presentation view with notes

The Couch Manager

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How to Read Notes While Presenting PowerPoint Slides

Here’s a quick hack that shows you how to read notes while presenting PowerPoint slides live during a webinar or meeting.

This is a setup I use to present to an audience when I need to rely on speaker notes (without having anyone see my notes).

You’ll need two monitors, an external webcam (one that you can adjust above your notes), Microsoft PowerPoint, and online presentation software that can share one screen at a time (such as Webex).

Step-by-step instructions on how to read notes while presenting PowerPoint slides

• Add the notes you want to reference throughout the presentation underneath each slide of your PowerPoint deck ( click here to learn how to add notes if you don’t know how to do that in PowerPoint)
• Start a slide show on one of your two monitors (in the picture above, I used my right monitor to present a full screen version of my slide show)
• Display “presenter view” on the other monitor ( here’s how )
• Share the slide show screen on Webex or any other online collaboration tool ( here’s how in Webex)
• Line up your webcam above the notes in “presenter view.” This helps make sure you are looking in the direction of your audience and not off to the side.
• Read through your notes as you progress through your slides. You can even “vertical scroll” through your notes if you have a lot to material to go through.

How to Read Your Notes While Presenting

Going through your notes line by line can sound very scripted and your audience will be able to see your eyes moving from left to right as you read.

To avoid having people know that you’re just reading off of your screen, try to speak extemporaneously by only adding the main bullet points in your notes. This way, you’ll be able to break eye contact from your notes as you speak naturally to the content. The idea is to use your notes as a backup solution to fall back on and help make sure you cover all the points you need to cover.

Update: If you’d like to present and read notes while directly looking at the camera, you’ll need to use a teleprompter with an app. Here’s a short video I put together that shows you how .

About The Couch Manager

My name is Hassan Osman. I write short books and I teach short courses for busy managers. I also run a free weekly newsletter called AI for Leaders that helps business leaders prepare for the future of work.

May 9, 2022

Edit your notes in Presenter view in PowerPoint

Victoria Tran

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Hey, Officer Insiders! My name is Victoria Tran, and I’m a Program Manager on the PowerPoint team. I’m thrilled to share that you can now edit notes in Presenter view in PowerPoint for Windows. No more switching to Editor view to type or change your notes, even during a presentation!

Edit notes in Presenter view

Accessing and editing your slide content whenever the need arises is a key part of the PowerPoint workflow. Whether you’re making an important edit to your speaker notes during a presentation rehearsal or jotting down feedback during your presentation, the ability to edit notes in Presenter view increases your productivity and eliminates the need to toggle between views.

We are excited to add this highly requested feature and expand the use of PowerPoint notes. In the future, we’ll continue to add support for editing notes in other views, such as Teleprompter view.

How it works

Ready to edit notes in Presenter view?

NOTE:  You can also press the F6 key to select the Notes pane in Presenter view. When a white outline appears around the pane, press Enter and start typing to make any updates you want.

Known issues

Presenter view currently only allows basic formatting of notes, such as bold, italics, and underlining (via keyboard shortcuts). Formatting such as text color, highlighting, and other options aren’t yet available.

Tips and tricks

• If you are using keyboard commands to navigate through your slides during a presentation, make sure the text insertion point is not showing in the Notes pane. If it is, the arrow keys will move the insertion point around in the pane instead of navigating the slides.
• If you have two monitors, a full-screen slide will show on one monitor and Presenter view on the other monitor, featuring a view of the next slide, your speaker notes, a timer, and more. If you have just one monitor, you can press Alt + F5 to try out Presenter view.

Availability

We will be rolling the edit notes in Presenter view feature out to Office Insiders running Beta Channel Version 2204 (Build 15225.20000) or later.

Don’t have it yet? It’s probably us, not you.

Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.

We want to hear from you! Please click Help > Feedback to submit your feedback about this feature.

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people. We’re excited to hear from you!

Sign up for the Office Insider newsletter  and get the latest information about Insider features in your inbox once a month!

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How to Add and Format Notes in PowerPoint

Add, Format and View Speaker Notes in PowerPoint Decks

by Avantix Learning Team | Updated May 28, 2021

Applies to: Microsoft ®  PowerPoint ® 2010, 2013, 2016, 2019 and 365 (Windows)

You can add speaker notes in your PowerPoint decks using the Notes pane in Normal View. Speaker notes may be viewed by a presenter during a slide show and may be printed as well. When you create your PowerPoint slides, you can add, edit and format notes.

Speaker notes may include:

• Key talking points
• Reminders to tell an anecdote or story
• Optional and / or supporting information
• References or sources
• Links to related documents or web sites
• Reminders to start an animation or video
• Prompts to introduce or gesture to another speaker or member of the audience
• Reminders to take a break or pause
• Reminders for audience follow-up or call to action

If you'd like to view notes during your presentation, you'll need to keep them short because there is a limited amount of space to view them in Presenter View.

You can also format notes and they can be distributed as a standalone document as an alternative to traditional PowerPoint handouts.

Recommended article: How to Export PowerPoint Speaker Notes to Microsoft Word

Do you want to learn more about PowerPoint?  Check out our virtual classroom or live classroom  PowerPoint courses >

Adding speaker notes

In order to add notes, you may need to display the Notes pane first and then enter your notes.

To add notes:

• Click Normal on the bottom right of the PowerPoint window to go to Normal View. You can also click the View tab in the Ribbon and select Normal in the Presentation Views group to go to Normal View.
• At the bottom of the window, if the Notes pane is not visible, click Notes in the Status Bar or click the View tab in the Ribbon and then click Notes Page.
• Click in the Notes pane and type your notes.

Depending on version, the Notes button appears in different locations in the Status Toolbar at the bottom of the PowerPoint window:

Below is a slide in Normal View. The Notes pane appears below the slide:

If your notes are longer than the Notes pane, a scroll bar appears on the right side of the pane. You can enlarge the Notes pane by positioning the mouse pointer on the top line of the pane until it turns into a double-headed arrow and then dragging upward.

Formatting speaker notes

You can format notes on individual slides in the Notes pane using commands on the Home tab in the Ribbon. However, it's best to format notes using the Notes Master if you want to format notes consistently throughout a presentation.

You can apply bullets in the Notes pane on individual slides in Normal View or in the Notes Master. Click Bullets on the Home tab in the Ribbon to add bullets.

If you want to format all notes, you can change the formatting of different levels in your notes and then change font size and other character formatting in the Notes Master. Bullets will appear in the Notes pane automatically but other formatting changes such as font size may not appear initially.

