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How to Write a Job Application Cover Letter

Writing a cover letter is essential when applying for jobs. This is the perfect way to express how your specific skills are relevant to the open position. Wow your future employer with this simple cover letter example format.

Write a First Draft

Writing a first draft makes your letter concise and professional, states The Balance Careers. Organize your thoughts by making a list of what you’re trying to convey. Make sure you prioritize certain aspects like your previous job experience and why you would be a good fit for the position. Clearly state what position you’re interested in and why. Think about why you’re applying and what caught your eye about this specific position. Your cover letter will be easier to write after your thoughts are collected and organized.

Customize Your Salutation

When writing a salutation, make sure you know who you are writing to. Is this person the owner of the company or a Human Resources administrator? If you’re not sure, research the company to find out. Addressing your cover letter to a specific person shows initiative and attention to detail. After your salutation, start your letter with a short introduction of yourself. This gives future employers insight into who you are and the purpose of your cover letter.

Write Intentionally

Your cover letter should be no more than one page, so keep your points brief. Clearly state what position you are interested in and why. Explain why you are a good fit for the company because of your past job experience. If you have no similar job experience, let the employer know why you are changing career paths. Expand on your skills and give specific examples of how that skill set helped you at your last position. Name projects you’ve worked on and show results.

Close Your Letter

End your cover letter with a brief sentence and sign off. Thank the employer for their time and express your interest towards the job again. Let them know you’ll follow up with them if you do not hear back within a week and leave your contact information. Sign off with a professional farewell and leave room for a signature if sending a hard copy.

Edit and Proofread

As you finish writing your cover letter, make sure you take time to edit and proofread your document. Make sure it’s structured in a professional format with the company’s information, the salutation and introduction, the body of the letter, a brief closing sentence and farewell. Check for spelling and grammar mistakes to ensure a formal result. Make sure all names are spelled correctly, as well.

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How to Write Application Letter for Job Employment (5 samples)

• by EMMA ONWUKA
• May 19, 2019 September 20, 2020
• 99 Comments
• General Articles , Jobs and Recruitments , Letter writing

Learn⇒ How to Write Application Letter in Nigeria that will land you into a good job . If this is your first time to write  job vacancy cover letter and you know nothing about how to write an application letter for a job employment, do not worry. The information below will help you to write a good job application letter.

The art of letter writing is often thought to be one of the easiest things to do not until necessity demands one from you. I was discussing with one of the Human Resource Manager of a notable company in Nigeria two days ago on issues of Job application and getting jobs in Nigeria. In his words, “most job seekers of these days cannot even write a good application letter or cover letter that will warrant them to being selected for job interview”. According to him, submitting a good application letter is a prerequisite for invitation for job interview.

It is therefore paramount that I discuss in detail how to write a stunning application letter for quick job employment.

Job Application letter

Read Also : 10+ most asked interview questions and answers; Job Interview Guide

Here’s detailed information you need to write a good job application letter that will help you secure a job interview.

How to write Application letter for Job Employment

• Definition of Application letter or cover letter
• Qualities of a good Application letter
• Tips for writing a job Application letter
• Part of application letters
• Samples of application letter

Definition of Application Letters

A letter of Application , also known as a cover letter is a document sent with your resume to provide information in your skill and experience.

A letter of application typically provides detailed information on why you are qualified for the job you are applying for. The application cover letter is a tool used to sell you as a job seeker. Effective applications letters explain the reasons for your interest in the specific organization and identify your most relevant skills on experiences. Your application letter should let the employer know what position you are applying for, why the employer should select you for an interview and how you.

You chance of securing a particular job starts with your ability to write a good application letter. If you fail to write good application letter, you will likely not be selected for the job interview.

Read Also: How to Write a good CV in Ngeria (with Sample )

Qualities of a good application letters

• A good application letter should be straight to the point. A letter of application should not be more than one page long.
• A good application letter must contain the position you’re applying for.
• It must contain your qualification, experiences and skills relevant to the job you’re seeking for
• It should explain why you’re the most qualified for job position and should be selected for an interview.

Read Also: How to prepare for a Job Interview in 10 days

Tips for Writing a Job Application Letter

• You have to do some groundwork before you start to write your job application letter.
• Consider what information you want to include (keeping in mind that space is limited).
• Spend some time to analyze the job advertisement.
• Match your qualifications with the employer’s wants and needs.  If the job advert calls for a strong leader, think of examples of when you’ve successfully led a team.
• You have to mindful of the font size , style and letter spacing of the Application letter. A letter of application should be single-spaced with a space between each paragraph. Use about 1″ margins and align your text to the left, which is the standard alignment for most documents. Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 11 and 12 points.
• Proofread and edit your application letter after writing to correct grammatical errors.

