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PowerPoint vs Other Presentation Tools: Which is Right for You?
When it comes to creating impactful presentations, there are numerous tools available in the market. However, one of the most popular and widely used applications is Microsoft PowerPoint. While PowerPoint has been the go-to choice for many professionals and educators, it’s important to consider other presentation tools as well. In this article, we will compare PowerPoint with other presentation tools to help you decide which one is right for you.
PowerPoint: The Classic Choice
Microsoft PowerPoint has been around since 1987 and continues to dominate the presentation software market. It offers a wide range of features and functionalities that make it ideal for creating visually appealing slideshows. With its user-friendly interface, anyone can quickly learn how to use it effectively.
One of the key advantages of PowerPoint is its compatibility with various operating systems, including Windows and Mac. This means you can easily create presentations on one device and present them on another without any compatibility issues.
PowerPoint also provides a vast library of templates, themes, and design elements that allow users to create professional-looking presentations in no time. It offers a plethora of customization options, allowing you to tailor your slides according to your specific needs.
Prezi: The Dynamic Alternative
Prezi is a cloud-based presentation software that takes a different approach than traditional slide-based tools like PowerPoint. Instead of using slides, Prezi allows users to create dynamic presentations on a virtual canvas where they can zoom in and out and navigate through content freely.
This unique feature makes Prezi an excellent choice for storytelling or when you want to present information in a nonlinear format. It enables presenters to create engaging visuals that captivate their audience’s attention from start to finish.
Additionally, Prezi offers seamless collaboration features that allow multiple users to work on the same presentation simultaneously. This makes it an excellent choice for teams or individuals who need real-time collaboration capabilities.
Google Slides: The Collaborative Solution
Google Slides is a web-based presentation tool that is part of the Google Workspace suite. Similar to PowerPoint, it offers a range of features to create visually appealing presentations. Its intuitive interface and easy-to-use tools make it accessible to users of all skill levels.
One of the standout features of Google Slides is its collaborative capabilities. Multiple users can work on a presentation simultaneously, making it ideal for team projects or remote collaboration. It also allows for real-time commenting and editing, ensuring seamless communication among team members.
Another advantage of Google Slides is its integration with other Google Workspace apps such as Google Docs and Sheets. This integration allows users to import data directly from these apps, saving time and effort when creating presentations.
Keynote: The Mac-Friendly Option
If you are an Apple user, Keynote is the presentation software designed specifically for you. Keynote offers a sleek and modern interface with powerful tools that allow users to create stunning presentations effortlessly.
One of the key advantages of Keynote is its seamless integration with other Apple devices and software. You can easily create presentations on your Mac and present them using your iPhone or iPad without any compatibility issues.
Keynote also provides a wide selection of pre-designed templates that cater to various presentation styles. Additionally, it offers advanced animation and transition effects that can enhance the visual appeal of your slideshows.
Choosing the right presentation tool depends on your specific needs and preferences. PowerPoint remains a solid choice for its versatility, while Prezi offers a dynamic alternative for nonlinear storytelling. Google Slides excels in collaborative capabilities, especially for remote teams, while Keynote provides an excellent option for Apple users seeking seamless integration across devices.
Consider the features, ease-of-use, collaboration options, and platform compatibility when deciding which presentation tool suits you best. Ultimately, selecting the right tool will empower you to create impactful presentations that engage and impress your audience.
This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.
MORE FROM ASK.COM
- Start the presentation and see your notes in Presenter view Article
- Add speaker notes to your slides Article
- Rehearse and time the delivery of a presentation Article
- Record a slide show with narration and slide timings Article
- Print your PowerPoint slides, handouts, or notes Article
- Create a self-running presentation Article
Record a slide show with narration and slide timings
You can record your PowerPoint presentation—or a single slide—and capture voice, ink gestures, and your video presence. When completed, it’s like any other presentation. You can play it for your audience in a Slide Show or you can save the presentation as a video file. So, instead of just “handing the deck” to someone, people can see your presentation with the passion and personality intact.
A new feature for Microsoft 365 was rolled out in early 2022. Exactly when your business has this feature is also based on when your admin distributes new features in Microsoft 365.
This article contains procedures for both the new experience and the classic experience:
All recording tools are in the Record tab in the ribbon, but you can start by selecting the Record button.
You can also record by selecting one of the options in the Record section of the Record tab.
If you have notes in your presentation, they’re turned into text at the top of the screen so you can use them like a teleprompter as you record.
Tip: Use the auto-scroll feature in teleprompter and set it to scroll at your preferred speed.
There are several options you can use when you record a presentation. You can turn your camera and microphone on or off by selecting the icons at the top. There are several options you can use when you record a presentation. You can turn your camera and microphone on or off by selecting the icons at the top. To change your camera or microphone, choose the Select more options <···> icon. You can even add a customizable camera that can be resized, repositioned, and formatted to go with your slide content. Select Edit , then select Cameo . Adjust the formatting for the camera, then select Record again to return to the recording environment.