Below is the View tab in the Ribbon which includes the Notes Master command:

To format notes in the Notes Master:

• Click the View tab in the Ribbon.
• Click Notes Master in the Master Views group.
• Click in the Notes pane and then select each level of notes you want to format. You can press Ctrl + A to select all notes.
• Click the Home tab in the Ribbon.
• Select a font size and apply any other formatting you'd like in the Font group.
• Click the Normal button on the bottom right of the PowerPoint window to return to Normal view.

To view the formatting changes in 2013 and later versions:

• Click Outline View.
• Right-click in the Outline pane on the left side of the screen. A context menu appears.
• From the menu, select Show Text Formatting. Formatting should now appear in the Notes pane.

Below is the context menu that appears when you right-click in the Outline pane:

To view notes formatting changes in 2010:

• In Normal View, click the Outline tab on the top left of the PowerPoint window.

Notes formatting also appears in Print Preview. To preview speaker notes:

• Click the File tab in the Ribbon and then click Print.
• Click Full Page Slides and then click Notes Pages for a preview of the notes with formatting.

Viewing notes in Presenter View

PowerPoint is set up by default to show notes to the speaker only when you run a slide show and your computer is connected to another output device such as a projector, TV or monitor. The easiest way to run a slide show is to click Slide Show on the bottom right of the PowerPoint window.

In Presenter View, speaker notes appear in a pane on the right. The text should wrap automatically and a vertical scroll bar appears if necessary. You can change the size of the text in the Notes pane in Presenter View by clicking the Increase or Decrease Font Size buttons on the lower left corner of the Notes pane:

Turning Presenter View on or off

By default, PowerPoint is set to use Presenter View when you run a slide show and you are connected to another output device.

To turn Presenter View on or off:

• In Normal or Slide Sorter View, click the Slide Show tab in the Ribbon.
• Check or uncheck the check box for Use Presenter View.
• Run the show by clicking from Beginning or From Current Slide.

Below is the Slide Show tab in the Ribbon:

Deleting speaker notes

You can delete speaker notes in the Notes pane by selecting them and pressing Delete.

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More resources

How to Print PowerPoint Presentations with Notes

How to Add Slide Numbers in PowerPoint (Step by Step)

How to Export PowerPoint Speaker Notes to Microsoft Word

How to Use the Built-in Laser Pointer in PowerPoint (with Shortcuts)

How to Quickly Remove All Speaker Notes in PowerPoint (PC or Mac)

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• Create speaker notes Video
• Print notes or use Presenter view Video

Print notes or use Presenter view

To refer to your notes as you present, you can either print them as notes pages, or use Presenter view on your laptop, which displays the notes in the Notes area.

Print notes pages with slide thumbnails

Note that you can print only one notes page per printed page.

Click FILE > Print .

Under Printer , choose the printer you want.

Under Settings , next to Full Page Slides , click the down arrow, and under Print Layout , click Notes Pages .

Click Print .

Print notes pages without slide thumbnails

Click VIEW > Notes Page to open each slide in the Notes Page view.

Delete the slide thumbnail from each notes page. On each notes page, click the slide thumbnail, and then press Delete. This doesn’t delete the slides from your presentation; it just deletes the slide thumbnails from your notes pages.

Under Settings , next to Full Page Slides , click the down arrow, and under Print Layout , click Notes Pages . Click Print .

Create and print speaker notes

Use Presenter view

View your speaker notes as you deliver your slide show

Print slides, notes, or handouts

To refer to your notes as you present, you can either print them as Notes Pages , or use the Presenter view on your laptop, which displays the notes in the Notes area, here.

To print notes, either for yourself, or as an audience handout, click FILE , Print to open the print view.

In the Print options, look for the Page Layout button to select the type of layout to print. Click its arrow.

Under Print Layout , click Notes Pages .

You see a notes page in the preview.

Click the Next Page arrow to click through the notes pages, and make sure they look as you expect for printing.

I'll drag the scroll bar up to return to the first page.

At the bottom of the screen, click this arrow to choose a color option for the printout.

If you are connected to a color printer, then Color will be an option here.

If you don't need to print in color, choose one of the black and white options, such as Grayscale .

Also, be mindful of the headers and footers on the notes page preview.

I'll Zoom in , so these are more visible.

There is the date header and the page number footer.

If you want to edit these, click Edit Header & Footer , down here at the very bottom.

Change options in the dialog box, and click Apply to All .

We'll click Cancel for now.

When you are ready to print, click Print .

For in-depth coverage of print options, including how to print your notes in Word, see the course summary at the end of this course.

Now, if you want to use the Presenter view as you present, you can refer to your notes within the view, while your audience sees only the slide.

In Presenter view, you see the slide that is currently being displayed here, and the Speaker Notes here.

Slide 2, which appears next, shows here.

Click the right arrow to advance to the next slide.

And now I'll discuss Slide 2, referring to my notes here.

There is no limit to the length of the notes.

I can make the notes area larger by pointing to an edge and dragging the two-headed arrow cursor up, or to the side.

To make the text larger, click the large 'A' button. And to make it smaller, click the small 'A' button.

To use the Presenter view, click the SLIDE SHOW tab and make sure Use Presenter View is checked.

If your laptop has multiple monitor capability, just connect it to a projector, and click the Slide Show button.

Your laptop will show the Presenter view while the projector shows the Slide Show view.

To open Presenter view for a practice run-through without a projector or second monitor, click Slide Show , then right-click, and click Show Presenter View .

As you rehearse, if you want to change your notes, you'll need to return to Normal editing view to do so.

Press Esc to close the Presenter view and make your change.

Then, reopen the Presenter view to continue.

Now you have the essential tools for using Speaker Notes as you present.

For more information, see the course summary, and experiment some more with PowerPoint.

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• Presentation

How To View Notes In PowerPoint While Presenting?

• February 12, 2022

To convey your important data for a group of people, especially in companies to introduce a product or define a problem and solve it, giving presentation is an excellent way. Of course, there will be some challenges such as stress and anxiety for new presenter, in this case the view presentation notes can be an effective method to solve this issue.

There are some reasons that you might use speaker notes while presenting. First, speaker notes can help you stay on track during your presentation. They can also help you keep your audience focused on what you’re saying.

Finally, speaker notes can help you avoid forgetting what you planned to say. Keep reading our blog post to learn how to view notes in PowerPoint while presenting and how to add them to your PowerPoint presentation design services .

