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How to Email a PowerPoint Presentation: 5 Proven Ways

powerpoint presentation about email

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After you’ve finished creating a PowerPoint presentation – assembling the content, perfecting the design, and adding animations and other special effects – you may want to email it to your students, employees, or clients. There are several ways to email PowerPoint slides, and the one you choose may depend on a few things: the file’s size, security concerns, and whether you want users to be able to edit the presentation. Let’s look at each of the 5 methods in detail. 

1. Send as an Email Attachment

Sending a file as an email attachment is perhaps the first thing that comes to mind when there’s a need to email a PowerPoint presentation.

To do this:

  • Save your completed PowerPoint presentation on your hard drive.
  • Open your email program.
  • Add recipients’ email addresses.
  • Click on the attach button (usually represented by a paperclip icon), and navigate to the file on your hard drive.
  • Once you’ve found the file on your computer, double-click on the file name or icon and it will upload to your email server.
  • All that’s left to do is write the subject and body of your email and click Send .

Sending a PPT presentation as an Email Attachment

This method is quick and easy, but:

  • It would make the sender vulnerable to plagiarism, as the receiver could copy the content at will.
  • Most popular email services cannot attach files greater than 25MB.
  • PowerPoint files won’t open on Macs without an additional tool.
  • Files created using newer versions of PowerPoint won’t open in older versions of the software.

2. Convert and Share Files in PowerPoint 

PowerPoint comes with a host of built-in features to help facilitate the sharing of presentation files. You can send your presentation as an attachment, a link, a PDF file, an XPS file, or as an Internet Fax. To access these features, click File > Share > Email .

Sharing a PowerPoint presentation

Under Email , select between the following options:

  • Send as Attachment , to attach your slides to your email.
  • Send a Link , to create an email with a link to your slideshow. But to use this option, you need to have access to a shared location, such as a SharePoint or OneDrive, and save your presentation there. (We’ll address this method in greater detail later in the article.)
  • Send as PDF , to save your slides as a .pdf file, and then attach it to an email.
  • Send as XPS (Microsoft’s alternative to PDF), to save your presentation as an .xps file and then attach it to an email message.
  • Send as Internet Fax , to send your presentation as an Internet fax. For this option, you first need to sign up with a fax service provider.

3. Make It an HTML5 File

You can also convert a presentation that you want to share into an HTML5 file. In this way, your users will be able to open the slides in a browser and view them online. There are numerous advantages to this method:

  • In presentations converted into the HTML5 format, all images and videos look the same as they do in the original and all PPT effects and transitions are preserved. 
  • HTML5 presentations work flawlessly in all operating systems and on all devices, and don’t require any software to open them. Users can view HTML5 slides right in their browsers.
  • HTML5 slides are easy to upload to websites or Learning Management Systems .
  • Your slides will be safe behind a wall of protections – watermarks, passwords, and time and domain restrictions. Users will only see your presentation when you allow them to.
  • Presentations cannot be corrected by outside sources after conversion, meaning that copyrights will be protected.

You can turn your presentations into HTML5 format by using iSpring Converter Pro , which is shipped as a PowerPoint add-in. After installation, the iSpring tab will appear on your PowerPoint ribbon, so you can perform a conversion in a few clicks. Here’s how to do this:

  • Download and install iSpring Converter Pro. 
  • Open a PowerPoint presentation. 

Publishing PPT in iSpring Converter Pro

  • Click on Publish . 

Sending an HTML5 PPT Presentation via Email

Start your free iSpring Converter Pro trial now →

4. Make It Into a Video

Another way to share your email presentation easily is to convert it into an MP4 file. This is an especially useful method if you want to share your ideas via video by uploading it to a platform like YouTube. 

And this is where iSpring Converter Pro will fit nicely again. As with the HTML5 file, after conversion, a video will preserve all animations, effects, formatting, and audio embedded in the source files. iSpring lets you manage presentation specifics like video quality and size, as well as publication to YouTube from within the software itself. 

To turn presentation into a video , perform the same steps we covered above but, when publishing, choose Video instead of HTML5. 