In the Select the camera mode menu, you can select Show Background or Blur Background .
You can also change the layout in the Views menu to switch between Teleprompter , Presenter View , or Slide View .
When you’re ready, select Start recording and a countdown will begin.
Use the onscreen laser, colored pens, or highlighters in the tray below markup slides and it’ll record as well.
To record narration for a specific slide, use the previous or next arrows.
Note: Narration won’t record during slide transitions so let those play first before you start speaking.
Pause the recording as needed or select Stop if you’re done.
To review the video, select the Play button.
To quickly delete and re-record your video on current slide or on all slides, select Delete . While Clear will delete the recorded narration, Reset to Cameo additionally replaces the recorded narration with the camera feed for an easy retake.
When you’re done, select Export > Export Video .
After you successfully export the video, you can view the video by selecting View and share video .
At any time, you can return to your document by selecting the Edit button.
About Record in PowerPoint
Create a self-running presentation
Export or turn your presentation into a video
Turn on the Recording tab of the ribbon: On the File tab of the ribbon, click Options . In the Options dialog box, click the Customize Ribbon tab on the left. Then, in the right-hand box that lists the available ribbon tabs, select the Recording check box. Click OK .
To get ready to record, select Record on either the Recording tab or the Slide Show tab of the ribbon.
Clicking the upper half of the button starts you on the current slide.
Clicking the lower half of the button gives you the option to start from the beginning or from the current slide.
(The Clear command deletes narrations or timings, so be careful when you use it. Clear is grayed out unless you have previously recorded some slides.)
The slide show opens in the Recording window (which looks similar to Presenter view), with buttons at the top left for starting, pausing, and stopping the recording. Click the round, red button (or press R on your keyboard) when you are ready to start the recording. A three-second countdown ensues, then the recording begins.
The current slide is shown in the main pane of the Recording window.
You can stop the recording any time by pressing Alt + S on your keyboard.
Navigation arrows on either side of the current slide allow you to move to the previous and next slides.
PowerPoint for Microsoft 365 automatically records the time you spend on each slide, including any Animate text or objects steps that occur, and the use of any triggers on each slide.
You can record audio or video narration as you run through your presentation. The buttons at the lower-right corner of the window allow you to toggle on or off the microphone, camera, and camera preview:
If you use the pen, highlighter, or eraser, PowerPoint records those actions for playback also.
If you re-record your narration (including audio and ink), PowerPoint erases your previously recorded narration (including audio and ink) before you start recording again on the same slide.
You can also re-record by going to Slide Show > Record .
You can pick a pointer tool (pen, eraser, or highlighter) from the array of tools just below the current slide. There are also color selection boxes for changing the color of the ink. ( Eraser is grayed out unless you have previously added ink to some slides.)
To end your recording, select the square Stop button (or press S on your keyboard).
When you finish recording your narration, a small picture appears in the lower-right corner of the recorded slides. The picture is an audio icon, or, if the web camera was on during the recording, a still image from the webcam.
The recorded slide show timing is automatically saved. (In Slide Sorter view, the timings are listed beneath each slide.)
In this process, what you record is embedded in each slide, and the recording can be played back in Slide Show. A video file is not created by this recording process. However, if you need one, you can save your presentation as a video with a few extra steps.
Preview the recorded slide show
On the Slide Show tab, click From Beginning or From Current Slide .
During playback, your animations, inking actions, audio and video will play in sync.
Preview the recorded sound
In the Recording window, the triangular Play button near the top left corner lets you preview the recording of the slide that currently has the focus in that window.
In Normal view, click the sound icon or picture in the lower-right corner of the slide, and then click Play . (When you preview individual audio in this way, you won't see recorded animation or inking.)
You can pause playback while previewing the audio.
Set the slide timings manually
PowerPoint for Microsoft 365 automatically records your slide timings when you add narrations, or you can manually set the slide timings to accompany your narrations.
In Normal view, click the slide that you want to set the timing for.
On the Transitions tab, in the Timing group, under Advance Slide , select the After check box, and then enter the number of seconds that you want the slide to appear on the screen. Repeat the process for each slide that you want to set the timing for.
If you want the next slide to appear either when you click the mouse or automatically after the number of seconds that you enter—whichever comes first—select both the On Mouse Click and the After check boxes.
You can use manual slide timings to the trim the end of a recorded slide segment. For example, if the end of a slide segment concludes with two seconds of unnecessary audio, simply set the timing for advancing to the next slide so that it happens before the unnecessary audio. That way you don't have to re-record the audio for that slide.
Delete timings or narration
The Clear command is for deleting timings or narration from your recording that you don't want or that you want to replace.