Read also: 5 most common job interview mistakes

Part of Job application letter

Here’s a quick lowdown on the main parts in a job application letter:

• Job seeker’s contact address (your address)
• Your employer’s contact address
• Salutation – This is your polite greeting. The most common salutation is “Dear sir/Madam,
• Heading – The heading contain the post you’re applying for.

Body of the Application letter – You can think of this part as being three distinct parts with a conclusion.

i. In the first paragraph , mention the job you are applying for, the date and where you saw the job advert .

ii. The next paragraph(s) are the most important part of your letter. This is where you’ll share those relevant details on your qualifications, experience and accomplishments.

ii. The third and conclusion part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

• Complimentary Close – Sign off your application letter with a polite close, such as “Yours faithfully” or “Yours sincerely”.
• Signature – End with your application letter signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

Samples Job Application Letter

Sample ii of job application letters.

Related articles;

• H ow to write Application Letter for post of Sales Job (4 samples)
• Tips for writing an application letter for leave of absence
• Application Letter for Hotel Job in Nigeria (with Examples)

SAMPLE III of Job Application Letter

Sometimes, some companies would rather prefer you send your application letter to their email address. And when this required, you’re not expected to use the above format.

Here is a sample of an email “Job Application Letter”

Subject :  Coding and Programmer position – Pan Kitt

Email Message :

Dear Hiring Manager,

I write to express my interest in the Coding and Programmer position listed on udemy.com

Your descriptions of the work responsibilities that are required of your next coding and programmer position closely match my experience, and I am excited to submit my resume to you for your consideration.

In my position as a programmer for Zentex Company, I updated and expanded existing programs. I also wrote programs in a variety of computer languages, such as PHP, C++ and Java.

Additionally, I build computer-assisted software engineering (CASE) tools to automate the writing of some code.

My resume is attached.  If I can provide you with any further information on my background and qualifications, please let me know.

I look forward to hearing from you.

Thank you for your favourable consideration.

Address: 37 Obah Street, Onitsha-Anambra State, Nigeria.

Email; [email protected]

Phone number: 070388xxx64

Summary of how to write an Job application letter or cover letter

• Start by writing your contact information at top of the page.
• Your application letter should be addressed to a name or title with contact information.
• Express your interest in the first paragraph. State where you found the position, date and how you’ll be of benefit to the employer.

4 The second and third paragraph should be a summary of your strengths, qualifications, and experience.

• Conclude with an explicit one-sentence summary of why you’re the perfect candidate for the job.
• Invite the human resources manager to contact you (optional).
• End the application letter with Complimentary Close message (Yours faithfully,)
• Sign off appropriately, and write your name.
• Check to see if content is organized.
• Proofread your application letter.

See : Other samples of Job Application letters

How to follow up on a job application letter

Hearing nothing after sending your application letter and CV to an office or email, upon requirement can be very disheartening.

But, the truth is, it will do you no good to just sit and wait for a response that might never come.

So, should it ever happen that after sending your application letter or CV for a week or two after the end of application letter submission; you do not get a response from the hiring manager, go ahead and follow-up your application.

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How to write a personal statement? It's difficult to know where to begin. Get hints and tips on structure, content and what not to write from a university expert.

• An insider's view
• What admissions tutors look for

Structuring and preparing your personal statement

What to write in a personal statement, examples to avoid, looking for clearing advice.

The Clearing concierge has the answers

An insider’s view 

Personal statements may seem formulaic, but they can be critical to the decision-making process, and admissions tutors do read them.

If you’re applying for a high-demand course, your personal statement could be the deciding factor on whether or not you get an interview.

The Director of Marketing and Student Recruitment at the University of Gloucestershire , James Seymour, shares some top tips on how to write a personal statement.

What makes a good personal statement?

This is your chance to demonstrate your enthusiasm and commitment and show us what value you can add to a university. In the vast majority of cases, universities are finding ways to make you an offer, not reject you – the personal statement is your chance to make this decision easier for them!

First, you need to explain why you want a place on a course. Take a look at James’ tips on what you should include:

• Explain the reason for your choice and how it fits in with your aspirations for the future
• Give examples of any related academic or work experience
• Show you know what the course will involve and mention any special subjects you’re interested in
• Demonstrate who you are by listing any positions you’ve held, memberships of teams or societies, and interests and hobbies
• Show consistency in your five UCAS choices. It may be difficult for an admissions tutor to take you seriously if your other choices, and references to them, are totally different. If your choices are different, you should explain this in your statement. The UCAS form is blind. Admissions tutors don’t know the other universities you’ve applied to, or your priorities, but you should still be consistent
• Keep it clear and concise – UCAS admissions are increasingly paperless – so most admissions tutors/officers will read your statement onscreen

Explain what you can bring to a course and try not to just list experiences, but describe how they have given you skills that will help you at university.