Publishing a Presentation to Video in iSpring Converter Pro

Then you can click the Email button to send the output via email. 

Sharing a Video Presentation via Email

If you want to upload your video presentation to YouTube, go to the YouTube tab in the iSpring publishing window. 

Publishing a Video Presentation to YouTube

Log in to your YouTube account by clicking Sign In in the Account field, enter information about the video – title, description, and category in the relevant fields – and configure the settings if needed. Then, click the Publish button. After that, you can watch the published video in your YouTube account. The only thing you need to do now is email the link to the video to your users. 

See a comprehensive guide on how to publish a PPT to YouTube →

5. Share via a Link

If converting a PPT file to another format is not what you want, but the presentation is too big to email as an attachment, you can always compress it into a .zip file before sending it. Or, instead of emailing the file directly, you can upload it to a file hosting service, like Google Drive or Dropbox, and share it by sending the link to recipients.

To compress large presentations into zip files:

  • Right-click on the file in your computer.
  • Choose Send to .
  • Select the compressed (zipped) folder.
  • Log in to your file hosting service and follow the steps required to upload a file and share it via a link. When recipients receive your email, they can click on your link and view the file online or download it to their computers and watch it using the PowerPoint slide show viewer.

Uploading a PPT Presentation to Google Drive

Choose the handiest method from among these five for your line of work and presentation needs. Plus, consider the security of the method you use and decide how much control you would like to maintain over the intellectual property in the presentation.

Do you have any other ideas for sharing PowerPoint presentations? Tell us in the comments below!

Useful Resources on PowerPoint

Are you a PowerPoint lover? If so, here are some other helpful articles for you:

  • How to Share a PowerPoint Presentation Online
  • How to Protect PowerPoint Presentations
  • How to Add Narration to a PowerPoint Presentation
  • How to Add Youtube Video Into PowerPoint Presentation
  • How to Structure a PowerPoint Presentation
  • How to Convert PowerPoint Presentation to an eLearning Module
  • How to Remove the Background From a Picture in PowerPoint

Fast PowerPoint to HTML5 Converter

Convert presentations to HTML5 with all effects and transitions preserved

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Helen Colman

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201 Best Email-Themed Templates for PowerPoint & Google Slides

With over 6 million presentation templates available for you to choose from, crystalgraphics is the award-winning provider of the world’s largest collection of templates for powerpoint and google slides. so, take your time and look around. you’ll like what you see whether you want 1 great template or an ongoing subscription, we've got affordable purchasing options and 24/7 download access to fit your needs. thanks to our unbeatable combination of quality, selection and unique customization options, crystalgraphics is the company you can count on for your presentation enhancement needs. just ask any of our thousands of satisfied customers from virtually every leading company around the world. they love our products. we think you will, too" id="category_description">crystalgraphics creates templates designed to make even average presentations look incredible. below you’ll see thumbnail sized previews of the title slides of a few of our 201 best email templates for powerpoint and google slides. the text you’ll see in in those slides is just example text. the email-related image or video you’ll see in the background of each title slide is designed to help you set the stage for your email-related topics and it is included with that template. in addition to the title slides, each of our templates comes with 17 additional slide layouts that you can use to create an unlimited number of presentation slides with your own added text and images. and every template is available in both widescreen and standard formats. with over 6 million presentation templates available for you to choose from, crystalgraphics is the award-winning provider of the world’s largest collection of templates for powerpoint and google slides. so, take your time and look around. you’ll like what you see whether you want 1 great template or an ongoing subscription, we've got affordable purchasing options and 24/7 download access to fit your needs. thanks to our unbeatable combination of quality, selection and unique customization options, crystalgraphics is the company you can count on for your presentation enhancement needs. just ask any of our thousands of satisfied customers from virtually every leading company around the world. they love our products. we think you will, too.

Widescreen (16:9) Presentation Templates. Change size...

