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Cover Letter for PhD Application: Guide for Writing One & Example From a Real PhD Student

• Klara Cervenanska , 
• November 29, 2022 9 min read

Last edit November 29, 2022

When applying for a PhD research position, you usually need to submit certain documents, including an academic CV and a cover letter for PhD application .

A PhD cover letter, also referred to as an academic cover letter, should be carefully crafted, well-formatted, and contain specific sections.

We'll show you how to do exactly that, along with a sample of an academic cover letter from a real person admitted to a PhD program at Lyon University in France.

And if you're not sure how to go about writing your PhD CV, check out this article: CV for PhD Application: How to Write One Like a True Scholar (+CV Example) .

Table of Contents

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What is an academic cover letter?

What to include in a cover letter for phd application, how to write a cover letter for phd application, how to format an academic cover letter, phd cover letter sample.

An academic cover letter is a document that PhD candidates submit alongside their academic CV when applying for a PhD. 

Essentially, it's a cover letter for a PhD application.

It's not exactly the same as your regular business cover letter. Nor is it the same as a personal statement or a motivation letter .

The purpose of a cover letter for PhD application is to explain to the reader, who's likely a researcher or a professor, what you can contribute to their institution and/or field.

Moreover, in a PhD application cover letter, you should explain why you're a good match for the research position on the program.

Differences between academic cover letter and business cover letter

Both these documents serve different purposes and people use them in different settings:

• Academic cover letter is used when applying for positions in academia — most often for a PhD. More emphasis should be on education, research background and scholarly accomplishments. Moreover, it should explain what your contribution to the institution or field could be. It should also point the reader to your academic CV.
• Regular (business) cover letter is normally used when applying for any kind of job . Hence, more emphasis should be on skills and past experience while being tailored to a specific job position. You should also explain why you're a good fit for the position at the given company. It should point the reader to your resume.

There are also other documents people often mistake for an academic cover letter. These include:

• Motivation letter is especially relevant for fresh graduates when applying to a university, a non-profit organization, or voluntary work. A motivation letter focuses more on your interests and motives for applying.
• Personal statement. Also used in an academic setting. It's always written by an applicant, often a prospective student, applying to college, university, or graduate school. You explain why you've chosen a particular course and why you'd be good at it. Other names include a statement of purpose or a letter of intent .

Like every cover letter, an academic one also needs to include specific elements and content sections. These are:

• Header. Here, provide your contact information, such as your name, address, phone number, and email in the header of the document.
• Formal salutation. In an official letter like this one, you should address the reader in a professional and formal way. If you know who'll be reading your cover letter, go with Dear Dr. [Surname] or Dear Professor [Surname] . If you don't, go with Dear Sir/Madam .
• The specific PhD program or position. Clearly state in your letter which research position you're applying for or the name of the PhD program. A cover letter is usually read before a CV, so you need to make sure everything is clear.
• Your motivation. Explain why you're interested in the specific PhD position — it's one of the key elements you should include.
• Your academic background. Now, we don't mean you should list in detail every single university course you ever took. Instead, focus on the most relevant course for the PhD and describe in detail what you learned, any projects you worked on, why it was interesting (and optionally, what knowledge gap you identified). In this way, you also show a certain level of understanding of the field.
• Your ambition. Briefly mention what your ambitions, intentions, and plans are regarding your contribution to the field when securing your PhD position. How is your research going to enrich the field? How will the institution benefit from it?
• Conclusion. Keep the conclusion short. Contrary to a regular cover letter ending , there's no place for reiterating everything here. Simply thank the reader for your consideration and prompt them to read your academic CV.
• Formal sign-off. Just pick from the usual: Sincerely, Respectfully, Regards... Then throw in your full name in the following line.

And that's all you need to include!

Now, let's take a look at how to write your cover letter step-by-step.

Applying for a PhD will be a lot less stressful if you follow these tips on how to write a cover letter for a research position:

Consider researching the background of the organization, department, ongoing research projects, and their past and current projects. All that before you start writing your cover letter. Knowing these things will help you tailor your letter to the specific PhD opening.

Before you actually start writing, try to sit down and take a moment to think first. Assess how your past experiences helped you prepare for the PhD position and scribble down those that are most relevant and significant for the specific program. These include any research experiences, research projects, courses, or internships.

In the first few sentences of your letter, you need to convey some basic information about yourself and what specific position you're applying for. The opening should also state firmly why you're a strong candidate for the position/program, by using a persuasive and convincing wording. Here's an example: "As an MChem Chemistry graduate with a narrow focus on the sustainable synthesis of biologically active molecules from the University of Dundee, I am excited to apply to a "Synthesis Of Small Molecule Inhibitors Using Enzymes" PhD programme at an institution with such a strong foundation and numerous research groups in this field."

This is the place where you may explore more extensively on the educational journey that brought you here. Set the foundation for demonstrating how your Master's degree and research experience seamlessly translate into the next phase — the PhD program. Emphasize how your thesis contributes to the field's body of knowledge. Mention any other publications that support your thesis. And, if you can, identify any knowledge gaps or topics that can be explored further.

This paragraph provides the opportunity to neatly tie in together everything the reader has learned about you so far. You can show how your previous experience, coupled with what you'll learn during the PhD program, will come together to produce something novel to enrich the field. First, identify the courses or topics within the PhD program that interest you the most and how they relate to you developing your research further. Second, introduce your future research aspirations and goals. Third, point out how this future work will enrich the field and what will the intellectual merit be.

When ending your PhD cover letter, briefly refer your reader to your academic CV and encourage them to examine all of the remaining projects, courses, publications, or references . Finally, thank the reader for their time and consideration and let them know you look forward to hearing from them. Sign off.

Put the letter in a drawer and don't think about it for a day or two. Then, when you read it again, you'll have a fresh pair of eyes to see the cover letter in a new light. Maybe you decide some things are redundant, or you think of something that's more relevant. Or you know, find a typo here and there.

Just like an academic cover letter needs to contain certain content components, the formatting should also align with the structural expectations for this type of document.

How long should a cover letter be? How to finish a cover letter? And what about the cover letter font and spacing?

Here's a recommended academic cover letter format:

• Length. While STEM PhD candidates should aim for half a page to one page, humanities candidates can do 1–2 pages.
• Font. Use one of the classics: Times New Roman, Calibri, or Arial. Just no Comic Sans, we beg you. Keep the size between 10–12 points. Also remember to keep the text clean — no underlining, no bolding, and no color. However, you can use italics if appropriate.
• Spacing. Cover letter spacing isn't complicated. Just single-space your text, make sure there's a space between each paragraph, and leave a space between the concluding paragraph and your formal sign-off.
• Margins. The only rule here is that the margins on your cover letter should match those on your CV.
• Consistence with your CV. Your academic cover letter should match your academic CV in all formatting aspects — including the cover letter font and spacing. For example, Kickresume lets you choose a matching template for your CV and your cover letter, so no need to worry about this.

If the institution provided any instructions for formatting your academic cover letter, don’t get creative and follow their guidelines.

Finally, to help you tie everything we talked about together, here's a cover letter sample from a real person admitted to a PhD program at Lyon University in France.

These things ensured Herrera's cover letter was successful:

• She clearly states her motivation in the opening. In the first two paragraphs, Herrera introduces herself and her motivation to apply for the given PhD program.
• She describes educational and research background thoroughly. The main body of the letter is dedicated to describing Herrera's educational background, research projects, internships, and skills acquired throughout the way.
• She presents research aspirations in the letter. Herrera writes: "I have a history of proven results and profound findings. Given opportunity, I’m confident in my abilities to earn similar ground-breaking results while being part of your team."

Even though this example lacks some of the key elements, such as mentioning the specific PhD program or identifying the topics within the PhD program that interest her the most, this PhD cover letter still managed to impress the University of Lyon.

