powerpoint presentation share screen

• Safely Find the Best Shopping Deals
• Early Black Friday Deals!

How to Share a PowerPoint on Zoom

Share your screen, whether or not you're the presenter

• University of Vermont, Emerson College

• The Ultimate Guide to Shopping Online
• The Ultimate Guide to Online Learning at Home
• The Ultimate Guide to Skype

What to Know

• Anybody can share a PowerPoint on a Zoom call but may need permission from the call’s organizer.
• To see notes, you’ll need a second screen to divide the view or have your notes on a separate device.

In this article, we’ll discuss how to share a PowerPoint, or any presentation, on Zoom. You can do this in a few clicks for more straightforward presentations, but for more complex presentations, you may want some more tools.

How Do You Share a PowerPoint in a Zoom Meeting?

For a presentation where you don’t need to see your notes, sharing a PowerPoint is a quick process.

Open your presentation, and close any windows you won't need. This will limit clutter and distractions.

Log into your Zoom call and when you’re ready to present, click Share Screen at the bottom. Choose your presentation from the menu.

When using a single screen, you should always pick the specific program you want to share. Doing this will protect your data and prevent pop-ups and other interruptions.

Go to the Slide Show tab in PowerPoint and click From Beginning . For the smoothest presentation, do this before anyone else joins the call, where possible.

Use the controls in the lower left-hand corner or keyboard controls to move through your presentation as usual.

 Be sure to click on the Presentation window if you’re going to use keyboard controls. PowerPoint won’t acknowledge inputs from the keyboard unless you’ve deliberately clicked on the window.

How Do You Share a PowerPoint With Zoom and Still See Notes?

The best way to see your notes is to use a second monitor and PowerPoint’s Presenter View tools. Then your notes and controls are on one screen, visible only to you, and your presentation is on the other.

Open your PowerPoint and go to Presenter View to see your notes . This mode opens two windows: The presentation and the control panel.

Drag the control panel to your primary screen and the presentation window to your second screen. You’ll be able to see and control your presentation while looking directly into your webcam if you’re using it, and you won’t have to hold your neck at an angle to use the controls.

Log into the Zoom call and click Share Screen at the bottom. Choose your presentation window.

If you’ll need to present other documents or materials in addition to your presentation, have them open and minimized on your screen and share your second monitor instead. Then you can quickly bring those materials up without disrupting your flow.

Tips for a Better Zoom Presentation

If you're not the call organizer, contact them and ask what permissions they've set up and whether you'll need permission to share your screen. 

For meetings with multiple people sharing the same presentation, book a call a day before and practice "handing off" control of the slides in Zoom. Alternately, the person sharing their screen should prepare to move to the next slide when cued. Everyone should also have an up-to-date copy of the presentation, so it can continue if somebody drops out of the meeting.

Keeping Murphy's Law in mind, having your notes in one or two other places is a good idea. Consider using your phone and a printed copy to ensure that you can rely on one of the two additional sources for your notes if everything goes wrong.

To record yourself giving a PowerPoint presentation on Zoom, launch Zoom and PowerPoint; be sure to close all other applications. Create a new Zoom meeting, select Share Screen , select your PowerPoint presentation, and click Share . Launch your PowerPoint slideshow. In Zoom, choose Record > Record on This Computer . Your computer is now recording.

Join the Zoom meeting from your iPad using Zoom's mobile app for iOS. Open your PowerPoint presentation and tap Share Content from the meeting controls. You can use PowerPoint's annotation and drawing tools to make notations on your slides if you like.

Get the Latest Tech News Delivered Every Day

• How to Screen Share on Discord
• How to Use Speaker Notes in PowerPoint
• Apple SharePlay: What It Is and How to Use It
• How to Share a Twitch Link
• How to Share a Screen on Zoom
• How to Share Your Screen in FaceTime
• How to Share Audio on Zoom
• How to Share a Screen on Google Meet
• How to Share Screen on Zoom on an iPad
• How to Screen Share on a Mac
• How to Share Your Screen on Microsoft Teams
• How to Use Slack Screen Sharing
• How to Hide and Unhide a Slide in PowerPoint
• How to Screen Share With Another Mac's Desktop
• How to Share Your Screen on Skype
• What's New in Microsoft PowerPoint 2010?

By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts.

How to Present PowerPoint Slides in Zoom

Got a presentation coming up? Here's how to share your PowerPoint slides in Zoom and engage your audience.

Preparing to present PowerPoint slides in Zoom for the first time can feel overwhelming. It's a different experience than face-to-face presentations, and naturally, you want to get it right. But don't worry, we've all been there, and we're here to help.

In this article, we’ll guide you through the process step-by-step, so you can deliver your presentation with confidence and avoid awkward pitfalls. Let’s dive in.

Present PowerPoint Slides in Zoom by Sharing Your Entire Screen

One of the easiest ways to share your PowerPoint slide deck is by sharing your entire screen. Here’s how to go about it.

• Open your PowerPoint presentation.
• Start or Join a Zoom meeting . Knowing how to use Zoom like an expert makes this step easy.

When you hide the toolbar, it may appear as a minimized window in your taskbar. Click the window icon to reveal it when you’re ready to stop sharing.

• Press the Esc key on your keyboard to exit the slideshow after your presentation.
• Click Stop sharing .

Sharing your entire screen lets you seamlessly switch between your PowerPoint window and other windows while bringing your audience along. However, it has a downside—your audience will see sensitive details or notifications if they pop up.

Present PowerPoint Slides in Zoom by Sharing a Window

With this method, you share only your PowerPoint window, so your audience won't see other areas of your desktop, including popup notifications. Here’s how to get it done.

• Join the Zoom meeting.

Ensure your PowerPoint window is maximized and running in the background, or it won't appear under the Window tab.

• Click Stop sharing or Stop share when you’re done presenting.

This method is perfect for multi-tasking—that is, sharing your PowerPoint window while viewing your notes (in a separate document) or seeing what’s happening in Zoom.