 Presentation with email - 3D crossword blocks, crossword with red word communication and white blocks with words related to communication, blog, email, phone, contact, meeting, relation

3D crossword blocks, crossword with red word communication and white blocks with words related to communication, blog, email, phone, contact, meeting, relation

 Presentation with email - Envelope symbols popping out from laptop screen over world map

Envelope symbols popping out from laptop screen over world map

 Presentation with email - Objects like email, earth, film strip, bar graph, internet research projecting out of the laptop screen

Objects like email, earth, film strip, bar graph, internet research projecting out of the laptop screen

 Presentation with email - 3D white simple open envelope with @ symbol coming out of the envelope, email symbol in classic envelope, depiction of globe fading in golden background

3D white simple open envelope with @ symbol coming out of the envelope, email symbol in classic envelope, depiction of globe fading in golden background

 Presentation with email - A depiction of an email along with digital background

A depiction of an email along with digital background

 Presentation with email - 3D text of 'email' with colorful email symbols

3D text of 'email' with colorful email symbols

 Presentation with email - Large gold at sign next to white figure standing on globe and e-mail in red

Large gold at sign next to white figure standing on globe and e-mail in red

 Presentation with email - Graphical silver colored @ symbol on a black and blue background

Graphical silver colored @ symbol on a black and blue background

 Presentation with email - The word email with map in the background

The word email with map in the background

 Presentation with email - Email text with 2D men posing on white background with reflection

Email text with 2D men posing on white background with reflection

 Presentation with email - Abstract internet world wide web design with globe and keywords like internet, web, email, www, homepage, webpage

Abstract internet world wide web design with globe and keywords like internet, web, email, www, homepage, webpage

 Presentation with email - Email at symbol in blue with streak, white background, global network, IT, communications

Email at symbol in blue with streak, white background, global network, IT, communications

 Presentation with email - Internet and electronic mail email sending information technology security

Internet and electronic mail email sending information technology security

 Presentation with email - Three computer monitors with large 3D email symbol and book pile

Three computer monitors with large 3D email symbol and book pile

 Presentation with email - Smiling business woman with email symbol?over earth globe?

Smiling business woman with email symbol?over earth globe?

 Presentation with email - Business men running email internet global collaboration work technology blue skies

Business men running email internet global collaboration work technology blue skies

 Presentation with email - @ symbol on delivery trolley, email delivery trolley on white background

@ symbol on delivery trolley, email delivery trolley on white background

 Presentation with email - A bluish background with place for text

A bluish background with place for text

 Presentation with email - A magnifying lens over looking an @ symbol on a yellow background

A magnifying lens over looking an @ symbol on a yellow background

 Presentation with email - Global email technology, Internet with envelope and globe, global communication, networking

Global email technology, Internet with envelope and globe, global communication, networking

 Presentation with email - A 3D character holding a laptop with an @ symbol

A 3D character holding a laptop with an @ symbol

 Presentation with email - 3D human character sitting on a large gold colored @ symbol

3D human character sitting on a large gold colored @ symbol

 Presentation with email - Revolving email sign with black color

Revolving email sign with black color

 Presentation with email - 3D graphics of a large blue and white globe with an arrow and message icon

3D graphics of a large blue and white globe with an arrow and message icon

 Presentation with email - Colorful slides enhanced with email-symbol-on-wooden-block backdrop and a light gray colored foreground

Slides enhanced with email symbol on wooden block showing new message on laptop keyboard

 Presentation with email - PPT theme featuring business letters concept for internet background and a gray colored foreground

PPT theme featuring email symbol on business letters concept for internet contact us and e-mail address

 Presentation with email - PPT layouts with marketing - email concept with laptop background and a sky blue colored foreground

PPT layouts with email concept with laptop and hands

 Presentation with email - Colorful theme enhanced with typing email on laptop computer backdrop and a soft green colored foreground

Theme enhanced with cropped photo of pretty brunette woman typing email on laptop computer while sitting at home selective focus on hand

 Presentation with email - PPT theme featuring talented young hacker hacking email background and a ocean colored foreground

PPT theme featuring talented young hacker hacking email address passwords concept with keyboard on desk and illustrated letters in the background

