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write an application for job vacancy

  • Write in a professional manner.
  • Mention where you learned of the job vacancy and express your interest in applying.
  • List down the qualifications that you have. Include your resume as well.
  • End in a professional and uplifting tone.


[Letter Date]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am writing to you to inform you of my interest to apply for the job vacancy which you currently have in your company. I saw the ads which you posted on the local newspaper. I am very much interested in joining your prestigious company since I find that I could be an asset by providing my knowledge and skills. You will find attached my resume and a list of my qualifications. I look forward to hearing your positive reply soon.

Sincerely, [Senders Name] [Senders Title] -Optional-

[Enclosures: number] - Optional - cc: [Name of copy recipient] - Optional -

Application letter for a job vacancy. Sample letter.

Further things to consider when writing application letters to human resources

Further things to consider when writing application letters to human resources

Application Letters

Application letters are letters that you write to formally request for something from authority, apply for a job, or join an institution. Effective application letters will give a detailed explanation for your interest in the specific item, company, or institution. They showcase your abilities and strengths and illustrate your experience. In most cases, people write application letters to express their interest in receiving a position, attending an institution, or when applying for a visa, for instance. In all scenarios, application letters must be accompanied by the relevant documents. Application letters are the perfect tool to demonstrate something of your personality. Therefore, you should write in a professional tone setting a clear outline that allows the reader to scan the primary data quickly. Introduce yourself and briefly explain your intent and reason for the application. Address the letter with a title or name of the recipient. If your application is for a job or to join an institution, for example, you need to highlight your experience and qualification; if you are applying for a travel visa, make sure to state a clear intention for your travel. End with a positive tone and invite the recipient to contact you.

Letters to Human Resources

Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem. When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.

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Job Application Email Examples and Writing Tips

write an application for job vacancy

How To Apply for a Job via Email

  • What To Include in Your Job Application Email

Tips for Writing an Application Email

Job application email examples, frequently asked questions (faqs).

There are several different ways to apply for jobs, including by email. How you’ll apply will depend on the company and the position for which you’re applying. In many cases, you’ll submit your application through an online job site or the employer’s job site. For some jobs, particularly retail and hospitality positions, you may be able to apply in person.  

A common way to apply for jobs is by sending an application letter, along with a resume, via email. This is especially the case with smaller employers without automated application systems. If the employer wants email applications, it will be noted in the job posting.

Here’s how to apply for a job when an employer asks you to email your application, including what to send, writing tips, and examples. 

Key Takeaways

  • Take the time to write a cover letter and use it to show the hiring manager why you're a well-qualified candidate for the job.
  • Add a signature to your email, including your phone number, email address, and LinkedIn URL, so it's easy for the employer to get in touch.
  • Be sure to include your name and the job for which you're applying in the subject line of the message, so your email is sure to get opened and read.

What’s the best way to use email to apply for jobs? What’s most important is to follow the application instructions in the job posting and only send a resume and cover letter by email if the employer requests it. If the company requests additional information, be sure to include that as well.

Use a professional email account.   The email account you use to send your application should be a professional one. If you’re applying for a lot of jobs, you may even want to set up an email account just for job searching. You will be able to easily keep track of your applications because they won’t be mixed in with your personal email. If you use an online email service (Gmail, for example), you’ll be able to access your messages from any device. When you set up the account, try to use a variation of your name, such as firstname.lastname@email.com. 

Have your resume ready.  Most employers will ask you to send them a copy of your resume, and some will request a cover letter as well. Microsoft has a free version of Word (Word for the web) that you can use to create documents online.

You can use Google Docs to create and save copies of your application. If the employer requests Word or PDF documents, save your documents as Word documents or PDFs and then attach them to your email message.

Google Docs and Gmail are free for personal use, and you can store your application materials on Google Drive, which provides 15 GB of free storage.

Choose a file name for your resume.  When you save your resume, include your name in the title so that the employer will know whose resume it is. For example, CalibraKhan_Resume or MichaelCummingsResume.

Be professional.  Just because you’re sending your message via email doesn’t mean you can be casual or sloppy. Take the time to carefully compose your email message and the materials you send with it. Your objective is to get an interview, and you’ll need to make the best impression you can.

Include a cover letter.  When you send your resume, it’s a good idea to include a cover letter unless the company specifies not to send one. This can be included in your email message, or you can send your cover letter and resume as attachments. A cover letter highlighting your qualifications for the job will help get your application noticed by the hiring manager.

Attach your documents.  Before you click send, remember to attach your documents to the email message. In Gmail or Word, click on the paper clip icon to add your application materials to the message. It’s “Attach Files” in Gmail and “Attach” in Word.

Proofread and test your message.  It’s also important to write your correspondence as carefully and accurately as you would a printed letter. Proofread your email and send yourself a test message so that you can be sure that the formatting holds up and your attachments come through.

What To Include in Your Job Application Email 

Your email job application letter is a cover letter that accompanies your resume. This means that the intent of the email is to let the recipient know

  • Why you are writing
  • Which job you are applying for
  • What your qualifications are for the job
  • What you have to offer the company
  • How you will follow up or how the recipient can get in touch with you

When sending an email to apply for a job, it’s important to be concise and to grab the hiring manager’s attention with a well-written message that highlights why you’re a good fit for the job. Your message should include the following:

Subject line:  Since hiring managers receive a lot of emails, make it easy for them to filter application emails. Include your name and the job title you are applying for in the message's subject line. If a job has been assigned a posting number, provide this as well. For example:

Subject Line:  Margaret Hannon – Social Media Marketing Assistant Position (posting #1234)

Salutation:  If possible, address your email to a specific person. If the hiring manager's name is not mentioned in the job listing, you can sometimes discover it by reviewing the company's website. If a name isn't available, you can open with "Dear Hiring Manager," as in the sample letter below, or with the more formal “ To Whom It May Concern .”