Table of Contents

Speaker notes in PowerPoint

Speaker notes in PowerPoint help presenters recall important points, such as key messages or stats, as they give a presentation. The speaker notes panel lives at the bottom of your screen in Normal view, although some users may have this section hidden.

knowing how to add speaker notes in PowerPoint makes presentations with notes on PowerPoint delightful. It can also be handy to add links to important files or just use this space as a general note-taking section—like someone would use a scratch piece of paper.

The importance of using viewing notes during PowerPoint presentation

how to see notes in PowerPoint while presenting to an audience keeps you focused and makes sure your ideas are coherent. This can also be a handy reminder of what you would have forgotten during your speech. It should be noted that also watching your notes will provide the possibility to highlight certain issues already mentioned by yourself giving more smooth and refined presentation.

Taking a glance at your notes now and then while giving your talk also helps you to continue looking at the faces of your listeners. By learning how to show notes in PowerPoint , there is no need to look for your handwritten notes to remember your dialogues, because it’s simply in your ppt presentation anyway.

When you use your hands and body during the presentation you will always have good eye contact with your audience which will allow you and them to establish the connection of trust on the way through the presentation.

How to show notes in PowerPoint?

Look for Notes box below each slide on your opened presentation. In the normal view of the presentation, you will see the Notes box. By clicking on it you will see the Click to add notes will appears in a box just under the ppt slide. In a case you don’t want to see speaker notes just click again on Notes on the taskbar across the bottom below the sliding window and it will disappear, to show it again reverse the process.

A scroll bar is placed next to the pane in case your notes are longer than the Notes pane. By placing your cursor on the top row of the pane, you can increase the size of the notes pane.

Click on Normal on view menu of the PowerPoint, then choose the thumbnail of the preferred slide you want to add note, now you will see the Click to add notes beneath your slide which means it’s your Note pane. If you want to hide it, on the task bar click on the Notes buttons (reverse it to make it appear again).

If you want to know how to see notes while presenting PowerPoint, you should use the presenter view mode on your Mac. On view menu choose the presenter view, and now you can see the main showing slide and any notes that you add for your slide.

Online on the web:

On PowerPoint for the web, you can also make speaker notes. But the problem is that it doesn’t have the ability to show your notes on presenting slide show mood.

On the web, find the View tab in the show group and select Notes, now the pane will appear across the PPT window. You can also resize your note pane box in web ppt.

What are the benefits of speaker notes in PowerPoint?

As a presenter, you are the storyteller, so your slides are supporting you for a better storyline, forming the atmosphere and emphasizing your key points.

•       It’s simple, with a user-friendly interface to use even if you’re not a tech master
•       Stay on track during your presentation
•       Keep your audience focused on what you’re saying
•       Avoid forgetting what you planned to say
•       Feel more confident while presenting
•       Make a great impression on your audience

Best tips for using Notes for your PowerPoint presentation

Break down your script into bullets when constructing a script for your presentation notes so that it is easy to follow up and read it. Write short phrases rather than paragraphs because scanning them in a few seconds is easier than reading long paragraphs. You may also want to include some speaker notes on your slide.

Speaker’s notes are small hidden text boxes that can be added into every slide with additional information about the presentation or words that will come in handy after a certain comment from the speaker. Your notes will be invisible for the audience but are available on Presenter View, so they won’t distract from the main part of your presentation.

In addition, it is significant for you to include relevant visual images and media as they serve an excellent supplementary tool when giving instructions or emphasizing key points of your speech or presentation note. Such items could be photographs, charts, graphics, or video clips that supplement your central arguments and maintain audience interest.

Nonetheless, do not make your slides crowded with so much information and so much pictures that it may be difficult to assimilate. Rather, strive towards an equilibrium of words in the context of images which will clearly communicate the subject while keeping viewership captivated.

How to view notes in PowerPoint while presenting can become challenging?

Reading slides Notes while presenting PPT can become challenging. Sometimes, using too much material on slides, not engaging the audience, and depending too heavily on the website or video connections are some of the most typical mistakes speakers make while presenting with PowerPoint and notes. To avoid these blunders, keep your slides brief and visually appealing. To express your message, use short, snappy language. Practice your delivery and keep your audience engaged throughout your presentation.

It is worth mentioning that these notes cannot be seen by the audience throughout the presentation as they are added to the PowerPoint slides. However, it should not be viewed as a presentation itself but rather as the guise of a reference. The notes section is where you put important points to remind yourself and also include more information that you would like to talk about while addressing. You also can print your notes for use the reference when giving your PowerPoint presentation.

How to view notes in PowerPoint while presenting without others seeing?

Select the Slide Show tab and then click on the Presenter View to enable a display. Only you are the person who can see it on your computer. You’ll see your slides alongside it the speaker notes and even a timer, but your audience will only see slides projected on a monitor or screen.

Is there a way to present a PowerPoint and see notes?

To present your PowerPoint presentation, simply click on the “Slide Show” tab and then click “From Beginning” or “From Current Slide”. To view your notes while presenting, click the “Notes” button on the bottom left-hand side of the screen.

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How to View Notes in PowerPoint While Presenting on Zoom? (In Easy Methods)

Whether you are a host, co-host, or participant in Zoom, it has become necessary to share your needs with your colleagues, students, co-workers, and seniors to present your ideas during the meeting.

During your presentation, people may not want to share the entire screen of their monitor with the Zoom participants. And many don’t know how to view notes in powerpoint while presenting on Zoom, which can make you capable of giving a professional PowerPoint presentation to everyone.

This article will help you to know how to view notes in powerpoint while presenting with one monitor, adding ease to your work – making a comprehensive and convenient path to collaborate with your team professionally.

Part 1: How to view notes in powerpoint while presenting on Zoom? (In Easy Steps)

It is necessary to know how to view notes in powerpoint while presenting on Zoom, which helps your audience view your powerpoint presentation slides, but you can only view notes on Zoom, not your audience.

Here are a few easy steps that will help you to understand how to use the presenter view on Zoom without showing notes to the participants of Zoom meetings. Keep reading!

Step 1: Open Zoom, Organize a Zoom Meeting, and Click on Share Screen.

Step 2: Click on Advanced option at the top.

Step 3: Click the very first section called Potion of Screen.

Step 4: Now Click on Share.

Step 5: Go to select PowerPoint presentation to share.

Step 6: See the presenter view option and place your PowerPoint slides in presenter mode.

Step 7: It’s time to make little modifications by placing the top of the green bar over the top of the slide by aligning it with little adjustments of edges.

Step 8: Now go to the lower right corner of the slide’s frame and resize it with the right edge from the bottom.

