‘Please find attached my resume’ may not be the best phrase to use, including one in an email is proper and polite, so consider alternate phrases that sound more modern and straightforward.

Follow these steps when adding and drawing attention to your resume attachment in an email.

1. First, ensure your attachments are virus-free

Even though business professionals commonly take steps to verify the safety of attachments before opening them, it’s always a good idea for you to run your files through virus-scanning software before you send them. One of the most common ways that hackers spread computer viruses is through attachments. You can do your part to protect the company’s network by keeping your files safe.

2. Second, follow the job listing’s instructions

It is important to read the job listing thoroughly to understand how the employer wants you to submit your resume and cover letter. Doing so demonstrates your ability to follow directions, so pay attention to the wording. If the instructions say to email your resume, you can choose to use the body of your email as your cover letter. Start with a formal greeting such as ‘Dear Mr. or Mrs.,’ and then write the three to four paragraphs that constitute a cover letter and end it with ‘Sincerely,’ followed by your name.

Only include your resume and cover letter as attachments in an email if the directions in the job listing specifically say to do so. In this case, you’ll need to write a short message in the body of the email indicating that you’ve attached your resume and cover letter as requested. Also, make sure you have formatted your resume correctly based on the job listing’s instructions.

3. Third, call attention to your attachments

Once you’re ready to submit your resume, it’s a good idea to call attention to your attachments with a short but professional and polite phrase. When you’re deciding what to say, choose a phrase that doesn’t sound too old-fashioned or unnatural when read aloud, such as ‘Please find my attached resume.’

Examples of acceptable alternative phrases for attachments:

• I have attached my resume for your review/reference.
• I attached my resume below.
• My resume is attached for your review and consideration.
• As the attached resume shows…
• I have included/appended my resume for your review.
• Please take a look at the attached resume.
• Let me know if you have any questions regarding my attached resume.
• My resume and cover letter are attached below.
• Please have a look at the enclosed resume.
• Please refer to the attached resume for more details on my…
• Please see the attached resume to learn more about…
• Please take a look at my resume and let me know if you have any questions.
• I’ve attached my resume to this message and would love to be considered for the position.
• The resume you requested is attached to this email.
• You’ll find all the requested documents attached to this email.
• I have attached my resume to this email, as requested.

4. Next, remember to attach your files

If you’re going to call attention to your attachments, make sure you actually include them. It is easy to let the message distract you and forget this final step. Rather than sending another message apologizing for not sending an attachment the first time, get into the habit of uploading the attachment when you first start the email. This way, you won’t have to worry about forgetting to add it before sending it to a hiring manager.

5. Lastly, consider file size and format

It is important to send files that are small and easy to open, especially for an employer who may access files on a mobile device. To do this, save your large files to an online cloud service that is accessible from anywhere. This makes it easy for anyone with your special link to access these files while saving valuable space.

If you used Microsoft Word to create your resume, you can also save your file as a PDF to make it easier to open from a device that might not have that program. This also ensures that your fonts and formatting look the same on all devices. Whether or not you use a PDF may also depend on the job listing’s specific instructions, so be sure to read them over if they ask for a particular file format.

Here are a few examples you can reference when looking for ways to guide hiring managers to your attached resume and cover letter.

Email example when you know the contact name

Dear Mr. Smith,

I am writing to apply for the position of sales associate, which was posted on your website. I have attached my cover letter and resume for your review. I believe you will find that my qualifications meet the requirements of your job listing. Please contact me at 555-555-5555 or email [email protected] if you have any additional questions. I look forward to hearing from you regarding employment with your company.

Email example when you’re addressing an unknown audience

To Whom It May Concern:

I wanted to thank you for the opportunity to apply for the store manager position. I believe that I am a strong candidate and possess the level of experience your company is looking for. Please look at the attached cover letter and resume to learn more about my qualifications and previous experience as a manager. You may reach me at 555-555-5555 or email [email protected] if you’d like to learn more information about me. I look forward to hearing from you.

Timothy Tucker

If you need help writing a resume, use our data-backed resume builder .

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Nov 7, 2022

How to email a resume with 8 samples and templates

At some point during your career you’ll need to send your resume by email. Here's how you do it.

Lawrie Jones

Table of contents

Are you searching for a job? Thinking of applying?

Either way, at some point, you’ll need to send your resume by email.

When sending an email with a resume attached, you’ll need to ensure your message is targeted at the right person, provides all the information you need and hits the right tone of voice. 

How to email a resume

You might be wondering, what should I write in an email when sending a resume? That's what we show you in this guide on how to email a resume.

After going over the basic principles and essential things to note about emailing a resume, you can see 8 examples of resume emails.

What to write in an email when sending a resume

For each job, US employers can expect to receive around 250 resumes . Naturally, they’re looking for reasons to discard them. Informal emails, spelling mistakes, and grammar slip-ups will see your email filed under “Junk”.