First paragraph:  In the first paragraph of your letter, it’s important to explain why you're writing. Mention where you saw the job application, the date when it was posted, and how you found the posting (e.g., presented on the company's website, posted on a job board, etc.).

If you were referred by a friend or colleague, mention it at the beginning of your email. A referral can help you secure an interview.

Middle paragraphs:  This section of the letter is where you can make a pitch for your candidacy. Why would you be a good fit for the job? What can you offer the company? Highlight your most relevant jobs and responsibilities as well as your accomplishments. Make sure not to copy your resume directly.

Final paragraph:  Use this space to thank the recipient for reading your email, and mention that your resume is attached. This is also the place to thank the recipient for considering your application. State when and how you will follow up as well.

Closing:  Use a formal close such as "Best" or "Sincerely" to sign off your letter, then type your full name.

Email signature:  You can also include your email signature, which is an easy way to provide contact information to recipients. List your name, phone number, email address, and LinkedIn profile URL, if you have one. For example:

Margaret Hannon margaret.b.hannon@email.com 555-123-1234 linkedin.com/in/margarethannon

Don't forget about your resume. Attach it to the email message in the  format requested by the employer . If a specific format isn't required, send it as a PDF or Word document.

Review sample email cover letters to help you get started. Just remember to customize your message for every job opening. 

Sample Email Job Application Message #1

Subject : Assistant Communications Director – Joseph Green

Dear Hiring Manager,

Your job posting on Craigslist for an Assistant Communications Director piqued my interest. Your description of the work responsibilities for the Assistant Director role closely matches my experience, and I am excited to submit my resume to you for your consideration.

In my position as an Assistant Communications Director for ABC Company, I wrote articles for the company website, edited and posted contributed articles, managed the company's social media presence, and wrote and sent out a weekly email newsletter to subscribers. I also implemented an automated email tool that grew the company's subscriber base by 40% within six months.

While Assistant Communications Director for Assemblyperson Janet Brown, I researched, drafted, and amended legislation, wrote press releases, and was responsible for office communications and correspondence.

My resume is attached. If I can provide you with any further information on my background and qualifications, please let me know.

I look forward to hearing from you. Thank you for your consideration.

Joseph Green Joseph.Green@email.com 202-555-5252

Sample Email Job Application Message #2

Subject: Adjunct Instructor Position - Jane Lee

Dear Ms. Smith,

I was keenly interested in reading the job posting for the position of Anatomy and Physiology Professor at Middleburg University. I believe my experience is a strong match for the responsibilities pertaining to this role, and I’m pleased to submit my application for the position.

My most recent teaching position was at Amery University, where I taught both anatomy and physiology as an adjunct professor. In addition, I served on two faculty committees and participated in a research project.

I have attached my resume to this letter. Through it, I hope you will learn more about my background, education, achievements, and awards.

If I can provide you with any further information, please let me know. I look forward to hearing from you about this opportunity.

Thank you for your consideration.

Jane Lee Jane.Lee@email.com 454-555-4653

Do you need to send a cover letter when you email a resume to apply for a job?

If a job listing requests a cover letter, it’s important to write one. If it’s optional, a cover letter can help boost your application, but it’s not required.

What’s the best file format to use for a resume sent by email

Resumes are typically sent as Adobe PDF files or Microsoft Word documents. Some job postings specify the file format the employer wants to receive, for example, an Adobe PDF file or a Microsoft Word document. Many employers don’t have a preference and accept both.

CareerOneStop. " Online Applications ."

CareerOneStop. " Job Applications ."

Microsoft. “ Use Word, Excel, PowerPoint and More for Free With Office on the Web .”

Google. “ Google Docs .”

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write an application for job vacancy

For companies

Nov 9, 2022

How to write a professional job application email with 6 samples and templates

Your email can make or break your job application. Here we explain the process for writing an effective email for a job application.

Blog writer

Lawrie Jones

Table of contents

So, you’re looking for a job and you know that a critical part of your success will be your email application.

In this guide, we explain the process for writing an effective email for a job application. We don’t stop at the first application but provide examples of several follow-up emails for job applications after no response here .

Follow the advice, and you’ll stand the best chance of getting the job of your dreams (or something to fill the time until that comes along).

How to write an email for a job application

The average recruiter receives 250 applications for each post and spends no more than 7 seconds scanning your message (about the same time it takes to tie your shoes).

The key to success is standing out. That doesn’t mean trying to be witty or wacky, but being a pro is the same process you must use through all job application follow-up emails.

What you need to apply to a job via email

Let’s clarify what a job email is. It’s not a cover letter or a CV but a mechanism to deliver them.

Some people don’t bother to spend much time on an application email but get your application email wrong, and the recruiter may not even bother to read your resume or open your application letter.

Why? Because if they’re dealing with 250 responses, they’re actively looking for reasoning to exclude applications – so don’t let that be you!

Each recruiter has their own application process, but there are some pretty standard things that you’ll need to include with every application, including:

  • Cover letter
  • Work samples (optional, but a nice extra!)

Here's a brief explainer if you don’t know what these are.

1. Cover letter

Your cover letter is a formal part of the application process where you introduce yourself, describe your skills, why you want the job, and what value you can add for the business. 

We’re not going to walk you through how to write a cover letter. However, there are some amazing online resources , so start there. 

You can attach your cover letter as a Word document or PDF. It’s essential to use a file that can be downloaded, printed, and shared – so avoid using Google Docs or cloud software.

