Receptionist Cover Letter Examples and Writing Tips
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If you're applying for a job as a receptionist , take some time to write a strong cover letter—doing so could help you land an interview .
Your cover letter should emphasize your organization and communication skills, along with other common receptionist skills in your cover letter.
You should also highlight any specific skills called for in the job description, such as familiarity with industry terminology, or expertise in Microsoft Office or QuickBooks . Doing this will help your cover letter demonstrate to the employer that you have the skills required for the job.
Looking for inspiration on how to get started? Get tips on what to write, as well as how to format and send your receptionist cover letter. Plus, take a look at two sample cover letters for receptionist positions that you can use as a template while writing your own.
Tips for Writing a Receptionist Cover Letter
To get started writing a receptionist cover letter that will impress potential employers, follow these tips:
Follow directions. When applying for receptionist positions online, in person, or by email, you will often be asked to include a cover letter with your resume and possibly some other materials such as a list of references and a general application. Be sure to read the job posting carefully, and include only the materials they request at a given time.
If you are asked to submit a cover letter, follow all directions carefully. Send the letter in the correct format to the correct person.
As a receptionist, you will need to follow instructions and pay attention to detail, so it's important to display these skills in your application.
Use keywords. Tailor your cover letter to the specific job you are applying for. A great way to do that is to include keywords from the job listing in your cover letter. Reread the job listing , and circle any skills or qualifications that are important for the job. If you have those skills, include them in your cover letter. This will show the hiring manager, at a glance, that you are right for the job.
Provide examples. When you say that you have a particular skill or experience, prove it by providing a specific example. For instance, if you say that you have strong organizational skills, mention how you helped reorganize the filing system at your last job, and how this increased efficiency in the office. Specific examples show the hiring manager that you really have what it takes.
Highlight relevant experience. Wherever possible, share skills, accomplishments, and experience that match with the employer's needs. You'll also want to quantify any accomplishments if possible. For instance, maybe you can say that reorganizing the billing system at work led to 30% fewer late payments. If you do not have experience as a receptionist, think about ways you can show you're still qualified for the role. For instance, maybe you volunteered at a phone bank (which helps show you have strong communication skills).
Edit, edit, edit. Receptionists need to have attention to detail and strong communication skills. Therefore, it is important that you proofread your cover letter for any spelling or grammar errors. One way to show your skills as a receptionist is to write a flawless, error-free cover letter.
If you are sending your cover letter as a hard copy (or email attachment), you need to write your letter in business letter format . Include these items in the following order: your contact information, the date, the company contact information, a business salutation, and the body of your letter. Make sure your letter is left justified.
Your closing will include your handwritten signature followed by your typed signature on a hard copy. If it is an email attachment, just include your typed signature.
The format for an emailed cover letter (where the letter is in the body of the email) is slightly different. You should choose a subject that clearly explains the content of your email, such as the job title you are applying for and your name. Keep it simple: “Medical Receptionist Position – Jane Doe” is clear and to the point.
You do not need to include your contact information, the date, or the employer’s contact information at the top of an emailed cover letter. However, the salutation and the body of the letter will be the same as in a hard copy or attachment.
Your email closing should include your full name followed by your phone and email information.
Sample Cover Letter for a Receptionist Position
You can use this sample as a model to write a cover letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.
Sample Cover Letter for a Receptionist Position (Text Version)
Chad Applicant 123 Main Street Anytown, CA 12345 555-555-5555 firstname.lastname@example.org
July 30, 2020
Billy Lee Manager ABC Company 123 Business Rd. Business City, NY 54321
Dear Mr. Lee:
I am writing to express my interest in the receptionist job opening at ABC company. I believe my years of work experience as a receptionist, as well as my communication and technological skills, make me an ideal fit for the position.
I have several years of receptionist experience, including working in a busy work environment with multiple phone lines and a large professional staff. I can therefore handle the bustling environment of a large of office such as yours.
I have strong written and oral communication skills. At my current job, I greet about twenty-five to fifty clients per day, answering questions about the company and directing people to the correct offices. I also call dozens of clients per day to confirm appointments, and send emails every day to clients.
I have experience with a variety of software programs, including Microsoft Office and QuickBooks. I am also comfortable using multiple scheduling platforms, including MindBody and Timely. At my current job, I have trained five other employees in our scheduling platform, due to my experience and comfort with the program.
My background and skills make me an excellent candidate for this position. Thank you for your consideration. I look forward to hearing from you to arrange a time to speak in person.
Chad Applicant (signature hard copy letter)
Sample Email Receptionist Cover Letter
Sample email cover letter for a receptionist position.
