reporting the incident

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Incident Reporting

All staff - first aid - serious injury or illness.

Phone Security on 0191 227 3200 giving the location of Injured Person and details of the injury or illness. Security will contact the ambulance service and dispatch the nearest First Aider to the scene to assist.

Report the incident immediately to the Central Health & Safety Team on extension 0191 227 4100.

Minor injury or illness

Phone Security on 0191 227 3999 giving the location of the Injured Person and details of the injury or illness. Security will dispatch the nearest First Aider to the scene.

Complete the Incident Report Form and forward to the Central Health & Safety Team as within 24 hours.

First Aiders & Medical Professionals

Phone 9-999 and request an ambulance.  Ask a colleague to inform Security on extension 0191 227 3200 who will assist and meet the emergency services.

How to report an incident on campus

To report an Environmental, Potential Fire Hazard, Hazard or Near Miss, Incident or Injury, Sports Incident or Injury, you should telephone the Health and Safety office on 0191 227 4100 immediately for further support.

How to report a near miss on campus

The prevention and elimination of incidents, injuries can only be progressed by reporting them. Letting a near miss, unsafe act, unsafe condition, or dangerous occurrence go unreported, provides opportunity for a serious accident to occur.

To report a near miss please notify the Health and Safety team .

Remember a NEAR MISS is an actual event which could have caused injury or damage to people, the environment or plant and equipment but did not do so. Near Miss Examples: Something just misses you as you walk by, a handbrake fails and a vehicle rolls backwards hitting a bollard.

A HAZARD is something with the POTENTIA L to cause harm if not controlled or removed. Hazard Examples- a slippery or uneven surface, a sharp edge, a leaking drum, a damaged or missing machine guard. 

Personal details and Data Protection Act

Accident reports contain sensitive personal data. We have altered our reporting arrangements to comply with the Data Protection Act. As an employer, the University needs to know personal details about people who have been involved in accident, ill health and near misses that occur as a result of work, in order to comply with Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 Act. In some cases, such incidents have to be reported to the Health and Safety Executive (HSE). The procedure described above is intended to gather necessary information so that a report can be made to the HSE if necessary, while limiting access to personal details.

Further Information

If an incident has occurred, and you are unsure whether you should report it or not, please contact the Health and Safety Office .

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WSH Incident Reporting

Employers or occupiers can submit a work-related incident report. Doctors can notify MOM for employees who have Occupational Diseases. You can also amend, purchase or download iReport. Find out more on  what else you can do with this eService .

Availability 24 hours

Download the glossary of terms to guide you in your reporting.

Read our related questions on WSH Incident Reporting  if you face difficulty with using the eService, or have questions on incident reporting.

Who can use WSH Incident Reporting eService? Show

You can use WSH Incident Reporting eService if you are one of the following:

• Treating doctor
• Injured employee
• Injured employee’s next-of-kin
• Injured employee’s legal representative

Occupiers don’t need to report for accidents involving employees of other companies, but should inform the employer of the injured employee to file an incident report.

Occupiers must report for fatal accidents involving member of public, student or a self-employed person.

If you’re unable to use the eService, you can also report through our online feedback .

What can I do? Show

With WSH Incident Reporting eService, you can:

• Submit, amend, retrieve and upload supporting documents for a work-related incident report.
• Purchase reports submitted by employers (applicable to injured employees or their dependents, legal representatives of injured employees and insurers).

What do I need? Show

Please have details of incident, injured employee’s personal particulars, employment and supporting documents (e.g. salary vouchers, insurance policy schedule, medical documents) ready for report submission.

What if I don't have Corppass or Singpass? Show

If you’re the injured employee or injured employee’s next-of-kin, you don’t need Singpass to submit your incident report .

If you’re a company, you must use Corppass to log in to report incidents. Apply for Corppass if you don’t have one.

If you’re in business trades such as hawkers or local entities (e.g. trust funds and joint ventures) without a UEN, you have to apply for a UEN so that you can then apply for Corppass .

How do I get workplace number for my construction worksite to carry out WSH transaction? Show

You can use your UEN, company name or workplace name to search for your workplace records.

