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Top 5 Reasons Why You Should Install Webex for Enhanced Virtual Presentations
In today’s fast-paced world, virtual presentations have become the norm. Whether you are conducting a business meeting, hosting a webinar, or collaborating with colleagues remotely, having the right tools is crucial for a seamless experience. One such tool that has gained immense popularity is Webex. In this article, we will explore the top 5 reasons why you should install Webex for enhanced virtual presentations.
Superior Video and Audio Quality
When it comes to virtual presentations, nothing is more frustrating than poor video and audio quality. With Webex, you can bid farewell to pixelated videos and garbled audio. This platform offers high-definition video streaming and crystal-clear audio, ensuring that your message is delivered without any disruptions or distractions. Whether you are presenting slides or sharing your screen, Webex provides an immersive experience that makes participants feel like they are in the same room.
Advanced Collaboration Features
Collaboration is essential in virtual presentations, especially when multiple participants need to work together on a project or share ideas in real-time. Webex offers a range of advanced collaboration features that make teamwork effortless. From whiteboarding tools for brainstorming sessions to file-sharing capabilities for easy document exchange, Webex has it all. With these features at your disposal, you can ensure that everyone remains engaged and actively participates during your virtual presentation.
Seamless Integration with Other Applications
In today’s digital landscape, businesses rely on multiple applications to streamline their workflow and enhance productivity. The beauty of Webex lies in its seamless integration capabilities with various applications such as Microsoft Office 365, Google Workspace, and Salesforce. This means that you can easily schedule meetings from your calendar app of choice or access files stored in your preferred cloud storage platform directly within Webex. By integrating these applications with Webex, you can save time and effort while maximizing efficiency during your virtual presentations.
Robust Security Measures
Security is a top priority, especially when it comes to virtual presentations that may involve sensitive information or confidential discussions. Webex understands the importance of safeguarding your data and offers robust security measures to ensure that your virtual presentations are protected from unauthorized access or data breaches. With end-to-end encryption, password-protected meetings, and secure file-sharing options, you can have peace of mind knowing that your virtual presentations on Webex are secure.
In today’s diverse technological landscape, it is essential to have a tool that works seamlessly across different devices and operating systems. Webex caters to this need by offering cross-platform compatibility. Whether you are using a Windows PC, Macbook, iOS device, or Android smartphone, you can easily install and use Webex without any compatibility issues. This flexibility allows you to host or join virtual presentations from anywhere using your preferred device, making it convenient for both presenters and participants.
In conclusion, installing Webex for enhanced virtual presentations is a wise decision for anyone looking for superior video and audio quality, advanced collaboration features, seamless integration with other applications, robust security measures, and cross-platform compatibility. With these benefits at your fingertips, you can take your virtual presentations to the next level and deliver impactful experiences that leave a lasting impression on your audience.
This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.
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Think Outside The Slide
Options for sharing PowerPoint slides in Webex (including Presenter View)
Webex by Cisco is one of the legacy web meeting platforms and that shows in the options they offer presenters for sharing PowerPoint slides during meetings. Their approach is different from that of Microsoft Teams or Zoom and they offer fewer options that don’t offer as good an experience for the presenter and meeting attendees.
Did you find this article using a Google search? Get more answers to your virtual presentation questions here and get updates of new articles and videos here .
The screen-based approach
Webex was built when the model for sharing content during a web meeting was to share your screen or don’t share at all. This shows in their sharing approach. You have the traditional option to share your entire screen which works the way you expect it to. The attendees see everything on your screen.
Webex also offers sharing an application in a meeting but it still works on the screen-based approach. The attendees see your entire screen but the only visible part is the application you are sharing. If your application only takes up a quarter of the screen, the attendees see three-quarters of the screen blank and your application small in one corner, as shown in this screen capture of an attendee screen while showing a PowerPoint Slide Show running in the PowerPoint window.
If another application is partially covering up part of the application you are sharing, that portion is greyed out for the attendees [ Late 2020 update: With the new version of Webex, a non-shared window on top of a shared window does not cause that part of the shared window to be greyed out. The audience continues to see the full shared window. ].
The application sharing is not window based. If you have two windows open for that application, say two PowerPoint files, when you share the PowerPoint application, the attendees will see both PowerPoint windows on the screen. The only way to hide one is to minimize it to the toolbar.
Webex allows more than one application to be shared at a time because it is just making more of the shared screen visible to the attendees. If one application is on top of the other, that’s what the attendees see on the screen. When sharing an application, you need to stop sharing that application if you don’t want the attendees to still see it. This is a different approach to switching what content you share with attendees in a meeting.