Rock Your PowerPoint Presentation in Zoom Like a Pro

And that's a wrap! You now know all the key steps to present PowerPoint slides effectively in Zoom. Remember, you have two main options: share your entire screen when you need to switch between different windows during the presentation or share a specific PowerPoint window if you're multitasking and want to keep the rest of your desktop private.

Practice using these features before your next presentation, so you're comfortable and ready. Alongside this, using a whiteboard in Zoom can make your presentations more interesting.

How-To Geek

How to share your powerpoint presentation.

There are other ways to share your presentation besides email. Upload it to the cloud and get a shareable link!

Quick Links

Sharing your powerpoint presentation.

Aside from the traditional method of sending a PowerPoint presentation to others as an email attachment, you can also upload and share your presentation from the cloud. All you need to get started is a OneDrive account. Here’s how.

You can save a PowerPoint presentation to the cloud fairly easily. In fact, it takes only a few simple clicks. For this to work, though, you’ll need a OneDrive account. If you use Office 365, then you already have one. If not, all you need to do is create a Microsoft account  and then sign in to OneDrive. This article will assume you already have a OneDrive account.

Related: How to Share Things from OneDrive

First, open the PowerPoint presentation that you’d like to share. At the top-right corner of the window, you’ll see a “Share” button. Go ahead and select it.

Once selected, the “Share” window will appear. You have a few different options here. In the “Attach a copy instead” group, you can choose to send your presentation as a PowerPoint or PDF attachment. Selecting either of these options will open your computer’s default mail client.

What we’re interested in, though, is sharing to OneDrive. To do this, select your OneDrive account under “Share.”

If you haven’t already named your presentation, you’ll be prompted to do so. After you give it a name, click  “OK.”

Your presentation will now be uploaded to the cloud and the “Share” pane will appear on the right-hand side. This is where you can invite people to edit (or read) the document. In the address bar, enter the email of the recipient. Alternatively, select the icon to the right of the address bar and select a recipient from your Outlook address book.

After you’ve entered the recipient’s email, you can then assign a permission level. Once you’ve given read/write or read-only permission, you can then add an optional message. When you’re ready, click “Share.”

The recipient will receive an email providing access to the presentation.

Note: If you’re the recipient, be sure to check your spam folder! During our testing, we found the invitation in spam.

An alternative method for inviting people is to get a sharing link. At the bottom of the “Share” pane, select “Get a sharing link.”

Next, choose which type of link you’d like to provide. You can choose between a read/write link or read-only link.

A link will then be generated. Select “Copy” to copy the link to your clipboard.

Anyone you share this link with will then have access to the presentation. This will allow multiple people to collaborate on your presentation in real-time !

Affiliate links on Android Authority may earn us a commission. Learn more.

How to share PowerPoint presentations on Zoom

A quality PowerPoint presentation can add immeasurably to an online meeting, so it’s essential to know how to share PowerPoint on Zoom . You can even check your notes while your meeting partners see your presentation. The only prerequisite is having permission to share your screen with the meeting. If you scheduled the meeting, then there’s no need to ask. But if it isn’t your meeting, you’ll need to ensure whoever called the meeting allows other participants to share their screens. Then follow the instructions below, and you can share your carefully constructed PowerPoint presentation over Zoom.

QUICK ANSWER

To share a PowerPoint presentation on Zoom, open your PowerPoint presentation and select the Slide Show tab. Start the slide show by clicking From Beginning. In Zoom, click the Share Screen button, and select the PowerPoint slideshow window. Click Share to begin sharing this window with the meeting.

KEY SECTIONS

How to present PowerPoint on Zoom with notes

First, open the presentation you want to share in PowerPoint and open the Slide Show tab. Click Set Up Slide Show.

The menu that comes up will let you set important parameters for your presentation. You can choose:

• Whether to present in a window or full-screen.
• Whether to operate the presentation manually or let it run automatically.
• Which monitor will have the presentation on it (for multiple-monitor setups.)

Set your preferences and click OK.

Next, open Zoom and either set up or join a meeting (again, make sure you have permission to share.) Click the Share Screen button at the bottom.

Use the menu that comes up to choose which window you want to share. You can also choose to share or not share audio in this window. Choose the PowerPoint window and click the blue Share button.

You will now be sharing your PowerPoint window with the meeting. Click one of the Begin Slide Show buttons in PowerPoint to begin your presentation.

At the top of the screen, there will be controls for screen sharing. When your slide show ends, click Stop Share to return to the meeting.

Presenting a PowerPoint presentation on Zoom works great with pre-recorded narrations. But what if you want to use your PowerPoint notes as you present live?

There are two situations to consider when you want to use your notes as you proceed through the slides in your presentation. One situation is when you have two monitors (a monitor and a projector), and the other is when you only have one screen.

With two monitors

It’s easy to see your notes when you have two screens to work with. Begin in PowerPoint by clicking Set Up Slide Show.

Set your show type to Presented by a speaker (full screen). Decide whether to advance through the slides manually or by using timings, and click OK. Now go to the Slide Show menu in PowerPoint and click the box that says Use Presenter View. Select the monitor to display the presentation in the drop-down box above it.

Now it’s time to start or join a Zoom meeting. When in the meeting, click Share Screen at the bottom.

From the menu of open windows on your computer that comes up, select the one named PowerPoint Slide Show .

You are now sharing one of your two screens with your Zoom meeting while, through your use of Presenter View, your other screen has your PowerPoint notes on each slide, controls for the presentation, a timer, and a preview of the next slide. It will look like this.

When your slide show has ended, you can use the End Slide Show control at the top of the page to return to your Zoom meeting. As you can see, using two monitors to share a PowerPoint presentation is convenient. But in a one-monitor situation, it can still be done.

With one monitor

To present with only one monitor and still have access to your PowerPoint speaker notes and controls, you will again use Presenter View, but differently. Start by opening Zoom, then continue by setting up your PowerPoint slide show to be full-screen.

Then start your slide show. It will begin in full screen.

In the lower left hand of the full-screen slide show, you will see a three-dot menu. Click the three dots, and a menu will come up. From that menu, select Show Presenter View.