Once you get done with the slide adjustments in the presenter view mode, it helps you to share only what you are sharing, and the audience will only see what appears on the screen inside the green frame under which you have your slides. Only you can view notes on Zoom enables you to present your PowerPoint presentation in a professional way.

Part 2: How to Edit Your Presentation for Free?

Powerpoint presentation is the reliable and easiest way to create and present your ideas productively by saving precious time and energy. Your PowerPoint presentation will become way more engaging if it is created on WPS Office software.

It is the most reliable and free tool, increasing the chances of updating or modifying your content presentation easily. Further, WPS PowerPoint has essential tools and advanced features that make your presentation slides look nice and compelling to your audience.

WPS PowerPoint can support and is compatible with all formats and platforms, increasing the chances of making PowerPoint presentations credibly. It allows you to create your PPT professionally by converting it into many other formats, such as PDF files, that make it easily portable and shareable to all other devices. You can also convert online through WPS PDF tools that ultimately improve your work efficiency.

1. Download WPS Office for Free (Easy Method)

If you want to know how to view notes in powerpoint while presenting on Zoom and also how to edit your PowerPoint presentation, Excel, and Word in WPS, first you need to download the WPS software on your PC. For this purpose, you should follow the easy and quick steps mentioned below:

Step 1: Just go to the official site of WPS Office: https://www.wps.com/ , and click on the Free Download option.

Step 2: Clicking on Free Download will redirect you to another web page showing the WPS is downloading.

Step 3: Once the download is completed, it leads you to the box where you have to agree with the privacy policy of the WPS office suite and click on Install Now.

Step 4: The WPS office will start installing on your device. Make sure you will get offline as it stops the installation of the WPS office.

Step 5: Enjoy your free WPS office suite with advanced features.

Step 6: At the side of the homepage of the WPS office software, there are options for Excel, Powerpoint, and Word, enabling you to open your file and make as many edits as you want.

Step 7: When you see the main homepage of your WPS office suite, there are advanced tools you can also avail to make changes in your PowerPoint, Excel, and Word.

2. Edit PowerPoint Presentation (Easy Method)

The most common thing that happens to everyone after they are done creating a PowerPoint presentation is to update, edit, or modify something in the entire content. Therefore, you need to learn how to edit your PowerPoint presentation for free by using the WPS office.

Here are a few easy and quick steps that you should follow to edit your PowerPoint presentation for free in WPS with advancement in creation, modification, and updating features.

Step 1: Open your installed WPS software and click the Slides option to open the desired document you want to edit.

Step 2: You can click on any slide on which you want to make changes at the home bar option, having sections for changing style, size, and look of text easily.

Step 3: Next to the Home, you can see the Insert option, which is filled with rich features for making your presentation creative by adding pictures, whether online or screenshot, audio or video of any format, comments, and hyperlinks on the selected text of your PowerPoint content.

Step 4: Next to the Insert option, you can see the Design option, which makes your presentation more appealing with customized strategies by editing the color scheme of the entire slide and layout.

Step 5: Further, you can change the way your slides play during the presentation. Simply go to the transitions options and make edits as per your needs on your desired slide.

Step 6: To make your presentation visually more appealing, you can edit its video mode by going to the Animation option, modifying whatever you want to easily.

Step 7: If you want to edit the text of your powerpoint slides content, you can make instant changes from the Home section, but to avail of more features at an advanced level, you can click on the text, and the Design Tools + Text Tools section will appear.

3. Edit Word Document for Free (Easy Method)

With the help of highly accessible WPS software, you can easily edit your Word document file, which is rich in features and filled with advanced tools. Here is a comprehensive guide to editing your document for free in the WPS office. Keep reading!

First, Open your WPS office software and click on the Docs option in the left-side corner. You can choose the required Word document file you want to edit. Once you open it on WPS, you can see at the top there is a bar that contains Home > Insert > Page Layout > Reference > Review > View > Tools options.

You can freely avail these options to edit the font, styling, formatting, layout, picture, video, audio, hyperlinks and references. Hence, the WPS office is significant in giving you space to present yourself and your work-related niche professionally.

4. Edit Excel File for Free (Easy Method)

Likewise other documents, you can easily edit Excel document files in no time. When you open the Excel file in the WPS office, you can get a lot of options at the top of its interface. Similar to others, the top bar of Excel contains Home > Insert > Page Layout > Formulas > Data > Review > View > Tools > Smart Toolbox.

WPS spreadsheet is used to make changes in the calculations and numerical values. Therefore, WPS Excel contains extra sections on the top ribbon, which is Formulas, helping you add formulas for large data calculations.

Secondly, the Data section helps you edit your entire data per your needs; thirdly, it has a Smart Toolbox section that helps you edit, update, and modify the text, numerical values, formatting, and much more efficiently.

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1. What if my slides contain animations or videos – Will they show up in Presenter View?

Mostly, PowerPoint presentations contain animations or videos that make it creative and unique so your audience can easily decipher – a crucial part of a presentation. Hence, when you turn the mode of your PowerPoint to Presenter View, it will support your slides containing animations and videos.

Hence, it will help you view notes on Zoom and learn how to use presenter view without showing notes by controlling multimedia elements.

2. Why can't I see my notes in the Presenter view?

Sometimes notes of your powerpoint presentation get invisible in the Presenter View. When you view your slideshow on your computer's monitor, you can see the speaker notes easily showing on every slide.

But when you find trouble where your speaker notes are not visible in the presenter mode, you should swap the presenter by allowing slides themselves. You have to go to the taskbar simply, the top ribbon of PowerPoint in the WPS office, and select the Display Settings, where you can select the option of Swap Presenter View and Slide Show.

Once you are done with this option, your notes will automatically be visible to you and your audience, especially enabling you to know how to view notes in powerpoint while presenting on Zoom, whether at one or another monitor.

Be at the Helm of Superlative Technique

Whether you are speculating to create, edit or modify a PowerPoint presentation or learn how to view notes in powerpoint while presenting on Zoom among your colleagues, classmates, senior boss, or team – WPS enables you to be at the helm of excellent technique to use it professionally. in this article, you are guided by the comprehensive strategies and practices helping you to view notes on zoom, edit powerpoint presentation, excel and word document efficiently.

No matter whether you are working at an individual or professional level, WPS Office is a helpful tool that adds convenience and ease to your daily routine work-related tasks. It is one of the greatest alternatives to Microsoft Office, which is gaining popularity, having more than 494 million monthly active users – believing and relying on WPS Office.