 Presentation with email - A key in the keyhole with @ sign

A key in the keyhole with @ sign

 Presentation with email - Slide deck consisting of email marketing word on isolated background and a white colored foreground

Slide deck consisting of email marketing word on isolated label

 Presentation with email - Cool new PPT layouts with spam - close view of businessman taking backdrop and a dark gray colored foreground

PPT layouts with close view of businessman taking email sign with fingers

 Presentation with email - Beautiful PPT layouts featuring login with email and password backdrop and a cool aqua colored foreground

PPT layouts featuring login with email and password on computer screen

 Presentation with email - Chrome three dimensional email symbol over world map and globe

Chrome three dimensional email symbol over world map and globe

 Presentation with email - Silhouette of travelling men with email symbol over world map

Silhouette of travelling men with email symbol over world map

 Presentation with email - Slide set with email concept with laptop background and a dark gray colored foreground

Slide set with email concept with laptop and hands

 Presentation with email - PPT layouts enhanced with professional email writing - businesswoman sitting at table background and a ocean colored foreground

PPT layouts enhanced with businesswoman sitting at table with drawn curly lines and arrows on the background

 Presentation with email - Amazing slide deck having writing email - envelope and e-mail backdrop and a lemonade colored foreground

Slide deck having envelope and e-mail in the hands of women backdrop

 Presentation with email - Glowing green email symbol over black surface with binary numbers

Glowing green email symbol over black surface with binary numbers

 Presentation with email - Presentation with email concept with laptop background and a sky blue colored foreground

Presentation with email concept with laptop and hands

More email templates for powerpoint and google slides:.

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  • Add, change, hide, or delete comments in a presentation Article
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powerpoint presentation about email

Share your PowerPoint presentation with others

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Select  Share .

If your presentation isn't already stored on OneDrive, select where to save your presentation to the cloud.

Choose a permission level, like Anyone with a link , or maybe just people in your company. You can also control if people can edit or just view the doc. 

Select  Apply .

Enter names and a message.

Select  Send .

You can also copy the link and then paste it in an email, social media post, or even a text message.

For info on collaborating with others on a document, see Work together on PowerPoint presentations .

To stop sharing, see  Stop sharing OneDrive files or folders or change permissions.

Share by using a traditional email attachment:

If you don't want to share a document with others to collaborate on, simply use a traditional email attachment to send the presentation to others.

From OneDrive for Business or SharePoint, share a PDF or copy of a presentation by email

This feature is only available if you have a Microsoft 365 subscription . If you are a Microsoft 365 subscriber, make sure you have the latest version of Office .

To send your presentation as a copy or a PDF, select Share .

The Share button on the ribbon in PowerPoint 2016

Select Attach a Copy Instead in the Share dialog box.

The Attach a Copy Instead button in the Share dialog box

Select either PowerPoint Presentation or PDF .

The attachment options for sending a presentation in email are: presentation or PDF

PowerPoint will open the email application and attach the file to a new message. Enter the recipients details and a short message, and click Send .

From OneDrive, share a PDF or copy of your presentation by email

The Share button on the ribbon in PowerPoint.

Select Send as attachment  in the Share pane.

The Attach a Copy Instead button in the Share dialog box

Select either Send a copy or Send a PDF .

Shows the Send a PDF link in PowerPoint 2016

PowerPoint will open the email application and attach the file to a new message. Enter the recipients details and a short message, and click Send .

You can share or co-author a presentation in PowerPoint for macOS. If you allow others to edit your presentation, changes they make will be merged into the original presentation. If you want to share your presentation, you can:

Invite people to view or edit the file located in the cloud, like your OneDrive.

Send a link to your file saved to the cloud.

Send a copy of the file as an email attachment.

Note:  If you're looking for information about saving a presentation in JPEG or PDF format, see File formats supported in PowerPoint .

Important:  You can simultaneously edit presentations in the .pptx or .ppsx file format that are located on OneDrive or a server that has at least Microsoft SharePoint Server 2010 installed. To work with SharePoint in Office for Mac, you have to have at least Microsoft Office for Mac Home and Business 2011, Microsoft Office for Mac Academic 2011, or Microsoft Office for Mac Standard 2011.