You can also read the user guides to:

• Create non-notifiable workplace record
• Search for your existing workplace records

How do I submit incident report using WSH Incident Reporting? Show

The following are user guides for employers, employees and occupiers:

• Employer’s guide to submit WSH Incident Report
• Employee’s guide to submit WSH Incident Report
• Employer’s guide to submit WSH Incident Report for medical leave or light duties
• Occupier’s guide to submit MHI process-related incident report
• Guide to upload documents using WicSubmit

The following are users guides for schools:

• Guide for school reporting as occupier to submit WSH Incident Report
• Guide for school reporting as employer to submit WSH Incident Report

Read the FAQ on WSH Incident Reporting for more info.

Information and Services

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Here’s how you know

Official websites use .gov A .gov website belongs to an official government organization in the United States.

Secure .gov websites use HTTPS A lock ( Lock A locked padlock ) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.

Incident Reporting System

The CISA Incident Reporting System provides a secure web-enabled means of reporting computer security incidents to CISA. This system assists analysts in providing timely handling of your security incidents as well as the ability to conduct improved analysis. If you would like to report a computer security incident, please complete the following form. Please provide as much information as you can to answer the following questions to allow CISA to understand your incident.

+ More Detail

What is an incident?

For the federal government, incident, as defined by the Federal Information Security Modernization Act of 2014 (44 USC 3552), means an occurrence that-

(A) actually or imminently jeopardizes, without lawful authority, the integrity, confidentiality, or availability of information or an information system; or

(B) constitutes a violation or imminent threat of violation of law, security policies, security procedures, or acceptable use policies.

Federal incident notification guidelines, including definitions and reporting timeframes can be found at https://www.us-cert.gov/incident-notification-guidelines .

In general, types of activity that may qualify as an incident include but are not limited to:

• network intrusions that gain unauthorized access to a system or its data, including Personally Identifiable Information (PII) related incidents
• malicious disruption or denial of service
• the unauthorized use of a system for modifying data
• changes to system hardware, firmware, or software characteristics without the owner's knowledge, instruction, or consent

We encourage you to report any activities that you feel meet the definition of an incident.

Using the CISA Incident Reporting System

In order for us to respond appropriately, please answer the questions as completely and accurately as possible. Questions that must be answered are marked with a red asterisk. This website uses Secure Sockets Layer (SSL) / Transport Layer Security (TLS) to provide more secure communications than unencrypted email.

Do not copy and paste malicious code directly into this form. Fill out this incident report in detail. Then, provide the resulting CISA Incident ID number in the Open Incident ID field of the Malware Analysis Submission Form where you can submit a file containing the malicious code.

Please refrain from including PII or SPII in incident submissions unless the information is necessary to understanding the nature of the cybersecurity incident.

1. Your Contact Information

Impacted user's contact information, 2. organization details, 3. incident description, 4. impact details, system impact, observed activity, information impact, recovery from incident, major incident, privacy act statement.

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Authority: 5 U.S.C. § 301 and 44 U.S.C. § 3101 authorize the collection of this information. Purpose: The primary purpose for the collection of this information is to allow the Department of Homeland Security to contact you about your request. Routine Uses: The information collected may be disclosed as generally permitted under 5 U.S.C. § 552a(b) of the Privacy Act of 1974, as amended. This includes using the information as necessary and authorized by the routine uses published in DHS/ALL-002 - Department of Homeland Security (DHS) Mailing and Other Lists System November 25, 2008, 73 FR 71659. Disclosure: Some entities are regulatorily or statutorily required to submit incident reports to DHS, and those entities must provide information in this form as required by applicable statute, regulation, or similar mandate. Failure for provide this information may result in inaccurate record keeping of the entity’s compliance.  For non-mandatory incident reporting, providing this information is voluntary. However, failure to provide this information will prevent DHS from contacting you in the event there are questions about your report.

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Risk Management & Insurance

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Incident Reporting

What is an incident.

An incident is an event that results in or causes injury or damage to someone or something, or an event that has the potential to result in or cause injury or damage. The University responds differently to different types of incidents. Different people and processes are involved depending upon the incident type.