Lyon University PhD Student Cover Letter Sample

Klara recently graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she got an opportunity to write full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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• Writing an Academic Cover Letter for a PhD Application
• Applying to a PhD
• The aim of an  academic cover letter  is to convince the supervisor that you are a strong candidate for the PhD position on offer.
• Your cover letter should be  half a page to a full page  in length; it should be concise and to the point.
• Your PhD cover letter should include your  personal details , the position you’re applying for, your  motivation  for applying, what you know about the project, what  relevant experience  you have and what makes you suited for the position.

The two documents crucial to get right when  applying to a PhD  are your CV and covering letter.

In this article, we’ll set out the core guidelines you should follow to create an effective academic cover letter.

What Is An Academic Cover Letter?

An academic cover letter is a written document that accompanies your CV and application form when applying for a PhD.

It’s different from a CV as instead of being a structured summary of your skills and experience, it is a summary of why you believe you are suited for a particular PhD programme. As a result, all academic covering letters should be tailored for the specific position you are applying for and addressed to the supervisor who is overseeing the project. They also shouldn’t repeat what is already stated in your CV, but rather expand on the details most related to the position you are applying to.

Note:  An academic cover letter is sometimes referred to as a PhD application letter, but never a motivation letter. The latter is different in that it concerns the reasons as to why you want to undertake research, while a cover letter focuses on demonstrating your suitability for a programme. This is an important distinction to note.

What Is the Purpose of An Academic Cover Letter?

The aim of an academic cover letter is to convince the PhD supervisor that you are the perfect candidate for the PhD project.

Academic cover letters should complement your CV and sell you as a person – will your potential supervisor be excited to work with you after having read your cover letter?

What Should I Include in My Academic Cover Letter?

You should demonstrate that you have the skills which make you suited for research. It is essential that you recognise these skills in you and that you use them to promote yourself.

1. Your Personal Details

Include your name, address, email address and phone number in the top right corner of the letter. This is so the supervisor can reach you should they have questions or require any further information.

2. The Position You’re Applying For

Help the supervisor establish exactly which PhD position you are applying for as there may be several positions being advertised at one time. If they provide a reference number as part of the project description, it would be a good idea to include it in brackets.

3. Why You’re Interested in The Position

Use this section to explain your motivations for applying to the specific PhD and where your research interests stem from. Is it related to the dissertation you produced as part of your final year undergraduate dissertation, etc?

Whatever your motivation for applying to the PhD, make sure that your enthusiasm comes across clearly. The supervisor will appreciate how great a role self-drive plays in completing PhD projects and you will want to convince them you have the level of drive required to be successful.

4. What You Understand About the Project

Besides explaining your motivations for undertaking the project, show that you possess a basic understanding of it. In doing so, make sure you reinforce each point with some level of evidence; avoid making general statements or talking loosely around the research subject. This will show the PhD supervisor that you’ve taken the time to research the background to the project.

5. What Relevant Experience You Have

In this section, briefly discuss your academic background and any relevant experience you have within the field of research. Don’t worry if you have little experience in this area as this will be the case for most applicants. If this the case, then use this section to explain how you will be committed to the PhD research project. If you have experience in conducting research, explain what your role was, the analytical methods you used and any other aspects of your work which may be relevant. Similarly, discuss any teaching experience if you happen to have it.

6. Closing Statement

Keep this short and concise. Thank the supervisor for taking the time to read your application and let them know that you’re looking forward to hearing from them.

How Long Should My Academic Cover Letter Be?

Your academic cover letter should be between half a page to one full page .

To keep it effective, make it as concise as possible and only discuss points which are either relevant to the project or the aspect of being a doctoral research student. This may feel difficult to do, especially if you have much you want to include, but keep in mind that your cover letter can also be used as evidence of your communication skills, more specifically, whether you can convey important information in a clear and logical manner. As this will be a key skill of any research candidate, the prospective supervisor will take it into account when evaluating your capabilities.

How to Format an Academic Cover Letter for A PhD Application

Your cover letter should be written in paragraph format, with bullet points only reserved for situations where a list would improve clarity. This is because a cover letter is one of the few places where you are expected to show your personality, so using too many bullet points will diminish your ability to do this. The best way to approach writing your application letter is to see it as a very short personal essay.

Use a common font like Times New Roman or Calibri, and if possible, avoid the use of highlighting, underlining and tables as they become too distracting. Keep your font size between 10 to 12 points and your margins to at least 0.5 inches around all edges. Try to match the font size, type, line spacing and margin size to your academic CV for neat and consistent presentation.

Your cover letter should be addressed to the PhD supervisor, starting with a “Dear [academic title] [surname]”, for example, “Dear Professor Williams”.

Hopefully, you now know what it takes to write a successful cover letter for a PhD application. While a strong cover letter will go a long way to helping you stand out, you will need to learn how to create an equally strong CV if you really want your application form to excel. To this effect, we recommend you next read our step-by-step guide for creating effective academic CVs .

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What Is a PhD Cover Letter?

What key points should i include within my phd application letter, tips to improve your phd application letter, example phd cover letter, final thoughts, phd cover letters.

Updated October 23, 2022

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A PhD cover letter is an important part of your PhD application. Your cover letter (which may also be referred to as a motivational letter) focuses upon what makes you a great candidate and why you should be invited for interview.

This article will cover what a PhD cover letter is, when it would be used and how you can write a notable cover letter for your PhD application.

Your cover letter is your first opportunity to explain to the committee why you should be selected to study for your postgraduate doctorate. It not only demonstrates your personality, but it can also explain in your own words why the hiring panel should choose you as a PhD student.

Like most cover letters , your PhD application letter should complement, but not repeat, your CV. It should explain and expand on the details referenced within your CV or application form .

You should tailor the content to your chosen PhD topic – this will enable you to focus your specific expertise and academic achievements on your learning capabilities.

It should be noted that when it comes to submitting your application to study for a PhD, you may be required to submit a personal statement as well as a cover letter. Each university will have its own criteria, but note that a cover letter is different from a personal statement.

Your personal statement will focus upon your interests and your ambitions, whilst your PhD cover letter will be looking at your tangible achievements , such as your academic and professional experience.

If you are required to draft both statements, then try to keep this in mind during the writing process.

There are no rules for what to include within your PhD cover letter but, broadly speaking, your submission should include references to the following:

Who you are – what your personality is and what sets you apart from other potential PhD candidates. Your cover letter should be a sales tool that should make any committee want to choose you to join their team.

Your skills and achievements (along with any evidence to substantiate your claims).

Your research into the specific academic institution (why you want to attend that specific school and what makes it a good fit for you).

Your understanding of your research project and what you believe its impact may be upon your sector (this will demonstrate not just your knowledge of the research but will showcase your passion and motivation for the project).

How your specific skills are relevant to the application. Have you undertaken any work experience relevant to that field? Have you been inspired by what previous alumni have achieved?

As with all applications, writing a great cover letter is a skill. It requires you to tread the balance between explaining in detail who you are and why you should be chosen, while remaining concise. It needs to showcase your personality while remaining professional.

It’s a difficult writing skill and one which shouldn’t be rushed. You should take your time to craft your application letter – the more time that is spent on it, the greater your chance of success.

A practical tip is to use the ‘top-down’ approach . This is a writing skill often used by marketers and PR professionals whereby you incorporate the strongest arguments/details at the top and work your way down.

You need to ensure that if a committee member stops reading your cover letter at any point, then they have already noted the most pressing details.

How Do I Write My PhD Cover Letter?

An easy way to focus your thoughts when writing your application letter is to consider it as a way of telling your story, at least in relation to the PhD you are applying for. By this, we mean that your letter should have a clear beginning, middle and end.

Using this format as a guide, here are some examples of how to start writing your PhD cover letter.

Starting Your Cover Letter

As with any form of professional correspondence, do your due diligence and be confident that you know who to send your application to.

As previously mentioned, each school will have its own application criteria – for some, it may need to be addressed to a specific professor, whilst others may direct you to a department or someone responsible for all recruitment.

Make sure you find out their name – along with correct spellings and titles. This is your first chance to make a good impression, so you must pay attention to the details.

Introducing Yourself

A good place to start is to introduce yourself first. Ask yourself, who are you and why should the committee continue to read your application letter?

