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How To Download A Powerpoint As A Video

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Introduction

Welcome to this tutorial on how to download a PowerPoint presentation as a video. PowerPoint has always been a powerful tool for creating visually engaging and dynamic presentations. However, there may be times when you want to save your presentation as a video file to share it on social media platforms, upload it to video-sharing websites, or simply have a video version of your presentation.

In this step-by-step guide, we will walk you through the process of converting your PowerPoint presentation into a video file format. Whether you’re using PowerPoint for work, school, or personal projects, this simple technique will enable you to easily transform your slides into an engaging video that can be enjoyed by a wider audience.

Converting a PowerPoint presentation to a video not only allows you to share your content in a different format but also gives you the flexibility to include animations, transitions, and narrations that can enhance the viewer’s experience. By following the steps outlined in this tutorial, you’ll be able to download your PowerPoint presentation as a video in no time.

Before we dive into the step-by-step process, it’s important to note that the method discussed in this tutorial applies to Microsoft PowerPoint versions 2010 and above. If you have an older version of PowerPoint, the process may vary slightly.

So grab your PowerPoint presentation, follow along, and let’s get started on converting it into a captivating video!

Step 1: Open the PowerPoint presentation

The first step in downloading a PowerPoint presentation as a video is to open the presentation you want to convert. Launch Microsoft PowerPoint on your computer and locate the file you wish to work with.

If you have recently worked on the presentation and it appears in the “Recent” section when you open PowerPoint, simply click on it to open it. Alternatively, you can navigate to the file’s location on your computer using the “File Explorer” or “Finder” depending on whether you are using a Windows or Mac system.

Once you have located the presentation file, double-click on it to open it in PowerPoint. The presentation will now open in the PowerPoint application window, and you are ready to move on to the next step.

It’s important to ensure that your PowerPoint presentation is fully prepared before proceeding with the conversion to a video. Make sure all your slides are in order, and any animations, transitions, and multimedia elements are working correctly. Take a moment to review and make any necessary edits to your presentation to ensure its smooth transition into video format.

Now that you have your PowerPoint presentation open and ready, it’s time to move on to the next step and save the presentation as a video file.

Step 2: Go to the File menu

Once you have opened your PowerPoint presentation, the next step is to navigate to the File menu. The File menu contains a variety of options for managing and saving your presentation. To access it, look for the File tab located at the top left corner of the PowerPoint window.

Click on the File tab, and a drop-down menu will appear with several options. This menu provides access to essential commands for working with your presentation, including saving, printing, and sharing options.

By clicking on the File tab, you will also be able to access features such as Slide Show settings, PowerPoint options, and more. However, for our purpose of downloading the PowerPoint presentation as a video, we will need to access the Save As feature, which is available in the File menu. So let’s move on to the next step to access the Save As option.

Alternatively, you can also use the keyboard shortcut “Ctrl + S” (Windows) or “Command + S” (Mac) to quickly access the Save feature. However, keep in mind that the Save As option is what we need to convert our presentation into a video file format, so it’s best to follow the File menu approach.

Now that you are in the File menu, let’s proceed to the next step and explore how to save your presentation as a video file.

Step 3: Click on the Save As option

After accessing the File menu in PowerPoint, the next step is to click on the “Save As” option. The Save As feature allows you to save your presentation in various file formats, including the video format that we are aiming for.

To access the Save As option, look for it in the File menu. It is usually located towards the top-left corner of the menu. When you hover over the Save As option, you will see a sub-menu displaying different file formats in which you can save your presentation.

Click on the Save As option to view the available formats. In the sub-menu, you will see options like PowerPoint Presentation (.pptx), PowerPoint Template (.potx), PDF, and more. However, for our purpose of converting the presentation into a video, we will need to select a specific file format that supports video output.

It’s important to note that the available file formats may vary depending on the version of PowerPoint you are using. However, the process of saving the presentation as a video remains relatively similar across different versions.

Now that you have clicked on the Save As option, let’s move on to the next step to choose the save location and file format for your video.