Presenter View will now open in a separate window. Use Alt-Tab on your keyboard to navigate to Zoom, where you can start or join a meeting. When you’re in the meeting, click Share Screen.

From the window that opens, select the PowerPoint Slide Show window, and click the blue Share button.

You will now be sharing the full-screen presentation you started in PowerPoint with your Zoom meeting. Now use Alt-Tab again to navigate to the window whose name contains the words “PowerPoint Presenter View.” Use the sizing icon in the upper right to reduce the window size.

With the window reduced, you can see the full-screen slide show playing behind the Presenter View window while still having access to your notes and presentation controls.

If it’s your meeting, set up the PowerPoint presentation before the meeting’s start time for a more polished presentation so the invitees don’t see you setting up the slide show. If it’s someone else’s meeting, ask for permission to enter before they do, so you will have time to go through the abovementioned procedures.

Check out our list of the best PowerPoint tools and apps for Android for more presentation options on mobile.

Yes, they do. Since the presentation is still controlled by PowerPoint and merely shared over Zoom, all your animations, morphs, and transitions remain in your control.

The presentation can be as long as the meeting can be, which varies according to what Zoom plan you have.

To see your PowerPoint notes while presenting with one monitor on Zoom, you can use the Presenter View option in PowerPoint, which allows you to view your notes and presentation on separate screens. Open your PowerPoint presentation, and then click on the Slide Show tab at the top of the screen. Next, click the Presenter View button to display your presentation on one screen and your notes on the other. Then, start your Zoom meeting and share your screen with your presentation in Presenter View. This will enable you to see your notes and presentation simultaneously on Zoom.

Yes, you can share a PowerPoint on Zoom if you are not the host, as long as the host has permitted you to share your screen. Once you are in the meeting, click on the Share Screen button at the bottom of the screen and then select the PowerPoint window from the list of available options. This will share your PowerPoint presentation with the other participants in the Zoom meeting.

Three Ways To Share PowerPoint On Zoom

If you're looking to give a PowerPoint presentation during your Zoom meeting, you may be wondering how to share your slides to help you engage your audience with clear and compelling visuals. We’re here to help.

Whether you're presenting to colleagues, clients, or students, you can easily use Zoom to share your PowerPoint slides and make a great impression.

To screen share a PowerPoint presentation in a Zoom meeting, you have three options. The first option is using dual monitors to share a slide show and view the presenter's notes on another monitor simultaneously.

The other two methods use single monitors to either start the slide show in a window or full screen . We discuss each method in detail, so whichever way you choose to share your PowerPoint over Zoom, we’ve got you covered.

How To Share PowerPoint With Dual Monitors 🤓

How to share powerpoint in a window 👀, how to share powerpoint in full screen 💻, frequently asked questions 🤔.

Important disclosure: we're proud affiliates of some tools mentioned in this guide. If you click an affiliate link and subsequently make a purchase, we will earn a small commission at no additional cost to you (you pay nothing extra). For more information, read our affiliate disclosure .

If you have multiple monitors and want to present your PowerPoint on one monitor while viewing the presenter's notes on another, this one is for you:

• Open the PowerPoint file you want to present.
• Start or join a Zoom meeting.
• Click on "Share Screen" in the meeting controls.

4. Select your primary monitor, then click "Share". If you're not sure which monitor is your primary, select the one that PowerPoint opens in.

5. Switch back to PowerPoint and click on the "Slide Show" tab.

6. Begin the presentation by selecting the "Play from Start" or "Play from Current Slide" options. If you correctly shared your primary monitor, participants will see the PowerPoint in the slide show view.

7. To view your slide notes and control the presentation, use the presenter's view on your secondary monitor.

8. If you're not sharing the correct monitor, you can click on "Swap Displays" to switch the monitor used for the slide show view in PowerPoint.

9. Your audience will now see your PowerPoint presentation and hear its audio (if you selected the "Share computer sound" checkbox).

Note: Stop sharing your screen at any time by clicking on the "Stop Share" button in the Zoom meeting window.

If you want to access meeting features like in-meeting chat or manage participants while sharing your PowerPoint presentation, follow these steps:

• Open your PowerPoint presentation.
• Click on the "Slide Show" tab and select "Set Up Slide Show."

3. Under "Show type," select "Browsed by an individual (window)" and then click "OK."

4. Start or join a Zoom meeting.

5. Click on "Share Screen" in the meeting controls.

6. Select the PowerPoint window that's displaying the slide show in a window, then click on "Share."

Your PowerPoint presentation will now be shared in a window during the Zoom meeting, allowing you to access other meeting features while presenting your slides.

To present your PowerPoint in a Zoom meeting on full screen, follow these steps:

• During your Zoom meeting, open the PowerPoint file you want to present.
• Switch back to Zoom and click on "Share Screen" in the meeting controls.
• Select the monitor you want to share, then click "Share."
• Go back to PowerPoint and click on the "Slide Show" tab.

5. Begin the presentation by selecting the "Play from Start" or "Play from Current Slide" options. The green border indicates the monitor you are currently sharing.

Can I share a PowerPoint presentation before a Zoom meeting starts Yes, you can upload your PowerPoint file to the Zoom meeting room before the meeting starts by clicking on the "Upload" button in the "Share Screen" window. This way, you'll be able to access your presentation easily during the meeting.

Can I annotate my PowerPoint presentation during a Zoom meeting Yes, when you share your screen with the PowerPoint presentation, you'll see the "Annotate" button on the top of the Zoom meeting window. Click on it, and you'll be able to draw, highlight, or use other tools to annotate your slides.

Can I share only a part of my PowerPoint presentation on Zoom Absolutely! When you select the window containing your PowerPoint presentation, you can choose to share only a specific slide or a portion of the presentation.

Can participants interact with my PowerPoint presentation during a Zoom meeting? Sure they can, if you allow participants to control your screen, they'll be able to navigate through your PowerPoint presentation and interact with it as if they were in the same room with you.