This is your opportunity to explain what PhD you are applying for and why you want to study further. You may want to start your storytelling in this section.

For example:

I became interested in this subject when I met [name], who is one of your alumni. They inspired me to want to continue my learning and further my knowledge, which has been developed through my professional experience at [company name].

As you can see from this example, the letter is starting to explain why the candidate wants to apply for the application, what inspires them to continue their learning and gives a look into their achievements. The result is that it makes the reader want to continue reading the letter.

Showcasing Your Skills and Achievements

The middle section is where you talk about what you have achieved and how you want to further your development and make an impact on your field of study.

This section should refer to your CV and provide greater insights into what you already know and why you would be a great candidate for the PhD programme.

You could use this section to briefly introduce what topic you believe would make a great research project.

As you can see from my enclosed CV, I have an extensive professional history within my sector. From my experience at [company name], I was able to focus upon my key specialisms, which led me to develop an interest in [project]. I believe that, due to the ever-changing nature of the profession, there is scope to continue the research into [subject] and I’m keen to combine my practical and theoretical knowledge in my research. I believe this is of value to not just myself and my peers but also my wider profession because of [detail].

Again, this is demonstrating a level of professionalism while starting to showcase exactly why you should be chosen to join the PhD programme. It shows that you’re not just thinking of yourself, you’re also considering the wider implications that your research may have upon your field of study.

Ending Your Cover Letter

As you draw towards the end of your cover letter, you may wish to reiterate why you want to study at this specific institution. Showing you have researched the university’s research reputation can go a long way to impressing hiring panels.

It may be globally renowned, or perhaps it’s a good fit for your specific area of interest. Maybe there’s a specific professor you would like to work alongside or maybe you’ve seen the career advancement of previous alumni. If you have a personal reason why you are a good fit for the school, then state it here.

Additionally, we would also recommend explaining what you plan to do with your research upon its completion. Hiring panels will be keen to find out how you plan to use your expertise and what your long term ambitions are.

I am particularly interested in joining the PhD programme at [school] because of your reputation as global research leaders. Throughout my career, I have strived to work alongside the best because I believe in the importance of peer learning. I am keen to work alongside your distinguished professors to carry out my research in [subject]. I believe that I am the right fit for your institution because of [x,y,z] and through my correspondence with [named contact of the previous alumni], I am aware of the help and support that you provide to your PhD applicants. Following on from the completion of my doctorate, I plan to use my knowledge to do [x,y,z].

As you sign off your cover letter, make sure you include a call to action. Encourage the panel to get in touch with you to arrange a formal interview or direct them to your CV so that they can be reminded of your experience.

You need to end the letter with no doubt that you are a good fit for the PhD programme and that you are an ideal candidate that they need to snap up.

I hope that this letter has given you some insight into my dedication to my learning and that you will consider my application. I would like to draw your attention back to my CV which is enclosed with this letter, which demonstrates my professional and academic history. I look forward to hearing from you in due course.

If you have addressed the letter to a named contact, use ‘Yours sincerely’. If you have been directed to address your letter to a general department, then formalities suggest that you should use the sign off ‘Yours faithfully’.

Keep it concise . Where possible, it shouldn’t exceed two pages of A4. They can find out more detail about who you are during the interview stage; this is merely to whet their appetite and excite them to want to find out more about you.

Don’t reiterate what has already been written on your CV . Instead, they want to know how the experience on your CV has made you a more rounded individual. How has it shaped your interest in your chosen study and what is compelling you to continue to further your learning?

Provide evidence . If you are highly regarded within your professional sector, then demonstrate this – are you involved in any sector groups or have you been recognised with any awards? The whole purpose of your potential research project is to provide evidentiary proof of your hypothesis so if you are going to make bold statements about your career history, then the first thing any PhD supervisor will want to know, is 'Where is the evidence?'.

Check for errors . Remember that your letter is a professional representation of who you are. Before submitting your PhD application, make sure that your cover letter is free from grammatical errors and spelling mistakes. It’s a sister document to your CV so try to ensure consistency between the two documents – use similar formatting, a professional font (Ariel or Calibri are good choices) and ensure that your margins are coherent.

Below, is an example of a cover letter for your PhD application. We hope that it inspires you and helps you to understand more about what you should be including when it comes to writing your own letter.

Remember that this is an example only and your cover letter should be tailored to your circumstances.

Recipient Name Recipient Job Title Recipient Address Date Dear [name] Cover letter for application to join the PhD programme at [school]. I am writing to you to showcase my interest in continuing my academic study through the PhD programme in [subject] at [University]. I am keen to join the doctoral programme within your [department] because I believe that its rich history of academic research is a perfect match for my academic aptitude and my extensive career history. I’ve long been interested in [subject] and I recently met with [name], who is one of your alumni. They inspired me to take the leap and submit this application because I’ve long been interested in developing my knowledge honed through my professional experience at [company name]. I studied [subject] at [university] and throughout my academic history and work experience, I’ve developed a strong interest in the niche field of [topic]. My BA thesis was based upon [subject] and since completing my undergraduate studies, I’ve been able to put my theoretical knowledge into practice through my work at [company name]. As you can see from my enclosed CV, I’ve been able to hone my skills into key specialisms which have led me to develop an interest in [project]. I believe that there is scope to continue the research into [subject] due to the ever-changing nature of the profession and I’m keen to combine my practical and theoretical knowledge with my research. I believe this is of value to not just myself and my peers but also my wider profession, since it could help others to understand the importance of [subject]. I wish to continue my academic career by completing my doctorate, which has always been a long-term ambition of mine. I cannot imagine a better place to study than [university]. I have always been inspired by the achievements of this academic institution and I wish to work alongside your teaching staff to research my hypothesis which is [details]. In particular, I would like to work alongside Professor [name], who was highly regarded by our mutual acquaintance [alumni name]. With my theoretical knowledge and my professional expertise, I am confident that I can complete my chosen research project to a high standard. I am a dedicated hard worker and have long been regarded within my sector through my involvement with [professional bodies]. I have also been recognised along with my peers for our work through the achievements of many industry awards including [details]. Following on from the completion of my doctorate, I plan to use my knowledge to help educate fellow professionals, and thus improve awareness and understanding of our sector. I hope that this letter has given you some insight into my dedication to my learning and that you will consider my application. I would like to draw your attention back to my CV which is enclosed with this letter, which will demonstrate my professional and academic history. I look forward to hearing from you in due course. Yours sincerely, [Signature] [Name] Encl. Curriculum Vitae

This article has been designed to give you some insights into what to expect from your PhD application.

To read more about PhDs, we recommend that you read our postgraduate pages , which contain numerous articles about PhDs, MBAs and further study.

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Home » Cover Letter for Ph.D. Application: 5 Template ideas

Cover Letter for Ph.D. Application: 5 Template ideas

Do you need some help writing your PhD application cover letter? Are you struggling to find the right words to show off your skills and experience? Don’t worry, you’re not alone. In this blog post, we’ll walk you through how to write a cover letter for a job with a Ph.D. We’ll provide tips and advice on what to include and share some examples of successful Cover Letters for Ph.D. Application.

So whether you’re just starting out in your job search or you’ve been at it for a while, read on for tips on how to beat the competition! Check out these tips! A well-written cover letter is a great opportunity to introduce yourself and explain why you are interested in the position. It can also highlight your qualifications and demonstrate your knowledge of the field. Here are a few ideas to get you started:

• Start by introducing yourself and explaining why you are interest in the position.
• Highlight your qualifications and explain how they match the requirements of the position.
• Demonstrate your knowledge of the field by discussing your research interests or relevant experience.
• Make sure to thank the reader for their time and consideration.
• Close with another brief introduction, highlighting any other

For More: 107+ Attractive Career Objective for PhD Resume Ideas

Table of Contents

PhD cover letter sample

Dear Sir/Madam,

I am please to be able to submit this application for the above post. I believe that my qualifications and experience will make me an ideal candidate for this position; that is why I would like to ask you to consider me as one of your possible aspirants.