Step 4: Choose the save location and file format

Once you have clicked on the Save As option in PowerPoint, the next step is to choose the save location and select the appropriate file format for your video. This step allows you to specify where you want the video file to be saved on your computer and determine the format that will ensure compatibility with video players and platforms.

After clicking on Save As, a new window will appear, displaying the available file formats and the save location options. The save location section will typically offer choices such as your computer’s local storage, external drives, or cloud storage services like OneDrive or Dropbox.

To choose the save location, click on the desired destination where you want the video file to be saved. Keep in mind that selecting a location that is easily accessible and organized will make it easier for you to find and share the video file later.

Once you have selected the save location, you will need to specify the file format for the video. In the “Save as type” or “Format” drop-down menu, you will see various choices, including different PowerPoint file formats and video file formats.

To save your PowerPoint presentation as a video, look for the video formats such as MPEG-4 Video (.mp4), Windows Media Video (.wmv), or Web Video (.webm). These formats are widely supported and can be played on most devices and video players. Select the video format of your choice by clicking on it.

It’s important to consider the intended use of the video when choosing the file format. Different platforms and devices may have specific requirements for video compatibility, so make sure to choose a format that aligns with your needs.

Now that you have chosen the save location and file format, let’s move on to the next step to select the video file format.

Step 5: Select the video file format

Once you have chosen the save location and file format in PowerPoint, the next step is to select the specific video file format you want to save your presentation as. This step allows you to customize the output settings for your video, ensuring optimal quality and compatibility.

When you have chosen the desired file format in the Save As window, you will notice a few additional options specific to video output. These options may vary depending on the version of PowerPoint you are using.

In some versions of PowerPoint, you may have the option to choose the video quality or resolution. This allows you to select the level of clarity and detail you want for your video. Higher quality settings will result in larger file sizes, while lower quality settings may sacrifice some details but result in smaller files.

Additionally, you may have the option to include recorded timings and narrations in your video. By enabling these options, your video will include any slide transition timings or recorded audio narrations that were part of your original PowerPoint presentation.

Furthermore, some versions of PowerPoint offer the ability to include slide animations and slide timings in the video. This can be useful if you want to preserve the dynamic elements and timing of certain slides in your video. Be sure to check the settings and select the desired options based on your preferences and needs.

Take a moment to review the available video settings and choose the options that best suit your requirements. Once you have made your selections, you can proceed to the final step of saving your PowerPoint presentation as a video file.

Now that you have selected the video file format and customized the output settings, let’s move on to the next step to save your presentation as a video.

Step 6: Customize video settings (optional)

In addition to selecting the video file format, PowerPoint also provides optional customization options for your video. These settings allow you to further enhance the video output and tailor it to your specific preferences and requirements.

After selecting the video file format in the Save As window, you may come across additional settings for customizing the video. These settings can vary depending on the version of PowerPoint you are using.

One common customization option is the ability to choose the slide range for the video. This allows you to select specific slides that you want to include in the video or exclude certain slides that you don’t want to be part of the final video. By choosing this option, you have more control over the content that will be displayed in the video.

Another option you may encounter is the ability to set the slide transition duration. This allows you to determine the timing between each slide in the video. By adjusting the transition duration, you can create a smooth and seamless flow between slides, enhancing the viewer’s experience.

Additionally, some versions of PowerPoint offer the option to customize the video playback settings. This includes options such as loop playback, which automatically replays the video after it finishes, and autoplay, which starts the video as soon as it’s opened without manual intervention.

Consider the available customization settings and choose the options that align with your preferences and the overall purpose of the video. These optional settings allow you to tailor the video to suit your specific needs and enhance its visual appeal and functionality.

Once you have customized the video settings to your liking, you are now ready to save your PowerPoint presentation as a video. Let’s proceed to the final step and complete the process.

Step 7: Save the PowerPoint as a video

After you have made all the necessary adjustments and customized the video settings to your liking, it’s time to save your PowerPoint presentation as a video. This final step will convert your presentation into a video file format, making it ready for sharing, uploading, or viewing on various platforms.