Can I use animations and transitions in my PowerPoint presentation during a Zoom meeting? Sure, when you share your screen with the PowerPoint presentation, all animations and transitions will be visible to the participants.

By following the steps outlined in this guide, you can share your PowerPoint slides with ease and make a great impression on your audience.

Use simple and clear visual aids to ensure that the presentation is easy to follow for everyone.

With a little practice and preparation, you'll be able to present your ideas effectively and confidently using Zoom.

Subscribe to our newsletter

Subscribe to be notified of new content on marketsplash..

Sharing slides as a Virtual Background

While you can share PowerPoint presentations or share Keynote presentations in meetings, you can also share your presentation as a Virtual Background  for an immersive sharing experience. Sharing your slides as a Virtual Background allows your participants to view your video imposed directly on the screen share. It also allows you to manage your presentation directly from within the Zoom meeting controls. 

Note : Sound, transitions, or animations embedded in slides are not supported. 

If the presenter records the meeting locally , the recording will also have the video embedded on top of the slides. If the host or another participant records the meeting locally, they must be on at least 5.2.0 or higher for the video to be embedded on the slides. If they are on any version older than  5.2.0 or record to the cloud ,  the recording will record the slides and video as a normal screen share recording. 

This article covers:

Sharing a presentation as your background

Changing slides, changing video size and position, remove your video from slides, prerequisites, presenter requirements.

• Windows: 5.2.0 (42619.0804) or higher
• macOS: 5.2.0 (42634.0805) ] or higher
• System meets the requirements for Virtual Background
• PowerPoint or Keynote (macOS only) installed locally

Viewer requirements

• Windows: 5.2.0 (42619.0804)  or higher
• macOS: 5.2.0 (42634.0805)  or higher
• Linux: 5.2.0 (440215.0803)  or higher
• Android: 5.2.0 (42588.0803)  or higher
• iOS:  5.2.0 or higher

Note : If a participant is on a version lower than what is stated above or joining from the Web client, a Zoom Room, or 3rd party endpoint, they will view the slides as a normal screen share, and the presenter's video will not be imposed over the slides. 

• Click Advanced .

• Click Open .

Managing slides and video

To reposition or change the size of your video:

• Click Resize My Video .

If you want to stop imposing your video on top of the slides and have it sent as a separate video feed:

Use a screen reader to share and co-author presentations in PowerPoint

This article is for people with visual or cognitive impairments who use a screen reader program such as Windows Narrator, JAWS, or NVDA with Microsoft 365 products. This article is part of the Microsoft 365 screen reader support  content set where you can find more accessibility information on our apps. For general help, visit  Microsoft Support .

Use PowerPoint with your keyboard and a screen reader to share and work together with a friend or colleague on a presentation online. Both regular and real-time co-authoring are possible. The latter option lets you see each other’s changes instantly when they are made. We have tested it with Narrator, JAWS, and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll also learn how to make copies of your presentations and share them via email in different formats, such as PDF.

New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program .

To learn more about screen readers, go to How screen readers work with Microsoft 365 .

In this topic

Add an online save location, upload and share a presentation with onedrive or sharepoint online, email a copy of your powerpoint presentation, work together in a shared presentation.

OneDrive is available immediately when you start using PowerPoint, but you may need to add a SharePoint in Microsoft 365 site manually before you can upload or save files to SharePoint in Microsoft 365.

To open the Save as menu, press Alt+F, A. You hear: “Selected, Save As tab item.” In JAWS, you hear: “Save As tab.”

Press A to add a save location. You hear: “Add a Place tab.”

Press Y, 2 to add a SharePoint in Microsoft 365 site.

When prompted, type the email address you use to access your SharePoint in Microsoft 365 site, and then press Enter.

When prompted, type your password, and then press Enter.

The site is now available in the Share and Save As dialog boxes in PowerPoint.

Sign in to your Microsoft account in PowerPoint and upload your presentations to OneDrive or SharePoint in Microsoft 365, so you can share them with others. For instructions on how to sign in, refer to the section “Sign in to your Microsoft account” in Basic tasks to create a presentation in PowerPoint with a screen reader .

By uploading your presentations to OneDrive or SharePoint in Microsoft 365, you can also control who edits your file, make sure everyone sees the latest changes straight away, and access your presentations on any of your devices. You can easily upload both older and newer presentations to OneDrive or SharePoint in Microsoft 365.

Upload a presentation to OneDrive or SharePoint

Upload your presentation to OneDrive or SharePoint in Microsoft 365 to share it using the online locations.

You can also use the Save As dialog box to upload your presentation to an online location. For instructions, refer to the section “Save your presentation file” in Use a screen reader to save your presentation in PowerPoint .

In PowerPoint, press Alt+Z, S to open the Share dialog box. You hear "Upload locations," followed by the first location, for example, "OneDrive, Microsoft."

Press the Down arrow key until you hear the name of the location you want, and then press Enter. You hear: "Naming your document, presentation name."

Type a name for your presentation.

Press the Tab key until you hear "OK, button," and then press Enter. You hear: "People to share with, editable combo box."

Do one of the following:

To share the presentation straight away, proceed from step 2 in Share a presentation with OneDrive or Sharepoint .

If you want to continue working on your presentation and share it later, press the SR key+Right arrow key until you hear "Close button," and then press Enter. The Share dialog box closes.

Share a presentation with OneDrive or Sharepoint Online

When you've uploaded your presentation to OneDrive or SharePoint in Microsoft 365, you can send a sharing link to your colleagues or friends directly from PowerPoint. This way you can control who can access and edit your file, and you don't have to worry about the email attachment size limits.

In PowerPoint, press Alt+Z, S to open the Share dialog box. You hear: "People to share with, editable combo box."

Type the email address or name of the person you want to share the presentation with, and then press Enter. Repeat for other contacts you want to share the presentation with.

To add an optional message, press the Tab key. You hear: "Add a message." Type a message to the recipients.

To define who the sharing link works for, press Shift+Tab until you hear the current option, for example, "Only people in your organization with the link can view and edit." Then press Enter. You hear: "Link settings page." Press the Up or Down arrow key until you hear the access group option you want.