From my resume, you can see that I have engaged in teaching experiences at the university level. As a part of this, So I have even helped students to prepare their dissertation work by acting for them as an advisor.

This has given me tremendous confidence in my potential to succeed in any academic environment, so much so that I do not hesitate in saying that it is within your means to get the best out of me if you decide to choose me.

I am very keen on this job and will like to join you in your endeavor of developing the next generation of educationalists. As I see it, there is no better place than an institution like yours to help me achieve my ambitions; therefore, I make myself available for an interview at your earliest convenience.

I hope to hear from you soon. Thank You.

Yours faithfully, Name:_______, Email:___________, Address:__________Contact#____________

Related: Best Motivation Letter for Phd: 07 + Samples

Cover letter for PhD application sample

I am writing to apply for the open research position posted on your website. I have my bachelor’s degree in Petroleum Engineering from ________________ and working as a petroleum Engineer at ___________ Oil company since last two years. However throughout my academic career, it has been my dream to pursue higher studies such as PhD and contribute to knowledge based society.

During my bachelor’s I studied Petroleum Geophysics and ___________ Research Methodology in depth which has given me a sound knowledge of ___________ research area. In addition to my course work, I have been actively involved in volunteer activities for the welfare of society. These experiences have helped develop __________ skills and traits and given me a novel insight to address ___________ issues.

I am aware that pursuing further studies is not an easy task and I will try my best to contribute as much as I can towards your research projects and help you in achieving your goals and vision.

Please find the attached resume for your kind consideration. Thank you very much for your time and consideration.

Yours Sincerely, Name:_______, Email:___________, Address:__________Contact#____________

Related: Best Motivation Letter for PhD In Microbiology: 09+ Samples

Cover letter sample for phd position

I am writing to apply for the post of_______at your esteemed university. My experience in the field of ________ has provided me with insight into the areas you are looking for. I have recently completed my PhD at ___________(University) on ______. The topic is based around research which I had undertaken during my undergraduate degree, where I came to understand how it can be applied to real-life situations across a range of industry sectors. I am an enthusiastic and dedicated individual who would relish the opportunity to join your staff at _________.

Please find attached my CV, which provides you with further details about my skills and experience. Thank you for taking the time to consider me for this role, it would be a huge privilege to represent your university; I look forward to hearing from you.

Related: Motivation Letter For Phd In Chemistry: 5 Samples

PhD Cover Letter Example

Respected Sir,

I am interested in working with your organization, because I feel it is a perfect fit for me and well-aligned with my interests and career aspirations. Have enclosed my resume along with this letter as further information on who I am and why you should hire me.

I am very interested in your organization, and I believe that my skills are a good match for the company’s needs. So I have enclosed my resume with this letter to provide relevant details about my qualifications, but please find below some additional information on why you should consider hiring me as Doctoral Researcher.

As I was studying at your prestigious university, I increasingly became interested in the issues that concern your organization. My passion for this subject has made me a strong researcher with vast knowledge of this area, which I believe is reflected in my thesis, its presentation and the references I chose to use (please see my attached CV).

As I read about the company’s goals and plans for the future, it occurred to me that now would be a perfect time for me as well as an opportunity that should not be missed; I possess the knowledge and experience that would allow me to take an active role in the company’s future plans.

I am confident that my professional abilities, personal traits, and educational background make me an excellent candidate for this position. Moreover, my previous work experience (please refer to my CV) shows that I can handle tasks of a similar nature. which makes me a valuable asset for any corporation.

I would be more than happy to answer any questions you may have. Thank you for your time and consideration. I hope to meet with you in person soon.

Sincerely, Name:_______, Email:___________, Address:__________Contact#____________

For More: CV Objective for PhD Application

Cover letter for PhD application example

In this letter, I will explain my purpose for applying to your doctoral program and highlight my qualifications that make me a good candidate for graduate school.

I am writing to you because I have a strong interest in the field of Psychology and want to pursue a career in research. My research interests include Sleep, Memory Processes, Learning & Cognition. The focus of my dissertation will examine the functional impact of sleep on memory processes. Sleep is an important yet overlooked area of research, and I am very interested in studying this topic further.

Prior to applying to your program, I researched your faculty members’ publications in order learn more about their specific interests within psychology (see attached CV for reference). I noticed that Dr. Smith’s work in the field of ” memory processes” would be a good match for my research interests, so I decided to send her a copy of my CV and letter of intent.

I have an undergraduate degree in Psychology from [University Name] where I graduated with High Distinction. My GPA was 3.8 and I also graduated at the top of my class.

I would like to pursue a career in scientific research , where I can continue learning and building on my past experiences. Your program is ranked among the top programs in [field] and I would like to be a candidate for your doctoral program.

Thank you for your time and consideration. I hope that we can discuss my qualifications in greater detail. Please don’t hesitate to contact me if you have any questions or require additional information.

So, what do you think? Let us know in the comments section below. And if you’re still curious about how to write a Cover Letter for PhD Application or are looking for more information on academic cover letters in general, be sure to check out our other blog posts and resources pages. We have all the info you need to make your application stand out from the rest! So do you have any questions about how to write one or where to start? Let us know in the comments section below – we’d love to hear from you! And if you found this article helpful, please share it with your friends and followers.

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Cover letter for Ph.D(5 samples)

As a BetterHelp affiliate, we may receive compensation from BetterHelp if you purchase products or services through the links provided.

The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter.  The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.

This blog post will show samples of “Ph.D. cover letters.”

Samples of Ph.D. cover letters

When applying for a postgraduate program, you need a well-written cover letter that showcases your passion for and dedication to your course. When writing the cover letter, these are some of the essential things to include in your letter:

• Address your recipient with a formal salutation. For example, “Dear/Hello (name of the recipient).”
• introduction and a big achievement fitting the program.
• Key information about you and why you fit the postgraduate program. 
• Highlight your strengths: Why do your strengths make you a good match for the program? 
• Express what your plans are for the future: How will this particular program help get you there?
• Conclude your letter with a forward-looking statement. For example, “I look forward to discussing the position further.”

Sample 1: “Ph.D. cover letters”

“Dear Dr. Jahns,

I am writing in reference to my application to carry out my doctorate research at Avon University, exploring the sociophonetic perception of second-generation immigrants. Since my undergraduate, I have been aware of the ground-breaking research in the field of linguistics that is carried out at Avon. I believe that the institution would be an excellent fit for my profile and this research project.

Since early on in my academic studies, I have leaned towards the psychology of linguistics. This is evidenced through the subject matter of my undergraduate dissertation, which explored early language development in bilingual children. My tutor expressed that they were impressed by my supporting research which was recognised by the university when I received the Grant Hughes Prize for Exceptional Research at my BSc graduation.

While my PhD research proposal centres on questions of bilingualism, the topic first became of particular interest to me through my research into monolingualism. I studied the accents of immigrants who in adolescence spoke only the language of their country of residence. It was during the completion of my Master of Research (MRes) that I noticed the relationship between the monolingual members of these communities and the wider questions and consequences raised from their sociophonetic perception. Much of the existing research that I referenced during my MRes came from Avon University. 

I believe that my background in the psychology surrounding polyglotism in sociophonetics could further enrichen the department and field. I hope to be able to discuss my research proposal further with you soon.

Yasmin Kirtzman”

Sample 2: “Ph.D. cover letters”

“Gary Zhang

100 Baker Avenue Clairesville, WY

(838)-556-9092

[email protected]

Dear Dr. Morales,

I am writing to express my interest in the doctoral program for the Department of Biochemical Engineering at Agosto University. Using my current and future research, I plan to develop prototypes for breakthrough neurogenic mechanisms that may help to treat a variety of degenerative neurological conditions.

While earning my Bachelor in biochemistry and chemical engineering at New Pine University, I developed an interest in neurological conditions with a focus on degenerative factors. As a research assistant with Smithson Labs, I aided in developing alternative testing methods, resulting in 40% more accurate results during the clinical study. I earned my Master’s degree in Biochemical Engineering at Coleridge University, during which I published two articles focusing on memory retention in neurologically compromised patients. I believe pursuing my Ph.D. with Agosto University will allow me to further my understanding of biochemical principles and enhance my current research.

