Free Resume Builder
- Resume Writing
- Job Interviews
Part Time Request Letter - 2 Samples
Do you want to change your work hours from full-time to part-time? Maybe you need to take care of your kids, or maybe you need time to finish your college degree.
Either way, here are two sample letters you can use to address your boss and request part-time hours.
How to write a part-time request letter:
- Suggest an alternative if possible
Letter example 1: If you haven't talked with your boss yet
[Your Name] [Your Address]
[Employer's Name] [Employer's Address]
Dear [Name of your manager or HR person], I would like to request a change in my working hours from full-time to part-time. I'm currently working from [Starting time] to [End time] on [days you work] as a [Job title] .
If possible, I'd like to work in the afternoons. I am a single mother of 2 young children and I need to take care of them in the morning. My afternoons are free, as my mother will help take care of them.
I'm also open to any type of remote or flex work arrangement that is mutually beneficial for both parties.
I have been employed with [Company name] for [X years] and I've always received good feedback from my peers and from [Manager's name] .
If you need to further discuss this issue, please get in touch with me through my number [Phone number] . I look forward to hearing from you.
Sincerely, [Your Name] [Your position/job title]
Letter example 2: If you talked with your boss/manager
Dear [Name of your manager or boss] , I have previously discussed with [person's name] my intent to change from full-time to part-time work. My new work schedule goes from [Starting time] to [End time] on [Days you work] .
I'm sending this letter to confirm this agreement and to guarantee you have a record on your system.
I have made arrangements to make sure all work and client requests get taken care of. I'm available through my number [Phone Number] in case you need any clarifications.
Check your company's policy for part-time work
It's easier to get permission to work part-time if you're an hourly worker. For salary workers, it's a little tougher.
Check your company policy towards part-time work. Is there even a policy? Ask your coworkers.
Smaller companies are more flexible, which gives your boss/manager more freedom to decide on your case.
Talk with your manager first
Talk with your boss before you send a letter. Letters are a very formal method of communication. They're good for record-keeping and sometimes required by the law.
But if you have a good relationship with your boss, there's no reason you shouldn't have a conversation with him first.
What if your manager says no?
Unfortunately, not all companies or managers will accept your request, but the law might be on your side.
Certain states and countries require companies to allow flextime if an employee requests it. Check your state labor laws for more information about this.
Who will replace you when you work part-time? Can you do the same work in half the time? Is replacement even needed?
Offer suggestions to close your schedule gap. Can your coworkers cover for you? Do you know somebody who can be hired part-time?
Don't passively wait for your manager to decide. Get involved.
Consider remote work or "flextime"
If you need to stay home but are otherwise free to work full-time, you can ask your manager to let you work remotely.
This will help you save on commuting costs while allowing you to maintain a full-time position within your company.
Flextime schedules might also be a viable alternative to part-time work.
Sell the benefits to the company
You know why part-time work is beneficial. But can you sell your company on those benefits?
It's not just about you. Explain to your boss how part-time work allows the company to save money while increasing schedule flexibility.
It's easier to get your boss on your side if you can sell him the benefits of this arrangement.
Offer a trial
If your manager is skeptical, offer a 2-week trial to see how it goes. A trial helps diminish the risks for your company while helping you get used to your new lifestyle.
Don't forget to mention your accomplishments
To make it more likely that your company accepts your request, mention your accomplishments while writing the letter.
If you've ever been promoted, got any awards or praise from your manager and colleagues, then it makes sense to use that as leverage in your negotiations.
No company wants to lose a good worker. If part-time work is important for you, they'll find a way to make it work.
Do you need to write a letter if you talk with your boss?
It depends on the type of company you work for. Small companies are less formal and a lot of issues can be solved by talking face to face. Big companies are more likely to require formal requests.
One advantage of writing a letter is proof you made a request. Once there is a formal request, the company is forced to provide you with a formal answer rather than ignore or delay it.
McDonald's Interview Questions and Answers for 2023
25 coach interview questions and answers.
how to request to go from full-time to part-time (+ sample letter)
Can you switch from full-time to part-time work, top reasons for going part-time, going from full-time to part-time: benefits, changing from full-time to part-time employment: negotiation tips, sample full-time to part-time request letter.
With a focus on remote lifestyle and career development, Gayane shares practical insight and career advice that informs and empowers tech talent to thrive in the world of remote work.
We are living in the digital age, and the nature of work is changing, necessitating that employees know how to request to go from full-time to part-time.
With the changing nature of work, the introduction of the cloud, and AI, more employees can now find work-from-home IT jobs and opportunities no one could have predicted before the pandemic.
This article discusses what that request means to an IT professional and the best way to go about it. Let’s dive in.
The short answer is yes. You can switch from full-time to part-time work if you have a valid reason (such as relocating while working remotely , taking care of dependents, or health reasons) and mutually agree with your employer.