By default, the people you share the presentation with can edit it. If you want them to be able to only view the presentation, press the Tab key until you hear "Other settings, checked, Allow editing, checkbox," and then press Spacebar.

To save the access settings and exit the Link Settings page, press the Tab key until you hear "Apply button," and then press Enter. You hear: "Send link."

To share your presentation, press the Tab key until you hear “Share button,” and then press Enter.

Share a link to your presentation

You can create a link straight from PowerPoint to your presentation in OneDrive or SharePoint in Microsoft 365 and send it via email or instant message instead of sending a copy of your presentation.

Press the Tab key until you hear "Copy link, button" and then press Enter. You hear: "Link created page."

Press the Tab key until you hear "Copy button," and then press Enter. The link has been copied.

To close the dialog box, press the SR key+Right arrow key until you hear "Close button," and then press Enter.

Paste the link, for example, to an email or an instant message.

With PowerPoint, you can easily email a copy of your presentation to share with others. You can send the copy in the original presentation format or as a PDF. PowerPoint converts your presentation to a PDF automatically, and attaches your file to an Outlook email.

If you want to save your presentation as a PDF, for instructions, refer to the section “Save your presentation in a different file format” in Use a screen reader to save your presentation in PowerPoint .

In PowerPoint, press Alt+Z, S to open the Share dialog box.

Press the Tab key until you hear “Send a copy,” and then press Enter.

Press the Down arrow key until you hear the file format option you want, and then press Enter.

A new Outlook email opens with a copy of the presentation attached. The focus is in the To field. Type the recipient email address or name. To write a message, press the Tab key until you hear "Message," and then type your text.

To send the email, press Alt+S.

PowerPoint co-authoring lets multiple people collaborate and work together on presentations. Co-authoring starts automatically when multiple people open the same presentation saved in OneDrive or SharePoint in Microsoft 365.

Your co-authors can follow the link you sent, and your presentation opens in their version of PowerPoint or on PowerPoint for the web. If they’re also using PowerPoint for the web or PowerPoint desktop version and have agreed to automatically share changes, your screen reader says "There are other users editing this slide" if there are co-authors on the slide when you navigate to it.

You need to have an active Microsoft 365 subscription and the latest version of Microsoft 365 installed to co-author a presentation.

Use a screen reader to work with slides in PowerPoint

Use a screen reader to add and format text in PowerPoint

Use keyboard shortcuts to create PowerPoint presentations

Use keyboard shortcuts to deliver PowerPoint presentations

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate PowerPoint

Use PowerPoint with your keyboard and VoiceOver, the built-in macOS screen reader, to share and work together with a friend or colleague on a presentation online. You can also make copies of your presentations and share them via email in different formats, such as PDF.

This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide .

Save and share a presentation with OneDrive

Email a copy of your presentation.

Sign in to your Microsoft account in PowerPoint and save your presentations to OneDrive, so you can share them with others. For instructions on how to sign in, refer to the section “Sign in to your Microsoft account” in Basic tasks to create a presentation in PowerPoint with a screen reader .

By saving your presentations to OneDrive, you can also control who edits your file, make sure everyone sees the latest changes straight away, and access your presentations on any of your devices. You can easily save both older and newer presentations to OneDrive.

After a presentation is saved to OneDrive, you are ready to share it with others.

Save a presentation to OneDrive

In PowerPoint, to save the presentation, press Shift+Command+S. The Save As dialog opens with the focus on the file name test field. You hear: “Save as.”

Optionally, type a new file name.

To choose a OneDrive location, press the Tab key. The focus moves to the list of possible storing locations. Press Control+Option+Up, Down, Right, or Left arrow keys to navigate the locations, and Control+Option+Spacebar to select.

If you want to save in a OneDrive folder, press the Tab key until your hear: "You are currently on a folder."

To select a folder on OneDrive, press Control+Option+Up or Down arrows key. The folder names are announced as you move.

If you want to create a new folder, press the Tab key to navigate to New folder . Then press Spacebar to select. The New Folder dialog opens. Type the folder name, and press Return.

To save, press Return. The presentation is saved to OneDrive with the .pptx file extension.

Share a presentation on OneDrive

In PowerPoint, to share a presentation, press F6 until you hear the current tab on the ribbon.

Press the Tab key until you hear "Share menu button" and then press Spacebar. You hear: "People to share with, combobox."

Type the email address of the person you want to invite, and then press Return. If you already have the person's contact info stored, you can just enter a name. Repeat this for other contacts you want to share the file with.

To add an optional message, press the Tab key. You hear: "Add a message, optional." Type a message to the recipients.

To control who can access your file, and if they can edit it, press the Tab key until you hear the current option, such as “Only the people you specify will have access to edit,” and then press Spacebar. Press the Up or Down arrow key until you hear the access group option you want.

By default, the people invited can edit your presentation. If you want them to be able to only view the presentation, press the Tab key until you hear "Allow editing, checked, checkbox, and then press Spacebar to disable the editing option. You hear: “Unchecked, Allow editing, checkbox.”

To save the access settings and exit the Link Settings page, press the Tab key until you hear "Apply button," and then press Return. You hear: "People to share with, combo box."

To share your presentation, press the Tab key until you hear “Share button,” and then press Return.

Press the Tab key until you hear "Send button," and then press Spacebar.

Press the Tab key until you hear "Share menu button" and then press Control+Option+Spacebar. You hear: "People to share with, combobox."

Press the Tab key until you hear "Attach a copy instead, collapsed, popup button" and then press Spacebar.

Press the Up or Down arrow key to select whether to send the file in a presentation format or as a PDF. To select, press Spacebar.

The Mail app opens with the presentation attached in either .pptx or PDF format. The focus is on the To field.

Type the email addresses of people to whom you want to send the copy of the presentation.

Press the Tab key until you hear "Subject column" and then type a subject for the email.

To send the email, press Shift+Tab until you hear "Send button" and then press Spacebar.