Subject: Reception Position at Gentle Dental – Jason Martinez
Dear Ms. Rathbarn,
I'm writing to apply for the receptionist position at Gentle Dental, which I saw advertised on JobSearchSite.com. I believe that my positive and professional attitude, as well as my experience working as a receptionist in other medical offices, make me a match for this position.
For the pat five years, I've worked in a medical office, where I've greeted patients, scheduled appointments, and answered patients' questions over the phone. My communication skills are strong, and I'm also skilled at assisting patients who are frustrated by long waits or insurance confusion.
I pride myself on keeping doctors' days running smoothly, and problem-solving when unexpected issues arise. For example, when one doctor was unexpectedly three hours late to work, I quickly called all of his scheduled patients and rearranged their appointments. By the time the doctor arrived at work, I had already rescheduled all of his patients successfully.
Please see my attached resume for more information on my work history, and do not hesitate to be in touch with any questions. Thank you for your consideration and I look forward to hearing from you.
Jason Martinez Phone Number Email Address
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Receptionist Cover Letter Template
- Cover Letters
A cover letter demonstrating your key skills, experience and achievements as a Receptionist will boost your chances of being invited to interview for the receptionist jobs you are applying for.
We can help get yours ready with our receptionist cover letter template. Simply follow the examples provided, tailoring the letter to your own experiences and the job you are applying for.
If you also need to go over the basics of cover letter writing, be sure to check out our guide on how to write the perfect cover letter .
Your name Your address Hiring manager’s name Company name Company address
Dear (use hiring manager’s full name if you know it, if not, use sir/madam),
I am writing to apply for the role of Receptionist currently advertised on Fish4.co.uk. Please find enclosed a copy of my CV.
As you’ll see, I have valuable experience working as a receptionist. In my previous role I was responsible for greeting all visitors, answering the telephone and taking messages, sending and replying to emails, and providing general administrative support.
I am a warm, positive and personable person with excellent communication skills, both written and verbal. I’m extremely organised and hardworking, with exceptional people skills. I work well independently and under pressure in a fast-paced office environment.
With my experience and expertise, I strongly believe that I would be an asset your team at (company name) .
Thank you very much for considering my application. I look forward to hearing from you,
Yours sincerely (if you know their name) / Yours faithfully (if you do not know their name),
Your name Contact phone number
Need more help with your job applications? Check out our Receptionist CV template to boost your chances of landing an interview.
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Receptionist Cover Letter
You can easily adapt this receptionist cover letter for your own use. Send a stand out application cover letter, get the employer's attention and increase your chances of getting the receptionist job.
Package your background and experience into a professional and powerful cover letter that stands out and gets you the job interview. Highlight your strengths and skills as they relate directly to the job opportunity.
SAMPLE RECEPTIONIST COVER LETTER
Your Name Your Address Your Contact details (phone and email) Date Mrs Mary Stevens Hiring Manager ABC Company y15 South Parkway Long Island, NY 11551
Dear Mrs Stevens
Your job posting for a receptionist caught my attention straight away as my skills and experience are a close match to your requirements for this position. I would appreciate careful consideration of my credentials as outlined below and within the enclosed resume.
I have three years work experience as a receptionist in a large organization responsible for handling all calls and visitors in addition to providing extensive organizational and administrative support.
I am a self-directed and independent worker who has taken the initiative to learn as much as possible about the company I work for in order to become a valuable information resource.
Among my particular strengths are my organizational and planning skills. I have developed a number of processes to manage my many work tasks and make sure I meet the demands of a fast-paced work environment. I utilize technology to assist me wherever possible and have a good working knowledge of a number of computer applications including MS Office.
My strong communication skills and an outgoing, energetic personality ensure first-rate customer service to both clients and colleagues. I thoroughly enjoy dealing with a wide variety of people and take pride in being a receptionist.
ABC Company enjoys an excellent reputation and I am confident that I would be an asset to your company. I would appreciate the opportunity to discuss my abilities in more depth and am available for an interview at your earliest convenience.
Please contact me via phone or email to arrange a convenient time for us to meet. Thank you for your time and consideration and I look forward to speaking with you soon.
Jane Jobseeker Enclosure
How to write a winning receptionist resume
Need help with writing a good resume? Use the sample receptionist resume to build an excellent resume.
Sample Receptionist Resume
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Receptionist duties and skills
Use this detailed receptionist job description for a list of job duties and competency requirements for a receptionist.