In the Recording window, the Clear command in the top margin of the window allows you to:
Clear recordings on the current slide
Clear recordings on all slides
In Normal view, there are four different Clear commands that allow you to:
Delete the timings on the currently selected slide
Delete the timings on all slides at once
Delete the narration on the currently selected slide
Delete the narration on all slides at once
If you do not want to delete all the timings or narration in your presentation, open a specific slide that has a timing or narration that you do want to delete.
On the Recording tab of the PowerPoint for Microsoft 365 ribbon, on the Record Slide Show button, click the down arrow, point to Clear , and then choose the appropriate Clear command for your situation.
Turn off timings or turn off narrations, and ink
After you've recorded your PowerPoint for Microsoft 365 presentation, any timings, gestures, and audio you performed are saved on the individual slides. But you can turn them all off if you want to view the slide show without them:
To turn off recorded slide timings: On the Slide Show tab, clear the Use Timings box.
To turn off recorded narrations and ink: On the Slide Show tab, clear the Play Narrations box.
Publish the recording to share it with others
Once you've edited the recording to your satisfaction, you can make it available to others by publishing to Microsoft Stream.
With the presentation open, on the Recording tab, select Publish to Stream .
Type a title and a description for the video.
Set other options, including whether you want others in your organization to have permission to see the video.
Select the Publish button.
The upload process can take several minutes, depending on the length of the video. A status bar at the bottom of the PowerPoint window tracks the progress, and PowerPoint shows a message when the upload is finished:
Click the message to go directly to the video playback page on Microsoft Stream.
Create closed captions
To make your video more accessible by including closed captions, choose from these options, which are described in separate Help articles:
Manually write a closed caption file yourself
Get a closed-caption file automatically generated by Microsoft Stream
Once you have a closed-caption file, you can add it to your video file by using PowerPoint .
Record a slide show
With your presentation open, on the Slide Show tab, click Record Slide Show .
(The Clear command deletes narrations or timings, so be careful when you use it. Clear is grayed out unless you have previously recorded some slides.)
In the Record Slide Show box, check or clear the boxes for your recording, and click Start Recording .
More about these options:
Slide and animation timings : PowerPoint automatically records the time you spend on each slide, including any animation steps that occur, and the use of any triggers on each slide.
Narrations, ink, and laser pointer: Record your voice as you run through your presentation. If you use the pen, highlighter, eraser, or laser pointer, PowerPoint records those for playback as well.
Important: Pen, highlighter, and eraser recording are available only if you have the February 16, 2015 update for PowerPoint 2013 or a later version of PowerPoint installed. In earlier versions of PowerPoint, pen and highlighter strokes are saved as ink annotation shapes.
At the top left corner of the window is the Recording toolbar, which you can use to:
If you re-record your narration (including audio, ink, and laser pointer), PowerPoint erases your previously recorded narration (including audio, ink, and laser pointer) when you start recording again on the same slide.
You can also re-record by going to Slide Show > Record Slide Show .
To use ink, eraser, or the laser pointer in your recording, right-click the slide, click Pointer options , and pick your tool:
Eraser (This option is grayed out unless you have previously added ink to some slides.)
To change the color of the ink, click Ink Color .
To end your recording, right-click the final slide, and click End Show .
Tip: When you finish recording your narration, a sound icon appears in the lower-right corner of each slide that has narration.
The recorded slide show timings are automatically saved. Timings are shown in Slide Sorter view just beneath each slide.
In this process, what you record is embedded in each slide, and the recording can be played back in Slide Show. A video file is not created by this recording process. However, if you want a video file, you can save your presentation as a video with a few extra steps.
On the Slide Show tab, click From Beginning or From Current Slide.
During playback, your animations, inking actions, laser pointer, audio and video play in sync.
Preview the recorded audio
In Normal view, click the sound icon in the lower-right corner of the slide, and then click Play.
PowerPoint automatically records your slide timings when you add narrations, or you can manually set the slide timings to accompany your narrations.
On the Transitions tab, in the Timing group, under Advance Slide , select the After check box, and then enter the number of seconds indicating how long the slide should appear on the screen. Repeat the process for each slide that you want to set the timing for.
Tip: If you want the next slide to appear either when you click the mouse or automatically after the number of seconds that you enter—whichever comes first—select both the On Mouse Click and the After check boxes.
The Clear command is for deleting timings or narration from your recording that you don't want or that you want to replace. There are four different Clear commands that allow you to:
On the Slide Show tab of the PowerPoint ribbon, on the Record Slide Show button, click the down arrow, point to Clear, and then choose the appropriate Clear command for your situation.
Turn off timings or turn off narrations, ink, and laser pointer
After you've recorded your PowerPoint presentation, any timings, gestures, and audio you performed are saved on the individual slides. But you can turn them all off if you want to view the slide show without them:
To turn off recorded narrations, ink, and the laser pointer: On the Slide Show tab, clear the Play Narrations box.
Turn your mouse into a laser pointer
Animate text or objects
Turn your presentation into a video
Create a self-running presentation
Record your presentation
Toggle video and audio options in the options dropdowns in the recording toolbar.