To save your PowerPoint presentation as a video, simply click on the “Save” or “Save As” button in the Save As window. The specific wording may vary depending on the version of PowerPoint you are using. Once you click on the button, PowerPoint will process and convert your presentation into a video file based on the selected options.

Depending on the size and complexity of your presentation, the conversion process may take some time. PowerPoint will display a progress bar or status indicator to inform you about the status of the conversion. Once the conversion is complete, a message or notification will appear, indicating that your PowerPoint presentation has been successfully saved as a video.

At this point, you can close the Save As window and exit PowerPoint. Your newly created video file is now saved in the location you specified earlier. You can navigate to the save location and locate the video file. It will have the file extension corresponding to the video format you selected (e.g., .mp4, .wmv, .webm).

With the video file in hand, you can now use it for various purposes. You can upload it to video-sharing platforms like YouTube or Vimeo, share it on social media platforms, embed it in a website or blog, or simply store it for personal reference.

Remember to test the video file in a media player or video player software to ensure it is playing as expected and that all the elements from your PowerPoint presentation are successfully converted into the video format.

Congratulations! You have successfully saved your PowerPoint presentation as a video, showcasing your content in a dynamic and engaging format. Now, go ahead and utilize your video presentation to its full potential!

Converting a PowerPoint presentation into a video format opens up a world of possibilities for sharing and enhancing your content. By following the step-by-step process outlined in this tutorial, you have learned how to transform your slides into a captivating video.

Starting with the basic steps of opening your PowerPoint presentation and accessing the File menu, you progressed through selecting the save location and file format. You also had the opportunity to customize video settings to further optimize the output. Finally, you saved your PowerPoint presentation as a video and achieved a finished product ready for distribution.

Remember, the conversion process may vary slightly depending on the version of PowerPoint you are using, but the general steps discussed in this tutorial should apply to most versions.

Now that you have a video version of your PowerPoint presentation, you can reach a wider audience by sharing it on social media platforms, embedding it on websites, or uploading it to video-sharing websites. Videos are a powerful medium for conveying your message in a more dynamic and engaging way.

Continue exploring PowerPoint’s features and capabilities to make your presentations even more impactful. Experiment with different slide designs, animations, and transitions to create visually stunning and engaging content. By combining your creativity with the power of PowerPoint, you can take your presentations to the next level.

So, whether you’re using PowerPoint for work, school, or personal projects, remember that converting your presentations into videos is a valuable skill to have. Embrace the opportunity to share your ideas, knowledge, and creativity in a format that captures the attention and imagination of your audience.

Now that you have mastered the art of downloading a PowerPoint presentation as a video, it’s time to create and share your own captivating videos. Harness the power of visuals and storytelling to deliver impactful and memorable presentations that leave a lasting impression.

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How-To Geek

How to add a video to a microsoft powerpoint presentation.

If a picture speaks a thousand words, a video speaks a million words!

Quick Links

Embedding videos versus linking to videos, supported video formats in powerpoint, how to insert a video into a powerpoint presentation, manage an embedded video's playback in powerpoint.

Videos can make presentations even more interesting or exciting. If you're looking to add a video to your Microsoft PowerPoint presentation, it's easy to do so. We'll show you how.

In PowerPoint, you can either embed a video or link to a video from your presentation. If you embed a video, your video becomes part of the presentation, which increases the overall size of the presentation file.

Related: How to Send PowerPoint Presentations With an Embedded Video

If you link to a video, PowerPoint only adds a reference to that video in your presentation. The downside of this method is that you need to send the video file separately if you share your presentation with someone. We have written a guide on how to send PowerPoint presentations with videos , so check that out.

In this guide, we'll focus on embedding a video in your presentation so you don't have to worry about sending separate files. And, if you're looking to add a YouTube video to your presentation , there's a way to do that, too.

Related: How to Embed a YouTube Video in PowerPoint

PowerPoint supports multiple video formats, including ASF, AVI, MP4, M4V, MOV, MPG, MPEG, and WMV. If your video is already in one of these formats, you can quickly add that to your presentation.

If your video is in another format, you can convert it to a supported format and then add it to your presentation.