However, even though the benefits are numerous and open up the opportunity to grow in your career, there are challenges to making the switch. They include:
- Reduced income and benefits
- A change in work status and expectations
- A need to adjust and adapt to the new format of work
Before switching, consider the pros and cons and strategize how to transition.
try remote work instead
Find your top tech job at EPAM Anywhere and enjoy the flexibility of remote-forever work.
While the opportunity to earn more immediately comes to mind, there are many reasons for going part-time. Let’s start by discussing the personal reasons for going part-time:
- Pursue further education or training. Working part-time can allow IT professionals to enhance their skills and qualifications by enrolling in a course, degree, bootcamp, or certification .
- Gain flexibility and autonomy. Part-time work allows IT professionals to control their time and workload and opens up time to pursue other opportunities and interests, such as freelancing, entrepreneurship, or consulting.
- Reduce stress and improve health. Working part-time allows you to make more time for your physical and mental health. It also gives you the opportunity to work remotely and travel , which can help reduce stress and burnout .
- Balance personal time and work. Working part-time in IT allows professionals to devote more time to their family and work-life balance, especially where young children, elderly parents, or other dependents are involved. With a part-time arrangement, it is much easier to achieve optimal work-life integration.
There’s also the changing nature of work, which gives IT professionals more reasons to switch to part-time:
- The availability of remote work options allows for working from another country , which can increase IT professionals’ autonomy and flexibility. Remote work also reduces the need to commute, saving time and money.
- The emergence of gig economy platforms makes it easy for IT professionals to connect with short-term or project-based tasks or services. With this format, IT professionals can control their income and schedule more work hours.
- The advancement of AI and automation technologies that can perform tasks faster without human intervention has changed the job market. In some cases, it augments or fully replaces the workers, depending on what they do and how advanced the automation technology is. An IT professional may want to work part-time to adjust to the demand and supply of full-time vs. part-time jobs.
We have discussed why an IT professional may want to shift from full-time to part-time. In this section, we’ll discuss how going from full-time to part-time benefits you:
When they ask to work remotely part-time, IT professionals can reduce the cost of commuting or traveling and other work-related expenses, including clothing and food. With these savings, professionals can spend money on things that make their work more accessible and rewarding.
Working part-time can lower your taxable income and make you eligible for certain tax credits and deductions, such as the child tax credit, the earned income tax credit, and the child and dependent care credit. Working part-time can also make you eligible for subsidies or assistance programs like housing and health insurance.
IT professionals rely on productivity to finish projects and creativity to solve problems and develop new ideas. With part-time work, you can focus on learning new skills and technologies to explore ideas or solutions in a conducive environment free of distractions or interruptions. This is also a great way to work on passion projects that had to take a backseat when working full-time.
Working part-time means controlling your time and what kind of work you do. It allows you to comfortably expand your network and opportunities by freely meeting different people and entering new industries or organizations. This helps you build a reputation and a portfolio to showcase your skills and achievements across a wide range of tasks and industries.
Changing from full-time to part-time employment is a significant shift for you and your current employer. It is unlikely that everything will go smoothly all the way through. And now you are wondering, can your employer transfer you to another location because you requested this or as a condition of your request?
Well, things do not have to get that drastic because there is a way to approach this in a way that works for both of you.
Let’s talk about it:
- Start by checking the company policy. Does it say anything about the request you are about to make, and if so, what recourse do you have? Checking the policy is a great way to prepare your case according to the stipulated procedure (where one is provided).
- Prepare your case by highlighting how it will benefit you and the employer. Leverage your achievements, skills, and contributions as a full-time employee and explain how you plan to improve or maintain your performance and productivity while working part-time. Prepare for any potential concerns and challenges your employer may bring up in response to your request.
- Review a sample proposal from people who have successfully gone through the process. This could be fellow employees or online sources. With the insight from those who have gone before you, you can model your proposal after something with a higher chance of working. It can also remind you to include all the relevant details that you may not immediately think of. You can also get feedback from someone you trust before presenting to ensure you have ironed out your argument.
- Prepare yourself to address pain points. Your employer will likely have objections or reservations about your request, such as the impact on workload, project deadlines, or client communication. Be prepared to listen to their perspective and offer workable, realistic, and well-thought-out solutions to address the pain points. You may suggest a trial run, a backup plan, or a flexible schedule.
- Do not surprise your employer with the request. It should not come out of the blue or as a shock to your employer. Instead, clearly communicate your intention and reasoning and schedule a meeting to discuss it in depth. This is a great way to build rapport and trust, showing respect for their authority and time.
These are just starter tips. Anything that can help your specific situation can be a part of your strategy to negotiate a transition to part-time.
And now, the sample!
To help you get started with your request letter, here is a sample you can use:
If you’re looking to get transferred to a new location or role, here are more transfer letter samples .