2. CV (resume)

Your CV is the story of your working life, a snapshot of your skills, and a chance to highlight your achievements. Again, we’re not going to explain how to create a compelling CV , but we recommend using a simple, easy-to-read, and understandable template.

Again, don’t try to be fancy with formats – create a document that can be downloaded, printed, and shared. 

3. Samples of work (optional)

As the experts say, “show, don’t tell.” You can use your application email to showcase your skills and previous results. You can attach a portfolio, photos, or videos or provide a link to your website or social media in your email.

Some tips from us are to introduce examples and explain the impact. Who cares if you designed a great-looking poster? But if that poster boosted sales by 50%, that’s a different matter.

The second piece of advice is only to include a few examples (3 is a great number). Too many appear desperate.

Thirdly, only share work that’s 100% yours. If you worked as part of a team or an organization, make your role clear. Never claim other people’s work as your own.

Finally, be prepared to answer questions on these examples at your interview – including what you did in the process.

Best job application email tips

We’re all about providing information, advice, and terrific tips to help you get ahead of the competition and secure that essential interview.

Here are 7 job application email tips. (Why 7? Because that’s the world’s favorite number , and we couldn’t think of 10.)

1. Send your application email and CV for review

Tip number 1 is the most critical. After proofreading at least twice (or eight times), send your job application email and CV to a friend, colleague, parent, or mentor – or all of them – and ask for feedback, comments, and suggestions.

Your email will give the first impression, so make sure it’s personal, professional, formal, friendly, and favorable.

2. Make a convincing pitch in the email body

Remember that hiring managers, executives, and founders are busy and will not often open or read your full CV. So you’ll need to convince them in the email body that it’s worth their time to read further.

Think of your email as an advert for you:

  • A persuasive subject line gets the attention (and may result in opened email)
  • A compelling email body makes the recipient want to learn more (and may result in opened CV)
  • Convincing CV makes the recipient want to contact you (and may result in an interview)

The most important thing is to reflect the language in the job spec. The recruiter has been straightforward about what they want and who they’re looking for. Using their language can help to establish that the person to fit the slot is you!

3. Make it easy to contact you

Even though you might have all the necessary contact information in your CV, please include them in the email. This reduces the steps between clicks and contact.

Here are some of the things you should include in every job application email: Use this 

  • phone number
  • social media links (LinkedIn and Twitter)
  • portfolio links (optional)

4. Use a professional email address

Sure, the email address you created when you were 12 or first started college was funny then but is it today? Unfortunately, the chances are it isn’t!

Make sure you have an appropriate email address for a job application. Creating a new email address doesn’t cost anything, and setting up alerts on your phone is simple, so why jeopardize your chances with [email protected] ?

(Don’t email this, we don’t know who owns it!)

5. Check the name of your resume file name

We’ve touched on the importance of using the correct formats for cover letters and CVs.

When you create your CV, give the file (Word document, PDF, or whatever) a professional name that can also be identified with you.

You never know where it might end up.

Here’s a formal naming convention: “Name - CV - Position,” for example:

  • Arthur Shelby - CV - Binman at Shelby Company Ltd.

6. Use references if you can

Do you know someone who works or used to work at the company? Or do you know someone who knows someone who works or used to work at the company?

Warm connections are always better than cold emailing (even if it’s unfair). As the saying goes, your network is your net worth, so try to leverage it to your advantage.

7. Include social proof

Have you already done similar work for someone else? Show it!

Social proof is powerful and backs up the statements you may have made in your application email, cover letter, and resume.

Social proof also includes social channels. LinkedIn is used worldwide, so don’t be afraid to drop in a link to your profile. It also creates a connection, so even if you don’t get this job, you’ll be the first to know of the latest opportunities.

Job application email format

Job application emails aren’t the time to get creative or buck the trend. However, there’s an accepted format for all job application emails, which we break down below. 

1. Subject line for job application email

What’s a suitable email title for a job application? You could go crazy and say, “I’m perfect for this job!!!” but that would be silly. Instead, the subject line for your job application email should be simple to read and easy to understand.

The traditional (and still best) approach is to state your name and the job you’re applying for (or a combination of that). Here are a few examples:

Applying for a job probably is the best place to get creative, so stick to a simple subject line for your job application emails. 

2. Email greeting for job application

Your email greeting should be polite and professional. Examples of that include:

  • Dear (an oldie, but a goodie!)

If you know the recruiter's name, then use it. People always love to receive emails addressed to them. One thing to avoid is the phrase “Dear Sir/Madam” or using formal titles such as Mr, Mrs, or Ms. We’ve got a whole world of possibilities, so it’s time we all moved on from traditional (old-fashioned) titles.

3. How to start a job application email

First up, state the purpose of your email. 

  • I am applying for the post of (job name)

Doing this means the person understands what the message is about – which will save them time. Also, in many cases, the person receiving the email won’t be the recruiter, so they can file it away and share it with the person (or persons) who need to see it. 

After that, you’ll need to explain what you’ve included with the email (your resume, cover letter, and examples). It’s always worth providing at least a few positive sentences on the opportunity. Finally, you’ll need to include any requested information, such as salary expectations. 

4. How to end an email job application

There are conflicting opinions on how to end an email job application. We recommend asking for information on the next steps. Here’s how this can work:

  • Please can you provide me with details on the next steps in the process?

This leaves the recipient in no doubt that you’re serious about your application. If they reply, you’ll be reassured that they’ve received your application. Finally, you’ll know the timescales for decision-making, which removes the need to send a follow-up. 

Always ask for the next steps in the process at the end of every email job application. 

5. Email signature for job application

Sign off with your full name, phone number, and social media links (LinkedIn and Twitter), and attach your CV. Provide all information the recipient will need to contact and connect with you. 