Receptionist Job Description
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Top 5 Receptionist Cover Letter Tips
- read through the job posting carefully to ensure you know what the employer is looking for before you start writing your cover letter
- Find out the name of the person to whom it should be addressed and avoid general salutations
- customize each cover letter to the target job opportunity
- Focus on your skills and strengths as they relate directly to the job requirements as stated in the job posting
- close your cover letter strongly
Receptionist Cover Letter Pages
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Closing your Cover Letter
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Writing a cover letter with little or no experience can be a challenge. Use these pages to help you.
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Example Cover Letter for Receptionist
In this post, receptionist cover letter example.
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Get noticed and hired using this receptionist cover letter example. Learn what you need to know to make your cover letter stand out from the crowd.
When you start writing your cover letter for a receptionist job, you need to consider the key skills and qualities sought after by hiring managers.
For a career as a receptionist, highly valued skills consist of Excel knowledge, strong communication skills, and organisational skills. It is crucial to emphasise these particular attributes as well as any relevant work experience or unique accomplishments or qualifications that you possess. You must relate all your relevant skillset and qualifications to the job posting to highlight your fit for the role and increase your chances of receiving a job interview.
Below is a cover letter template, for a receptionist position. It could easily be applied to similar roles such as administrative support, front office staff, medical receptionist, office assistant, and many more.
Receptionist Cover Letter Template
This template is created for receptionist roles. All you need to do is input your own information!
Once you’ve downloaded and edited your cover letter, make sure to save it with a new name (try: <Your name> Cover Letter — <Position you’re applying for>). Then, export the document as a PDF and you’re ready to submit it.
[Your full name] [Your phone number] [Your email] [Your address, city, state, postcode] [Your LinkedIn]
[Hiring Manager’s Name] [Company Address, City, State] [Phone number] [Email address]
Dear [Hiring Manager],
RE: <insert role title> position
I am writing to you in response to your company’s XXXX job posting. I am delighted to apply for such a position, as I already possess many years of experience in a variety of administrative roles. I am confident that I possess the desired skill set and the necessary qualifications to be a perfect fit for this role.
I am a highly motivated and friendly person, and I have been trained to deliver within high-pressure headlines consistently. I have overseen the internal and external office communication and facilitation of meetings. I also maintain a strong communication skillset as I regularly follow up with clients in an approachable manner, and I am familiar with many receptionists’ organisational software and phone systems used.
I am a highly motivated person that is always using critical thinking and problem solving to help other team members in the office. I have long been an enthusiast of your firm, so I would love the opportunity to come and work for you.
I would like to discuss your XXXX position in detail and would be happy to come in for an interview at any time that’s convenient for you. Thank you for your time and consideration. I look forward to hearing back from you.
Note: Be sure to include all relevant contact information and personal data for the recruiter/hiring manager.
A perfect cover letter for an administrative job will highlight all your relevant skills and qualifications tailored to your administrative position. These cover letter tips should make your job application stand out from the crowd. Be sure that your administrative resume and cover letter match to ensure transparency in your job application.
The job search can be hard to navigate, and templates can help you get started. It is imperative, however, that if you do use cover letter or resume templates, to modify it still to ensure it differentiates between another administrative cover letter samples.
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Desk Receptionist Cover Letter Example (Free Guide)
Create an desk receptionist cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..
Are you looking to land a job as a desk receptionist? Writing a great cover letter can help you stand out from the crowd and get you one step closer to the job you've always wanted. Our comprehensive guide to writing a desk receptionist cover letter will help you put your best foot forward to impress hiring managers.
We will cover:
- How to write a cover letter, no matter your industry or job title.
- What to put on a cover letter to stand out.
- The top skills employers from every industry want to see.
- How to build a cover letter fast with our professional Cover Letter Builder .
- What a cover letter template is, and why you should use it.
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Desk Receptionist Cover Letter Sample
Dear [Recipient Name],
I am interested in the Desk Receptionist position at [Company Name], and I am confident that I am the perfect candidate for the job. With my strong interpersonal and organizational skills, combined with my knowledge of office management, I am sure I can help provide excellent customer service and support at [Company Name].
I have three years of experience as a Desk Receptionist. During that time, I have developed strong customer service and organizational skills, as well as a thorough understanding of office systems and protocols. I have also gained extensive knowledge of customer service and telephone etiquette, as well as experience in data entry and file management.
In my current role, I am responsible for answering and directing incoming calls, greeting customers and visitors, and managing the front desk. I am highly organized and I have a very strong work ethic. I am also well-versed in Microsoft Office applications, including Word, Excel, and Outlook.