Good luck with your request and don’t forget to look up the benefits of remote-forever work at EPAM Anywhere. Who knows, it could be just what you’re looking for!
business analyst resume examples
Cloud engineer job description, data engineer job description, network engineer job description, full-stack developer resume examples, functional qa tester job description, devops engineer job description, project manager job description, 11 senior ios developer interview questions and answers, new job anxiety: 5 tips to boost your confidence, top 10 functional testing interview questions and bonus tips, top 20 aws cloud engineer interview questions, technical interviews at epam anywhere: a full guide for software engineers, 6 senior android developer interview questions and answers, how to write a data engineer cover letter, with examples, how to negotiate a counter offer with your current employer.
Home » How to Write Part-Time Request Letter? With Examples
How to Write Part-Time Request Letter? With Examples
Forrest Webber | Updated July 8, 2022
Due to several unpredictable circumstances in one’s life, one could not focus on work as a full-time employee. In such cases, the employee or any person can write a part-time request letter to the employer/manager/team lead, which doubtlessly is not a very easy task.
This becomes even harder when you have been a full-time employee for a few years and you want to request your employer to change your employment status as a part-time employee.
But as we all know, every problem has a solution! Now suppose you have clarity in your mind to work as a part-time employee instead of a full-time employee, then you can simply make a very polite and formal request to the employer to try to convince them. You can even write a standard email while personally informing them in person, that too in advance. I know it’s not as easy as just to say. So, let’s get more into the topic.
What Should You Keep in Mind Before Writing a Letter?
Changing your job status or taking a part-time job after working as a full-time employee is a very big and crucial step. So your first step should be to have clarity in mind. Once you are confident about it, list all the job options you may have, or you can do as a part-time employee in the same company.
If you think you can do the same job duties in this limited period (as a part-timer), then it can work in your favor. Before doing so, think about your position in the company because a few jobs, like a team leader, cannot work as a part-time employee, but a team member can efficiently work as a part-time employee.
Always be clear about your job status and the duties you generally do for your office.
The third and the most important point to remember is to determine a particular person or employer you need to send your request email. For example, you can directly talk to the supervisor.
Still, you will also have to inform your human resource department. Because you can’t get transferred from a full-time employee to a part-time employee without telling them.
So always make sure you have a list of all the people responsible for this conversation after getting your request accepted by your supervisor. Even in the letter, you have to tag or send the letter to all the responsible people so that they may have a proper record of you as a part-time employee.
Always have an in-advance talk to your supervisor about your situation; always be confident and brief about your reasons. If you have always been honest, they will completely understand your situation and help you in the best way possible.
Further, this article provides a perfect sample or a template that can be used to write a letter while making a request to your employer about these huge work arrangement changes.
Which Information Should You Include in Your Part-time Request Email?
As mentioned earlier, verbal communication is very important. So, after verbally informing the supervisor or human resource department, you need to write an official or formal letter requesting the same.
Ensure that you know the proper set of people like the human resource department, head of your company, supervisor, etc., whom you should inform, and from whom you have to take the permission.
It is also recommended to CC or send the letter to all the people who are the leading authorities of your company. You can inform your team members after getting approval from these people at a certain position. It will be better not to include them during your initial emails.
The steps that you need to follow or information that you need to include in your letter are listed down below:
First step: Introduce yourself, which means tell these people about your present status and information like your name, department, and supervisor.
Second step: After introducing yourself, let them know about the reason due to which you have sent this letter. Under this section, you can also mention your years or months of jobs in the company and what essential projects you have worked on.
You can also list down the team members’ names whom you feel are talented enough to take up the tasks as full-time employees.
Third step: Provide appropriate and honest reasons why you want to make this conversion. Even if you’re going to pursue any higher education, mention it properly because it may also help the company in the future. If you plan to join as a full-time employee after completing your course, inform them about it as well because this will boost your chances.
Fourth step: If you are not fully convinced or are not sure about the situation and if they will accept your request or not, then you can also propose several other options. In these options, you can provide a list of all the job roles that you can perform, but make sure that you have already discussed this with your supervisor.
If your company generally hires freelancers or vendors, it’ll be pretty simple for you. But before requesting anything, ensure that you have researched it properly and that there is an open place in your present department. The company may offer or reduce your title in the same department, but they may allow you as a part-time employee, which can work in your favor.
Fifth step: Always proofread and check that you have mentioned all the people in your letter before finally signing it off. Furthermore, you may also note how this job-arrangement change will benefit you and the company.
Sixth step: Before ending your letter, you can also mention that you would appreciate it if your request would be fulfilled. You should always mention that you are open to queries or in-person meetings with the employer in case of any questions. This way, it will gain the trust of these authorities and give them an idea about your clarity and confidence.
Seventh step: If you have not received any reply from the concerned authorities, you can always follow up on the situation. Give this a time of one week because the other departments or the authorities would have several other important works to do as well. So, after a week, send a follow-up in the same letter thread, or you can personally visit their office to make a request.