Great resume emails are simple, straightforward and easy to understand. They’re not overly funny or attempt to be friendly. But they are professional and provide a little glimpse into your personality. 

The purpose of your email is simply to give the recruiter enough information so that they are encouraged to open your resume. This isn’t a cover letter, so you don’t need to go into vast levels of detail about who you are and why you’re applying, but a short “elevator pitch” is appropriate. 

10 things to include in every resume email 

Here’s a checklist of 10 things you should write in an email when sending a resume:

• Short introduction of yourself
• Statement about the position you are applying for (to avoid any misunderstanding!)
• Brief “elevator pitch” about why you should be considered for the position
• Previous experience with similar roles or relevant results of similar jobs
• Relevant personal information (more on this in the email format section)
• Contact details (including preference)
• Helpful information (such as if you’re going on holiday in the next few days, for example)
• Offer to answer any questions that the recruiter might have (about interview dates, for example)
• Request for information on the next steps
• And remember to attach your cover letter and resume!

Should you send a resume by email?

The answer is 100% yes. Sure, in many cases, you can submit your resume through an online form, so why should you send your resume by email?

Firstly, it creates a personal connection between you and the recruiter. You’ve taken the initiative to email them, and that’s more effective than the anonymity of a web form. 

Secondly, you’re not constrained by character counts. That means you can go into as much detail as you wish (as we explain below, don’t overload the recruiter with too much information). 

Thirdly, establishing a dialogue through email enables you to send follow-up emails if you need to – and in many cases, you will need to. Even the best-planned recruitment processes can be hit by delays , so be prepared to send a follow-up (and use our guide to help!).

Use a professional email address for your resume

Like it or not, your email address is an integral part of your first impression and silly email addresses can harm your chances of getting a job, say the experts. It takes seconds to set up a new online email account, so why put your job search success at risk? 

Some people use their work email accounts to send out resume emails. While it’s not a no-no, it’s risky. Someone may inadvertently see the message, or 

Sending resume email format

Hiring managers and executives are busy people, so you want to keep your email short and sweet. By stripping your messages back to the basics, they’re quicker and easier to write – which means you can spend more time searching for jobs!

When sending a resume email, use a professional format like this:

• Resume email subject line
• Email body (following our top 10 tips for effective resume emails)

Let’s look at the critical aspects of every resume email in more detail.

1. Subject line for resume email

Your resume email is a critical part of the process. Some online guides suggest you try to be friendly or funny, but don’t. Instead, please stick to the basics, keep things simple and make it easy for anyone to understand what your email is about. 

Here are some principles for effective resume email subject lines:

• Label your email “Job application” or “Application for”
• Include the job title in the subject line
• Add a reference number

Here’s how this can work in practice:

• Job application – Marketing Director – REF000111
• Application for Marketing Director – REF000111
• Resume attached – Marketing Director position – REF000111

Of course, you can experiment and develop your own resume email subject lines. In some industries, the creative sector, you may be bolder. 

2. Email body for sending resume

The email body is where you go into details about who you are, what job you’re applying for, and why. We’ve detailed the critical parts in include in your email body above, but as a brief recap, every resume email should include the following:

• Introduction to you
• Details of the job you’re applying for (including a reference number)
• A short explanation of why you’re applying
• Any other information 

It sounds like a lot, but you can cover it in a few short sentences. See our resume email examples below to see how we’ve achieved this. 

3. How to end a resume email

The end of your resume email is your opportunity to offer to answer any questions and ask about the next stage in the process. 

As well as a closing statement, you should provide the essential information the recruiter might need. Always end your resume email with the following:

• Phone number
• Relevant social media links, like LinkedIn and Twitter
• Attach your cover letter and resume

4. Best resume email closings and sign-offs

Resume emails aren’t about being cool but clear, polite, and professional. Go with a classic email sign-off such as “look forward to hearing from you” or “kind regards”, and avoid exciting endings and exclamation marks (“Thanks!!!”).

8 resume email samples

We’ve unpacked the basics of a great resume email. Now it’s our chance to show you how to put everything into practice with 8 resume email samples.

We’ve tried to provide sample resume emails that cover several common situations. These templates include the essential hints and tips we’ve developed. 

Templates are great ways to learn how to format messages, but be sure to adapt and update these resume emails before sending them.

1. Sample email to send resume for job

This is a standard sample email for sending a resume for a job. This is a classic template that suits all circumstances, services, and sectors.

It’s not the most exciting, but it’s quick and easy to adapt, meaning you can send more applications faster. More applications mean more chances to secure a new job.

2. Sample email to send resume to recruiter

Recruiters can include those working in job agencies, internal recruiters and HR partners.