Job application email samples

We’ve talked a lot about the process; now, let’s put it into practice! These job application email samples cover 7 common situations you might experience when searching for a job. You’ll get a simple job application email sample, some application follow-up emails, and even how to withdraw an application if needed. 

Use these job application email examples to start your job search, but edit and update them to suit your specific circumstances.

1. Simple job application email sample

This simple job application email sample can be cut, pasted, edited, and amended for pretty much any opportunity. It’s not exciting or innovative, but it provides a structured way to communicate the critical points you need to. 

2. Email introduction for job application sample

The previous email sample covered how to apply for a job, this one is similar, but it’s about introducing yourself to the recruiter. This introduction approach is a great way to make a personal connection and can work well for several situations. 

3. Job application status email sample

We’re clear that you should always ask for details on the next steps in the recruitment process, but as we all know, real life doesn’t always follow rigid plans. This job application status email sample is a way to politely push the recruiter to let you know what’s happening in the recruitment process. 

4. Withdraw the job application email sample

Yes, there are some occasions when you might need to withdraw a job application, in most cases because you’ve got another job.

You don’t need to explain why you’re removing yourself from a recruitment process, but most people usually do (and we have in this withdraw job application email sample). 

5. How to email HR for a job application update

When emailing the recruiting managers, you’ll need to be formal as they decide your destiny. On the other hand, HR teams deal with large volumes of applications, so this short message is fine. Here’s how to email HR for a job application update. 

6. How to write an email to accept a job offer

Hooray, you’ve been offered a job; now it’s time to say yes. Here’s how to write an email to accept a job offer.

Job application email template

Flowrite's email template for job application.

There is no 100% right or wrong way to send a job application. But having an effective email template, using proper grammar, and email format will help, as you need to most likely send many, many emails to land your dream job.

This is where Flowrite comes in. Flowrite's AI-powered smart templates can help you craft better emails.

Our tool turns your words into ready-to-send emails, like this:

Final words on job application emails

In reality, you’ll need to send many job emails, follow-ups , and reminders to get a position.

It’s the way the world of recruitment works, and we know it can be frustrating.

But trust us, by investing some time crafting high-quality job application emails and persuasive follow-ups, you’ll stand the best chance of getting a perfect position.

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How to Write an Application Letter for Job Vacancy with Sample

We all want to job where we enjoy working. The first step to begin the search for a good job involves writing a simple application letter for the job . Because it is the very first correspondence you are going to have with your happen-to-be boss in future, you must make sure that you are able to create a good impression. The whole idea behind writing job application letter for any available vacancy is to earn an interview call.

To help you with “how to write application letter for job vacancy” dilemma, we have come up with useful tips to write a professional application letter followed by sample job application letter format .

Steps on Writing Perfect Formal Job Application Letter

Here are some essential and effective tips that can help you write an outstanding job application letter for different jobs like Application Letter for Librarian Position , Promotion ,  Scholarship Application Letter , College Application Letter, Internship, Teaching Position .

  • Include Your Contact Details on Top

Even if your application is impactful and interesting but the reader has to look for your address, email or phone number in order to quickly get in touch with you, it is not a very good thing to happen!!! Include your contact details right on top of your letter so that the reader has to make simply no efforts finding it. These details should include your name, residential address, phone number, email address etc.

  • Include Employer’s Details and Address Correctly

Take a step forward and do some research in finding the name of the person to whom your application should be addressing, designation of that person, company’s address etc. This would reflect your professionalism and leave a positive impact because usually masses don’t invest their time in including these details and often end up losing the opportunity.

  • Clarity of Intention and Profile

Because our focus is on writing a letter, we often forget to mention the profile for which we are sending the application. Instead, the best thing to do is to clearly state the profile and straightforwardly express your interest in it. The first few lines or paragraph will decide that whether your job application gets selected or gets rejected.

  • Don’t Make it Long

You want to make it the best and sometimes in order to do so, you end up writing a long letter. Employer doesn’t have the time to read long letters and in fact, they are sometimes the first ones to get rejected. Keep your letter short and smart. Include what is essential. Keep the sentences short and impactful. Everything that you write should in some way or in the other must be for bagging the interview call.

  • Mention the Reference of Vacancy

You must also clearly state that how did you come to know about the job vacancy. It could be an online job portal or newspaper, but do mention it.

  • State Why You Should be Hired

You have to tell about your experience, qualifications and strengthens which make you the most suitable choice for this particular job. You should present yourself as an impressive choice for that profile. Your qualities should match with the requirements of the job and that is what you must highlight in your letter.

  • End the Letter With an Expectation

Always mention that you will look forward for a response or call from the employer as it is the positive way to end a letter.

  • Sign in the End

Always sign your application in the end by writing “Yours sincerely” or something followed by your name and signature.

Sample Format for Job Application Letter

Andrew Smith 123 Golden Street California M: 9898989898

Date: 23.07.18

Ms. Samantha Joseph HR Manager ISBS Bank California

Sub: Job Application for Senior Marketing Executive

Dear Ms. Samantha Joseph,

This is in context of the job opening for “Senior Marketing Executive” in your esteem bank published in Daily News on July 20 th , 2018.

I have done MBA in Marketing from NY University. At present, I am employed with ABB Bank as Marketing Executive and I possess working experience of 2.5 years in the banking industry. I strongly feel that I will be a suitable candidate for this profile because I have complete understanding of functionalities of Marketing Department of a bank and I have good experience as Marketing Executive.

I would be a great honour for me to work with your prestigious bank. And if I get selected, I will put in the best of my efforts and hard work to work for the growth and development of the organization.

Will look forward for your response.