Related: How to Use Handbrake to Convert Any Video File to Any Format

First, make sure the video you want to add to your presentation is saved on your Windows or Mac computer. Then, open your presentation with PowerPoint on your computer.

On the PowerPoint window, in the left sidebar, click the slide in which you want to add a video.

At the top of the PowerPoint window, click the "Insert" tab.

In the "Insert" tab, under the "Media" section (which is to the extreme right side of the interface), click "Video."

You'll now see an "Insert Video From" menu. Here, select "This Device."

Your computer's standard "open" window will open. In this window, access the folder that has your video file. Then double-click your video file to add it to your presentation.

You'll see your selected video in your presentation. To resize this video, click it and use the handles around the video to change its size. Then drag the video to place it at its desired location in your slide.

If you'd like to test the video, at the bottom-left corner of the video, click the play icon.

And you're all set.

Now that you have added a video to your presentation, you might want to change how it plays in your slides. In PowerPoint, you have multiple ways to change your video's playback.

To access these playback options, first, click your video in your presentation. Then, at the top of the PowerPoint window, click "Playback."

In the "Playback" tab, under the "Video Options" section, you will find various options to manage your video's playback.

For example, to change how your video starts to play in your presentation, click the "Start" drop-down menu and select one of these options:

  • In Click Sequence : This plays your video in the click sequence. This means if you press the button for the next slide, your video will play.
  • Automatically : This option automatically plays your video when the slide with your video opens.
  • When Clicked On : Select this option to play your video only when you click it.

The other options are "Play Full Screen," which opens your video in full screen, and "Loop Until Stopped" that plays your video over and over again until you manually stop it.

Before you close PowerPoint, make sure you save your presentation so that your embedded video is saved with it. Do this by clicking File > Save in PowerPoint's menu bar.

And that's how you make your PowerPoint presentations even more engaging by including videos in them. Exciting!

If you don't want to add a video but you do want audio, you can add music to your presentations . This also helps enhance your presentation quality.

Related: How to Add Music to Your PowerPoint Presentation

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Microsoft PowerPoint

Microsoft PowerPoint for Windows

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Joe Wainer

Microsoft PowerPoint: Create attractive presentations without complicating your life

Microsoft PowerPoint is a presentation software application that has been the industry standard for decades. It is used by millions of people worldwide to create presentations for a variety of purposes, including business, education, and personal use. PowerPoint is known for its user-friendly interface and its wide range of features, making it a powerful tool for creating visually appealing and informative presentations.

What is Microsoft PowerPoint?

Microsoft PowerPoint for Windows is the latest version of PowerPoint that is available for Windows PCs. It is included with the Microsoft 365 suite of applications, which also includes Word , Excel , and Outlook . PowerPoint for Windows can also be purchased as a standalone application .

Key features of Microsoft PowerPoint

PowerPoint for Windows offers a wide range of features that make it a versatile tool for creating presentations. Some of the key features include:

  • Templates : PowerPoint offers a variety of templates that can be used to create presentations with a professional look and feel.
  • Themes : PowerPoint themes allow you to change the overall look of your presentation, including the colors, fonts, and layout.
  • Slides : PowerPoint presentations are made up of individual slides, each of which can contain text, images, videos, and other multimedia content.
  • Transitions : PowerPoint transitions allow you to smoothly move between slides in your presentation.
  • Animations : PowerPoint animations can be used to add visual interest to your presentations.
  • Multimedia : PowerPoint supports a variety of multimedia content, including images, videos, and audio.
  • Collaboration : PowerPoint allows you to collaborate on presentations with others in real time.

Creating a presentation with Microsoft PowerPoint

Creating a presentation with PowerPoint is a straightforward process. To create a new presentation, simply open PowerPoint and select the desired template . Once you have selected a template, you can start adding content to your slides.

Adding content to slides

To add content to a slide, you can simply type text into the text box. You can also add images, videos, and other multimedia content by clicking on the appropriate button on the ribbon .

Customizing slides

You can customize the appearance of your slides by changing the background color, font, and layout. You can also add transitions and animations to your slides .