Note: Your video will be re-recorded just as you had styled.
After you exit Recording Studio with the Esc key (or by clicking End show ) you will see narration (audio/video) applied to your slide along with the proper slide timings and ink animations.
Tip: Audio, video, and inking elements can all be resized and moved in edit view after recording.
Reset to Cameo
To delete your recording and retain your camera style, do the following:
On the Record tab, select Reset to Cameo .
Clear timings or narration
On the Record tab, select Clear Recording
Keyboard shortcuts during the recording process
Present with Cameo
Save a presentation as a movie file or MP4
Record audio in PowerPoint for Mac
Add or delete audio in your presentation
Prepare to record
To begin, open the presentation you want and click the Slide Show tab.
Tip: If your presentation has a lot of slides, you might find it more convenient to work in Slide Sorter view. Click View > Slide Sorter to try it out.
Here are some things to check before you begin recording:
If you want to record only part of your slide deck, do one of the following before you begin:
Select the slides you don't want to include, and click Hide Slide .
Click Custom Show > Custom Slide Show > + (add).
Use the Rehearse button to change the timing between slides without affecting the narration or gestures you've already recorded.
Make sure your microphone is set up correctly. On the Mac, go to System Preferences > Sound .
Record your slide show
If you want to add narration or commentary to the slide show, make sure your microphone is set up and working.
To start recording:
Click the Slide Show tab, select the slide where you want the recording to begin, and then click Record Slide Show .
During recording, use Ctrl+click to access the recording commands that let you navigate through the slides, change cursors, or trigger screen blackouts or whiteouts.
Click End Show to stop recording.
A Save dialog box appears. Click Yes to save your recording, or No if you want to record it again.
Saving overwrites anything you've previously recorded. If you want to record another slide show with the same set of slides, save your presentation file with a different name.
Click Play from Start to preview your recording.
You may want to print this list of keyboard shortcuts to refer to while you're recording:
Set playback options
When you've finished recording and are ready to distribute the presentation, click Set up Slide Show and choose the options that are right for your audience.
Show type Show full screen or windowed.
Show options Turn off narration or animations.
Slides Choose a subset of slides, or a Custom show if you've set one up.
Advance slides Set up this version of the slide show so someone can page through it manually.
Add, change, or remove transitions between slides
Start the presentation and see your notes in Presenter view
We're sorry. PowerPoint for the web doesn't support recording a slide show.
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How to do a voice-over on PowerPoint
In this blog post, we’ll discuss how to do a voice-over on PowerPoint for free.
Why use a voice-over on your PowerPoint presentation?
PowerPoint presentations are a powerful tool for delivering information to your audience. However, multiple slides containing only visual information can be dull. Adding a voice-over to your slides can make the presentation more engaging and easier to follow. An engaged audience is an audience that’s more likely to remember the information you present.
Reap the benefits of professional voice-over services
How to do a voice-over on powerpoint for free in 4 steps, step 1: write a script.
It’s helpful to write a script before you begin recording. The script will help you to stay on track, stick to timings, make sure that you cover all the essential points and avoid repeating yourself. The script should be concise and straightforward, using simple language that’s easy to understand.
It’s important to rehearse your script, speaking out loud. This is a good way of identifying any parts that don’t sound right. It also enables you to time yourself, and adjust your script if necessary, to keep to specified timings.
Remember, don’t just repeat what’s on your slides. Your voice-over adds value by providing extra information. For example, your slides might display bullet points and your voice-over can add further detail for each point. Find out more about writing voice-over scripts .
Download our voiceover script template
Find out what information needs to be included on your voice-over script and download our templates for video or slide presentation recording .
Step 2: Record your voice-over
To record your voice-over, you can use a built-in microphone on your computer, a smartphone or an external microphone .
Choose a quiet place without any background noise to make your recording. Speak clearly and slowly, maintaining a consistent pace. You can record directly from PowerPoint or you can use free software, such as Audacity or GarageBand (Mac only) to record and then edit your audio. Editing can be used post-production to add different qualities to your voice, such as a richer tone or a slight echo.
Step 3: Add the voice-over to your PowerPoint presentation
If you’ve recorded your voice-over outside of PowerPoint, when the recording and any necessary editing are finished you can add it to your PowerPoint presentation. Here's how:
- Open your presentation and go to the slide where you want to add the voice-over
- Click on the ‘Insert’ tab and select ‘Audio’
- Choose the audio file you want to add and click ‘OK’
- To set the audio to play automatically, go to the ‘Playback’ tab and select ‘Play in Background’ under ‘Audio Options’.
Step 4: Sync the audio with the slides
To ensure that your voice-over timings are right in the final presentation, you might need to sync the audio with the slides. Here's how:
- Click on the ‘Transitions’ tab
- In the ‘Timing’ group, check the box next to ‘After’ and set the duration for the slide to play
- In the ‘Sound’ dropdown, select the audio file you added to the slide
- Repeat this process for each slide in your presentation.