  Employee Injury or Illness

Go to UCSB Workers’ Compensation to report work-related injuries or illnesses involving University employees or volunteers. Work-related injuries and illnesses must be reported to the campus within 24 hours of the University’s first notice of the incident.

  Incidents Involving Students & Visitors

Go to 3 rd Party Incidents for information on how to report incidents that involve injury or damage to students, visitors, event attendees, guests, and other unaffiliated third parties who are on University property or engaged in University activities on or off campus.

  Environmental Compliance Incident

Go to the campus Environmental Compliance Program to report (1) a release, spill, leak, and/or discharge caused by, University personnel and operations, or (2) a release, spill, leak, and/or discharge that has impacted University personnel, property, or operations.

  Report a Hazard or Unsafe Work Practice

Go to the campus Hazard Reporting form to report hazards, unsafe work practices, or other conditions that have the potential to cause harm.

• Employee Injury or Illness - See Workers' Compensation

3rd Party Incidents

• Environmental Compliance - See Environmental Compliance Program
• Hazard Reporting Form

Use the Notice of Incident form to report incidents that involve injury or damage to non-UC employees, students, visitors, non-UC event attendees, guests, and other third parties who are on University property or engaged in University activities, including, for example:

• Exposures to a chemical, biological, or physical hazard, including hazardous fumes, gases, vapors, mists, particulates, temperature extremes, noise, biohazards, radioactivity, or intense light.
• Injuries and/or near misses.
• Damages to property not owned by the University.
• Auto accidents on University property that do not involve University vehicles or employees.

Reporting 3 rd Party Incidents

• Use the Notice of Incident to report the facts of the incident to the campus Risk Management office as soon as possible.
• The Notice of Incident report is a confidential document that is for the exclusive use of the University. It should not be shared with anyone except the employee’s supervisor and the Risk Management office.
• Complete the Notice of Incident as soon as possible, when it is easier to collect all the information and while details are still fresh in everyone’s mind.
• Incidents should be reported as soon as possible.
• Obtain contact information of individuals involved in incident and take photographs of the incident location.
• Obtain the names and contact information of any witnesses.
• If a student or visitor asks whom they can contact to talk about an incident, or indicates they want to make a claim against the University, advise them to contract the campus Risk Management office.

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• UCL: Office of the General Counsel
• OPRS: General Liability, Auto and Property Damage Insurance
• OPRS: Workers’ Comp Insurance
• Claim Form #1: Single Location
• Claim Form #2: Multiple Locations
• Report of Vehicle Accident and Claim Form
• Notice of Incident
• Report of Transit Loss
• Property Loss Report
• BUS-39 Property of Individuals
• BUS-81 UC Insurance

Report 3 rd Party Claims & Property Losses Immediately

Accidents   |   Auto Accidents   |   Bodily Injury   |   Property Damage

Call (800) 416-4029

Report an incident

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Connect to support

We strongly encourage victims of sexual violence, sexual harassment, stalking and relationship violence to seek support and report the incident. The following reporting options are available to ASU students, faculty and staff who have been victims. We understand individual circumstance may determine if and how a victim chooses to make a report. A victim can choose to pursue one or more of these reporting options.

ASU Police Department

A criminal report can be filed with the ASU Police Department. Filing a police report does not obligate a victim or survivor to press charges against the assailant.

Office of Student Rights and Responsibilities

Incidents that include only students can be reported to ASU Student Rights and Responsibilities. Investigations include interviews, collection of relevant evidence, and both parties are notified of the investigation results. Student Advocacy and Assistance will provide additional support services during the investigation. Reporting to ASU Student Rights and Responsibilities can be done in addition to reporting to the police for criminal prosecution.

Office of University Rights and Responsibilities

Any incidents that include faculty or staff can be reported to the Office of University Rights and Responsibilities (URR). Reporting to URR can be done in addition to reporting to the police for criminal prosecution. File an incident report with the Office of University Rights and Responsibilities at 480-965-5057 or  [email protected] .