Reviewing and saving your presentation

Once you have finished creating your presentation, you can review it in slide show mode to see how it will look when presented. You can save your presentation in a variety of formats, including PPTX, PPT, and PDF .

Why Microsoft PowerPoint so popular?

Microsoft PowerPoint is incredibly popular for several reasons, making it the go-to presentation software for individuals and businesses worldwide. Its widespread adoption can be attributed to its user-friendly interface, comprehensive feature set , and ability to create visually appealing and informative presentations.

User-friendly interface

PowerPoint's intuitive and straightforward interface makes it accessible to users with varying levels of technical expertise. The drag-and-drop functionality, familiar menus, and clear visual elements enable users to navigate and utilize the software effortlessly . This simplicity has been a key factor in its widespread adoption, particularly among non-technical individuals who need to create presentations.

Comprehensive feature set

PowerPoint boasts a robust feature set that caters to a wide range of presentation needs. Its extensive library of templates and themes provides a foundation for professional-looking presentations, while its design tools allow for customization and personalization. Additionally, the inclusion of multimedia elements, transitions, animations, and interactive features enhances the visual appeal and engagement of presentations .

Visual appeal and informational content

PowerPoint's ability to combine text, images, videos, and other multimedia content makes it an effective tool for delivering information in a visually engaging and impactful manner. Users can effectively communicate their message through a combination of visual elements and clear, concise text . This combination of visual appeal and informational content holds the audience's attention and enhances the overall effectiveness of the presentation.

Widespread familiarity and compatibility

PowerPoint's widespread use and familiarity among individuals and organizations have made it the de facto standard for presentation software. This commonality ensures compatibility across platforms and organizations, facilitating collaboration and knowledge sharing. Moreover, PowerPoint's integration with Microsoft Office suite further enhances its practicality and accessibility.

Global adoption and educational usage

PowerPoint has become an essential tool in educational settings, empowering instructors to effectively deliver lectures, presentations, and course materials . Its versatility enables teachers to incorporate various multimedia elements, interactive exercises, and collaborative activities to enhance student engagement and learning outcomes.

Business and corporate use

In the business world, PowerPoint is indispensable for meetings, presentations, and communicating information to clients, partners, and stakeholders. Its ability to visually present complex data, highlight key points, and engage the audience makes it a valuable tool for effective communication and decision-making .

Microsoft PowerPoint's enduring popularity stems from its user-friendliness, comprehensive feature set, ability to enhance visual appeal and informational content, widespread familiarity, and exceptional compatibility across platforms and organizations. Its versatility makes it a preferred choice for individuals, educators, and businesses worldwide, cementing its place as the industry standard for presentation software .

Final words about the app

Microsoft PowerPoint for Windows is a powerful tool for creating presentations. It is easy to use, offers a wide range of features, and can help you create presentations with a professional look and feel. However, PowerPoint is a paid software application and can be limited in terms of creativity.

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User reviews about microsoft powerpoint.

GH boy

to continue there improving this important application because it downloading weakly

محمد ناصر

by محمد ناصر

I WANT TO LEARN MORE ABOUT THIS PROGRAM AND RESTORE IT IN MY COMPUTER

francis t lopaz

by francis t lopaz

Would've given it a better rating had you let me downloaded it!

Anonymous

by Anonymous

i love it. it works well and it has very good animations transistions and fonts

Why do we need to pay now. why do we have to pay i mean before we had it for free why now tho i cant pay even tho i need to do presentations bu t how im i supposed to pay for a powerpoint when i cant convince my parents to give me money to go to the cinema?  More

yes we can summarize. power point no there was problem for receive their own point Pros: to add the file in power point Cons: t o save correctly not anywhere  More

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Convert Pages, Numbers, or Keynote files to Microsoft Word, Excel, PowerPoint, PDF, and more

You can also convert Word, Excel, or PowerPoint files to Pages, Numbers, or Keynote files.

Convert Pages, Numbers and Keynote files

Convert Word, Excel, or PowerPoint files to Pages, Numbers, or Keynote

Check file format compatibility

Convert pages, numbers, and keynote files.