• 1. How to Share PowerPoint on Zoom Without Showing Notes (In Easy Methods)
• 2. 3 Easy Ways to Fix the An Error Occurred While PowerPoint Was Saving the File
• 3. How to Present PowerPoint With Notes on Zoom (In Easy Steps)
• 4. Zoom: Sharing PowerPoint without Showing Notes On Mac
• 5. How to Use Zoom PowerPoint Presenter View: A Step-by-Step Guide
• 6. Practical Tips for Presenting Powerpoint in Class with WPS Office

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

Screen sharing a PowerPoint presentation

There are three methods you can use to screen share a PowerPoint presentation in a Zoom meeting. If you have dual monitors, you can share a slide show while viewing the presenter's notes on another monitor. If you have a single monitor, you can also start the slide show in a window so you have access to other meeting features while sharing your presentation. 

If you have other participants presenting portions of the PowerPoint, you can give them slide control in Zoom, so that they can control the slideshow on their end, without needing to ask you to move the slides forward. Additionally, PowerPoint slides can be shared as a Virtual Background for a more immersive sharing experience. 

This article covers:

Dual monitors with slide show and presenter's views

Single-monitor setup with slide show view in a window, single-monitor setup with slide show in full screen.

Follow these steps if you are using multiple monitors and want to present your PowerPoint in one monitor, while viewing the presenter's notes in another monitor.

• Open the PowerPoint file you want to present.
• Start or join a Zoom meeting.

• Select your primary monitor then click Share . If you are not sure which monitor is your primary, select the one that PowerPoint opens in.

• Switch back to Powerpoint and click the Slide Show tab. 

Follow these steps if you have a single monitor and want to share your PowerPoint presentation in slide show view, but have it contained in a window rather than in full screen. This is useful if you need to access meeting features, such as in-meeting chat or managing participants, while sharing your PowerPoint presentation.

• Click the Slide Show tab and then select Set Up Slide Show .
• Under Show type , select Browsed by an individual (window) and then click OK .

• In Zoom, start or join a meeting .
• Select the PowerPoint window and then click Share .

Note : Be sure you select the PowerPoint window, not the entire screen. Sharing the PowerPoint window only will allow you to use other features without interrupting the view of the presentation. 

• Select your monitor then click Share . 

How to View Notes in PowerPoint With One Monitor

As a presenter, having access to your notes can be crucial for delivering an effective and engaging presentation. With PowerPoint, you can easily view your notes directly on your screen, but what if you only have one monitor available? In this article, we'll explore why viewing notes in PowerPoint is essential and how to do it efficiently and effectively with only one monitor.

Table of Contents

Why You Need to View Notes in PowerPoint

Presentations can be nerve-wracking, especially when you need to keep track of important information and key points. Viewing your notes in PowerPoint can help you keep your presentation on track and help you remember essential facts, figures, and arguments. It can also help you avoid losing your train of thought or improvising in the moment, which can negatively impact your presentation's overall quality.

In addition to helping you stay on track during your presentation, viewing your notes in PowerPoint can also help you prepare for potential questions or challenges from your audience. By having your notes readily available, you can quickly reference important information and respond confidently to any inquiries.

Furthermore, viewing your notes in PowerPoint can also be a helpful tool for practicing and refining your presentation skills. By reviewing your notes and rehearsing your presentation, you can identify areas where you may need to improve your delivery or clarify certain points. This can ultimately lead to a more polished and effective presentation.

Understanding the Importance of One Monitor

With only one monitor available, there is limited screen space to display both your presentation and your notes. It can be tempting to switch between the two, but this can be time-consuming and disruptive to your flow of delivery. Viewing notes directly in PowerPoint can mitigate the need to switch between windows and help keep your presentation on track.

Another advantage of using only one monitor is that it can help you stay focused on your presentation. With multiple monitors, it's easy to get distracted by other applications or notifications that pop up on your screen. By using only one monitor, you can eliminate these distractions and stay focused on delivering your message.

Additionally, using only one monitor can be more cost-effective than using multiple monitors. Purchasing additional monitors can be expensive, and not all computers have the capability to support multiple monitors. By using only one monitor, you can save money and still deliver a professional and effective presentation.

How to Open PowerPoint and Access Notes

First, we need to open PowerPoint and access our notes. Start by opening PowerPoint and click on the 'View' tab at the top of the window. From there, select 'Notes' to open the Notes panel below your slides. You can then type or copy any additional notes you need to keep in the provided space.

It's important to note that the Notes panel can be customized to fit your preferences. You can adjust the size of the panel by clicking and dragging the border, or you can hide it completely by clicking on the 'Notes' button again. Additionally, you can change the font size and style of your notes by going to the 'View' tab and selecting 'Notes Master'.

Another useful feature of PowerPoint's Notes panel is the ability to print your notes. This is especially helpful if you need a physical copy of your presentation with all of your notes included. To print your notes, go to the 'File' tab and select 'Print'. From there, choose 'Notes Pages' under 'Settings' and adjust any other print settings as needed before clicking 'Print'.

Using Presenter View to View Notes in PowerPoint

To view your notes in real-time, you'll want to enable Presenter View. Presenter View allows you to see your notes in a separate window while presenting your slides on the main screen. To enable Presenter View, click on the 'Slide Show' tab, then select 'Presenter View.' You can then start your presentation, and your notes will appear on the secondary screen.

Presenter View also offers additional features such as a timer, which can help you keep track of your presentation time. You can also use the annotation tools to highlight important points or draw attention to specific areas of your slides. These tools can be accessed by clicking on the 'Pen' icon in the Presenter View window.

Another useful feature of Presenter View is the ability to switch between slides without your audience seeing. This can be helpful if you need to refer back to a previous slide or skip ahead to a specific point in your presentation. To do this, simply use the arrow keys on your keyboard to navigate through your slides in the Presenter View window.

Changing Settings for Optimal Viewing Experience

You can customize the appearance of Presenter View to suit your unique needs. For example, you can choose to have your notes appear in a smaller window or configure the display to show a timer, allowing you to keep track of your presentation time more effectively. You can access these options via the 'Settings' button in Presenter View.

Additionally, you can also adjust the resolution and aspect ratio of your presentation to ensure that it displays correctly on the screen you are presenting on. This is particularly important if you are presenting on a large screen or projector. You can access these display settings by clicking on the 'Slide Show' tab and selecting 'Set Up Slide Show'.

Tips and Tricks for Effective Note Viewing in PowerPoint

While viewing your notes, it's essential to remain engaged with your audience. To ensure that you do not get distracted by your notes, consider practicing your presentation beforehand, using bullet points or keywords instead of full sentences. This approach will help you avoid reading your notes verbatim and allow you to maintain eye contact with your audience.