Invite people to view or edit your presentation

Save your file to the cloud and then invite people to view or edit it. That way, whenever you update your file, everyone you share with will have the latest version.

In the upper right corner, click the Share icon and then click Invite People .

PPT for Mac Share

If the file is on your device, you'll be asked to upload the file to the cloud first.

PPT for Mac Save to Cloud

Invite users by adding their email addresses to the invite field. When adding names for the first time, PowerPoint will prompt to access your Contacts.

To allow your users to edit the file, click the Can Edit check box. Add any comments in the comments field and click Share .

PPT for Mac Share Invite

The recipients receive an email with a link to the shared file.

Share a link to your presentation

You can copy the link to your presentation and paste it in another shared file or email to the recipients.

In the upper right corner, click the Share icon and then click Copy Link .

PPT for Mac Share Copy Link

Paste the link wherever you need.

Send your presentation as an email attachment

If you don't want to save your file to the cloud, you can share it as an email attachment.

In the upper right corner, click the Share icon and then click Send Attachment .

PPT for Mac Send Attachment

Click Presentation or PDF .

PPT for Mac Share Email Options

PowerPoint will open your email application and attach your file to a new message. Just fill in the details, like email addresses and a short message, and click Send .

Share and co-author a presentation in PowerPoint for Mac

File formats supported in PowerPoint

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full information about email writing it would be very helpful so pls watch and dont forget to clip the slide

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  • 2. EMAIL WRITING
  • 3. WHAT IS AN EMAIL • Email is currently the most used communication channel in the business environment , as business rely on it heavily for sending messages across long distances in a short time . • Business email etiquette encompasses a set of rules indicating effective , proper and polite ways to behave when sending and receiving emails . The rules of etiquette are focused on how messages should look and on
  • 4.  Marks allotted for email writing in 10th exam and ICSE is 5 marks . Also included in TCS .
  • 7. TYPES OF EMAILS  Formal Email  Semi - Formal Email Informal Email
  • 8. DEFINITIONS FORMAL EMAIL : An email written for business communication or professional us comes under this category. The email written for any government department, school authority, company or any officers are the form emails. Use of polite and formal words, the reason for writing mail, clarity, proper greeting and closing are some of the rules of the for email. SEMI – FORMAL EMAIL : An email written for any teammates or colleague is the semi-formal email. One can use friendly language but have to maintain the limit and the decency. The length, proper greetings and closing and clarity are some of the rules of the semi-formal emails.
  • 9. INFORMAL EMAIL : An email written for any friends, family members or relatives comes under this category. Use of polite, friendly and casual words along with proper greetings and closings are some of the rules of the informal emails.
  • 10. FORMAL EMAIL SAMPLE A MAIL FOR RESIGNATION To : [email protected] CC / BCC : ( optional) Subject : Resignation letter Dear Sir , Please accept this mail as a notice that I am leaving my position with its organization . As per norm of the company I’ve to give a month notice before resigning . I hope you will get a good replacement for me within this time period . I really appreciate the opportunities that I have been given to me to help me grow . Wish you and the company the best in the future . Please let me know what to expect as far as my final work schedule and the employee benefits . Please let me know in case of any assistance for the Above . Kindly look into the matter . Thanks and Regards LMN ( Project Head)
  • 11. SEMI FORMAL EMAIL SAMPLE WRITING A EMAIL TO INFORM YOUR CLASSMATES REGARDING INTRA – COLLEGE QUIZ COMPETITION . To: [email protected] CC/BCC: ( optional) Subject: Intra-college Quiz Competition. Hello Everyone! This is to inform you guys that an intra-college quiz competition is going to be held in our college on Nov 25 from 11:30 am in Hall – 01.Everyone is therefore asked to take part in the competition so that our department can win.For further queries, feel free to contact me. Thanks LMN (Class Representative)
  • 12. INFORMAL EMAIL SAMPLE SUPPOSE YOU HAVE TO WRITE AN EMAIL TO YOUR FRIEND INVITING HIM OR HER TO YOUR BIRTHDAY PARTY . To: [email protected] CC/BCC: Subject: Invitation to a birthday party Hi XYZ! Hope this mail finds you in the best of your time. I am very happy to invite you to my birthday party on Nov 03 at ABC Hotel from 7:00 pm to 10:00 pm. The theme of the birthday party is ‘Pirate of the Caribbean”. It would be great if you come and join us at the party. We will have a great time and fun together. See You Soon LMN
  • 28. DONEBY: NAME: AISHVARYATAMILARASOO CLASS: 8 SECTION: D SUBJECT: ENGLISH