Webex also always shows your cursor on the screen, even if it is not within the window of the application you are sharing. As the cursor moves, the attendees see it moving.
(The Webex documentation on sharing content in a meeting is here if you want to learn more about the options.)
Sharing slides only
If you want to share your slides in Slide Show mode with the slides full screen and you can’t see anything else on the screen, the best option is to share your screen when in Slide Show mode. This will work well.
Presenter View with 1 screen
Unlike Teams or Zoom that offer ways to use PowerPoint’s Presenter View Preview mode to share your slides with the attendees while you see your notes, this is not possible in Webex. If you use Presenter View Preview and share the PowerPoint application, the attendees see all of Presenter View, including your notes and the next build/slide. Even the option of using Google Slides Presenter View in a browser ( video here ) does not work because Webex shares all browser windows when you share the browser app, including the one with your notes and slide previews. The only way to use Presenter View in Webex to share the slides with the audience while you see your notes is to have two screens. If you only have your laptop and don’t have room for a second screen, one option is to create a “ghost” second screen as I explain in this article .
Presenter View with 2 screens
If you have two screens ( article with options for adding an additional screen ) you can use Presenter View in Webex. Share the screen with the Slide Show on it and the attendees will see your slides only. The downside is that Webex puts the meeting controls at the top of the Slide Show screen because it is being shared. Attendees will see your cursor move to the controls and when the controls drop down that part of your slide is covered up with grey rectangles.
Sharing the Slide Show in the PowerPoint window
Another option for sharing slides in a virtual meeting is to use Reading View in PowerPoint where the slide show runs in the PowerPoint window. This can allow you to use a PDF of your notes on the screen beside the PowerPoint window ( article on using this method in Zoom ). As explained above, the attendees will see your slides in only a portion of the screen (as shown in the screen capture above) and they will see your cursor moving in the grey area of the screen as you scroll through your notes.
Seeing your notes on a second device
If you only have one screen or don’t want to use Presenter View, one option to consider is to create your speaking notes as a PDF ( article here ) and display them on a tablet that is positioned beside the screen. You can display the slides full screen in Slide Show so the attendees see a full screen slide and scroll through the notes on the tablet when speaking.
Sharing a file
Webex also offers an option to share a file that is not open already. You select the file from a file explorer style window. Unfortunately this also appears to be a legacy module because if you select a modern PowerPoint file it gives you a warning that animation and other dynamic content will not work if you use this share file option. This means that what gets shared may not be the same as what you have designed. This uncertainty rules out this option in my mind.
Use the Optimize for video option
Webex, like Zoom, has an option to set if you want to share video during the meeting. It is not mandatory, but the quality improves for the attendees. Not only does the quality of videos improve, but any animation that has movement or any Morph transitions improve dramatically as well. Without this setting, any motion animations or transitions appear jerky to the attendees. In the sharing dialog, select the option in the top left corner to “Optimize for motion and video”. I suggest you use this mode all the time as it will make any movement in your PowerPoint presentation appear smoother to the attendees. If you get a warning message about the resolution being reduced, I have found that you can safely dismiss it as the quality appears the same in my experience.
Desktop as a canvas
Because Webex uses the screen sharing approach, you may want to consider whether you want to use your desktop as a canvas as explained in this article and video .
Because Webex uses a screen-based approach to sharing, the best experience for attendees is when you share your screen, not an application. If you don’t need to see any notes, share the full screen Slide Show. If you want to see your notes in Presenter View, you will need two screens so you can share the Slide Show screen in the meeting while seeing Presenter View on the other screen. If you want to see your notes and not use Presenter View, your best option is to use two screens and run Slide Show full screen on one screen and look at your notes on the other screen in PDF or Word.
If you have one screen and want to see your notes in Acrobat and share your slides in a PowerPoint window, you will have to make the slides take up as much of the screen as possible while still being able to see your notes document. The attendees will see a blank area of the screen where the PDF is displayed and see your cursor move as you scroll through your notes but Webex doesn’t offer any better option. You may want to consider the option to have notes on a tablet beside the screen that has the slides full-screen in Slide Show mode because the slides will be larger for the attendees.
Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don’t overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 4.8 million times and liked over 17,000 times on YouTube.
By Dave Paradi
Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don't overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 4.8 million times and liked over 17,000 times on YouTube.