Yours sincerely,

Andrew Smith

Given Below are a Few Application Letter Samples for a Clearer Ideas:-

Letter of Intent for a Job Conveys

Intimation Letter Format to Apply for New Vacancy

Application Letter for Teacher Job for Fresher If you wish to apply for the job of teaching and you are a fresher then you must be able to frame it with perfection in order to put forward your strengths strongly.

Sample Application Letter for Fresh Graduate If you have just graduated from college and you are a complete fresher with no experience then finding a job can be a tough task for you.

Application Letter for Club Membership Usually memberships for clubs and other such social institutions are on invitation or recommendation.

Grant Application Letter Sample Grant Application Letter is addressed to such potential organizations, governments, foundations.

Unsolicited Application Letter Writing a speculative application directly to an organization instead of waiting for an advertisement.

Leave Application Letter Format If you are planning to take leave for some days due to some personal or professional reason.

Loan Application Letter Sample All banks involve formal processes for loan or line of credit services

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Written Business Communication

Waiter Application Letter Sample

Application Letter Sample for the Job You Love

In today’s competitive job market, your job application letter is often your first opportunity to make a lasting impression on a potential employer. It serves as your initial introduction, a glimpse into your qualifications, and a chance to showcase your enthusiasm for the position. Whether you’re a fresh graduate embarking on your career journey or a seasoned professional looking to take the next step, mastering the art of crafting a compelling job application letter is essential.

In this article, we will reveal the tricks to write job application letters, exploring the key components that make up an effective application. We’ll provide valuable insights and practical tips that can help you stand out from the crowd and increase your chances of landing that dream job. From understanding the purpose of the letter to tailoring it to the specific job you’re applying for, we’ve got you covered.

So, if you’re ready to unlock the secrets of writing a job application letter that grabs the attention of recruiters and HR managers, read on. Your next career opportunity might be just a well-written letter away.

Advertised Job Application Letter Sample (Vacancy)

See the following vacancy application letter sample:

Dear Mr. Williams,

I am aware of the driver position advertised in today’s local newspapers. Therefore, I would like to put forward my application for the position.

See also a concise resignation letter sample and  an email resignation letter sample here. 

Inquiry Job Application Letter Sample

Recommended job application letter sample.

I am writing to express interest in the Registered Nurse position recommended by one of your doctor at your hospital, Dr. Rubyleen.  She and I were colleagues when we were working in Makati Public Hospital.

In October 2015,  I graduated from Makati Health College with an Associate of Science in Nursing.  In my resume, you will see that my experience matches the qualifications listed for this position. I heard about this job through Dr. Rubyleen who gave me a recommendation letter attached with this application letter.

You might need a professional resignation letter sample or a polite resignation letter sample before you apply for a new job.

How To Write An Application Letter

The Format and the Paragraphs

Your detailed information and your interest in the job.

Your application letter should provide detailed information on what position you are applying for, why you are qualified for the job you are applying for. In addition to that, your application letter should explain the reasons for your interest in the certain organization.  It should also state your most relevant skills or experiences. 

The Employer’s Benefit If They Choose You

Your application letter should also inform the employer what benefits  they will get if they select you as their employee. In addition to that, please make sure that you state the time comfortable for the employer and you to have an interview, and how you will follow-up. Get a recommendation letter sample from an employer here.

Some people state how much salary they expect when they write a job application letter. You can also do this if your intention is to increase your salary. However, if you are between jobs or unemployed, it is advisable that you do not mention this matter in it. 

Job Application Letter Opening Sentences


You can begin with:

“I just met with Susan Doherty from your firm, and she strongly recommended that I send you my resume. She is sure that I am the ideal candidate for the position of System Manager.”

If you write a letter based on someone’s suggestion, you can start with these:

“I enjoyed our meeting at the Big Motorcycle Club. As you suggested,  I am sending you this additional information to review before we get together. Victoria Ltd suggested I contact you regarding opportunities in your warehouse division. My background documents considerable success in the areas of loss prevention and asset recovery, which I understand are high on your list of requirements.”

Website’s Info and Someone’s Recommendation

This one is based on website’s info and someone’s recommendation:

“I am writing to express my interest in the International Marketing position open at Business.com. My colleague Amanda White recommended that I contact you directly about this position.”

Based on recommendation:

“I have the pleasure of being acquainted with one of your staff, Rachel Jones. She let me know about the open position, and recommended that I contact you. I graduated from ………”

See Acceptance Letter Samples and Their Significance for Business . 

Highlighting Skills and Qualification

  • These sentences are also good to open the letter while highlighting your skills and qualification: “As a fresh University of Seychelles graduate, I am confident that my computer skills plus my well-honed interest in technology advances, and my recently completed education in computer science make me a strong candidate for a position as an entry-level software engineer at your highly regarded company.”

Setting Similarities With Recruiter

  • If you have the same background with the recruiter, you can write: “Before deciding to apply, I did some research and discovered that we’re both Philippines University grads. I hope this will be a harbinger of good things to come and that we will be doing our best in the workplace. As a new graduate, I’ve been hoping to find the kind of position you’re staffing because I have exactly the background you’re asking for.”

Inquiry or Advertised Vacancy

Many business owners advertise their vacant positions in their company to get the best employees. In that case, you have to write your application letter accordingly.

Known Available Vacancy

When you know there is an available position, you can begin with this: “I am very interested in the entry level position that is available at Jakarta Investment Partners. I recently graduated from University of Indonesia and my courses in investments, finance and business have given me a solid base upon which I plan to build my career.”

Vacancy Advertised on Newspapers

Based on newspapers: “I’m writing to express my interest in the Editorial Assistant position listed on Finance Newspapers. I am confident that my related experience and excellent capabilities will meet your requirements for this position.”