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Powerpoint presentation to the body of an email

My situation is that I am looking for a way to send an email, the body of the email is to be the contents of a PowerPoint presentation which is normally 2 slides in length. Historically the presentation would be opened and used as a template, the data would be updated and then the analyst would send the updated data as an attachment. The recipients would now like to see the same data in the same format but as the body of the email, not as an attachment.

We are using Office 2010. My initial approach was to try and save as html, then from the attach file dialogue box use the ‘Insert as Text’ option.

There are 2 problems with this that I am trying to overcome.

  • PowerPoint in 2010 does not seem to have this option in the save as options so I used ActivePresentation.SaveAs "< <var> Drive </var> >:\users\< <var> username </var> >\desktop\< <var> filename </var> >.htm", ppSaveAsHTML, msoFalse. However this has saved not only the slides but what looks like every template in the organisation into the assets folder.
  • When trying to insert the html as text into Outlook I am not presented with the presentation but rather with the error, This presentation contains content that your browser may not be able to show properly. If you would like to proceed anyway, click here.

Hoping for advice on how to get round these, or to see if there is a better way to do what it is I am trying to achieve.

Thanks in advance.

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Steve Rindsberg

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Thanks for the reply Steve, I will forward details of your add-in.

This has become a bit of a personal challenge for me now though, I feel like I have got close with a couple of leads but the end goal is very frustratingly elusive.

Closest I have got so far is to merge A1:O40 in excel and paste into that, then paste into an email. With exception of a banner along the top of the slide which I guess comes from the template it's perfect.  I thought I could automate this with Ron de Bruin's RangetoHTML function in excel but it just seems to paste an invisible outline with no content. So I recorded a macro of my pasting it to see what the paste section of code was and used that instead of what was in the function, (ActiveSheet.Paste), and the result is now what looks like empty placeholders with the message 'This image cannot currently be displayed'. Original paste section of code was:

With TempWB.Sheets(1)     .Cells(1).PasteSpecial Paste:=8     .Cells(1).PasteSpecial xlPasteValues, , False, False     .Cells(1).PasteSpecial xlPasteFormats, , False, False     .Cells(1).Select     Application.CutCopyMode = False     On Error Resume Next     .DrawingObjects.Visible = True     .DrawingObjects.Delete     On Error GoTo 0 End With

I suspect the reason this first one is not working is because the toHTML function uses OpenAsTextStream, though not having as firm a grasp on VBA as I would like I'm not 100% sure, nor sure on what alternatives are.

Set fso = CreateObject("Scripting.FileSystemObject") Set ts = fso.GetFile(TempFile).OpenAsTextStream(1, -2) RangetoHTML = ts.ReadAll ts.Close

The other option which looks exactly what I want, if it worked is:

http://social.msdn.microsoft.com/forums/en-US/f4e45a69-3209-45d8-b69f-06e9e38b1ed5/vba-powerpoint-send-ppt-slides-content-in-outlook-email-body-while-preserving-source-format

But with this I get Run-time error '-2147024809(80070057)': The specified value is out of range on line:

strMessage = ActivePresentation.Slides(1).Shapes(1).TextFrame.TextRange

I changed this line to

ActivePresentation.Slides(1).Shapes.SelectAll strMessage = Selection

This allows the code to run through but the email seems to have no content whatsoever.