After keeping all these things or points in mind, you would be able to list all the information correctly and accurately. Exhibiting very polite behavior while requesting a letter or in-person meeting can change the mind of people, so make sure that you are extra careful about your tone and the words you are using to communicate.
We always suggest you inform your manager in person before sending a final letter to the other authorities. The template that you must follow is mentioned below:
[Your Name] [Your Address] [Letter Date] [Employer’s Name] [Employer’s Address] Dear [HR name/manager name], as discussed earlier, I want to request a change in my working hours for the company. I’m a full-time employee working at [your position and department], but I want to request a change from a full-time employee to a part-time employee. I have worked as a full-time employee at this position for [number of months or years you have worked for the company]. Still, due to some personal reason [specific reason], I cannot work as a full-time employee or contribute [working hours] to the job. I have talked to my full-time team members and made arrangements to ensure they work and meet the client’s request. I want to start my new schedule from [starting date] to [end date] as a [Job title]. I hope you will understand my request and permit me to continue working as a remote or part-time employee. I hope this will mutually benefit both of us. If you have any queries or questions, I will be happy enough to answer them. Let me know if you want to talk to me in person so we can clear any confusion. I look forward to hearing from you soon. Sincerely [Your name] [Job position]
John Smith 143 Sales Road, Apt 56 London, 400706. June 24, 2022 XYZ company, Oak Street, London Subject: Requesting to change the working arrangement Dear Mr. Paul, I, John Smith, work full-time in the graphic design department of your company. I want to pursue my higher education while working as a part-time employee for the company. I will pursue a higher degree in the same field, which will help me to build new skills that will automatically enable the organization or company to enhance client satisfaction. I believe this will benefit both parties and will also help me to sponsor my education. I talked to my team members, and they know all the projects that are lined up. I plan to start my new working schedule on July 1, 2022; I want to work for around 4 to 5 hours a day. I want to be in the same profession that I used to work in; I only wish to make arrangements during my working hours. I hope you will understand my situation and consider changing my employment status. Let me know if you have any questions, or I will be happy to meet you in person. I hope to hear from you soon. Sincerely John Smith
What if Your Manager Says No?
Most companies do not allow their employees to work part-time, especially when you are working as a full-time employee for them. Few countries enable the employees to have full authority to work as part-time employees if they want to pursue higher education or have any personal situation like pregnancy, disease, etc. In such a case, you shall check the labor laws of your country or take any legal help from a lawyer to get the information.
You can also enhance your chances through your mail by providing the proper solutions about who will handle or replace you as a full-time employee from the team members, suggestions on any kind of schedule gap, etc.
You can also let them know that you are open to working as a flextime employee while cutting down your salary or making a few arrangements on the wages as a freelancer. You can also request them about the trial so that they can check if this is working out or not.
Always ensure your company will benefit from it by saving them money and getting quality work because of your enhanced skills. We hope you follow all these tips to enhance your chances of making this work arrangement changes possible.
Requesting your employer to make the work arrangement changes due to personal issues can always be very tough, especially when you don’t know what to do. We recommend you talk to your manager or team lead before concluding, and always have a clear-cut reason for yourself.
You should have a powerful intention to make these massive changes. You should also keep in mind the changes in your salary and should have enough savings so that you can survive these months.
Don’t keep your hopes high, because most companies do not allow you to work in such a way. If you have done or worked on some significant projects, the company would love to make the arrangements because they definitely want to lose you. But still always request them to meet in person even if they want to talk about something. We hope this article has helped you get appropriate knowledge about what should and shouldn’t be done. We wish you all the best!
Forrest Webber is an ordinary businessman who stumbled upon the lucrative world of blogging by accident. Forrest founded Wander Media LLC in 2017 and has led the company through ups and downs to a recent watermark of $30,000 in monthly revenue. He’s most passionate about imagination and the positive futures it can create.
Also Check Out
How To Find Clients As A Freelancer?
How to brand a blog, things you need to know before becoming a full-time blogger, how to use canva to create beautiful pins, how to increase your chances of landing a job offer, 4 wildly successful bloggers to follow in 2022.
Flexible working request letter template
A template letter to make a flexible working request. Free to use.
You can copy and paste the template text into an email or document.
Find advice on making a flexible working request
Dear [name of your employer / HR manager / line manager] ,
I am writing to make a statutory flexible working request.
[Either:] I have not made any previous flexible working requests.
[Or:] I have previously made [a flexible working request / flexible working requests] on [give dates] .
My current working pattern is [give details] .
[Give details of the change you would like to make to your working pattern. For example:
- reducing hours from 35 to 30 per week
- working from home 2 days per week
- starting at 7:30am and finishing at 3:30pm, instead of working from 9am to 5pm]
The reason I want this change is [give details] .
I would like this change to start from [date] .