Instead of emailing a copy of your presentation, you can send a sharing link. This way others can see the latest changes in the presentation, without you having worry about email attachment size limits.

Press the Tab key until you hear "Share menu button" and then press Control+Option+Spacebar. You hear: "People to share with, combo box."

Press the Down arrow key until you hear "Copy link button" and then press Spacebar. The link has been copied.

Use PowerPoint with VoiceOver, the iOS built-in screen reader, to share and work together with a friend or colleague on a presentation online. You can also make PDF copies of your presentations and share them via email.

For touch capabilities in PowerPoint, go to PowerPoint for iPhone touch guide .

This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility .

Share your presentation with others

Save powerpoint presentations as pdf files.

In PowerPoint 2016 for iOS, to save the presentation, tap the top half of the screen with 4 fingers, then swipe right until you hear: "Save and close, button." Then double-tap the screen.

Swipe right until you hear "Save, ellipsis, button," and then double-tap the screen.

Type the file name.

To choose a save location, keep swiping right past "Places" until you hear the name of your OneDrive account, for example, "OneDrive - Personal," and then double-tap the screen.

If you want to save in a OneDrive folder, swipe right until your hear the name of the folder you are looking for, followed by "Button, folder, actions available," and then double-tap the screen.

To save, swipe left until you hear "Save, button," and then double-tap the screen.

The presentation is saved to OneDrive with the .pptx file extension.

After you have saved the presentation in OneDrive, tap the top half of the screen with 4 fingers. You hear the name of the presentation.

Swipe right until you hear "Share menu, button," and then double-tap the screen. You hear: "Share, heading."

Swipe right until you hear "Invite people, button," and then double-tap the screen. The Invite People dialog opens.

Swipe right until you hear "Type names or email addresses, text field," and then double-tap the screen.

Type the email address of the person you want to invite. If you already have the person's contact info stored, you can just enter a name.

Note:  A dialog may open asking you if PowerPoint can access your Contacts . Swipe right until you hear either "Don't allow, button" or "OK, button," and then double-tap the screen.

Swipe right until you hear: “Can edit, switch button, on.” By default, the people invited can edit your presentation. If you want them to be able to only view the presentation, double-tap the screen to disable the editing option. You hear: “Off.”

Swipe right until you hear: "Include message (optional)." If you want to do so, double-tap the screen, and type a message to the recipient.

Swipe left until you hear "Send, button," and then double-tap the screen.

The recipient receives an email with the shared presentation information. You are returned to the Share menu.

With PowerPoint, you can easily email a copy of your presentation.

When you have the presentation open in PowerPoint, tap the top half of the screen with 4 fingers. You hear the name of the presentation.

Swipe right until you hear "Send a copy, button," and then double-tap the screen. The Send a Copy dialog opens.

Tip:  By default, the copy is emailed in the native PowerPoint format. If you want a PDF instead, swipe right until you hear "Format, PowerPoint presentation, button," and then double-tap the screen. Then swipe right until you hear "PDF," and double-tap the screen.

Swipe right until you hear "Send with another app, button," and then double-tap the screen.

Swipe right until you hear "Mail, button," and then double-tap the screen.

Note:  You must have set up an email account in Mail before sending a presentation from PowerPoint.

Swipe right until you hear "To, text field," double-tap the screen, and type the email address of the recipient. The attachment file name is used as the subject of the email automatically.

Swipe left until you hear “Send, button,” and then double-tap the screen.

The recipient receives an email with the PDF attached. You are returned to the Send a Copy menu.

Sometimes you want to share a presentation with people who don’t have PowerPoint, and at the same time, you want to keep the content and formatting intact. In order to do that, you can use PowerPoint to save your presentations as PDF directly to OneDrive.

Swipe right until you hear "File, button," and then double-tap the screen. You hear: "File, heading."

Swipe right until you hear "Export, button," and then double-tap the screen.

Swipe right until you hear "PDF," and then double-tap the screen.

To choose a OneDrive location, swipe right until you hear the name of your OneDrive account, for example, "OneDrive - Personal," and then double-tap the screen.

Note:  If you have previously saved the presentation to OneDrive, PowerPoint remembers it and takes you directly to the OneDrive folder list.

To save the PDF copy, swipe left until you hear "Export, button," and then double-tap the screen.

Use PowerPoint for Android with TalkBack, the built-in Android screen reader, to share and work together with a friend or colleague on a presentation online. When you share your files from OneDrive, you can invite people to view or edit the presentation or send the file as an email attachment, right from your presentation.

For touch capabilities in PowerPoint for Android, go to PowerPoint for Android touch guide .

This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility .

Share a presentation via OneDrive

Share a copy of your presentation by email.

Sign in to your Microsoft account in PowerPoint and save your presentations to OneDrive, so you can share them with others. For instructions on how to sign in, refer to the section “Open PowerPoint for Android and sign in” in Basic tasks to create a presentation in PowerPoint with a screen reader . By saving your presentations to OneDrive, you can also control who edits your file, make sure everyone sees the latest changes straight away, and access your presentations on any of your devices. You can easily save both older and newer presentations to OneDrive.

In the Editing view, swipe left until you hear "Not checked, Back switch," and then double-tap the screen. The focus moves to the Thumbnail view.

Swipe left until you hear "File, button," and then double-tap the screen.

Swipe right until you hear "Save As button," and then double-tap the screen. You hear: "Save as, File menu closed, Enter a file name <current file name>."

If you want to change the file name, double-tap the screen to open the on-screen keyboard. Use the keyboard to first delete the old or default name and then type a new file name. When you are done, swipe down-then-left to close the keyboard.

Swipe left or right to browse the save location options until you find your OneDrive account, and then double-tap the screen.

Swipe down-then-up. You hear: "Save button." Double-tap the screen to save your presentation. After saving, the File menu closes and the focus returns to the presentation.

Tip:  After you have saved the presentation to OneDrive, all changes will be saved there when you select Save , unless you save the presentation to a new location.

You can share a presentation while working on it. Your collaborator receives the sharing link in an email, and they can use it to open the presentation in PowerPoint.