Agosto’s advanced research facilities would allow me the technology and equipment to advance my research and begin building prototypes. I admire Agosto faculty members such as Jeremy Johnson and Maureen Hinh for their studies on rebuilding neurotransmitter proteins and reconstruction of neurological pathways. I believe that under their tutelage my research may one day be of equal importance and positively impact the lives of many people. Additionally, I appreciate that Agosto University takes measures to ensure diversity and inclusion on campus, and I feel I will thrive in the educational atmosphere.

Thank you for taking the time to read this letter. If you need any further information from me or wish to plan an interview, please don’t hesitate to contact me. I look forward to joining the program and becoming an official Agosto University Pronghorn.

Respectfully,

Gary Zhang”

Sample 3: “Ph.D. cover letters”

“Recipient Name

Recipient Job Title

Recipient Address

Dear [name]

Cover letter for application to join the PhD programme at [school].

I am writing to you to showcase my interest in continuing my academic study through the PhD programme in [subject] at [University].

I am keen to join the doctoral programme within your [department] because I believe that its rich history of academic research is a perfect match for my academic aptitude and my extensive career history.

I’ve long been interested in [subject] and I recently met with [name], who is one of your alumni. They inspired me to take the leap and submit this application because I’ve long been interested in developing my knowledge honed through my professional experience at [company name].

I studied [subject] at [university] and throughout my academic history and work experience, I’ve developed a strong interest in the niche field of [topic]. My BA thesis was based upon [subject] and since completing my undergraduate studies, I’ve been able to put my theoretical knowledge into practice through my work at [company name].

As you can see from my enclosed CV, I’ve been able to hone my skills into key specialisms which have led me to develop an interest in [project]. I believe that there is scope to continue the research into [subject] due to the ever-changing nature of the profession and I’m keen to combine my practical and theoretical knowledge with my research. I believe this is of value to not just myself and my peers but also my wider profession, since it could help others to understand the importance of [subject].

I wish to continue my academic career by completing my doctorate, which has always been a long-term ambition of mine. I cannot imagine a better place to study than [university]. I have always been inspired by the achievements of this academic institution and I wish to work alongside your teaching staff to research my hypothesis which is [details]. In particular, I would like to work alongside Professor [name], who was highly regarded by our mutual acquaintance [alumni name].

With my theoretical knowledge and my professional expertise, I am confident that I can complete my chosen research project to a high standard. I am a dedicated hard worker and have long been regarded within my sector through my involvement with [professional bodies]. I have also been recognised along with my peers for our work through the achievements of many industry awards including [details].

Following on from the completion of my doctorate, I plan to use my knowledge to help educate fellow professionals, and thus improve awareness and understanding of our sector.

I hope that this letter has given you some insight into my dedication to my learning and that you will consider my application.

I would like to draw your attention back to my CV which is enclosed with this letter, which will demonstrate my professional and academic history.

I look forward to hearing from you in due course.

Yours sincerely,

[Signature]

Encl. Curriculum Vitae”

Sample 4: “Ph.D. cover letters”

“John Smith

Dean of Philosophy

Nottingham Trent University

50 Shakespeare Street

June 1, 2021

RE: PhD Philosophy and Public Policy Programme

As an MA Philosophy Distinction graduate from UCL with a narrow focus on the Right to Privacy and the way surveillance, crime prevention and other governmental acts violate it, I am excited to apply to a PhD Philosophy and Public Policy programme at an institution so focused on evaluating global surveillance policy and influencing real, positive change. 

I completed my MA writing on the philosophical and moral basis of modern human rights, with a focus on the right to privacy in the digital world to assert whether the Declaration of Human Rights and other conventions could be being violated by national internet privacy laws such as the Investigatory Powers Act. During this time, I also worked as a Teaching Assistant, which allowed me constant feedback from the new generation of philosophers on these themes, which really helped guiding the process when I was selected to assist on interdisciplinary research with Sociology and Psychology colleagues: ‘I Have Nothing To Hide: Understanding and Perceptions of Privacy, Rights to Privacy, and Surveillance in the UK’. Having surveyed a sample of 3,800 subjects, we probed how strong innate feelings of rights are, and how easily apathy towards pursuing one’s rights can be affected by highlighting violations and abuses against the subjects. The results of the study are due to be published in the Journal of British Philosophy.

I am especially interested in the Evidence and Policy part of the course, as I am a firm believer that not only do certain regulations violate our human rights, they do not bring about the outcome that is touted as the justification for them. I am conscious of my need to expand my skill set and approach in the light of my ambition to advocate and advise non-governmental and governmental bodies on necessary concessions and compromises. 

When dealing with issues of global technology, it seems like the law and public policy are always playing catch-up. However, an approach based on classic philosophical themes seems to suggest that these measures are misguided and harmful to all. During my PhD study, I would like to stop focusing on the past and theory, and further explore the possible practical consequences of a world without privacy which we seem to be sliding towards, drawing on the body of knowledge in behavioural sciences My previous publications spanned from the root of the rights discussed, through their applications to modern situations, to analysis of the moral and rational shortcomings and violations. By delving into the exploration of possible behavioural consequences, which will no doubt have deep imprints on the future of mankind, I believe this publication will become a comprehensive treatise on the subject.

In the future, I hope there will be a government interested in listening to these concerns, but until then, there are a number of non-governmental organisations working to make a change, as well as some legal challenges that could use the assistance of an extensive authority on the subject. By allowing me to study the possible future consequences of this line of public policy, we will be able to better influence the imagination of future decision makers, as well as all citizens.

I invite you to find the publications listed in my CV and see the strong base, committed continuity and passion I devoted to the subject so far. I would love to discuss any finer or broad points with you.

Best Regards,

Mohammed Whittaker”

Frequently Asked Questions: Samples of Ph.D. cover letters

How do you end a cover letter for an award.

Always be polite when signing off from a cover letter. Acceptable closing salutations include “Best regards,” Thank you for your consideration,” “Respectfully” and “Sincerely.”

How do you close a cover letter example?

How to Close a Cover Letter

• Best regards,
• Kind regards,
• With best regards,
• Thank you for your consideration,

If you like this blog post, please leave your comments and questions below.

Writing an Academic Cover Letter for a PhD Application

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PhD Cover Letter

Last Updated On March 25, 2020 By Letter Writing Leave a Comment

Ph.D is one of the toughest research programs in the academic world. The lecturers or the postgraduate alumni seek to attain PhD degree to add higher education to their name. In the PhD, a scholar has to research or do a deep study on a particular subject. And at the last, he has to write a thesis on the topic he conducted his research.

The university offers PhD course for the eligible and curious students who have completed their post-graduation. An aspirant who wants to apply for the Ph.D. course needs to understand the syllabus clearly. After reading and understanding complete guideline from university for PhD, a scholar writes a cover letter to apply for a Ph.D. to university.

Universities offer a PhD degree to those who complete the course and write a persuasive thesis. However, while applying for the PhD degree, a cover letter from the applicant must be written stating the interest and motive for pursuing a doctoral program.

Most of the scholars know how to write a cover letter, while some find it difficult to write a persuasive cover letter. You can follow the below-given tips to write a cover letter or follow our free PhD Cover Letter samples.

Tips for writing a PhD Cover Letter

• In your cover letter mention your graduation and post-graduation with years
• Add your research accomplishment if any in the cover letter
• Mention some of the educational achievements of your college time
• Mention your motive behind PhD
• Give a knowledgeable weight to your cover letter

PhD Cover Letter Template

An aspirant after joining PhD program does great work in the educational field. To get approval for the PhD program from the university supervisor, find below PhD cover letter template and samples.

From, _____________ _____________ Date (date on which letter is written) To, ________________ ________________ Sub:_________________________________________ Dear _________________,

I am writing to apply for the ____________in________ my subject of research is___________ for PhD. I have completed my graduation from ____________college in the year _________ and I completed my post graduation from __________ in the year __________.