To open a Pages, Numbers, or Keynote file in Word, Excel, or PowerPoint, convert the file in the appropriate iWork app first. You can convert files on iPhone, iPad, Mac, or online at iCloud.com. When you convert a file, you create a copy in the new format. The original file remains intact.

Convert a Pages, Numbers, or Keynote file on iPhone, iPad, or Mac

Share button

Choose a format for your document:

To convert a Pages document to Word, choose Word.

To convert a Numbers spreadsheet to Excel, choose Excel.

To convert a Keynote presentation to PowerPoint, choose PowerPoint.

You can also convert to PDF and a variety of other file formats depending on the iWork app you're using.

To save the converted file on your device or to iCloud Drive:

On iPhone or iPad, tap Save to Files, then choose a location.

On Mac, click Save, then choose a location.

To share the converted file:

On iPhone or iPad, choose how you want to send your file, like with Mail or Messages, then send the file.

On Mac, click Send a Copy, choose how you want to send your file, then send the file.

Convert a Pages, Numbers, or Keynote file online at iCloud.com

Pages, Numbers, and Keynote for iCloud lets you open, edit, and share your files from a supported browser on a Mac or PC.

Sign in to iCloud.com with your Apple ID. If you don't have an Apple device, learn how to create an Apple ID .

Double-click Pages, Numbers, or Keynote.

More button

Choose a format for the document. The converted file downloads to your browser’s default download location.

Convert Word, Excel, or PowerPoint files to Pages, Numbers, or Keynote files

You can convert files on iPhone, iPad, Mac, or online at iCloud.com. The original file remains intact after you convert it.

Convert a Word, Excel, or PowerPoint file to a Pages, Numbers, or Keynote file on iPhone or iPad

Open the iWork app that you want to convert the file to. For example, if you want to convert a Word document to a Pages document, open the Pages app.

Locate the file you want to convert in the document, spreadsheet, or presentation manager, then tap the file. If you don’t see the document manager, tap the Back button, then tap the file that you want to open.

If a file is dimmed, it’s not in a compatible format and you can’t open it. You can try to open the file in another iWork app.

Convert a Word, Excel, or PowerPoint file to a Pages, Numbers, or Keynote file on Mac

You can convert a Word, Excel, or PowerPoint file to a Pages, Numbers, or Keynote file from the Finder or from the appropriate app:

From the Finder, Control-click the file, choose Open With, then choose Pages, Numbers, or Keynote.

From the Pages, Numbers, or Keynote app, choose File > Open, select the file, then click Open. If a file is dimmed, it’s not a compatible format.

When the file opens, you might get a message that fonts are missing or that the file will look different in other ways. You might see also see warnings when you open documents created in older versions of the app.

Convert a Word, Excel, or PowerPoint file in Pages, Numbers, or Keynote for iCloud

Choose the iWork app that you want to open.

Upload button

Double-click the file.

Pages, Numbers, and Keynote are compatible with a wide variety of file types.

Pages file format compatibility

You can convert Pages documents to these types of files:

Microsoft Word: Office Open XML (DOCX) 1

EPUB (on iPhone, iPad, and Mac)

Rich Text Format (RTF/RTFD) (on iPhone, iPad, and Mac)

Plain Text files (TXT) (on iPhone, iPad, and Mac)

Pages ’09 (on Mac only) 2

Image (JPEG, PNG, or TIFF)

You can open these types of files in Pages on iPhone, iPad, Mac, and online at iCloud.com:

All Pages versions

Microsoft Word: Office Open XML (DOCX)

Rich Text Format (RTF/RTFD)

Plain Text files (TXT)

Numbers file format compatibility

You can convert Numbers spreadsheets to these types of files:

Microsoft Excel Office Open XML (XLSX) 1

Comma Separated Values (CSV)

Tab Separated Values (TSV) (on iPhone, iPad, and Mac)

Numbers ’09 (Mac only)

You can open these types of files with Numbers on iPhone, iPad, Mac, and online at iCloud.com:

All Numbers versions

Microsoft Excel Office Open XML (XLSX)