Open the presentation you want to share in PowerPoint for Android.

Swipe left until you hear "Not checked, Share, switch," and then double-tap the screen.

Swipe right until you hear "Invite people to this file, edit box," and then double-tap the screen.

Use the on-screen keyboard to type the email address of the person you'd like to share the presentation with.

Swipe down-then-left to close the keyboard.

To add a message, swipe right until you hear "Include a message (optional), edit box," double-tap the screen, and then use the on-screen keyboard to type your message.

To assign permissions, swipe right until you hear "Checked, can edit, checkbox." By default your collaborators can edit the presentation you share. If you want them to only be able to view the presentation, double-tap the screen.

Swipe right until you hear "Share button," and then double-tap the screen.

You can also email a copy of your presentation or send it as a PDF.

Swipe right until you hear "Full document, button," and then double-tap the screen.

Swipe right until you hear "Presentation button" or "PDF button," depending on which file format you want to share. Double-tap the screen to select the format.

Swipe right until you find the email app you want to use for sharing, for example, "Outlook" or "Gmail," and then double-tap the screen.

Swipe right until you hear "Send," and then double-tap the screen.

Tip:  You can also use these instructions to send a PDF copy to your own email address, or to save the PDF in your Google Drive.

Use PowerPoint for the web with your keyboard and a screen reader to share and work together with a friend or colleague on a presentation online. When you share your files using OneDrive, you can invite people to view or edit the presentation, so you can work together at the same time. We have tested it with Narrator in Microsoft Edge and JAWS and NVDA in Chrome, but it might work with other screen readers and web browsers as long as they follow common accessibility standards and techniques.

If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Microsoft 365 for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update .

When you use PowerPoint for the web, we recommend that you use Microsoft Edge as your web browser. Because PowerPoint for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not PowerPoint for the web.

Download and share a presentation as a PDF

You can share a presentation while working on it. Your collaborator receives the sharing link in email.

Press Alt+Windows logo key. You hear the currently selected tab on the ribbon.

Press the Tab key until you hear: "Share button." The Share dialog box opens.

To assign permissions, press the Tab key until you hear the currently selected permission option, for example, "Only people who already have access can use this link." Then press Spacebar. You hear: "Link settings page." Use the Down and Up arrow keys to select the option you want.

To control the editing rights, press the Tab key until you hear: "Other settings, checked, Allow editing checkbox." If you don't want anyone else editing the presentation, press Spacebar.

To apply the changes in permissions, press the Tab key until you hear "Apply, button," and then press Enter.

Press the Tab key until you hear "People to share with," and then type the email address of the person you'd like to share the presentation with. To share with more than one person, use semicolons to separate the email addresses.

To add a message for the recipients, press the Tab key until you hear "Add a message, optional," and then type your message.

Press the Tab key until you hear "Send button," and then press Enter.

Instead of emailing a copy of your presentation, you can share a link to your presentation. This way you will always see the most up-to-date version, including your collaborator's updates.

Press Alt+Windows logo key+F, Z, S. You hear "Share with people," and then press Enter. The Share dialog box opens.

Press the Tab key until you hear "Enter a name or email address for people to share with, combo edit," and then type the email address of the person you'd like to share the presentation with. To share with more than one person, use semicolons to separate the email addresses.

Download a PDF copy of your presentation to your computer so you can safely share it through multiple channels.

To open the PDF download dialog box, press Alt+Windows logo key+F, S, P. You hear: "Download as PDF."

Press Enter to download. You hear: "All done. Your file is ready to print."

Press the Tab key until you hear "Download button," and then press Enter. The file is saved on your computer, in the Downloads folder.

When you hear "Dismiss button," press Enter to close the dialog box.

Share the file, for example, in an email.

Use a screen reader to insert and edit pictures and tables in PowerPoint

Use a screen reader to create a presentation from a template in PowerPoint

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk .

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Find solutions to common problems or get help from a support agent.

Online support

Was this information helpful?

Thank you for your feedback.

Free All-in-One Office Suite with PDF Editor

Edit Word, Excel, and PPT for FREE.

Read, edit, and convert PDFs with the powerful PDF toolkit.

Microsoft-like interface, easy to use.

Windows • MacOS • Linux • iOS • Android

• Articles of PPT

Make Professional Slideshow in WPS Office [An Ultimate Guide]

Presentations are an essential tool for communicating with a larger audience. Whether delivering a business pitch, an educational lecture, or commemorating personal milestones, the impact of successful slideshows is indisputable. However, many users lack effectiveness in creating compelling presentations due to a limited understanding of the available tools in presentation makers. In this article, we will explore various tools and learn how to create a slideshow in WPS Office, enabling effective communication and engagement with our audience.

How to Create a Slideshow in WPS Office

Before delving into the process of creating a slideshow, let's explore how to make a PPT in WPS Office with the following options:

Create a Blank Slideshow

Step 1 : Launch WPS Office and click on the "New" button on the sidebar.

Step 2 : In the sidebar, locate the "Slides" option, then click on "Blank" to initiate the creation of a fresh new slideshow.

Step 3 : Alternatively, within the WPS Slides interface, you can press the keyboard shortcut CTRL + N to instantly generate a new PowerPoint.

Use Professional Templates in WPS Office

WPS Office simplifies the process by offering built-in templates, providing guidance for your next impactful slideshow, let’s learn how:

Step 1 : Open WPS Office and select the "New" tab in the sidebar menu.

Step 2 : Click on "Slides" again in the sidebar or explore dozens of free PowerPoint templates displayed. Scroll through and choose the one that suits your presentation.

Step 3 : Click "Download" to use the selected WPS PowerPoint template.

Step 4 : For more template options, visit the official WPS template store , where you can download additional free templates.

Step 5 : Personalize your chosen free template within the WPS Slides interface to align with your specific presentation needs.

Steps to Make Your Slideshow Professional in WPS Office

To craft a professional presentation, it's crucial to learn how to create slides in WPS Office. Let's delve into the process for effective communication with your audience:

Create Eye-Catching Slide Designs

Our slides should captivate the audience, and there are various ways to achieve this. You can either use a free WPS template or leverage the diverse tools provided by WPS Office to make subtle changes that engage your readers.