After completion of my education in M.A, I want to pursue a higher study in a doctoral program (PhD). Please grace me with your kind approval of joining PhD program under your tremendous supervision. I will be waiting for your approval letter. . Yours faithfully, (__________________)

PhD Cover Letter Samples

So that you can receive an approval letter for your PhD program from the HOD, you need to write an impressive cover letter. Here is a sample for PhD Cover Letter for you to write simply a great cover letter.

Anita Patil, Basant Nagar, Gondia, MH 441601 India Date:____________ (Date on which letter is written)

Dr. Vishwajit Rathod, Professor (Supervisor/HoD English Department) RTMU, Nagpur, India

Sub; Application For the admission in PhD program

Dear Dr. V. Rathod Sir,

I am Anita Patil from Gondia. I am writing this letter concerning getting your valuable permission to do my doctoral degree in PhD program. I want to do this doctoral program in English literature as it is my subject of interest and my lifelong ambition to research realistic genesis of the English language.

I have completed my graduation and post-graduation in the year 2000 and 2002 respectively. While doing my B.A in English Literature, a profound interest in doing a deep study on English literature aroused in me. To seek that interest, I completed my M.A in English Literature but the hunger for doing more and more in the English literature world seemed never-ending in me. So, I have decided to do further education through this doctoral program to reach the origin of English literature.

In my post-graduation, I had started to read many books in English literature. I have written some journals on the ‘Realistic history of English literature era’ which was published in ‘The Hindu’ on 21/12/2017. This was my first researched article to publish and it acclaimed a huge honor in the literature world. I have been brought up from my young days with this dream and I would be only an empty box if I could not meet with this ambition.

So, please allow me your kind permission to do my further research program on this subject under your capable guidance. I am attaching my complete paperwork for you to understand my qualifications and eligibility to do this doctoral program.

Yours faithfully, Anita Patil

Robert Croft

3214 Breeze Blvd

2 nd Oct’ 2010

Mr. Collin Farrell,

Directorate General,

Opera Research Center,

Subject: Application for Research Analyst

Dear Mr. Collin,

I am writing to you with reference to an vacancy in your esteemed Research Center for Botany Research Analyst on Contract basis, the advertisement of which appeared in your company’s website and I would wish to considered for the said position.

I hold a PhD degree in Botany and I have involved in Research Analysis of human body for the past 12 years. I have been associated with various research centers and have been a part of research team for the study of cancer cells in Dexters Laboratory. I have immense passion for studying human body and study about various organs and their functions.

I am currently into teaching University students and I want to carry on with my research work so I think the job position in your organization would suit me perfectly since it is only on contract basis. I am also sure that you would be keen to avail my service since my experience would benefit in your research process.

I hope to hear from you soon and we discuss a mutually beneficial situation for us. I enclose my Resume for your perusal.

Yours truly,

Robert Croft.

PhD Cover Letter in Email format

Writing a PhD cover letter in an email format needs a specific technique and you must wonder for the sample email format to overlook. Our sample PhD Cover Letter email format will show you how to write technically correct PhD cover letter in email format.

Thank you very much for reviewing my application. This application is for receiving your permission on doing my doctoral program in English Literature. I am interested and made it my lifelong ambition to pursue the doctoral program in English literature. My graduation and post-graduation have been completed in English literature. I have written a research journal on the origin of English Literature.

I have studied ancient, medieval, and present English literature. Almost all English authors like Shakespeare, Milton, Austen, Lawrence, Dickens and many more have come in my thorough study. Despite all these, I want to do remarkable research in English literature. My topic of Doctoral program will be “An English literature, its genesis and current impact on humanity”.

Herewith attaching my documents and research papers that I have prepared during my post-graduation. I hope you will help me to live with my ambition and provide me your kind permission to do a doctoral program under your great influence.

Thanks and regards, Ankita Patil

To receive permission for entering the doctoral program, you must create a genuine cover letter. Universities demand the application for doctoral programs from the eligible scholars.

But you must convince the head of the department of the particular subject that you are eligible applicant through your cover letter. So, create a handsome and convincing cover letter like you can see in the above samples to perceive your HoD of the university.

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Cover Letter For PhD Application | Samples and Templates

Would you like to see a sample cover letter of application for PhD position? Here are some professionally designed patterns and also a sample cover letter for PhD application.

It doesn’t matter if you’re trying to keep your student discounts up to age 30 or answering questions that no one in the history of mankind has ever answered. All this is possible with a well-designed PhD application.

There are very few vacancies, and there are dozens of equally qualified candidates. This guide to writing a PhD admission letter or motivational letter will go over some of the important steps to consider when writing a letter.

The first thing you should do is check the requirements of the institution you are applying to, first make sure a cover letter is required, and then see which sections they would like you to cover.

They differ from one institute to another and from one course to another. A sample academic cover letter of application for a PhD position is your best chance of being accepted.

This article is a complete guide on how to write application letters for PhD positions. It also contains a sample PhD application letter and templates to help you write the best.

What is a PhD Admission Letter?

The letter of application is your first chance to tell the committee why you should be selected for graduate studies. Not only does this show your personality, but it can also explain why a recruiting board should choose you as a PhD student in his own words.

Your PhD application letter, like most others, should complement, not duplicate, your resume. It should explain and expand on the information on your resume or application form. You must adapt the content to your chosen PhD thesis. A theme that allows you to focus your specific experience and academic achievement on your learning abilities.

It should be noted that when applying for a PhD, you may be required to submit a personal statement as well as a cover letter. Each university will have its own set of requirements, but keep in mind that a cover letter is not the same as a personal statement.

Your statement will highlight your interests and goals while your PhD the cover letter will highlight your material accomplishments such as academic and professional experience.

If you need to prepare both statements, try to keep this in mind when writing. Having a sample PhD application letter is also another way to make sure you’re writing something compelling.

What are the key points I should include in my PhD admission letter?

There are no rules about what we must include in your PhD cover letter, but in general, your application must include references to the following:

Who you are – your personality and what sets you apart from other potential PhDs. Your cover letter should be a sales tool that will encourage any committee to select you for their team. The successful cover letter should contain the following

• Your abilities and accomplishments (along with any evidence to support your claims).
• In addition, your study of a particular institution for your doctoral program(why you want to attend this particular institution and what makes it suitable for you).
• Your understanding of your research project and your expectations regarding its impact on your industry (this will show not only your knowledge of the research but also your passion and motivation for the project).
• How do your specific skills apply to the post? Have you gained any relevant experience in this area? Have you been inspired by the achievements of previous bachelor’s degree and master’s degree?

Writing a great motivation letter is a skill, just like any other part of the application process. This requires you to explain in a balanced way who you are and why you should be selected, in detail while remaining concise.

While remaining professional, it should reflect your personality. This is a difficult writing skill that should not be rushed.

Don’t rush into writing your application letter; the more time you spend on it, the higher your chances of you becoming a successful PhD student. Use the top-down approach as a practical tip.

You can use a sample PhD cover letter to make sure you don’t make mistakes and are on the right track. Continue reading to learn more about Cover Letter Sample and Templates for PhD application. This will help you write a cover letter for PhD application.

What is the purpose of a PhD Statement?

If you are a PhD candidate, an academic letter of the application allows you to explain to the reader, who is likely the professor or director in charge of reviewing PhD applicants, what you can offer to the program and why they should select you for a place.

You can use your cover letter to fill in any gaps on your resume (CV), tailor your application to a specific program, and showcase your communication skills and passion.

This is your chance to impress a PhD program director with your identity and the assets you will bring to their institution.

How to write a PhD Statement?

Follow these steps to write a PhD statement:

1. Learn the details of the program and organization

Review the information you have about the program you are applying for before writing your application letter. Use a different application letter for each organization because they may be looking for unique qualities in candidates.

Analyze your qualities, as well as those of the ideal candidate, and tailor your application letter to the areas where they overlap.

2. Create a formal letter of application.

A STEM-focused application letter should be one page, while a liberal arts-focused application letter can be two pages. Always check with the organization and adhere to any formatting rules they may have for the application material.