I am confident that I have the skills and experience necessary to be an effective Desk Receptionist at [Company Name]. I am eager to put my knowledge and skills to work in this position, and I believe I can be a valuable asset to the team.
Thank you for your time and consideration. I look forward to discussing this opportunity with you further.
Sincerely, [Your Name]
Why Do you Need a Desk Receptionist Cover Letter?
A Desk Receptionist cover letter is an important part of applying for a job as a Desk Receptionist. A strong cover letter can help to make a good impression on potential employers and increase your chances of getting an interview. Here are some of the reasons why you need a Desk Receptionist cover letter:
- A Desk Receptionist cover letter provides an opportunity to showcase your skills and experience.
- It gives employers an opportunity to assess your suitability for the role.
- A cover letter allows you to highlight your key strengths and how you can contribute to the role.
- It also allows you to demonstrate your enthusiasm and interest in the position.
A Few Important Rules To Keep In Mind
- Keep your cover letter concise, no longer than one page.
- Address the cover letter to the hiring manager by name.
- Include your contact information in the header of the cover letter.
- State the job you are applying for, and where you saw the job listing.
- Write a brief introduction that outlines your experience and qualifications.
- Highlight the skills and experiences that make you perfect for the job.
- Use concrete examples to illustrate your accomplishments.
- Close the letter with a call-to-action.
- Proofread the letter for any typos or errors.
What's The Best Structure For Desk Receptionist Cover Letters?
After creating an impressive Desk Receptionist resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Desk Receptionist cover letter? Let's explore the guidelines and components that will make your cover letter stand out.
Key Components For Desk Receptionist Cover Letters:
- Your contact information, including the date of writing
- The recipient's details, such as the company's name and the name of the addressee
- A professional greeting or salutation, like "Dear Mr. Levi,"
- An attention-grabbing opening statement to captivate the reader's interest
- A concise paragraph explaining why you are an excellent fit for the role
- Another paragraph highlighting why the position aligns with your career goals and aspirations
- A closing statement that reinforces your enthusiasm and suitability for the role
- A complimentary closing, such as "Regards" or "Sincerely," followed by your name
- An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.
Cover Letter Header
A header in a cover letter should typically include the following information:
- Your Full Name: Begin with your first and last name, written in a clear and legible format.
- Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
- Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.
It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.
Cover Letter Greeting / Salutation
A greeting in a cover letter should contain the following elements:
- Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
- Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
- Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.
For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.
Cover Letter Introduction
An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:
- Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
- Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
- Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
- Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
- Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.
By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.
Cover Letter Body
As a Desk Receptionist, I bring strong customer service skills, a friendly demeanor, and a commitment to providing the highest level of service for guests. My experience in hospitality and customer service has allowed me to develop the skills to make sure guests are comfortable and have all the information they need. I am confident that I can bring these skills to your organization and be an asset to your team.
As a Desk Receptionist, I have a proven track record of providing exceptional customer service, managing multiple tasks, and creating a welcoming environment. I am organized, detail-oriented, and able to handle multiple tasks with ease. I am also adept at using various computer programs, such as Microsoft Office and Outlook, and have a strong knowledge of the hospitality industry.
In my current role, I have developed a strong customer service focus. I have handled guest inquiries, bookings, and complaints with professionalism and a friendly attitude. I have also managed front desk operations, including taking phone calls, scheduling appointments, providing information, and completing paperwork. In addition, I have created a welcoming and professional atmosphere in the lobby and ensured the highest level of customer satisfaction.
I am confident that my skills and experience will be an asset to your organization. I am eager to learn more about the position and look forward to hearing from you.
The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:
- Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
- Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
- Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
- Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
- Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
- Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.
Common Mistakes to Avoid When Writing a Desk Receptionist Cover Letter
When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.
- Failing to tailor the cover letter to the specific job posting.
- Being too generic and not demonstrating knowledge of the company.
- Including incorrect contact information.
- Using a generic salutation instead of addressing the letter to the hiring manager.
- Including irrelevant information that does not relate to the job.
- Using overly complicated language and jargon.
- Making grammar and spelling errors.
- Being overly formal or informal in the writing.
- Making statements that are too vague or boastful.
- Failing to provide evidence for your claims.
- Using the same cover letter for multiple job applications.
Key Takeaways For a Desk Receptionist Cover Letter
- Highlight relevant job experience, such as customer service, data entry, and office administration.
- Demonstrate strong interpersonal and communication skills.
- Showcase knowledge of office protocol and procedures.
- Emphasize positive attitude and a willingness to take on new tasks.
- Express enthusiasm for the opportunity and the employer.
- Provide examples of successful problem-solving or customer service scenarios.