Another useful tip for effective note viewing in PowerPoint is to use the presenter view. This feature allows you to view your notes on one screen while displaying the presentation on another screen for your audience. This way, you can refer to your notes without your audience seeing them, and you can also see upcoming slides and timing information.

Lastly, it's important to keep your notes concise and organized. Use headings and subheadings to break up your notes into manageable sections, and use bullet points or numbered lists to highlight key information. This will make it easier for you to quickly find the information you need and avoid getting lost in a sea of text.

Troubleshooting Common Issues When Viewing Notes

If you are experiencing issues viewing your notes, double-check that they are visible in the 'Notes' panel and that the Presenter View is enabled. You can also try to restart PowerPoint or troubleshoot any display-related issues on your computer.

Another common issue that may arise when viewing notes is that they may appear too small or too large on the screen. In this case, you can adjust the font size of the notes by going to the 'View' tab and selecting 'Notes Master'. From there, you can change the font size and style to your preference.

If you are still having trouble viewing your notes, it may be helpful to check for any updates or patches for your version of PowerPoint. Additionally, you can try exporting your presentation as a PDF and viewing the notes that way, as it may provide a clearer and more consistent viewing experience.

Maximizing Your Productivity with One Monitor

With only one monitor, it's critical to maximize your screen's real estate effectively. Consider using keyboard shortcuts to switch between windows quickly and efficiently. You can also resize your PowerPoint window to take up less space, allowing you to view your notes more comfortably.

Another way to maximize your productivity with one monitor is to use virtual desktops. This feature allows you to create multiple desktops on one screen, each with its own set of open windows and applications. You can switch between these virtual desktops seamlessly, keeping your work organized and reducing clutter on your screen.

Customizing Your Notes View in PowerPoint

You can customize your notes view by changing the font, color, and size of your text. This customization will make it easier for you to read your notes on screen and avoid any eye strain or discomfort.

In addition to changing the font, color, and size of your text, you can also add images or diagrams to your notes view. This can be especially helpful if you are presenting complex information and need visual aids to help you remember key points.

Another way to customize your notes view is to adjust the layout. You can choose to have your notes displayed alongside your slides, or you can have them appear on a separate screen. This can be useful if you prefer to have a larger view of your slides while presenting, or if you want to keep your notes hidden from your audience.

Benefits of Using One Monitor for Presentations

Using one monitor can help you save time and minimize distractions during your presentation. With just one screen to manage, you can focus more on your audience and your message instead of managing multiple windows.

Another benefit of using one monitor for presentations is that it can help you stay organized. When you have multiple windows open, it can be easy to lose track of which window contains the information you need. With just one monitor, you can keep all of your presentation materials in one place and easily switch between them.

Additionally, using one monitor can also help you avoid technical difficulties. When you have multiple monitors or projectors, there is a higher chance of something going wrong, such as a connection issue or a display error. By simplifying your setup to just one monitor, you can reduce the risk of technical difficulties and ensure a smoother presentation.

How to Share Your Notes with Others

Sharing your notes with others can be an effective way to collaborate and get feedback. To share your notes, simply export your presentation with notes as a PDF or PowerPoint file, which will include your notes as a separate section below each slide.

Advanced Techniques for Note Viewing in PowerPoint

If you want to take your note viewing experience to the next level, consider investing in a secondary screen or a projector. This option will provide you with even more screen space to view your notes and enable you to deliver your presentation more effectively.

Enhancing Your Presentation Skills with One Monitor and PowerPoint

By mastering the art of viewing your notes in PowerPoint with just one monitor, you can focus on delivering an engaging and informative presentation that will leave a lasting impression on your audience. Use the tips and techniques we've explored to create polished, professional, and impactful presentations.

Related Resources

How to View Notes in PowerPoint While Presenting With One Monitor

How to View Notes While Presenting in PowerPoint

How to View Notes in PowerPoint While Presenting

How to View Notes in PowerPoint

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How do I see the notes on my laptop while the audience sees the slide show? How do I see formatted notes on my laptop while the audience sees the slide show?

Many times you would want to use your laptop as a prompter while the audience sees the slide show on the projector (beamer). You would want to display the speaker notes on the laptop when the slide show is running. The PowerShow add-in offers you to view the notes for the shows on a different monitor. The notes are kept synchronized with the slide that is being projected to the audience.

There are 2 methods to display notes on your monitor while displaying slide show through the projector.

This method gets you full-screen formatted notes on your monitor and full-screen slide show on the projector. The following are the steps:

• Open your presentation in Microsoft PowerPoint.  
• Select Slide Show | Power Show item.  
• Select presentation <Notes> in the first row and 1 monitor.
• Select your presentation <Slide Show> in the second row and 1 monitor.  
• Click Start Show button.

You would now see PowerShow's formatted notes view on the primary monitor and the slide show on the second monitor. PowerShow's formatted notes view allows you to zoom in and zoom out the notes to allow you to comfortably look at the notes from a distance. This is helpful if you are standing at a distance from your podium/lecturn and want to look at your notes for reference.

This method allows you to use PowerPoint's native notes page for displaying notes and keeping the notes page in-sync with the slide show. An advantage of this method is that it allows you to display shapes and images that you insert on the notes page. The notes page is shown on the primary monitor and the slide show is shown on the secondary monitor. The following are the steps:

• Select <Skip Monitor> and 1 monitor.
• Place a check against Slide design view follows slide show box.
• Clear Show Slide Thumbnail box.
• Clear Show Next Slide Thumbnail box.
• Clear Full Screen Session Controller box.

This configuration will enable you to see notes on the primary monitor through the normal PowerPoint views and see the slide show on the secondary monitor.

The PowerShow SlideShow Navigator toolbar is created when PowerShow Session starts. If you don't see this toolbar, select View | Toolbars | PowerShow SlideShow Navigator menu item to show it. The PowerShow SlideShow Navigator toolbar allows you to control the slide show running through the projector.

The landscape setup for notes page also changes the configuration for handouts. If this is not desirable, then you can replace the step 2 above with the following step 2:

• Click on the notes in the notes pane.
• Select View | Zoom... menu item.
• Select a higher value to magnify the notes.
• Click OK button.

The rest of the steps remain the same.

More Tips...