Use a professional font and font size, pay attention to clear formatting, and avoid adding extra elements such as pictures or frames.

3. Provide your most recent contact information.

It is especially important to provide up-to-date and correct contact information when contacting several organizations at once. If the organization needs more information or wants to schedule an interview, you should make sure they can contact you.

The presence of up-to-date and accurate information indicates professionalism and reliability.

4. Create an introduction

Write an introduction after you’ve completed the body of your cover letter. The introduction should clearly state what you are applying for. You can also use this space to briefly mention future ambitions or goals.

5. In the first paragraph of the main body, highlight your strengths and experience.

Write the first paragraph of your cover letter highlighting your education, strengths, and experience. This paragraph should describe who you are academically and what you hope to achieve while participating in the program. Tell us about your specific interests in this area, what sparked your interest, and any research you’ve done on those specific interests.

6. In the second main paragraph, describe your distinctive features.

Focus on your passion, drive, and unique qualities that set you apart from other candidates in the second paragraph of your cover letter. You want to show not only how the program can help you, but also how you can improve the program if accepted. Consider overlaps between your qualifications and what the program is looking for in an ideal candidate.

7. Complete your application letter.

End the application letter by thanking the reader for their time and expressing appreciation for the opportunity. The conclusion should complement the rest of your application letter, demonstrating your enthusiasm for your field and commitment to the organization.

Your conclusion should also encourage the reader to contact you for more information, discussion, or to schedule an interview.

8. Include a formal closure and signature.

Your closing and signature are the final elements of your academic cover letter. In most cases, you may not need to physically sign the document; a printed name will suffice.

Avoid using intimate closing phrases and use more professional ones instead. Here are some examples of professional closing statements. The sample PhD application letter written below will serve as a great guide to make sure you get it right.

Tips for writing an effective PhD thesis Statement

You can use the following guidelines to write your PhD statement:

Start at the very beginning of the process. Preparing an application for graduate school requires careful planning. Set aside enough time to write, edit, and proofread your cover letter.

Take a break between writing and editing. When you’ve finished writing your application letter, save it and wait a few days before editing to make sure you notice ways to improve or correct your work.

Make the most of your resources. If you are still in college, you can use the writing or career centers to craft an effective cover letter. Talk to your favorite professors or lecturers, ask them questions and listen to their advice.

Carefully review your PhD thesis. statement. You want to present yourself professionally in your application letter because this is one of your first points of contact with a potential school. Use proofreading software, read your cover letter aloud, and ask friends and colleagues to read it for you to create a flawless application letter.

Make your points clear. You must provide evidence for every claim you make about yourself. Tell us as much as possible about your achievements and hobbies.

Focus on your true self. Demonstrate why you are the best candidate for your chosen school by emphasizing how your uniqueness will benefit the program. Concentrate on articulating your important accomplishments.

Samples and Templates Of Academic Cover Letters for PhD Statement

Academic Cover Letter Sample for PhD Position

Receiver name

Recipient’s position

Address of the recipient

Dear [name]

Cover letter for the PhD program at [institution name].

I am writing to express my research interests in continuing my academic studies at [university] through a PhD program in [topic].

I am very eager to join your [Faculty Postgraduate] program because I consider that its prosperous history of academic research is an ideal match for my academic abilities and extensive career experience. I have been interested in [the topic] for a long time and recently met with [name], one of your alumni. And they inspired me to take a chance and submit this letter because I have long wanted to expand on the knowledge I gained through my experience at [your company name].

I studied [mention subject] at [mention university], and throughout my academic history and work experience, I grew a strong interest in this niche area [your topic]. My thesis was on [subject], and I was able to put my academic knowledge into practice while working at [your company name where you work/worked] since graduating from my undergraduate studies.

As you can see from my attached academic CV, I was able to sharpen my skills in key specializations, which led to my interest in [the project]. Because of the ever-changing nature of my profession, I believe there are opportunities for further study [of the subject] and I am eager to combine my theoretical and practical knowledge with my research PhD project.

I believe that this is valuable not only for me and my colleagues but for my profession as a whole because it can help others understand the meaning [of the subject].

I hope to continue my academic career with a PhD, which has long been my goal. I can’t think of a better university to study than [the university you are wishing to complete your PhD from]. I’ve always been motivated by the accomplishments of this institution and would like to collaborate with your teaching staff to explore my hypothesis, namely [details]. I would especially like to work with Professor [mention name], who was admiringly regarded by our mutual understanding [name of alumnus].

Thus, I am sure that with my theoretical knowledge and professional experience I will be able to complete the research project I have chosen at a high level. I am a dedicated, hardworking individual who has long been respected in my industry through my involvement in [professional organizations]. I have also been recognized for my work, along with my peers, through many industry awards, including [details].

After completing my PhD, I intend to use my knowledge to educate fellow professionals, thereby increasing awareness and understanding of our industry.

I hope this letter has given you some idea of ​​my commitment to my education and that you will consider my application.

I would like to once again draw your attention to my CV, which is attached to this letter and describes in detail my professional and academic background.

I look forward to hearing from you shortly.

[Signature]

FINAL WORDS

Your cover letter for PhD application should contain a brief introduction to the program you want to apply for in the text of the application. This should be included in any cover letter. You need to write down the letter to the PhD supervisor.

First, state a clear career goal for your future project, as well as the reasons why you chose this particular PhD program. Mention in detail your previous professional and academic history. Also mention if you are applying for professional scientific research or anything else.

Q. How do I write a cover letter for a PhD admission?

A. Your cover letter for PhD application should contain a brief introduction to the program you want to apply for in the text of the application. This should be included in any cover letter. You need to write down the letter to the PhD supervisor.

Q. How do I write a good PhD application?

A. First, state a clear career goal for your future project, as well as the reasons why you chose this particular PhD program. Mention in detail your previous professional and academic history. Also mention if you are applying for professional scientific research or anything else.

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Tips for Writing a Successful Motivation Letter for Ph.D. [+Sample]

How To Write a Motivation Letter For Ph.D. Application [+Sample]

Ph.D. applications are not just sorted out in the same way as any other random application. There are processes involved without which your chances of getting in might be truncated.

If you’ve been considering applying for a Ph.D. then this post is especially directed at you. A motivation letter as used in the case of a Ph.D. application can be much likened to a Personal statement.

There is a need to know if you’re truly qualified to do a Ph.D. while writing an application to a school, so the motivation letter is the perfect insight into who you really are and they expect you to do it justice.   

• An introduction which should state in clear terms which program you are applying for.
• A Summary of your Academic Background.
• Why do you want to do a Ph.D.?
• The significance of your research on society.
• Your career plans.

Avoid Making Spurious Claims

It is quite easy to get lost while writing a motivation letter and forget that motivation cannot be achieved without the necessary evidence to back it up.

Nobody’s really interested in how awesome you are while writing a motivation letter, no offense but anybody can look good on paper but without the proper evidence to back it up, they wouldn’t be any motivation.

For Example, it is very common to see people write; “I work well with other people, or I am an expert at working under pressure”. Well, it is not a cover letter , it’s a motivation letter and you need to give realistic scenarios such as; “my leadership ability was demonstrated when I had to be in charge of a group of colleagues during my internship which required intense marketing management skills.”

Try As Much As Possible to Be Specific

It is equally very important to avoid being vague while writing your motivation letter. The reason why you’re required to write a motivation letter is that someone or some people have to know, if not you wouldn’t have to attempt one.

Saying that your undergraduate days in Marketing was very interesting is too vague to fit into a motivational letter, it sounds like something that should rather be written to a pen friend. You should be more specific about the courses you took as an undergraduate, why you love them and what you learned from them.

Show How Much Skill or Work Experience You Have

While writing a motivational letter, it is very important to concisely include how much skill and/or working experience you possess. A Ph.D. is about more than just a sequel to your past academic endeavors, it is a true test of education and education is more than just owning degrees.