Don’t just say: I am a member of the college chess club. I also play the clarinet in the orchestra.

When you could say: I have developed my problem-solving skills through playing chess for the college; this requires concentration and analytical thought. I am used to working as part of a team as I play clarinet in the college orchestra and cooperate with others to achieve a finished production.

• Applying to university and UCAS deadlines
• Applying and studying in the UK
• University interviews

What will admissions tutors look for in your personal statement?

To decide if you’re the right fit, universities and colleges are interested in how you express your academic record and potential. This should be backed up by your reference.

Those working in admissions look for evidence of:

• Motivation and commitment
• Leadership, teamwork and communication
• Research into your chosen subject
• Any relevant key skills

Admissions tutors aren't seeking Nobel laureates. They’re looking for enthusiasm for the course being applied for, and self-reflection into why you’d be suitable to study it. What value could you add to the course? Where would you like to go once you graduate?

Ben, the Admissions Manager for Law at the University of Birmingham , shared with us what he expects applicants to tell him in their personal statement:

The personal statement is not only an excellent opportunity to showcase applicants individual skills, knowledge, and achievements, but it also provides us with an insight into the type of student they aspire to be and how they could fit into the academic community. Ben Atkins, Law Admissions Manager at University of Birmingham

Real-life example: the good

Real-life example: the not-so-good

• How to make your personal statement stand out

You could have excellent experiences, but if they’re arranged in a poorly-written statement then the impact will be reduced. So, it’s important to plan your statement well.

A well-written personal statement with a clearly planned and refined structure will not only make the information stand out, but it’ll demonstrate you have an aptitude for structuring written pieces of work – a crucial skill needed for many university courses.

You can use it for other things too, such as gap year applications, jobs, internships, apprenticeships and keep it on file for future applications.

There's no one ‘correct’ way to structure your personal statement. But it’s a good idea to include the following:

• A clear introduction, explaining why you want to study the course
• Around 75% can focus on your academic achievements, to prove how you’re qualified to study it
• Around 25% can be about any extracurricular activity, to show what else makes you suitable
• A clear conclusion
• How to start a personal statement

Your personal statement is your chance to really show why you deserve a place on your chosen course. 

Remember to keep these in mind:

• Be clear and concise – the more concentrated the points and facts, the more powerful
• Use positive words such as achieved, developed, learned, discovered, enthusiasm, commitment, energy, fascination…
• Avoid contrived or grandiose language. Instead use short, simple sentences in plain English
• Insert a personal touch if possible, but be careful with humour and chatty approaches
• Use evidence of your learning and growth (wherever possible) to support claims and statements
• Plan the statement as you would an essay or letter of application for a job/scholarship
• Consider dividing the statement into five or six paragraphs, with headings if appropriate
• Spelling and grammar DO matter – draft and redraft as many times as you must and ask others to proofread and provide feedback
• For 2022 – 23 applications, refer to the challenges you've faced during the pandemic in a positive way

Don’t 

• Over-exaggerate
• Come across as pretentious
• Try to include your life history
• Start with: "I’ve always wanted to be a..."
• Use gimmicks or quotations, unless they're very relevant and you deal with them in a way that shows your qualities
• Be tempted to buy or copy a personal statement – plagiarism software is now very sophisticated and if you're caught out you won’t get a place
• Make excuses about not being able to undertake activities/gain experience – focus on what you were able to do positively, e.g. as a result of coronavirus

For further details, read our detailed guide on  what to include in a personal statement  and the best things to avoid.

Note that if you decide to reapply for university the following year, it's a good idea to consider making some changes to your personal statement. Mention why you took a year off and talk about what skills you've learnt. If you're applying for a completely different subject, you'll need to make more changes.

James gives us real-life examples of things to avoid:

I enjoy the theatre and used to go a couple of times a year. (Drama)

I am a keen reader and am committed to the study of human behaviour through TV soaps!

I have led a full life over the last 18 years and it is a tradition I intend to continue.

I describe myself in the following two words: 'TO ODIN!' the ancient Viking war cry. (Law)

My favourite hobby is bee-keeping and I want to be an engineer.

My interest in Medicine stems from my enjoyment of Casualty and other related TV series.

I have always had a passion to study Medicine, failing that, Pharmacy. (A student putting Pharmacy as her fifth choice after four medical school choices – Pharmacy can be just as popular and high status as Medicine.)

Some final advice

Above all, remember that a personal statement is your opportunity to convince a university why it should offer you a place. So, make it compelling and there’s a much higher chance they will.

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