To deal with any effects the change could have on my work or the organisation, I suggest [give details of how you and your employer could deal with any effects. For example:
- job sharing
- being available to answer calls in emergencies].
[Optional: Give details of any benefits the change could have to your work, organisation or people you work with. For example:
- saving costs
- covering shifts that others do not want to do].
I look forward to your reply.
Download this template
- Download this template in Microsoft Word format (DOCX, 24KB)
- Download this template in Open Document format (ODT, 9KB)
If you need the template in a different format, email [email protected] .
If you like, you can tell us more about what was useful on this page. We cannot reply – so do not include any personal details, for example your email address or phone number. If you have any questions about your individual circumstances, you can contact the Acas helpline .
- Search Search Please fill out this field.
- Career Planning
- Finding a Job
- Cover Letters
Part-Time Job Cover Letter Examples and Writing Tips
What to Include in a Cover Letter for a Part-Time Job
Tips for writing a cover letter for a part-time job, printed letters vs. email messages, sample cover letter for a part-time job, part-time job email cover letter examples.
When you are applying for part-time positions , you should follow the same procedures as you would if the position was full-time. That means writing a thoughtful, well-crafted resume and cover letter.
While not all part-time jobs will require a cover letter, it is always a good idea to write one. A great cover letter will show the employer that you are very interested in the job and that you have what it takes to do the job well.
When writing a cover letter, use business letter format. In the top-left corner of your letter, include your name and address, the date, and the employer’s name and address. Start your letter with a polite salutation to the hiring manager. If you know the employer or hiring manager’s name, be sure to use it.
In your first paragraph , introduce yourself and express your interest in the position. Also, explain how you heard about the job. If someone recommended you for the job, mention this.
Your second paragraph (and maybe a third paragraph as well) is where you specify your qualifications and make connections between your skills and the requirements of the job.
Provide examples of times you demonstrated various skills necessary for the job.
Include a final paragraph with your follow-up plan. Explain when and how you will get in touch with them, or where they can reach you.
Then, end with a professional closing . Include a handwritten signature, followed by your typed signature.
(Almost) Always write one. You should always write a cover letter unless you are specifically asked not to.
Even if an employer does not ask for a cover letter, it is a great way to take initiative and show how much you care about the position.
Keep it brief. You always want to keep a cover letter concise. This is especially the case when applying for a part-time job, for which the employer might have many applicants. Keep your letter under one page. Include a lot of white space on the page too—add spaces between paragraphs and keep the margins at least one inch wide.
Emphasize your flexibility. If the part-time job requires shift work, consider mentioning in your cover letter your ability to work flexible hours. Employers look for shift workers who can take multiple shifts and are willing to step up whenever needed.
Edit and proofread carefully. Whether applying for a part-time or full-time job, you need to write a professional cover letter. This means thoroughly editing your cover letter to avoid any spelling or grammar errors. A well-written cover letter will show the employer your professionalism, communication skills, and attention to detail.
Thoroughly read through the job listing to see if there are instructions on whether to send your cover letter (and other job materials) via email or by mail. If there are no directions, you can choose.
If you decide to send your cover letter via email, you can either attach it to the email as a Word document or PDF or write the letter directly into the email message.
If you're sending your cover letter in an email message, list your name and the job title in the subject line of the message. Don't list any contact information or the date at the top. Instead, start your email message with the salutation. Then, include your contact information in your email signature. You don’t need to include the employer’s contact information.
This is a part-time job cover letter example. Download the part-time job cover letter template (compatible with Google Docs and Word) or see below for more examples.
Sample Cover Letter For a Part-Time Job (Text Version)
Eric Anderson 123 Main Street Anytown, CA, 12345 111-111-1111 email@example.com
April 6, 2022
Jeremy Lee Manager Sarasota Saddlery 123 Business Rd. Business City, NY 54321
Dear Mr. Lee,
I am interested in the part-time position at Sarasota Saddlery, as advertised in The Sarasotian. I have extensive equine experience as I have worked with horses for over nine years. Not only have I shown and ridden horses, but I have also assisted in multiple barns. Through working with horses, I have acquired a thorough knowledge of horses, tack, and equine apparel for both horse and rider.
While I have equine experience, I also have excellent communication skills and an aptitude for customer service. My experience as a volunteer at Sarasota Hospital made it necessary for me to focus on providing quality customer service, and also enabled me to work with all types of people. I believe that my communication skills, partnered with my equine knowledge, would make me an asset to your company.
Thank you for your consideration. I can be reached at 111-111-1111 or firstname.lastname@example.org. I look forward to hearing from you soon.
Signature (hard copy letter)
Sample Email Cover Letter for a Part-Time Job #1
Subject: Part-Time Position – Gerald Johnson
Dear Ms. Lee,
I am interested in the part-time sales associate position at XYZ Company. I read the posting on Monster.com with interest, and I feel that my experience would be valuable to your firm. My communication skills and attention to detail are assets that I have been able to utilize in my previous sales positions.