They will be interested in the skills and/or work experience you’ve gathered over the years, skills which are strong enough to make you qualified to bag a Ph.D. That research, data analysis, etc. skills you thought you’d never have to flaunt, well I think this would be a perfect opportunity to talk about them.

Be Professional

It is equally quite important that you are very professional while writing a motivation letter for a Ph.D. application . It will be in your own best interest to ensure that you present your motivation letter with professional grammar, font and the appropriate writing style in which you’d rather prefer to be accepted.

Your professionalism sends a good message about your personality and would go a long way into helping you get accepted. 

Sample Motivation Letter for a Ph.D. Application

Suggested Reading:

• Cover Letter Examples
• 2023 Letter of Interest - Example & Writing Guide
• Students and Graduates Resume Example

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Cover Letter for PhD Application

I have to write a cover letter for a PhD application (in theoretical physics).

I didn't find any useful sample about this. Does anyone have any suggestion?

Moreover, I have to write a research statement. I don't know how I can write them in different ways.

• application
• application-cover-letter

• Which country?.. –  neuranna Nov 14, 2017 at 15:17
• 2 Your cover letter should be about you, not some dork that you found his / her letter on the net... –  Solar Mike Nov 14, 2017 at 15:32
• @neuranna Europe, in particular Germany. –  Immanuel Nov 14, 2017 at 22:41

Several different templates are available on the net, it depends only on your taste!

I would like only one thing: write it in LaTeX . If you are not familiar with LaTeX or you don't feel comfortable with it, Theoretical Physics is not for you. Obviously I'm joking, but not completely...

Anyway, without too much efforts, on the net I found in particular this template that is really suitable for many purposes (actually, with some modifications, is the one I use for my letters):

As you can see this is very sober but direct and clear.

If otherwise you fell very comfortable with typing in TeX, I suggest you to try to emulate some template in LibreOffice downloadable on the net. In particular I recommend this one, in particular the one at page 23, but many others are really nice.

Therefore, I would like to quote also this answer from SE Academia that partially answer your question. In particular I stress the importance of these sentences:

What is unavoidable to write Make your cover letter personal, remarkable (i.e., stands out from other cover letters), specific to you and specific to the position at hand. Be enthusiastic. Be specific. Show that you've put thought into the position and why you are applying. Relate your specific skill sets and previous experience to the programme you are applying for. Relate the content of specific aspects of your CV to the programme: "During my masters, I enjoyed working on the topic of A, which relates to your programme [in this way]" "I worked three summers at company B, where I gained experience in topic C ..." "I visited your university in March last year and was impressed by ..." "I read paper entitled 'D' published by your group at 'E' and was interested in ..." "I recently published a paper 'F', which I believe compliments work by 'G' in your department on 'H' ..."

Good luck for your application!

• Then you will not have problems at all... Actually the answer had also an image about the template but since I don't have enough reputation that was hidden... –  Erik Pillon Nov 14, 2017 at 23:08
• @ErikPillon You seem to have embedded the image incorrectly (you entered it as a link). I've edited your answer to display the image as I believe you desired. –  Stella Biderman Feb 13, 2018 at 1:09
• @StellaBiderman absolutely! Thank you a lot! Actually was not my fault... I couldn't embed properly the image because I hadn't enough reputation points... enyway, thank you so much! –  Erik Pillon Feb 16, 2018 at 23:14
• @ErikPillon Interesting. I didn’t realize that was a limitation of low-rep users. Anyways, it’s an excellent answers. –  Stella Biderman Feb 18, 2018 at 15:15

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Lyon University PhD Student Cover Letter Sample

Securing a PhD position can get smoother with our ultimate Lyon University PhD Student cover letter sample. This cover letter helped a real applicant get accepted at Lyon University. You can download this example at no cost or modify it in any way using our online cover letter builder.

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Lyon University PhD Student Cover Letter Sample (Full Text Version)

Herrera Learner

Dear Concern,

After a year of working as master 2 student directly in a scientific research setting, I am seeking to leverage my experience within the field of professional scientific research.

Ideally, PhD position will allow me the opportunity to utilize my experience gained as M2 internee at the professional level. If you are looking for a passionate, dedicated and hard working profile along with strong communication skills and an experience in working on pathogens, please consider my resume attached with the application.

I have done Master M2 “Therapeutic Innovations in Cancer” from Universite Claude Bernard Lyon1 in 2017. During the course of my master M2, I had an opportunity to work on HCV-induced hepatocellular carcinoma at Cancer Research Centre Lyon (CRCL). This internship inculcated many pragmatic accomplishments in me. As a result, I am fairly competent in following skills.

·            Cell Culturing

·            Western Blotting

·            RT-PCR

·            Working protocols in P2 and P3 laboratories

·            Plasmid construction

·            Flow Cytometry

·            CRISPR/Cas9 Technique

·            Scientific writing

Before seeking admission in Master M2, I had done my graduate degree, Doctor of Pharmacy, in 2013 from one of the leading national universities in Pakistan. Since then, every coming year has proven to be professionally more rewarding than its precedent. Working as a community pharmacist for a couple of years followed by a year of Chemistry and English teaching to high school disciples added a lot to my professional excellence. During all these professional phases, I have a history of proven results and profound findings. Given opportunity, I’m confident in my abilities to earn similar groundbreaking results while being part of your team.

For your convenience, I have attached my resume for your review. I would welcome the opportunity to participate in a personal interview to answer any of your questions and better present my qualifications. Please feel free to contact me via e-mail or phone call to arrange a meeting if needed.

I look forward to speaking with you soon and becoming a part of your team.

PhD Student

A PhD is the highest level of academic degree a student can be awarded. Earning a PhD usually takes between three and four years of full-time work and dedication, leading to writing a final thesis that should contribute to a specific subject in an original and significant way. As a PhD student, you will typically conduct an independent research project, collect your results, write a thesis that reflects your conclusions, submit your work as a dissertation, and defend it in an oral exam. Institutions may generally demand PhD applicants to have both a Master's degree and a Bachelor's degree.

The Lyon University is an academic community that comprises 11 member and 24 associated institutions in Lyon and Saint-Étienne. It serves as a hub for higher education and research in accordance with social changes. The three main universities focus on health & science studies, social sciences & arts, and law & humanities.

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Cover Letter Example For a PhD Application (2023)

Do you need to write a cover letter for a PhD position? Check out my example for a PhD job application!

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Cover Letter Example

For a PhD Application

[Julia McGill] [Number, Street Name] [Cambridge, MA 92872] [(123)-456-7890] [Email Address]

[October 12, 2022]

[Alex Spencer] [Recipient Job Title] [University] [Number, Street Name] [Cambridge, MA 83726]

Dear Mr. Spencer,

With reference to the subject areas listed on [ URL ] under section [‘ Degree Programs ’], I am writing to express my interest in the Computer Science program at the [ University ] starting in August 2023. I recently completed my bachelor’s degree with a specialization in Big Data Engineering, and this doctoral program is exactly what I seek to leverage my experience within the field of professional scientific research.

To shortly introduce myself, my name is [ Julia McGill ] and I am currently pursuing a master’s degree at the University of Amsterdam with an expected completion date of November 2023. After speaking with several of my professors, I am convinced to continue my research on [ subject ]. In my master thesis, I use [ Professor X ]’s research findings on [ subject ] and the prospect of working closely with such a reputable advisor allows me to discover more important findings. In addition, this doctoral program also supports my career goal to become a professor at a university or research institute.

I will graduate summa cum laude (4.0 GPA) with relevant coursework in software engineering, systems programming and operating systems. At university, I developed analytical skills and learnt how to deal with complex problems in a systematic way. During my internship as a research assistant at [ University ], I led a team of 10 undergraduate students for two projects in machine learning. We designed a new algorithm to increase run time by 25% and for more efficient logical problem solving in the future. I received recognition for my contribution and was awarded 1st place in the Engineering Design Competition.

I would like to draw your attention back to my enclosed recommendations and resume, which demonstrates my professional and academic history. If you need any additional information, you can reach me at [ Phone number ] or [ Email Address ]. Thank you for your time and consideration.

Kind regards, 

Julia McGill