Step 1 : Experiment with editing your sub-heading by tilting the curve slightly. Select the text in the subheading, and go to the “Text tools” tab

Step 2 : Click on “Text Effects” in the Text tools ribbon.

Step 3 : Click on “Transform” in the drop-down menu and choose "Arch Down" to give a curved effect to the subheading.

Step 4 : Adjust the curve using the yellow dot to ensure it complements the heading.

Step 5 : Utilize the WPS Art option in the Text tools tab to give your text a unique appearance.

Add Multimedia Elements

Step 1 : To incorporate multimedia, go to the Insert tab. Here, you can add audio, video, or images to enhance interactivity and include more content.

Step 2 : To add an image, click on the Picture option in the ribbon and choose the source for your picture.

Step 3 : Insert the picture and position it in your presentation. Adjust colors or transparency using the Picture tools tab.

Add Animations and Transitions

Let's get familiar with transitions and animations to enhance our slides:

Step 1 : To add transitions, visit the Transitions tab and select the desired transition for your slides.

Step 2 : For animations, go to the Animations tab. Make your presentation more interesting by animating objects and their appearance on the slide. Animation is an effective way to engage your audience.

These steps offer a glimpse into the various tools available in WPS Office to create a professional slideshow. Experiment with different features to learn how to create slides in WPS Office. To download WPS Office , visit their official website.

Use Word, Excel, and PPT for FREE, No Ads.

Edit PDF files with the powerful PDF toolkit.

Microsoft-like interface. Easy to learn. 100% Compatibility.

Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

How to Collaborate and Share Your Slideshow with Others

Step 1 : In the tab menu, locate the Share button at the top right, and click on it to open the dropdown menu.

Step 2 : Click on the Share option again. When asked to save the file, do so to open the Share and Collaborate window.

Step 3 : Now, you can share your presentation through a link, email, or create a QR code.

Step 4 : For co-editing and tracking changes, click the three dots at the top right corner of the interface.

Step 5 : Choose “Co-Editing”, and you will be prompted to save the file to WPS Cloud or any integrated cloud service.

Step 6 : Once done, other users can collaboratively make changes to the original presentation.

Microsoft Powerpoint vs WPS Presentation

Let’s explore the various elements of WPS Presentation and Microsoft PowerPoint while side by side contrasting their functionality.

WPS Office stands out as a compelling choice due to its impressive features and user-friendly interface. Unlike Microsoft PowerPoint, WPS Presentation offers a vast array of templates and customization options, ensuring dynamic and visually appealing slideshows. The collaboration features, including real-time co-editing and cloud storage, make it an excellent choice for teamwork. Moreover, WPS Presentation provides a budget-friendly alternative with essential premium features, making it accessible to a broader audience. Its compatibility with various document formats, including Microsoft Office, adds to its versatility. With innovative AI-powered features and multimedia integration, WPS Office emerges as a comprehensive and user-centric presentation solution.

Q1. How do I present a PDF in the WPS Office?

To present a PDF in WPS Office, follow these straightforward steps:

Step 1: Launch WPS Office on your system and open the PDF document.

Step 2: Navigate to the "Convert" tab and select "PDF to PPT".

Step 3: Set the file location and click "Convert".

Q2. What is the shortcut for Slide Show in WPS?

You can utilize the following shortcut keys for Slide Show in WPS:

F5: Commence the slide show from the initial slide.

Shift+F5: Commence the slide show from the current slide.

Number+Enter: Swiftly navigate to a specific slide by entering its number and pressing Enter.

Ctrl+H: this hides the mouse pointer when showing slides.

Using these shortcuts makes showing slides in the WPS Presentation much faster and easier.

Q3. Why are slideshows important in presentations?

Slides are crucial in presentation due to various reasons. Here are a few reasons:

Simplifying Information: Slideshows compact essential information into a visually appealing format, creating a powerful impact with minimal effort.

Visual Learning: People mainly learn through visuals. Meticulously constructed slides with concise content enhance understanding and memorization.

Adding Media: Incorporating videos, images, audio, and other media elements makes presentations more captivating. It provides background and engages the audience effectively.

Maximizing Impact: WPS Slideshows

While we've explored how to create a slideshow in WPS Office, let this not be limiting. With the abundance of extra tools that WPS Office provides, you can fully customize your presentation to fit the needs of your target audience. Having a thorough understanding of your audience is crucial. Take the time to experiment with the WPS Office. If you haven't downloaded WPS Office yet, visit their official website to unlock a world of possibilities in presentation creation. Elevate your presentations with WPS Office today.

• 1. How to Make Crypto Spreadsheets in Excel - The Ultimate Guide
• 2. A Ultimate Guide: How to Make a Flowchart
• 3. How to Make Venn Diagrams in PowerPoint (The Ultimate Guide)
• 4. Microsoft Office Professional [Ultimate Guide]
• 5. Professional Tips to Make Your PowerPoint Slides Appealing to the Audience
• 6. How to Make Your Excel Spreadsheet Look Professional [The Beginner’s Guide]

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

Add a slide or image to your presentation with Copilot for Microsoft 365 in PowerPoint

Suppose you want to add a slide to a deck on the history of soccer.  Ask Copilot for Microsoft 365 in PowerPoint to “ Add a slide about the history of Women’s Olympic Soccer” and it will create that slide for you.

Copilot can also step in to make what you have even better. Maybe you have a presentation on parent volunteer opportunities at your child’s school, but it could use some images.  Ask Copilot to “ Add an image of a school playground” and Copilot will find the perfect image to make your slide more appealing.

Give it a try with your own prompts and see what Copilot can come up with for you!

Microsoft 365 Copilot in PowerPoint

Microsoft Copilot help & learning

Where can I get Microsoft Copilot?

Unleash your productivity with AI and Microsoft 365 Copilot

Frequently asked questions: AI, Microsoft 365 Copilot, and Microsoft Designer

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.