Tab-delimited or fixed-width text files

Keynote file format compatibility

You can convert Keynote presentations to these types of files:

Microsoft PowerPoint Office Open XML (PPTX) 1

Image (JPEG, PNG, or TIFF) (on iPhone, iPad, and Mac)

Animated GIF (on iPhone, iPad, and Mac)

Movie (MOV) (on iPhone, iPad, and Mac), in Apple ProRes or HEVC format

Movie (M4V) (on Mac only), in H.264 format

Keynote ’09 (on Mac only)

HTML (on Mac only)

You can open these types of files in Keynote on iPhone, iPad, Mac, and online at iCloud.com:

All Keynote versions

Microsoft PowerPoint: Office Open XML (PPTX)

1. If you need to export to Microsoft Office legacy file formats like DOC, XLS, or PPT, you can export to the current XML format instead, then open the file in the equivalent Office app to export to the older format.

2. If you convert a Pages document into a Pages ’09-compatible document, learn more about changes that happen when you export to iWork ’09 .

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  • Microsoft /

Now Microsoft PowerPoint for the web can add videos with closed captions

Microsoft 365 users on mac and pc can make the videos in their presentations more accessible with a few clicks..

By Sheena Vasani , a writer covering commerce, e-readers, and tech news. She previously wrote about everything from web development to AI at Inside.

Share this story

Microsoft logo

PowerPoint for the web now lets users insert videos with closed captions and subtitles into presentations, reports Windows Central . It should make presentations created in the Microsoft 365 suite more accessible to Deaf people or those hard of hearing, but the feature also offers other benefits.

You can add closed captions in multiple languages, allowing users to connect with audiences worldwide, and captions also make it easier to watch videos in loud environments or quietly without disturbing people around you. It’s also become a feature people expect to see as support for subtitling expands in apps like TikTok , Netflix , Zoom , and more .

To embed a video and insert captions, users must first create closed caption files in the WebVTT format by either using a caption-creation tool or a text editor like Notepad.

  • How to make the most of your Windows PC’s accessibility features
  • How to use the Windows 11 screen reader

After doing so, users can sign into PowerPoint for the web with their Microsoft account and create a new presentation. Upon selecting Video, they then need to click on Insert and choose Insert Video. Once they’ve added the video file, they need to select the captions file by clicking on Video and Insert Captions.

To add captions in multiple languages, you’ll need to insert multiple caption files. You’ll also need to rename the end of the file title to the standard locale, so it looks something like “MyClosedCaptions.en.vtt” for English or “MyClosedCaptions.es.vtt” for Spanish.

Microsoft has increasingly prioritized accessibility, recently calling Windows 11 its most “inclusive version” of the Windows operating system. It highlighted updates that allow users to generate live captions in even more languages and employees to sign in to PCs with just their voices. Meanwhile, in March , Microsoft introduced an “Accessibility Assistant” for Microsoft 365 to let users know when they’re writing inaccessible content, along with 3D-printed attachments and grips for the Surface Pen.

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  1. Turn your presentation into a video

    Click File > Export > Create a Video. (Or, on the Recording tab of the ribbon, click Export to Video .) In the first drop-down box under the Create a Video heading, select the video quality you want, which pertains to the resolution of the finished video. The higher the video quality, the larger the file size.

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  16. How to Add a Video to a Microsoft PowerPoint Presentation

    First, make sure the video you want to add to your presentation is saved on your Windows or Mac computer. Then, open your presentation with PowerPoint on your computer. On the PowerPoint window, in the left sidebar, click the slide in which you want to add a video. At the top of the PowerPoint window, click the "Insert" tab.

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    Free Online Slide Presentation: PowerPoint | Microsoft 365 Build your brand with ease. Exclusive holiday offer: 15% off Microsoft 365 Business Standard. Terms and conditions apply. * Buy now Microsoft PowerPoint Get it now with a Microsoft 365 subscription. Try for free Looking to use PowerPoint on the web? Sign in

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  24. Convert Pages, Numbers, or Keynote files to Microsoft Word, Excel

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