I have extensive retail experience, having worked at small boutiques as well as large department stores. In these jobs, I was often praised for my attention to detail. I was particularly skilled at spotting items that were out of place, and quickly returning them to their appropriate locations in the store.
I also have strong communication skills. I am able to interact with clients in a friendly, approachable manner. In my last position, I interacted with over 50 clients daily. I was named Employee of the Month for three months in a row and was recognized for my contribution to a 10% yearly increase in sales in my department.
I would appreciate the opportunity to meet with you regarding this position. I am available flexible hours, and I believe that you would find me to be an asset to your company.
Gerald Johnson 555-555-5555 email@example.com
Sample Email Cover Letter for a Part-Time Job #2
Subject: Office Assistant - April Chang
I am interested in applying for the office assistant position that was listed on CareerBuilder.
I have experience in scheduling appointments and communicating with clients, and I am familiar with a variety of phone systems. My communication skills are excellent; I have been praised for my ability to communicate with clients effectively on the phone, in person, and over email.
I also have training in a variety of software programs and systems, including Microsoft Excel, Adobe InDesign, DocuSign, and more. I recently led a workshop for office staff at my previous job on how to effectively use SharePoint. I am a fast learner who is skilled at mastering computer software.
My schedule is flexible, and I would be available to work at your convenience. I hope to schedule an interview at a mutually convenient time. I look forward to speaking with you.
Thank you for your consideration.
April Chang 37 Paper Street Baytown, CT 06061 Email: firstname.lastname@example.org Cell: 806-555-1245
By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts.
The UK's national charity for working parents and carers
Pay it forward this Christmas
If you’ve found our charity’s free legal advice helpful, please give what you can to help us raise the £7,300 it costs to support 21,000 parents and carers like you every week. Let’s make the future bright for working families.
Sample letter to request flexible working
Last updated: 28 Sep 2023
This is a Precedent “ Statutory Flexible Working Request ” Letter for you to personalise. All the words highlighted in BOLD are legal requirements for the request to be valid. You must include these. The remainder of the letter is optional however our view is that including this information, where relevant, will help strengthen your argument and hopefully result in the request being granted.
Download the flexible working request template in Word
For the attention of [Line manager name]
[Date] STATUTORY REQUEST FOR FLEXIBLE WORK
This is a statutory request under section 80F Employment Rights Act 1996.
I confirm I have at least 26 weeks of service (note – there is no requirement to confirm your length of service but there’s no harm in doing so)
[I have not previously made a request under section 80F Employment Rights Act 1996 .]
[I have previously made a request under section 80F Employment Rights Act 1996 on [Date]] ( note –in accordance with this legislation only one flexible working request can be made in any 12 month period so if you’ve previously made a request you need to ensure you wait 12 months before making your next request.)
My current working pattern is … ( note – there is no requirement to explain your current working pattern but it is sensible to do so )
I would like my new working pattern to be ( note – set out here what arrangements you are looking to put in place. )
I think this new work pattern would have the following effects on the business …. ( note – set out here what you think the impact on the business could be )
I think these effects could be dealt with by the following: ( note – try to address
(1) the concerns that you think your employer, external clients/customers or colleagues may have here;
(2) how you think your new arrangement could work on daily basis. If you can draw on examples of other people who do a similar job to you and how they have been able to do it flexibly you may want to refer to that too but you should be aware that the fact that an employer has previously accommodated a request may be the reason why they are unable to accommodate yours. Below are some examples you may want to consider depending on the nature of your request.)
- [A job share partner … (note – consider whether it might be possible for you to agree allocation of work with another colleague so that you are the point of contact for each other when the other person is not there. This may not be appropriate in every case but might work if for instance you were to work 8am – 4pm and your colleague worked 9am – 5pm); you might want to offer to help train a job share partner and agree that a job share partner could contact you at home if required to clarify any issues.]
- [working from home… (note – this will depend on your role and if it is something you want to do. Consider if you have the necessary home environment and work equipment to enable you to work effectively from home e.g. a laptop);]
- [longer hours on a particular day … (note – you may want to offer working longer hours on one day if you are looking to work shorter hours on another); and]
(3) how your new arrangements would work in a crisis situation: (note – consider if offering to make yourself available by telephone to deal with emergencies or urgent customer/client requests might assist with addressing business concerns.)
(4) why it could be beneficial to be business too – two heads are better than one (if asking for a job share), allowing flexible work helps keep employees happy and retention rates are higher, it wouldn’t cost the business anything more)
[I am asking for this request in order to…] ( note – while there is no requirement to do so, the ACAS guidance suggests that employees should state if their request is made in relation to the Equality Act. It may help an employer decide your application if they understand the reasons behind it e.g. to accommodate childcare arrangements, to help care of someone disabled.)