The flow of information is the same as the standard template above, but we add more detail about essentials that recruiters will need, including start dates, notice periods, and leave.

3. Simple sample email to send resume for job

If you have already had an interview with the company and you were asked to send a resume, keep it brief and simple. Sending a resume before an interview provides some vital background information and context for the company, so it’s worth doing if you can. 

4. Sample follow-up email after sending resume

As we’ve explained, you’ll likely have to send many resumes before securing a response or an interview.

If you’re excited about a position or want to understand the next steps in the process, here’s a sample follow-up email after sending a resume that you can use.

5. Sample email cover letter with attached resume

Some recruiters and some companies will request a cover letter alongside a resume. When this is the case, you can assume the recruiter will read your cover letter, which means your email can be much shorter and more precise.

There’s no need to go into much detail about why you’re passionate about the position. See what we mean in this sample email cover letter with the attached resume.

6. Thank you for considering my resume email sample

Some job seekers stop contact when they receive a no. Others will send a thank you email for considering a resume, which can establish a relationship. Here’s a classic “thank you for considering my resume” email sample.

7. Asking someone to review your resume email sample

Writing a resume isn’t easy, and after spending days poring over the details, it’s often a good idea to get someone else to check it before you send it. So here’s a sample email asking for someone to review your resume.

8. Sample how to respond to a resume received email

If you’re a manager or recruiter, you’ll probably have to send hundreds of emails responding to resumes. Here’s a standard professional sample response that you can cut and paste.

Best email template for sending resume

You’ve read our 8 sample resume samples, but we’ve saved the ultimate email for last. Here’s the best email template for sending a resume by email. 

Final words on sending your resume via email

If you’re searching for a job, you’ll spend lots of time sending out your resume. By breaking things down into chunks, it’s easier to apply them in practice.

When you come to write your resume emails, remember to follow our top tips, be professional and provide some insight into your personality.

You’ll likely experience rejection when sending out your resume, but don’t be disheartened. Your perfect job could be an email away!

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How to Use AI to Write a Professional Cover Letter

Though many people consider it a burden to write them, cover letters are usually unavoidable when applying for a job. Writing a cover letter may be difficult because of the pressure to impress and come across as likable—and it may be especially painful for people who feel uncomfortable talking about themselves. Luckily, AI can help write your cover letter, taking some of the pain points out of the process.

AI text generators, such as ChatGPT and Grammarly , can craft natural-sounding letters with all the relevant details. But how do AI cover letters work, and how can you get the best results? Below, we discuss everything you need to know to make an amazing, AI-generated first impression. But first, let’s start with a general question: What is a cover letter ?

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What is a cover letter?

Cover letters are brief letters (often an email or a document attached to an email) that job applicants send as a business formality to a prospective employer outlining their work history and qualifications and explaining why they’re interested in the position.

Cover letters are typically sent along with a résumé . While these two documents often cover the same topic—your professional qualifications—your cover letter should demonstrate your personality, while your résumé or CV should list your credentials. Think of your cover letter as a chance to show your personal side—such as your passions, goals, and motivations—which your résumé doesn’t address.

How long should a cover letter be?

Cover letters are meant to complement your résumé, so they shouldn’t overexplain. The standard length of a cover letter is three to four paragraphs, or about 400 words. Employers read multiple cover letters when hiring for a role, so try to keep yours short and succinct.

Why should you use an AI cover letter?

If you get a job after applying to only one place, you’re lucky! Most of the time, job hunting requires applying to many places, and writing unique cover letters for each application can become a chore. That’s where AI text generators come in handy.

A cover letter generated by Grammarly or ChatGPT can save you time (and stress). Simply customize the information you want to send for each company, and the AI will handle the rest.

Using AI to draft a cover letter is similar to filling in a cover letter template, but it requires even less effort. For example, with even the best cover letter templates, you’ll still have to write cover letter openers and think of poignant ways to end your cover letters .

With AI cover letters, all you have to do is enter the facts into an AI text generator, and it will take care of the formatting and flow.

How do you write a cover letter with AI?

Like all AI writing tasks , cover letters start with a prompt . If you’re new to AI text generators, the prompt is the command a user enters into the message field. It contains all the details necessary to get the results the user wants.

Most AI writing tools are designed to understand plain language, so your prompt could be as simple as “Write a cover letter including . . .” Any information you include in the prompt will be added to the AI cover letter, so make sure you mention everything you want your prospective employer to know.

Prompts can be multiple sentences that include all the information you want in your cover letter. However, they are usually sent in one message, as most AI software treats each message as a separate session.