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How to share a powerpoint presentation using Cisco Webex
Many of us have had to turn to running meetings virtually in recent weeks, which can be a daunting task if you are not familiar with using virtual meeting software.
Here is a quick guide on how to share a Powerpoint presentation using Webex during a virtual meeting.
Log into your Webex account, create your meeting invite and join your meeting.
Once your meeting is set up, simply click on the share screen button (below) in Webex.
This will open a pop-up screen (below) where you can select how you wish to share your presentation. In this case either via desktop or using Powerpoint directly.
This will automatically broadcast the app or desktop view you chose to share. A small orange Webex strip will be visible at the top of the screen to remind you that you are broadcasting (below).
If you hover over this strip you will find more options (including the ability to annotate your slides and use a group chat).
The large orange button is to stop broadcasting.
Sharing a Powerpoint presentation with Participoll using Webex
If you are running an interactive PowerPoint presentation with ParticiPoll, all the polling/interactive functions within your Powerpoint will function normally (below).
The audience can continue to use their mobile devices to participate with polling etc. as normal.
When sharing a Powerpoint presentation with Participoll in Webex remember the screen share feature (either desktop or via the Powerpoint app) is what you need to use to share your presentation, all ParticiPoll functionality remains the same.
Remember to test your slides before your meeting to ensure everything is working before you go live!
If you have any questions or wish to share your experiences we’d love to hear from you!
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Are PowerPoint notes displayed automatically after the file is shared?
Where do powerpoint notes display in the meeting.
Solution: If sharing a PowerPoint file containing notes on Windows-based computer, a new panel will display containing the notes or a PowerPoint Notes button will appear at the bottom right of the screen. After clicking on the PowerPoint Notes button, the notes will be visible to the presenter:
- Click on the Share button.
- Click on the File button.
- Click on the Share file .
- Browse for the PowerPoint file, and share it.
- Select PPT Notes from the three dots at the bottom right of the application.
- To open PowerPoint Notes in another window, click on the pop-out icon.
- PowerPoint Notes are now supported with Office 2013 & 2016 files on Windows operating system only.
- PowerPoint Notes are currently not supported when sharing from a Mac.
Top Contributors in PowerPoint: John Korchok - Steve Rindsberg - Bob Jones AKA: CyberTaz - Jim_ Gordon 👏
November 13, 2023
Top Contributors in PowerPoint:
John Korchok - Steve Rindsberg - Bob Jones AKA: CyberTaz - Jim_ Gordon 👏
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Powerpoint presenter view through Webex or other method
Thanks in advance for responses. I have a presentation, in house to my office tomorrow. It's a Powerpoint. I have a lot of notes to go off of that can be seen in speaker view while I present. The problem is that I need to put the presentation on our large conference room screen. There is no wired hookup, so I either have to drag and drop it in a shared file or do a webex. The long and short of it is that I need to be able to present off presenter view, but with a shared screen in webex. I need them to see the Presentation in normal present mode without my notes. The alternative is to present off my laptop and off the conference room screen (Wall mounted TV with a mouse). The issue with that is I would have to control two mice (i.e click both each time I need to change a slide) this would get very clunky. Any input would be greatly appreciated
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A couple of thoughts that might or might not help:
Most remote viewing programs seem to have the option of choosing which screen you want to share. I suspect that you could share your second screen instead of the first and then use Presenter view to get the result you're after.
If you have access to the wall-mounted TV inputs and the proper cables, you might be able to connect it to the external video port on your laptop; if so, that'd also give you the ability to drive the presentation from your laptop (with notes visible) while only the presentation appears on the TV.
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Sharing a PowerPoint Presentation in a WebEx Meeting
Slide show tools, to stop sharing a powerpoint presentation.
Meeting Hosts can upload and share a PowerPoint presentation during a meeting by using the Share File feature.
- Select Share File .
- Select Next .
- Browse your computer and open the PowerPoint file .
- PowerPoint will open. WebEx will then load and display the PowerPoint in the meeting.
- Annotation – Displays the Annotation Tools
- Show Thumbnail – Displays a thumbnail for each slide, allowing for navigation by thumbnail.
- Go to Previous or Next Slide – Allows for navigation to previous or next slide. Also displays current slide number.
- Zoom In and Zoom Out – Allows for zooming into and out of a slide.
- Fit to Viewer – Resizes slide to fit the viewer if zoomed in or out.
- With a PowerPoint Presentation open, select the Share menu at the top of the screen.
- Select the Close button next to the PowerPoint title.