How to do a voice-over on PowerPoint with a different voice
If you don’t want to use your own voice for your audio recording, you could ask someone else to read your script. However, sometimes that isn’t possible. If you need a voice-over audio and want a different voice, PowerPoint has a solution.
You can use PowerPoint’s built-in Text-to-Speech (TTS) feature to create a voiceover that is generated by the software. Simply select the text on each slide, go to the ‘Review’ tab, then select ‘Read Aloud’. You can also adjust the speed and language of the TTS voice in the settings.
Professional voice-overs for PowerPoint presentations
Today’s software has features that enable you to easily produce your own voice-overs, but professional quality audio is tricky to achieve. If it’s important that your presentation has high-quality audio, or if you need a voice-over in a different language, we can help.
At Semantix, we create professional quality voice-overs in more than 200 languages. Whether you’re creating a presentation for marketing, social media, e-learning or something else, our experts can make sure that your voice is heard loud and clear in every language.
Need your video content to be understood by a global audience?
Get the templates.
With our template, you can easily create a script that meets your specific project needs and ensures a flawless voiceover performance. No more headaches or frustration – just a smooth and efficient process from start to finish.
What is voice-over? The ultimate guide to giving video content a voice
The best microphones for voice-overs 2023
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VOICE & SPEECH.
Published by Florence Gallagher Modified over 5 years ago
Presentation on theme: "VOICE & SPEECH."— Presentation transcript:
Vocal Production & Articulation Chapter 7-Drama Projects To build and use proper breathing and articulation and produce quality vocal tone.
Misc. Voice The Diaphragm Parts of the Mouth Inflection
Your Vocal Instrument.
D EVELOPING YOUR V OICE Relaxation and Breathing Quality, Pitch, and Flexibility Articulation and Pronunciation Volume and Rate Projection.
“Stage Business” and “Voice”. Stage Business! What is it? Stage business is a physical activity, or what your character is doing during the scene while.
Chapter 3 Voice and Diction.
Finding Your Voice. Warm Ups 1. In your notes, describe your voice (is it too high, low, shrill, nasal, etc). 2. List three people whose voices you admire.
Human Vocal Production:
The Basic Actor’s Training Program: FREEING. An actor’s work in freeing is designed to limber, align, and strengthen an actor’s body in an integrated.
VOICE AND DICTION.
Acting I Topeka West High School Mr. McCoy – Fall 2008.
Unit 2B, Part 3. Your voice must be: Loud enough to be heard Flexible enough to add subtle layers of character, emotional texture, and meaning to.
Vocal Presentation By Laura Shelley Becky Winship Tonia Tolley.
The Structure and Physiology of the voice
Voice & Diction.
T HE R ESPIRATORY S YSTEM Chapter 2, Section 2.1.
RESPIRATORY SYSTEM. Increasing complexity in respiration Earthworms – gases diffuse through skin Insects – tracheal system (limited capacity) Fish – gills.
Pitch Rhythm Breath Voice Diction.
Voice and Diction Chapter 3.
Respiratory System Notes Notebook page. 1. Respiration Moves oxygen (O 2 )from the outside environment into the body Removes carbon dioxide (CO 2 ) and.
© 2023 SlidePlayer.com Inc. All rights reserved.
Voice over generator for PowerPoint
Table of contents.
Using a voice over generator for PowerPoint adds style, professionalism, and natural properties to your presentation. Here’s how.
PowerPoint (PPT) is Microsoft’s app for making and editing presentations. As part of Microsoft Office, PowerPoint is available on Mac, PC, and mobile devices. It lets users create brand-new or template-based presentations, add text, art, images, animations, or videos, and share their work with others.
Adding voice over as audio support is particularly useful when making PowerPoint presentations and can enhance content delivery. Here’s how to use a voice over generator for PowerPoint, no matter whether you’re using the online PPT maker or the desktop PPT creator app.
What makes a good PowerPoint presentation?
A good PowerPoint presentation seamlessly blends form and function to engage, inform, and persuade its audience. At its core, clarity and conciseness are paramount, ensuring that slides are not overloaded with excessive text or overly complex graphics. Instead, each slide should convey a singular idea, augmented by impactful visuals and limited bullet points. A consistent design theme with appropriate color contrasts, legible fonts, and organized layouts provides visual cohesion and ensures easy readability.
Additionally, the integration of relevant images, charts, and graphs can bolster comprehension and retention of the content. Beyond the slides themselves, the presenter’s delivery plays a pivotal role—a dynamic narrative, aligned with the visuals, can bring the content to life, sustaining audience attention and fostering understanding. Ultimately, a successful PowerPoint presentation is one that is both visually appealing and effectively communicates its intended message.
Why are voice overs a good idea for PowerPoint?
Voice overs complement PowerPoint presentations in many ways. Here are some the best reasons to add a voice over to a presentation.