I would like the new working pattern to come into force on [date] [for  months] (note – if your request is agreed, the change will be a permanent change to your terms and conditions unless you make a different agreement with your employer)
[Ideally, I would like my new working pattern to be as stated above. However, I would be happy to try a combination of the following: (note – add in here any other options you may be willing to consider, it is good negotiation tactic to offer alternatives) so that my new working pattern causes as little disruption to the business as possible.]
[If you are unable to commit to a permanent contractual change, I would be happy to agree to a trial period of [ 3/ 6 ] months so that the business can properly assess if it is a viable option.] (note – your request will have better chances of success if you show some flexibility)
I would be happy to attend a meeting to discuss my request in more detail and to be given a chance to address any concerns that you may have regarding my suggested new working pattern.
I look forward to hearing from you.
For the attention of Jane Smith
23 April 2019
STATUTORY REQUEST FOR FLEXIBLE WORK
This is a request under section 80F Employment Rights Act 1996.
I previously made a request under section 80F Employment Rights Act 1996 on 5 th May 2016.
My current working pattern is Monday to Thursday, 9am to 5 pm, with one hour’s lunch per day (28h).
I would like my new working pattern to be Monday to Friday, 9am to 3pm, with half an hour’s lunch each day (27.5h)
I think the effects the new pattern would have on the business would be that I would no longer be available between 3pm and 5pm to deal with client queries.
I think these effects could be dealt with by the following:
- my colleagues dealing with queries from my clients at these times. 3-5pm is not a busy time and I have spoken to colleagues who have said they are happy to deal with my clients should they call. I have spoken with Joe Bloggs who has confirmed that he is happy to be a specific contact for my clients between the hours of 3-5pm so I can include his contact details on my out of office so that clients know who to contact in my absence. Similarly, in the hours that Joe Bloggs is not working I have volunteered to pick up any urgent requests which are sent to him. This will ensure continuity of service in the business;
- in addition, I will be able to provide cover at lunchtime, which is busy, by taking a shorter lunch;
- I will be available on Fridays when the office is currently understaffed;
- further, I am happy to make myself available outside of this new working pattern to deal with emergencies.
I am asking for this request in order to care for my daughter. She starts primary school in September and this working pattern would allow me to drop her off and pick her up. I have already requested parental leave to cover the first month when she is on half days, so I would like the new working pattern to come into force on 1 st October 2019.
Ideally, I would like my new working pattern to be as stated above. However, if this is not agreeable, then I would be happy for my working pattern to be 9am to 5pm on Monday and 9am to 3pm Tuesday to Friday so that this request causes as little disruption to the business as possible. If I am given reasonable notice in certain circumstances, I may be able to arrange for my daughter to be picked up from school by a family member to allow me to work an extra hour.
If you are unable to commit to a permanent contractual change, I would be happy to agree to a trial period of 3 months effective from the date of 1 October 2019 so that the business can properly assess if it is a viable option.
I would be happy to attend a meeting to discuss my request in more detail and to be given a chance to address any concerns that you may have regarding my new working pattern.
Jim Moore, Small Business Accounts
This advice applies in England, Wales and Scotland. If you live in another part of the UK, the law may differ. Please call our helpline for more details. If you are in Northern Ireland you can visit the Labour Relations Agency or call their helpline Workplace Information Service on 03300 555 300 .
If you have further questions and would like to contact our advice team please use our advice contact form below or call us .
Feedback from website
Please let us know if this article helped you.
- Could you tell us a bit more about why we haven't been able to help? * Please select - I am unhappy because the law doesn't help me There is no financial support available to me The benefits system is too complex/difficult to navigate The information does not address my issue (please state what additional information you would like to see) The way the information is presented is not as clear as it could be (please state how we could improve it) Other (please specify below)
- More details
- Please comment on anything you think we have done well or anything that we could do improve this page. We are keen to ensure that the information provided to all our visitors is useful. * Please do not use this box to ask for advice or leave any personal information. You can contact our helpline on 0300 012 0312 or use our online help form
- Our funders like to keep track of who we are advising and to check that we reach a broad range of people from across the UK with differing financial and personal circumstances. This monitoring information is anonymous.