Also based on advertisements on newspapers: “I am writing to apply for the Dining room Manager position advertised in the Times Herald. I graduated from Bandung International Hotel University five years ago and I am sure my experience in Hilton Hotel will enrich the company’s standard of services.”

For Teachers

This is for teachers: “I have a very strong interest in pursuing a teaching career. With experience working at both the elementary and high school levels, as well as in activities outside of the traditional classroom, I have a diverse background with much to offer.”

See if you need a bartender resume example here.

Application Letter Format

Applicant’s personal identity, body of the letter, the first paragraph, the second paragraph, the third paragraph, complimentary close.

The last thing we have to put in our application letter is our signature. Learn more about  parts of business letter here.

More Tips on Writing Application Letters

Tips on Writing Application Letters.  As a conclusion, pay attention to the following tips on writing an application letter : 

  • Why you are writing – mention the job you are applying for and where you found the listing .
  • What you have to offer the employer – mention why your skills and experience are a good fit for the job .
  • Express your gratitude to the personnel   manager for considering you and note how you will follow up.

See the following application letter samples. They are written in Full Block Style.

Teacher Application Letter Sample

Teacher Job Application Letter Sample

Sultan Haruddin

Jl. Sukaindah no. 5 Sukarajin I

Kel. Cikutra Kec. Cibeunying Kidul

Bandung, 40124

January  01, 2021

Dr. Mark Harrison Bandung International High School Bandung, 40120

Dear Mr. Harrison,

Please accept my application for the position of English Trainer in Bandung International High School you offered. Since I have an educational background and experiences matching your criteria,  I am enthusiastically ready to be a part of your team. At the beginning of this humble proposal, please allow me to highlight my qualification in teaching English. Recently I have just got two Teaching Knowledge Test certificates from Cambridge English Language Assessment.

For your information and considerations, please allow me to give you my background and experiences. From 2010 to 2015 I worked as an English tutor in American Prep, an educational institution delivering home tutoring to different international school students such as Binus, BSJ, Tiara Bangsa etc. From 2016 to 2017, I worked for English First PT Summa Harmony.  Finally, from October 2017 up to present time,  I am working in SD Al-Azhar 46, Depok.

I thank you for offering me this position. Should you need to contact me, you can call me at this number 0813 8000 5555 or preferably email me at [email protected].

Download the letter here.

See also an English teacher resume example or a pharmacist resume example here.

Driver Application Letter Sample

Driver Job Application Letter

I am aware of the driver position advertised in today’s local newspapers. Therefore, I would like to put forward my application for the position. I have a proper driving license and have been working as a bus driver for ten years in Miami.  

I am a reliable and trustworthy employee and am ready to work long hours. In addition, I am punctual and capable of driving safely and carefully under any circumstances.

Please let me assure  that I could do very well in your company as I usually did in my former employer.

I thank you very much for considering me for this post. Should you need to contact me, you can do so by calling or emailing me at the number or email address in my attached resume.

Sincerely yours,

Application Letter for Financial Research Assistant Sample

Financial Research Assistant

Application Letter  Sample for Marketing Manager

Application Letter  Sample for Marketing Manager

Application Letter Sample for Reporter

Reporter Application Letter Sample

John Magellan 35 King Albert Park Singapore 2159 Telephone 7785427

Download the letter in Google Drive.

Application Letter Sample For System Manager

Application Letter Sample For System Manager

Human Resources Department Carnival Cruise Line Copenhagen, Denmark

Dear Sirs, I am writing to inquire whether your company will have any available position to  be  opened in  the  near  future which is in line with my skill and educational background.  My name is George Martin and I am 23 years old Graduated from Harvard University  majoring in Information Technology.

I have had two years of experience as a System Manager at Boston University of Computer in Boston. I am confident that I will perform a job which will meet your standard.

For further information, I attached my CV and Reference.  I would be grateful if you could give me an opportunity for an interview at any time available.   Thank you for considering this application and I am looking forward to hearing from you. 

Yours sincerely,

George Martin

Waiter Application Letter Sample


Raul Kabayan

Application Letter Sample for Nurses


Download the application letter in Google Drive . 

See also a financial research assistant resume example or an insurance agent resume example here. 

Scholarship Application Letter Sample

[Your Name] [Address] [City, State, Zip Code] [Email Address] [Date]

[Scholarship Committee Name] [Organization Name] [Address] [City, State, Zip Code]

Dear Members of the Scholarship Committee,

I am writing to express my sincere interest in applying for the [Scholarship Name] as advertised on [Source of Scholarship Information]. As a dedicated and driven individual, I believe that this scholarship would greatly assist me in pursuing my educational and career goals.

I am currently a [Your Current Year] student at [Your Current College/University], majoring in [Your Major]. Throughout my academic journey, I have consistently maintained a strong GPA and have actively participated in extracurricular activities related to my field of study. I am particularly passionate about [Highlight a Relevant Area of Interest or Achievement].

This scholarship would significantly alleviate the financial burden of my education and allow me to focus more on my studies and professional development. It is my sincere aspiration to excel in [Your Career Aspiration] and make a meaningful contribution to [Relevant Industry or Field].

I sincerely request the opportunity to be considered for the [Scholarship Name] and kindly ask for your support in making my educational dreams a reality. Enclosed, please find my completed application form, academic transcripts, and letters of recommendation.

Thank you for considering my application. I look forward to the possibility of being awarded this scholarship and will be extremely grateful for your support.

[Your Name]

[Your Contact Number]

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  • Letter Writing
  • Formal Letter Writing In English
  • Job Application Letter Format

Job Application Letter Format - Check Out How to Write and Sample Letters

Are you a person who has completed their degree and is looking for a job? Have you been sending out job applications but have not heard back from the employer? If so, going through this article on job application letter writing format is what you should do now. Read through the following topics to understand the areas you are missing out on and what recruiters are looking for in a job application.