Boost reliability and validity
Adding clear audio voice over to a presentation adds validity to its content. The audience can feel that validity, which in turn increases the feelings of reliability and adds faith in the content.
Besides increasing validity, a voice over on PowerPoint slides makes the content more emotional. The presentation adds passion that accentuates the vision and values of the presentation.
Serve as a call to action
Voice over functionality is very captivating. It passes the call to action to your audience even without apparent references. This is mainly because the presentation becomes more emphatic when natural-sounding voices are behind it.
Make content more inclusive
Text to speech software and a voice over make any presentation more inclusive and accessible. People with learning disabilities like dyslexia, ADHD, and visual impairments can listen to the content without feeling overwhelmed about reading it.
How to record a voice over using PowerPoint
Recording and adding a voiceover on PowerPoint is simple. Just follow the steps below, and you’ll be good to go.
- Open the PowerPoint presentation where you want to add a voice over.
- Hit the “Record” button from the upper-hand ribbon. You can also choose from different recording options in the “Record” tab.
- You can use the text from the presentation as a teleprompter as you record yourself. Any existing notes will be transformed into text during the recording.
- With proper permissions, turn on or off your camera or microphone.
- Press “Start recording” when ready.
- Use the “left” or “right” arrows to record voice overs for a particular slide.
- Make pauses by pressing the pause button or selecting “Stop” to finish.
- Review the recording by pressing the “Play” button. If you’re unhappy with it, you can edit it by pressing “Retake recording.”
- Export the presentation as a video file by hitting “Export” and “Export Video.”
Create a professional voice over quickly and easily with Speechify Voiceover Studio
As you can see, adding a voice over to your PowerPoint presentation can be done from within the app. However, the steps may be a bit too complex for some users. Also, you may not be comfortable with the idea of using your own voice.
But luckily, we have a solution for that.
Originally just a text to speech (TTS) app, Speechify has now expanded into fully customizable, real-time AI voiceover generation with Speechify Voiceover Studio . You can use it to create professional voice overs that sound like real human voices for Microsoft PowerPoint, Google Slides, and other—in addition to recording e-learning and tutorial videos, podcasts, audiobooks, and more. Create audio dialogs, training videos, or stunning slide-show presentation voiceovers in seconds.
The human-like voices, plenty of playback options, and affordable pricing make Speechify Voiceover well worth the consideration.
You can use your own video editor to edit the text to speech voices however you like, or you can use Speechify’s own AI video maker . And if you don’t want to use PowerPoint or Google Slides, you can create your slide-show presentation with Speechify AI Slides.
Here’s an overview of Speechify’s AI Voice Generator features:
- More than 200 high-quality AI voices
- Over 20 different languages and accents
- Complete customization over pronunciation, pauses, pitch, and more.
- 8,000+ licensed background music soundtracks
- Unlimited uploads and downloads
- Commercial usage rights
- 24/7 customer support
- Fast audio editing and processing
- Export in WAV or MP3 files
Try Speechify Voiceover Studio today
Speechify Voiceover Studio can provide high-quality natural-sounding voices for your PowerPoint presentations. The ease of use and quick generation of audio files make this app suitable for users of all ages and computer skills.
Try Speechify Voiceover Studio for free today.
How do I set up voice over in PowerPoint?
You can use the app’s in-built voice recorder feature and record yourself or use third-party computer-generated AI voices offered by Speechify.
Can you put a voice recording over a PowerPoint?
Yes, you can use your own voice recordings or computer-generated voices from third-party software like Murf or Speechify over a PowerPoint slide.
How do you get PowerPoint to read to you?
PowerPoint has a speech recognition tool you can use to read text out loud. Go to “Speech Recognition,” then “Text to Speech,” and set the reading speed and other properties.
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Cliff Weitzman is a dyslexia advocate and the CEO and founder of Speechify, the #1 text-to-speech app in the world, totaling over 100,000 5-star reviews and ranking first place in the App Store for the News & Magazines category. In 2017, Weitzman was named to the Forbes 30 under 30 list for his work making the internet more accessible to people with learning disabilities. Cliff Weitzman has been featured in EdSurge, Inc., PC Mag, Entrepreneur, Mashable, among other leading outlets.
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The Best Way to Add Voice Over to PowerPoint
Many people think of Microsoft PowerPoint as live presentation software.
But using a slide deck can also be a great way to make an educational or informational video . By adding voice over to your PowerPoint slides you can share your presentation with a much wider audience.
Of course, PowerPoint has a built-in presentation recorder and, while it works in a pinch, it has some pretty serious limitations.
So, what’s the best way to record a voice over for your PowerPoint presentation?
I’ll show you.
The Easiest and Fastest Way to Record and Edit Voice Over for PowerPoint!
Audiate makes recording and editing your voice as simple as editing text in a document.
Try Audiate for Free
Here’s what you’ll learn:
- Why you should record voice over for PowerPoint.