Top Contributors in PowerPoint: John Korchok  -  Steve Rindsberg  -  Bob Jones AKA: CyberTaz  -  Jim_ Gordon  👏

November 13, 2023

Top Contributors in PowerPoint:

John Korchok  -  Steve Rindsberg  -  Bob Jones AKA: CyberTaz  -  Jim_ Gordon  👏

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PPT Presenter view - Notes jump around again

I am following up on this previous question.

https://answers.microsoft.com/en-us/msoffice/forum/all/ppt-presenter-view-notes-jump-around/f46291cd-a8c7-4bab-8eef-5022c33eb32a

I thought it was answered, but I am having the same problem again. Here is the description (a bit updated)

I am using PPT in MS 365 for Enterprise v 2310, and using the Notes in Presenter's View. Unfortunately, the notes (but not the slide) will suddenly jump to another page. For example, in a PPT just now, I was on slide 3 (of 27). I was reading along and suddenly the notes were from slide 19.

If I scroll back a page and then forward again, they come back. But that is not desirable.

I am on Windows 10 Pro v 22H2.

Slide Show hardware graphics acceleration is disabled. (That was the only suggestion remotely close to what I am experiencing).

Does anyone else experience this problem? Any suggestions on what to try?

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• Microsoft Agent |

Thank you for posting to Microsoft Community. We are glad to assist. We are looking into your situation and we will update the thread shortly.

Appreciate your patience and understanding and thank you for your time and cooperation.

Tina | Microsoft Community Moderator

Was this reply helpful? Yes No

Sorry this didn't help.

Great! Thanks for your feedback.

How satisfied are you with this reply?

Thanks for your feedback, it helps us improve the site.

Thanks for your feedback.

Thanks for your time and patience. I have finished test in PowerPoint with latest version 2310, Current Channel. If you are using a different channel, please feel free to let me know.

I didn't reproduce the issue in PowerPoint presenter view.

I notice you tried Online Repair but don't see that option. Here is another way to Online Repair Office:

Close all Office apps.

Open Control Panel > Programs > Uninstall a program. From the programs list, find your Office, right click it and choose Change , you may need to enter your computer Admin account and password. Then select Online Repair > Repair . Follow the instructions on the screen to complete the repair.

After repairing Office, reopen PowerPoint, open your presentation and check the outcome.

If issue still happens, try to open PowerPoint App in safe mode and test again. Safe mode can help you determine whether this issue is caused by PowerPoint add-ins.

Right-click the Start button (lower-left corner) in Windows, and click  Run .

In the  Run  box, type powerpnt /safe , and click  OK .

Open your presentation, click the Slide Show icon and see if it works or not.

If issue still happens, I understand how frustrating this situation can be and sincerely apologize for the inconvenience caused. Let me help you further. I would appreciate if you could share following information:

1.Does this issue occur in a specific presentation or different presentations?

2.May I know where is your presentation saved? On your computer or OneDrive Online?

3.In PowerPoint, please navigate to File>Account, capture a full screenshot of Product Information from the Account page.

We look forward to hearing from you; Please understand that our initial reply may not always immediately resolve the issue. However, with your help and more detailed information, we can work together to find a solution.

Thanks for your time and cooperation! We hope you have a nice day, stay safe and healthy.

Tina | Microsoft Community Moderator

Hello Tina,

Thank you for the quick response. I was able to the Online Repair as you described. I will save those instructions! :-)

I went through a presentation and it is not having the same problem. It may happen again down the road (like last time) so I'll keep an eye on it.

Some other notes to help diagnose the bigger issue.

It occurs on multiple presentations. I can't say if it happens on all of them.

My presentation is saved in a folder on my computer that is being synced with a channel in Teams.

I will DM the screenshot that you asked for.

Thank you again for your help. Let me know if there is other information I can provide to help out.

I see that I can't send a private message. I guess there's not any info here that's sensitive.

At least I hope not! :-)

[PII is removed by Tina Chen MSFT]

Thank you for posting back. I appreciate your precious time doing tests and sharing with me the detailed information.

The screenshot you shared includes some personal information, no worries, I have helped you mask all of them.

I understand your concern is that this issue happens in multiple different presentations, you worry about it may happen again.

The Product Information shows that you are using Semi-Annual Enterprise Channel of PowerPoint but seems not the latest version.

According to this support article Update history for Microsoft 365 Apps (listed by date) - Office release notes | Microsoft Learn the latest version of Semi-Annual Enterprise Channel is Version 2302(Build 16130. 20846 ). You may try updating Office by clicking Update Options > Update Now .

Welcome to post back if you have any update, I'll be glad to help you further.

Thanks for your time and understanding! We hope you have a nice day.

Thank you, Tina. You are very helpful.

I have updated office to the new version.

Fingers crossed! :-)

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iCloud data security overview

iCloud uses strong security methods, employs strict policies to protect your information, and leads the industry in using privacy-preserving security technologies like end-to-end encryption for your data.

iCloud data security and encryption

The security of your data in iCloud starts with the security of your Apple ID. All new Apple IDs require two-factor authentication to help protect you from fraudulent attempts to gain access to your account. Two-factor authentication is also required for many features across Apple’s ecosystem, including end-to-end encryption.

Apple offers two options to encrypt and protect the data you store in iCloud:

Standard data protection is the default setting for your account. Your iCloud data is encrypted, the encryption keys are secured in Apple data centers so we can help you with data recovery, and only certain data is end-to-end encrypted.

Advanced Data Protection for iCloud is an optional setting that offers our highest level of cloud data security. If you choose to enable Advanced Data Protection, your trusted devices retain sole access to the encryption keys for the majority of your iCloud data, thereby protecting it using end-to-end encryption. Additional data protected includes iCloud Backup, Photos, Notes, and more.

About end-to-end encrypted data

End-to-end encrypted data can be decrypted only on your trusted devices where you’re signed in with your Apple ID. No one else can access your end-to-end encrypted data — not even Apple — and this data remains secure even in the case of a data breach in the cloud. If you lose access to your account, only you can recover this data, using your device passcode or password, recovery contact , or recovery key .

Standard data protection

Standard data protection is the default setting for your account. Your iCloud data is encrypted in transit and stored in an encrypted format at rest. The encryption keys from your trusted devices are secured in Apple data centers, so Apple can decrypt your data on your behalf whenever you need it, such as when you sign in on a new device, restore from a backup, or recover your data after you’ve forgotten your password. As long as you can successfully sign in with your Apple ID, you can access your backups, photos, documents, notes, and more.

For additional privacy and security, 14 data categories — including Health and passwords in iCloud Keychain — are end-to-end encrypted. Apple doesn't have the encryption keys for these categories, and we can't help you recover this data if you lose access to your account. The table below includes a list of data categories that are always protected by end-to-end encryption.

Advanced Data Protection for iCloud

Starting with iOS 16.2, iPadOS 16.2 and macOS 13.1, you can choose to enable Advanced Data Protection to protect the vast majority of your iCloud data, even in the case of a data breach in the cloud.