- I am: * Please select - a Parent/Carer an advisor to parents and/or carers an employer none of the above. (Please specify)
- I am....expanded Please specify below
- Where did you come across Working Families' advice services? * Please select - Word of Mouth Internet Search (e.g. Google, Yahoo etc) Facebook Twitter Start4Life (NHS) Other organisation (specify below) Other (specify below)
- Where did you come across WF - expanded
- How would you describe your ethnic origin or ethnicity? * Click for options White UK/Irish White - other Asian/Asian British Black/African/Caribbean/Black British Mixed ethnic origin Other Prefer not to say
- What is your gender? Click for options Female Male Other I prefer not to say
- Hidden Is your annual household income below £35,000 if you are single, or below £41,000 if you are in a couple? (Gross income, before tax) * Click for options Yes No Prefer not to say
- Hidden Is your annual household income below £40,000 if you are single, or below £50,000 if you are in a couple? (Gross income, before tax) * Click for options Yes No Prefer not to say
- £0 - £19,999
- £20,000 - £29,999
- £30,000 - £39,999
- £40,000 - £49,999
- £50,000 - £59,999
- £60,000 - £69,999
- £70,000 - £79,999
- £80,000 - £89,999
- £90,000 - £99,999
- £100,000 or over
- Prefer not to say
- Hidden Is there anything you would like to add?
- Hidden Home address Please leave this blank
- Name This field is for validation purposes and should be left unchanged.
- Could you tell us a bit more about why we haven't been able to help? * Please select – I am unhappy because the law doesn't help me There is no financial support available to me The benefits system is too complex/difficult to navigate The information does not address my issue (please state what additional information you would like to see) The way the information is presented is not as clear as it could be (please state how we could improve it) Other (please specify below)
- I am: * Please select – a Parent/Carer an advisor to parents and/or carers an employer none of the above. (Please specify)
- I am….expanded Please specify below
- Where did you come across Working Families' advice services? * Please select – Word of Mouth Internet Search (e.g. Google, Yahoo etc) Facebook Twitter Start4Life (NHS) Other organisation (specify below) Other (specify below)
- Where did you come across WF – expanded
- How would you describe your ethnic origin or ethnicity? * Click for options White UK/Irish White – other Asian/Asian British Black/African/Caribbean/Black British Mixed ethnic origin Other Prefer not to say
- £0 – £19,999
- £20,000 – £29,999
- £30,000 – £39,999
- £40,000 – £49,999
- £50,000 – £59,999
- £60,000 – £69,999
- £70,000 – £79,999
- £80,000 – £89,999
- £90,000 – £99,999
The information on the law contained on this site is provided free of charge and does not, and is not intended to, amount to legal advice to any person on a specific case or matter. If you are not a solicitor, you are advised to obtain specific legal advice about your case or matter and not to rely solely on this information. Law and guidance is changing regularly in this area.
We cannot provide advice on employment rights in Northern Ireland as the law is different. You can visit the Labour Relations Agency or call their helpline Workplace Information Service on 03300 555 300 .
- Flexible working and the right to request
- Flexible working and discrimination
Free Part Time Request Letter [Sample]
- How To Ask Your Boss For An Office Transfer
- How To Negotiate Your Salary If You're Underpaid
- How To Ask Your Boss For Something And Get A Resounding YES
Learn how to write a part-time request letter . Use our sample part-time request letters as a template for your request letter.
Sample 1 - Part Time Request Letter
Erica Logan 123 Oak Street Washington, DC 20000 Telephone: (555)123-1771
Related Stories 🔥🔥🔥
Darlene Lewis ABC Company 455 Commerce Lane Baltimore, MD 20003
June 11, 2022
Dear Ms. Lewis:
I have been employed as the billing associate with ABC Company for 5 years. I am currently planning to begin attending school to obtain my degree in business administration. Due to this decision, I will need to decrease my hours from full time to part time.
During the time I have been at ABC Company, I am proud to have helped implement [contributions made that improved profits or work environment]. I will continue to strive to provide the same level of excellence while working part time.
I have truly enjoyed working on the many projects here, but [reason for the request and why it will be impossible to continue to work as many hours] attending school to obtain my degree is going to take up a great deal of my time.
The schedule will be demanding, although the positive aspect is that I hope to use this knowledge to increase my contributions to the company. At this time I do not feel that I would be able to maintain the standards I expect from myself by doing both.
It is my desire to remain with ABC company, and I am willing to consider part time positions. I am willing to train a replacement for my position, if needed. I will be starting school on [date classes begin] and will complete all paperwork and any loose ends by this date.
I appreciate your support in this matter. If you have any questions, you can contact me at (555) 111-1001. Once I receive my degree, I hope to be even more of an asset to ABC Company.
Signature Erica Logan
Sample 2 - Part Time Request Letter
Your Name Your Address City, State, Zip Code
Employer’s Name Employer’s Address City, State, Zip Code
RE: Request reduced working hours
Dear [Employer’s Name]:
I’d like to request that my working hours be reduced from full-time to part-time. I’m currently employed as a [job title] from [starting time] to [end time].
If possible, I’d like to work in the afternoons. I am a single mother of two young children, and I need to take care of them in the morning. My afternoons are free, as my mother will help take care of them.
I’m also open to any type of remote or flexible work arrangement that is mutually beneficial for both parties. I have been employed with you for [number of years] and I’ve always received good performance reviews from my manager .
I appreciate your support in this matter. If you have any questions, you can contact me at [phone number].
Signature Your Name