Table of Contents

Writing a job application letter – what recruiters expect.

  • Formal Letter for Job Application for the Position of Cryptographer

Sample Job Application Letter for the Post of High School English Teacher

Sample job application mail template.

  • FAQs on Job Application Letter Format

Every individual needs a job that pays them well so as to be able to live a comfortable life. In this competitive world, people find it really hard to get themselves placed in a good company due to the little things they thought were not that important and did not take into consideration. According to many, how you perform at the interview is all that matters, but that is not true. The employer builds an opinion about you from the very beginning. From the time you send in your job application, or your profile gets noticed on an online platform, the employer notices each and every little detail. Your job application letter is one of the first things that creates an impression about you in the eyes of the recruiter, so it is vital that you understand how to write a job application letter and draft a good one.

There are a few main aspects that recruiters look for when going through a job application letter. They try to analyse how passionate you are about taking up the particular job. Being genuine is one of the qualities that they look for in a potential candidate. How your skills and experience would add value to the company or organisation is one of the most important pointers they would be interested to know. You have got to convince the recruiter that you are the right person for the job in the way you present the job application letter.

Sample Job Application Letters for You

When you start writing your job application letter, keep in mind that a job application letter is not something casual. It has to be written in the format of a formal letter . Know how exactly you should write a job application letter by going through the sample job application letters given below.

Formal Letter of Job Application for the Position of Cryptographer

589/22, Srilakshmi Nagar Block 3

Subbanna Palya Extension

Banaswadi, Bangalore North

January 7, 2022

The HR Manager

Anton Technologies

Electronic City

Bangalore – 560012

Subject: Job application letter for the position of Cryptographer

Respected Sir,

This is with reference to the job posting on LinkedIn for the position of Cryptographer in your esteemed organisation. I have carefully read the job description. I have also browsed through your official website to understand the kind of work you do, and I am interested in working with you.

I am an MSc Electronics graduate, and I have completed multiple diploma courses in Cyber Security. I have hands-on experience of working in the field of cyber security for five years. Planning and executing various security means, analysing and documenting security systems, rebuilding and making arrangements for the safety of the security system, writing and developing security codes are some of the areas I have good experience with. I believe that I will be a good fit for the role in your company and that I can do justice to the responsibilities I will have to take up.

I have enclosed my resume and work samples for your kind review.

Thank you for your time and consideration. Hoping to hear from you.

Yours sincerely,

28 C, K K Nagar


Coimbatore – 641045

12 th January, 2022

The Principal

D A V Matriculation Higher Secondary School

Chennai – 600012

Subject: Job application letter for the post of High School English Teacher

Dear Mr. Sishir Kumar,

I am writing to you to express my interest in the job opening for the post of High School English Teacher in your prestigious institution. I have reviewed the roles and responsibilities in the job description you have posted on the Naukri employment portal dated 09/01/2022.

I am an MA English graduate. I have also completed my Masters in Education. I have a teaching experience of three years at the Indian Public School, Coimbatore. I have handled students from Class VI to X. I have experience in teaching the IGCSE syllabus. I have also been a part of the curriculum development team. I am looking for better opportunities where I can use my skills and expertise to help and mould students and their communication skills. I believe that I can do well and play a good role in providing quality education.

I have attached my resume and experience certificate for your kind perusal. Looking forward to hearing from you.

Thank you for taking the time to review my application.


Receiver’s mail id: [email protected]

Subject: Job Application for the Role of (Mention the job role you are applying for)

Respected Sir/Ma’am,

I am (Mention your full name) and I would like to apply for the role of (Job role) at your prestigious company.

I have completed my (Mention your degree) in (Mention the subject/specialisation). I have (Mention the years of experience) years of experience in the field of (Mention the field of work) at (Mention the name of your previous company). I have an in depth knowledge of the duties that I will have to perform and expertise in the particular field of work that would help me accomplish all the assigned tasks in the event of me being placed in your company.

I have enclosed herewith my resume, my detailed profile and a certificate of experience for your reference and review. I have also provided my contact information. Please feel free to contact me in case of any questions. I am looking forward to meeting with you in person for an interview.

Thank you for your time and consideration.

Your full name

Contact number : 123456

Email id: [email protected]

Frequently Asked Questions on Job Application Letter Format

How do i write an application letter for a job.

Tips to write a job application letter:

  • Mention the job position you are applying for and where you found the information about the job opening.
  • Introduce yourself and highlight your skills and qualifications.
  • State strongly why you would be right for the job.
  • Use a polite tone throughout your letter.
  • Stay genuine and professional.
  • End the letter on a positive note.
  • Proofread the letter before you send it to the concerned hiring manager/employer.

What is a job application letter?

A job application letter is a cover letter that is written to the potential employer to provide them with information about your qualifications, skills and experience. It is sent along with your resume and other necessary documents.

How do you end a job application letter?

You can end your job application letter by thanking the employer for the time and consideration in going through your job application. You can use a complimentary closing such as ‘Yours sincerely’, ‘Sincerely’, ‘Best regards’, etc.

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  1. How To Write a Job Application Letter (With Examples)

    Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer's contact information. Be sure to provide a salutation at the beginning, and your signature at the end. Sell yourself. Throughout the letter, focus on how you would benefit the company.