With Advanced Data Protection, the number of data categories that use end-to-end encryption rises to 23 and includes your iCloud Backup, Photos, Notes, and more. The table below lists the additional data categories that are protected by end-to-end encryption when you enable Advanced Data Protection.

If you enable Advanced Data Protection and then lose access to your account, Apple will not have the encryption keys to help you recover it — you’ll need to use your device passcode or password, a recovery contact , or a personal recovery key . Because the majority of your iCloud data will be protected by end-to-end encryption, you’ll be guided to set up at least one recovery contact or recovery key before you turn on Advanced Data Protection. You must also update all your Apple devices to a software version that supports this feature.

You can turn off Advanced Data Protection at any time. Your device will securely upload the required encryption keys to Apple servers, and your account will once again use standard data protection.

Learn how to turn on Advanced Data Protection for iCloud .

Data categories and encryption

The table below provides more detail on how iCloud protects your data when using standard data protection or Advanced Data Protection.

Additional notes

iCloud Mail : iCloud Mail does not use end-to-end encryption because of the need to interoperate with the global email system. All native Apple email clients support optional S/MIME for message encryption.

Contacts and Calendars : Contacts and calendars are built on industry standards (CalDAV and CardDAV) that do not provide built-in support for end-to-end encryption.

iCloud Backup (including device and Messages backup)

Standard data protection : When iCloud Backup is enabled, the keys to your backupsare secured in Apple data centers. If you use both iCloud Backup and Messages in iCloud , your backup includes a copy of the Messages in iCloud encryption key to help you recover your data.

Advanced Data Protection : iCloud Backup and everything inside it is end-to-end encrypted, including the Messages in iCloud encryption key.

iCloud Drive : Includes Pages, Keynote, and Numbers documents, PDFs, Safari downloads, or any other files manually or automatically saved to iCloud Drive.

Reminders : Reminders synced using CalDAV don’t support end-to end encryption.

Passwords and Keychain : Includes your saved accounts and passwords.

Messages in iCloud

    Standard data protection : Messages in iCloud is end-to-end encrypted when iCloud Backup is disabled. When iCloud Backup is enabled, your backup includes a copy of the Messages in iCloud encryption key to help you recover your data. If you turn off iCloud Backup, a new key is generated on your device to protect future Messages in iCloud. This key is end-to-end encrypted between your devices and isnʼt stored by Apple

Advanced Data Protection : Messages in iCloud is always end-to-end encrypted. When iCloud Backup is enabled, everything inside it is end-to-end encrypted, including the Messages in iCloud encryption key.

Maps : Includes Favorites, My Guides, and Search History.

Safari : Includes History, Tab Groups, and iCloud Tabs.

Siri information : Includes Siri Settings and personalization and, if you have set up Hey Siri, a small sample of your requests.

Encryption of certain metadata and usage information

Some metadata and usage information stored in iCloud remains under standard data protection, even when Advanced Data Protection is enabled. For example, dates and times when a file or object was modified are used to sort your information, and checksums of file and photo data are used to help Apple de-duplicate and optimize your iCloud and device storage — all without having access to the files and photos themselves. Representative examples are provided in the table below.

This metadata is always encrypted, but the encryption keys are still stored by Apple. As we continue to strengthen security protections for all users, Apple is committed to ensuring more data, including this kind of metadata, is end-to-end encrypted when Advanced Data Protection is enabled.

Sharing and collaboration

With standard data protection, iCloud content that you share with other people is not end-to-end encrypted.

Advanced Data Protection is designed to maintain end-to-end encryption for shared content as long as all participants have Advanced Data Protection enabled. This level of protection is supported in most iCloud sharing features, including iCloud Shared Photo Library, iCloud Drive shared folders, and shared Notes.

iWork collaboration, the Shared Albums feature in Photos, and sharing content with “anyone with the link,” do not support Advanced Data Protection. When you use these features, the encryption keys for the shared content are securely uploaded to Apple data centers so that iCloud can facilitate real-time collaboration or web sharing. This means the shared content is not end-to-end encrypted, even when Advanced Data Protection is enabled.

To initiate sharing or collaboration, the names and Apple IDs of participants are sent to Apple servers, and a title and representative thumbnail of the shared item may be used to show a preview to the participants.

iCloud.com and data access on the web

iCloud.com provides access to your iCloud data via any web browser. All sessions at iCloud.com are encrypted in transit between Apple's servers and the browser on your device. When Advanced Data Protection is enabled, access to your data via iCloud.com is disabled by default. You have the option to turn on data access on iCloud.com, which allows the web browser that you're using and Apple to have temporary access to data-specific encryption keys provided by your device to decrypt and view your information. Learn more about iCloud.com web access .

Third-party app data

Third-party app data stored in iCloud is always encrypted in transit and on server. When you turn on Advanced Data Protection, third-party app data stored in iCloud Backup and CloudKit encrypted fields and assets are end-to-end encrypted.

About third-party data centers

Both Apple and third-party data centers may be used to store and process your data. When processing data stored in a third-party data center, encryption keys are accessed only by Apple software running on secure servers, and only while conducting the necessary processing. The keys are always stored and secured in Apple data centers. Apple doesn't access or store keys for any end-to-end encrypted data.

Information about products not manufactured by Apple, or independent websites not controlled or tested by Apple, is provided without recommendation or endorsement. Apple assumes no responsibility with regard to the selection, performance, or use of third-party websites or products. Apple makes no representations regarding third-party website accuracy or reliability. Contact the vendor for additional information.

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• Use Presenter View Video
• Add speaker notes​ Video
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Use Presenter View

PowerPoint Presenter View shows you the current slide, the next slide, and your speaker notes, to help you focus while presenting and connect with your audience. 

Select the Slide Show tab.

Select the Use Presenter View checkbox.

Select which monitor to display Presenter View on.

In Presenter View , you can:

See your current slide, next slide, and speaker notes.

Select the arrows next to the slide number to go between slides.

Select the pause button or reset button to pause or reset the slide timer in the upper left.

See the current time to help you pace your presentation.

Select the font icons to make the speaker notes larger or smaller.

Select the annotations pen icon to draw on the screen in real time, or select a laser pointer.

Select the thumbnail icon to see all the slides in your presentation and quickly jump to another slide.

Select the magnifying glass icon to zoom in on a particular part of a slide.

The screen icon let's you make the screen temporarily black to focus the attention on you.

Select END SLIDESHOW when you're done presenting.

Start the presentation and see your notes in Presenter view

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