When it comes to AI cover letters, include all the necessary information employers are looking for. Specifically, be sure to mention these details:

• the name of the recruiter or manager and their company
• the position you’re applying to
• highlights from your work experience, especially those related to the position you’re applying to
• personal traits, such as skills, talents, or passions related to the work
• why you’re interested in the job
• why you’re a good fit for both the position and the company culture

You can add additional information when you revise the AI cover letter. For example, some cover letters require a header with your contact information or the recruiter’s contact information. It will probably be faster to add these yourself rather than include them in the prompt.

AI cover letter example

Write a cover letter to textile design director Karis Gordon at Boltvern Inc. applying for the position of product design manager. Mention that I am a certified Master Fabric Craftsperson with experience creating hundreds of unique designs, and that I have previously worked at Clothing Company as a textile designer. Also, mention that I have loved fabric and how it’s created and designed since I began working in costume design in high school, and that working at the confluence of fabric design and technology is something I’m passionate about.

AI cover letter example:

Dear Karis Gordon,

I am writing to express my interest in the Product Design Manager position at Boltvern Inc. As a certified Master Fabric Craftsperson with experience creating hundreds of unique designs, I am confident that I have the skills and expertise needed to excel in this role.

I previously worked at Clothing Company as a textile designer, where my work was praised for its creativity and attention to detail. My passion for fabric and how it’s created and designed began when I started working in costume design in high school. Since then, I have been fascinated by the intersection of fabric design and technology and the opportunities it presents to create innovative and unique products.

I am excited about the prospect of working with a team of talented designers and engineers to develop cutting-edge products that push the boundaries of what is possible. I am confident that my experience, skills, and passion for textile design make me the ideal candidate for this role.

Thank you for considering my application. I am looking forward to discussing my candidacy further. Please feel free to contact me at [insert phone number] or [insert email address] to schedule an interview.

[Your Name]

AI cover letter FAQs

Cover letters are brief letters job applicants send (usually by email or through the company’s website) as a business formality to a prospective employer outlining their work history, qualifications, and interest in the job. They are typically sent along with a résumé or CV.

Most of the time, job hunting requires applying for multiple jobs, and each application needs a unique cover letter. If you’re applying to many jobs at once, using AI-generated cover letters can save you time and keep your writing fresh.

What should you include in an AI cover letter prompt?

For the best AI cover letters, include all the necessary information in the prompt. Specifically, mention the name of the recruiter, their company, the position you’re applying to, why you’re interested in the position, why you’d be a good fit, and key highlights from both your work experience and personal accomplishments.

• Career & Professional Development Center

Student Affairs

Resumes and cover letters.

Resources to help you write your resume, cover letter and other communications.

Telling your story is an essential component in working toward a fulfilling career path. Your story will be conveyed in many ways, both written and verbal, and is a great way to form a positive first impression to potential recruiters, graduate schools and other connections. Once you have utilized VMock, we encourage you to visit your Career Consultant to have your documents reviewed.

Your resume is one of the best marketing tools you can use in finding a career, and often one of the first things asked of you in the job or internship search process. This is your chance to convey your communication abilities, fit, skills, and strengths for the position you’re targeting. See the resources below to create a well-crafted resume.

Resume Quick Tips  [pdf]

Resume Action Verbs  [pdf]

Writing your Curriculum Vitae Quick Tips  [pdf]

Sample Resumes by College (PDF Format)

• College of Engineering - Undergraduate students 
• College of Engineering - Graduate students 
• College of Fine Arts 
• Dietrich College  
• Mellon College of Science 
• School of Computer Science - Undergraduate students
• School of Computer Science - Graduate students 
• Tepper School of Business 
• Booth/Buggy Resume  

Cover Letters

Cover letters are another essential piece to telling your story through professional, written communication. Since your resume will describe your experience in detail, your cover letter will tell the reader exactly why you want the position and provide in-depth examples to back up your experiences.

Cover Letter Quick Tips  [pdf]

General Cover Letter Sample with Bullets [pdf] 

Sample Cover Letters by College (PDF Format)

• College of Engineering - Undergraduate
• College of Engineering - Graduate 
• College of Fine Arts
• Dietrich College of Humanities & Social Sciences  
• Mellon College of Science  
• School of Computer Science - Undergraduate
• School of Computer Science - Graduate
• Tepper School of Business  

Online Portfolios

Online portfolios are a wonderful supplement to a standard resume, often showcasing the visual side of your story. They can be in many forms, including links to your work, visual representations, and videos.

Portfolio Quick Tips  [pdf]

Professional Communications

Aside from your resume and cover letter, there are other forms of communication that can enhance your story. Here are examples of letters and emails that may help you throughout your career.

Reference Letters & Lists Quick Tips  [pdf]

Declining an Offer Letter  [pdf]

Follow-Up Email  [pdf]

Job Acceptance Letter [pdf]

Request for Extension of Time  [pdf]

Response to Rejection Letter  [pdf]

Thank You Email [pdf]

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