  2. Application letter for a job vacancy. Sample letter

    Application letter for a job vacancy. Sample letter GUIDELINES Write in a professional manner. Mention where you learned of the job vacancy and express your interest in applying. List down the qualifications that you have. Include your resume as well. End in a professional and uplifting tone. SAMPLE LETTER [Senders Name] [Address line]

  3. How To Write an Application Letter (With Template and Example)

    1. Research the company and job opening Thoroughly research the company you're applying to and the specifications of the open position. The more you know about the job, the better you can customize your application letter. Look for details like: Recent awards the company has received

  4. Best Application Letter for Job Vacancy: 09 Examples & Sample

    Dear Sir/Madam, I am writing in response to your advertisement at (website) for a sales representative." The advertised position is relevant to my qualification and career interests. Further, I believe I am the type of person you are looking for based on our respective goals.

  5. Sample Cover Letter for a Job Application

    What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What's most important is to show the employer that you're a perfect match for the job.

  6. Job Application Email Examples and Writing Tips

    There are several different ways to apply for jobs, including by email. How you'll apply will depend on the company and the position for which you're applying. In many cases, you'll submit your application through an online job site or the employer's job site.


    Try to accomplish the three objectives in a one-page letter. Send the letter of application to the organization to which you are applying. Include in the letter any information that is pertinent to the particular job for which you are applying.

  8. Job Application Letter: Examples, What to Include & Writing Tips

    A job application letter explains why you're applying for this position and what makes you qualified. An application letter closely resembles the function of a cover letter. It demonstrates your relevant qualifications for the position and convinces the employer to call you for an interview. This article will guide you on how to write an application letter for employment and feature samples of ...

  9. Application Letter Templates for Your Career

    Updated June 24, 2022 Jobs, internships and academic programs often require an application letter. You can also write an application letter to seek out unlisted opportunities and advertise yourself to potential employers.

  10. How to Write a Job Application Email

    Hiring managers receive many emails each day, so including a clear subject line will ensure that they open your job application. Something like, ' [Your Name] - [Job Title] Application' would work well. For example, 'Devon Lewis - Marketing Manager Application' lets the hiring manager know exactly what this email contains.

  11. How To Write a Job Vacancy Email (With Tips and Examples)

    1. Find the right recipient The first step in sending a job inquiry email is knowing who to send it to. Research the company using their website or any other publications. Review their list of personnel and determine the best person to contact. Typically, this will be a hiring manager, office manager or member of the human resources staff.

  12. 53+ Job Application Letters in PDF

    Job Application Letter For Accountant - 21+ Free Word, PDF Format ... Write a Formal Job Application Letter Using Our Free Downloads in PDF and Other Formats. When There Is a Job Vacancy, Ensure Employment with Only the Best Samples. Choose from Various Editable Examples and Download One.

  13. Job application email

    Nov 9, 2022 How to write a professional job application email with 6 samples and templates Your email can make or break your job application. Here we explain the process for writing an effective email for a job application. Lawrie Jones Writer

  14. How to Write a Job Application Letter: Sample Included

    How o You Write A Job Application Letter? Writing a good job application letter involves expressing your interest in the available position and detailing why you are the best fit for the job. You will need to include your educational qualifications and professional skills and experience.

  15. How to Write an Application Letter for Job Vacancy with Sample

    The whole idea behind writing job application letter for any available vacancy is to earn an interview call. To help you with "how to write application letter for job vacancy" dilemma, we have come up with useful tips to write a professional application letter followed by sample job application letter format.

  16. Application Letter Sample for the Job You Love

    Recommended Job Application Letter Sample. Dear Sir: I am writing to express interest in the Registered Nurse position recommended by one of your doctor at your hospital, Dr. Rubyleen. She and I were colleagues when we were working in Makati Public Hospital.

  17. Job Application Letter Format

    It has to be written in the format of a formal letter. Know how exactly you should write a job application letter by going through the sample job application letters given below. Formal Letter of Job Application for the Position of Cryptographer 589/22, Srilakshmi Nagar Block 3 Subbanna Palya Extension Banaswadi, Bangalore North 560023

  18. Job Application Letter Samples For 8 Job Profiles

    4. Customize the Email: Tailor each application email to the specific position and company you are applying to. Highlight relevant skills, experiences, and achievements that are directly related to the job requirements. 5. Showcase Your Value: Emphasize how your skills and experiences can benefit the company.

  19. How To Find Jobs in the US for Foreign Nationals

    1. Prepare your application documents. The first step is to apply for a job in your home country. Start by creating an American-style resume and cover letter, demonstrating to prospective U.S. employers that you understand American norms and can adapt to a new environment.

  20. Vacancies in Moscow, Russian Federation

    Vacancies in Moscow, Russian Federation « First < Prev: 1 - 3 of 3: Next > Last » ...

  21. Russian jobs: a guide to finding work in Russia

    Self-employment and freelancing in Russia. You can set up your own business in Russia or work as a self-employed freelancer provided you have the right to work in the country. This may mean applying for a Russian work visa.. Only around 8.1% of workers in Russia are registered as self-employed, according to World Bank statistics.This is below global and European averages.

  22. Письмо-заявление на вакансию на английском языке: а letter of application

    В то время как an application letter может быть самостоятельным письмом, ... (a vacancy): I am writing to apply for the vacancy of a deputy sales manager advertised in the Jobs Today of 14 January 2017. - Пишу Вам с целью предложить мою кандидатуру на ...

  23. 217 Jobs in Moscow, Moscow City, Russia (7 new)

    Today's 217 jobs in Moscow, Moscow City, Russia. Leverage your professional network, and get hired. New Moscow, Moscow City, Russia jobs added daily.

  24. Jobs in Russia in November 2023

    IO Associates. Europe. £0.00 - £45 per hour. Job Title: Energy Test Engineer You will setup and execute tests of small- and large-scale prototypes and provide valuable input for electrical, thermal, and mechanical battery engineers as well as for production.