- The easy steps for recording voice over for your presentation.
- How to easily integrate your voice over into your PowerPoint slides.
- A few best practices for getting great audio.
- An example for Kara
Why record voice over for PowerPoint?
Remote work, at-home schooling, Zoom meetings until we can’t see straight — 2020 changed everything we thought we knew about work, education, and training.
And, 2021 looks to be much the same.
All of those in-person meetings, workshop sessions, employee trainings, classroom lectures, and presentations will almost certainly be remote.
But that’s not the only reason to record your presentations.
At some point, we will return to some semblance of what we knew before. When that happens, many experts believe at least some of the changes may be more permanent. The advantages of a recorded presentation with audio narration will remain.
So recording your PowerPoint presentations just makes sense, and the reasons to do it go beyond the unavoidable necessities of this year or next.
Recorded PowerPoint presentations are more flexible
While live meetings and educational sessions have their place, they require everyone to be in the same place at the same time (even if the place is virtual). That’s fine if all your employees, students, or other audience members are in the same or relatively close time zones.
But what if your company has employees all over the world? That 2 p.m. ET meeting at your company’s headquarters happens at midnight for your employees in Sidney, Australia.
And, what about employees, students, or others who have to share technology or who may not always have access to high-speed internet or the privacy necessary to meet at the appointed time?
By offering your presentation asynchronously (just a fancy word for “on-demand”), you give people the flexibility to consume your content when it’s convenient or easier for them. Plus, because they can consume it at their own pace, they have more opportunity to absorb and understand the information.
That doesn’t mean that synchronous (just a fancy word for “live” or “in-person) meetings, training sessions, classes, etc. aren’t important or useful. It just means that giving your audience more options gives them more ways to consume and get value from your content.
Forget PowerPoint’s built-in recorder — there’s a better way
The first thing you’ll probably notice when you decide to record voice over audio for your PointPoint slides is that PowerPoint has a built-in recorder. Just click the record presentation button and you’re off to the races.
Sure, that works to an extent. But it’s not the BEST way to do it. And, later when you want to make small edits or changes, you’ll be really sad you did it that way.
PowerPoint’s built-in recorder doesn’t allow you to edit mistakes or verbal flubs. All you get is that single-take, live recording of your presentation. You have to remember what you want to say, advance your slides, and do your best to avoid stumbling — just like if you were doing it in a meeting or in front of a live audience.
But creating on-demand recorded presentation content offers you the opportunity to create something that has a little more polish on it.
Quick-and-dirty recordings work in some cases, but for others — especially anything that will be consumed outside your company or organization — you want to show something a little more professional.
By recording your voice over separately, you can ensure that your recordings are professional and more engaging.
How to record voice over for PowerPoint
So, if we’re not going to use PowerPoint’s built-in recorder, what ARE we going to use?
Let me introduce you to TechSmith Audiate — the easiest way to record and edit voice over.
When I say Audiate is easy, I mean it’s almost ridiculously easy.
Here’s how you do it.
1. Start with a script
Whether you’ve created a new presentation or you’re recording one you’ve given a thousand times, creating a script ensures you know what you want to say exactly when you want to say it. It helps you avoid meandering off your topic or forgetting important points.
If you already have your slide deck, you can use that as the outline for your script. Then, just fill in with what you would normally say to your audience if you were presenting live!
If you don’t want to write a full, word-for-word script (which, I highly recommend you do), even having a bulleted list of your talking points is much better than trying to do it without anything at all. And, it’ll save you a ton of editing time later.
Learn more about writing great scripts here.
2. Record your audio
It wasn’t that long ago that the thought of using an audio recorder/editor seemed pretty daunting to most people.
It’s not hard to see why. Even the easiest ones can be clunky and difficult to use. They can have all kinds of tricky settings and the user interfaces can be overwhelming to anyone who’s not a professional audio producer.
But that all changed with TechSmith Audiate. Audiate is, quite simply, the easiest way to record a voice over and edit the audio.
It has an intuitive and easy-to-understand interface that will have you recording your audio in seconds.
Just select record and you’re on your way.
And, it transcribes your audio as you record, so you can edit your audio files just like editing a text document.
When you’re done recording narration, just click Stop and Audiate will finish up your transcription.
3. Edit and export your recording
As noted above, now you can go through and edit out your mistakes and any hesitations.
No more hunting through a waveform to find that flubbed word. Audiate shows you exactly what you said and where you said it. You just highlight the word or words you want to delete, and Audiate does the rest.
Audiate also lets you quickly and easily find and remove all your umms and uhhhs. It can even remove them automatically.
If you plan to add captions to your video (which you should for so many reasons), go through your transcribed audio and correct any mistakes or anything that Audiate may have misheard so that the text matches what you actually said.
I’ve been making videos with voice overs for a long time and I’m quite comfortable with more complicated audio recording software. But when I’m recording voice over, I will always choose Audiate. It’s just so simple and powerful.