Title IX coordinator

If you are unsure what to do in a situation where sexual misconduct may have occurred, you can contact the  Title IX Coordinator . You can also file a formal complaint of Title IX sexual harassment with the Title IX Coordinator. View the  ASU Title IX Statement  for more information on policies and procedures related to Title IX.

ASU Hotline

Reports received through the hotline will be sent to the appropriate office for investigation and follow-up. Complaints that involve students will be sent to the Office of Student Rights and Responsibilities. Complaints that involve faculty or staff members will be sent to the Office of University Rights and Responsibilities. Please note: anonymous reporting will limit the ability to investigate. For more information, visit audit.asu.edu/asu-hotline or call 1-877-SUN-DEVL (786-3385). 

ASU is committed to the health and safety of our community. Victim-Survivors are not alone and we are here to help.

If you wish to have a confidential conversation, you can contact:

• ASU Counseling
• ASU Health Services
• ASU Victim-Survivor Services
• Employee Assistance Office

All of the reporting options are summarized on this  Sexual Assault flowchart (PDF) .

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See It. Hear It. Report It.

Report an Incident or Concern

Bowling Green State University is committed to community well-being and belonging. In turn, it is the responsibility of each person within the University community to take action when an issue or concern arises. Below are various forms to report concerns. Please call the Office of the Dean of Students at 419-372-2843 if you have a question about which form to complete.

If this is an emergency – someone’s health, safety and/or property is at risk, please call 911. These forms are not designed as an emergency response notification process, and staff typically review and respond to reports within one business day.

Student Conduct Report

Use this form to report potential violations of the Code of Student Conduct on or off campus involving students or recognized student organizations. Incidents include but are not limited to: alcohol misuse, drug use, violations of Residence Life or other campus policies, physical assault, organizational misconduct, disruptive behavior, or theft.

Student of Concern Report

Use this form to provide information about a student who is exhibiting behaviors that are of concern in relation to their personal (e.g., food or housing insecurity), physical or emotional well-being.

Hazing Report

Use this form to report hazing information involving students, recognized student organizations, clubs, teams, etc.  You can also call the BGSU Hazing Report Line at 419-372-HAZE (4293) to speak with staff from the Office of the Dean of Students 24/7. Any person required by Collin's Law to report knowledge of hazing must immediately report that information to a law enforcement agency in the county in which the victims of hazing reside or in which the hazing is occurring/had occurred.

Title IX and Sexual Harassment Report Concerning Students

Use this form to report incidents involving alleged misconduct by STUDENTS that involve sexual misconduct, sexual harassment, sexual assault, dating violence, domestic violence, stalking or retaliation.

Campus Climate Concerns Report

Use this form to report general campus climate concerns. Campus climate concerns can include actions that impact anyone in the community based on their identity (such as race, color, ethnicity, national origin, sex, gender identity or expression, sexual orientation, disability, age, or religion). Note: To officially report incidents involving allegations of discrimination or harassment based upon perceived or actual protected class, please submit the Harassment/Discrimination Report. To report violations of the BGSU Freedom of Expression Policy and/or Ohio Public Policy on Principles of Free Speech , please submit the Campus Free Speech Complaint Form. 

Title IX and Sexual Harassment Report Concerning Employees

Use this form to report incidents involving alleged misconduct by EMPLOYEES that involve sexual misconduct, sexual harassment, sexual assault, dating violence, domestic violence, stalking, or retaliation.

Harassment/Discrimination Report

Use this form to report incidents involving allegations of discrimination or harassment based upon perceived or actual protected class.

Campus Free Speech Complaint Report

Use this form to report incidents involving potential violations of BGSU Freedom of Expression Policy  and/or Ohio Public Policy on Principles of Free Speech .

Academic Honesty Violation Report

Use this form to report potential violations of the Code of Academic Conduct .

Religious Accommodation Complaint Form

Use this form to report alleged violations of the BGSU Policy on Student Religious Accommodations .

Updated: 04/05/2023 04:46PM

Incident report

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Definition [ ]

An incident report is

References [ ]

• ↑ NIST Special Publication 800-150 , at 59.
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