You can cut and paste single words or whole sections of your audio to move them around as needed.
If you want to add more or re-record a section that didn’t come out the way you wanted, you can do that right in the same file. Just click Record again and Audiate will add your new audio to the end of your current file. Then, just cut and paste it where you need it to go.
That’s it. You’ve successfully recorded your voice over audio!
Click the Export button to save your recording as a .WAV file and you’re all set.
Oh, and don’t forget to click File and then Export Script. That will let you save your text file as an .SRT file, which Camtasia can use to add captions.
Now it’s time to add the audio to your video.
Pro tip: Edit your video in Camtasia (you’ll thank me later)
TechSmith Camtasia is a powerful, but easy-to-use video editor. Even if you have never made video, you can quickly learn to create professional-quality videos.
But that’s only part of why you should make your PowerPoint slides video with Camtasia.
Import your slides
Camtasia can actually import PowerPoint slides for your use and insert the audio after. No more recording your screen while you run through your slides.
Just click File > Import > Media or, in the Media tab, click the Import Media button and navigate to select your PowerPoint files.
While Camtasia can’t pull in slides from Google Slides or Apple Keynote, if you built your slides in either of those applications, you can save your file as a PowerPoint presentation and Camtasia can import that file.
To import your PowerPoint file, choose the Media tab in Camtasia and then Import Media. Select your PowerPoint file and import it.
Then, do the same thing for your audio recording.
Add your slides to the timeline
Once your slides and audio are in the media bin, add the audio to your timeline.
Then, just add your slides to the timeline where appropriate. You can adjust the slide timing and the amount of time they’re visible to ensure they make sense of what’s being said in your audio.
Once everything’s in place, you’re ready to produce.
Take your video a step further
But, you can do more if you want. Use Camtasia’s callouts and other features to add arrows, highlight important information, or otherwise enhance the video experience for your viewers. That’s something you definitely can’t do in PowerPoint.
When you’re ready to add your captions, click Modify and Add Captions to import your captions file. Drag it to the timeline and Camtasia will automatically put the captions in the right spot in your video.
When you’re satisfied that your video is done, you can save the file locally or upload it to any of Camtasia’s huge array of destinations, including YouTube, Google Drive, Vimeo, Screencast.com, and more.
And now your video is ready to be shared with the world.
AND, if you ever need to edit or update your video, you can just go back into Camtasia, replace whatever slides need to change, import whatever new audio you need to use, and you’re ready to go. If you had recorded in PowerPoint, you’d have to do the whole thing over again.
That’s not a huge deal if your presentation is five minutes or less, but what if it’s 30 minutes? An hour? Being able edit portions of your video rather than the whole thing will be a lifesaver.
Tips for getting great audio
Unless you’re a professional audio engineer, getting good audio can seem intimidating.
Check out this post on recording voice overs for a whole bunch of great information on ensuring your voice over is great.
But, here are a few tips to get you started.
- Start with a script. You’ll speak more confidently and you’ll stay on point.
- Use a better mic. Your computer microphone will work in a pinch, but if you really want the best audio (or, if you plan to make more videos), invest in a decent USB microphone. You can get a nice one for way less than you probably think and it’ll make a huge difference.
- Hydrate. Your voice sounds better when your vocal chords are nice and hydrated. Plus, you’ll reduce off-putting mouth noises, etc. And no, coffee doesn’t count.
- Similarly, keep water handy while you’re recording. Take a sip when you need to. You can edit out that part later.
- Speak slowly and clearly. I know that when I’m nervous, I tend to race through whatever I’m trying to say. Whenever I record voice over audio, I have to remind myself to slow down and enunciate.
Recording PowerPoint voice overs is easy — with the right tools
Sure, PowerPoint has a built-in recorder, but as my grandfather used to say, always use the right tool for the job.
By using TechSmith Audiate and then editing your finished video in Camtasia, you can create a better overall experience for your viewers.
And, because you’re using the right tools for the job, you’ll have better control over what they see and hear.
Frequently Asked Questions
Not at all. With the right tools you can easily add voice over to PowerPoint slides and turn your presentation into a truly engaging educational or informational video!
Not much! A decent microphone and a quiet place to record will go a long way in ensuring your recording sounds great.
While the PowerPoint’s built-in recorder works in a pinch, you’ll save your self a lot of time and hassle by using a standalone audio recorder like TechSmith Audiate.
We highly recommend TechSmith Camtasia. It’s super easy to use and can import PowerPoint slides directly!
TechSmith Marketing Content Specialist and manager of the TechSmith Blog. More than 25 years of communications and marketing experience. Geek. Science and sci-fi enthusiast. Guitar player. On a mission to pet all the dogs. He/him. A few things about me: 1) Mildly (or not-so-mildly) obsessed with the movie Alien, 2) two rescue pibbles (Biggie and Reo), and 3) friend of ducks everywhere. Ask me about my seven+ years as a roller derby coach.
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