To confuse matters, components in the slides can go over as images but there is one table that contains a small number of links. Idealy the reader should be able to click on these or at least copy and paste into a browser. Not sure if that is asking to much though.

Everyone uses Outlook or Blackberry.

Attaching is the current method, now they want it to be sent as the body of an email. At first I did not understand why but now I know, it is so that it can be viewed in a blackberry message. Copying into a group of merged cells in excel, then copying that into the body of an email works for that job. It's just a manual process I had hoped would be possible to automate from within the presentation.

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How to Send a PowerPoint Through Email(3 Common Methods)

PowerPoint is a cornerstone of productivity in corporate environments, serving to convey business proposals, project updates, and educational content. And when collaboration is needed, sharing presentations becomes essential. Among the various options, emailing the presentation stands out. In this article, we will guide you through the process of how to send a PowerPoint through email.

How to send a PowerPoint through email? (3 Easy Ways)

Method 1: send as an email attachment.

One of the easiest ways to send a PowerPoint presentation through email is to attach it as a file. This method allows you to share your presentation with others, without any changes or conversions. Here are the steps to send a PowerPoint presentation as an email attachment:

Step 1: Save your finished presentation on your computer.

Step 2: Open your email client, and choose “New Email” to compose a new email.

Step 3: Input recipient email addresses.

Step 4: Click the attachment button (often a paperclip icon) and locate the file.

Step 5: Double-click the file to upload it.

Step 6: Compose your email subject and message, then hit Send.

One of the simplest and fastest ways to send a presentation is to use your email client and attach it to your message. However, this method has a limitation on the file size. Most email clients only allow you to send attachments up to 25 MB.

Method 2: Convert and Share Files in PowerPoint

Another way to send a PowerPoint presentation through email is to convert it to a different file format, such as PDF or XPS, and then share it as an attachment or a link. This method can help you reduce the file size and avoid compatibility issues with different versions of PowerPoint or other software. Here are the steps to convert and share files in PowerPoint:

Step 1 : Open your PowerPoint presentation and click on the File tab in the top left corner.

Step 2: Select Export from the left sidebar and then choose Create PDF/XPS Document.

 If you choose Create PDF/XPS Document, you can adjust the size of the output file by clicking on “Minimum Size(publishing online)”. Then click on Publish to save your presentation as a PDF or XPS file.

Step 4: After you have converted your presentation to a different file format, you can share it through email by attaching it as a file.

Converting your presentation to a PDF or XPS file before sending it via email can help you avoid the problems of file size and compatibility. However, you should be aware that some features or animations may not be preserved in the converted file.

Method 3: Send PowerPoint as a link

The third way to send a PowerPoint presentation through email is to send it as a link. This method allows you to share your presentation as a link without having to download or upload any files. Here are the steps to send PowerPoint as a link:

Step 1: In the top left corner of your PowerPoint presentation, click the File tab.

Step 2: Select “Save As” from the left sidebar and then click on “OneDrive” to save the file in the Cloud.

Step 3 : After the file has been saved in the cloud, click on Share in the left sidebar menu and then select “Get a sharing link”.

Step 4: This will generate a link to your presentation that you can paste into your email message or any other platform. You can also adjust the permission level of the link by clicking on Anyone with this link can edit or Anyone with this link can view under Copy Link.

Step 5: Enter the recipient's email address, subject line, and message body as you normally would and paste the link to your presentation.

Step 6: Click on “Send” to send your email with the link to your presentation.

This method lets you share your presentations with others easily and avoid file size issues. It also enables collaboration. However, you should be aware that this method requires you to have an internet connection and a Microsoft account.

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Some of the other notable advantages of using WPS Office also include:

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Free Version with Value: WPS Office offers a free version that provides essential features, catering to both individual users and cost-conscious businesses.

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WPS Office makes it easy for you to edit your files. You can follow these simple steps to modify your Word documents, Excel sheets, and PowerPoint presentations:

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Step 1 : Start by selecting "Sheets" from the Sidebar menu. Then, find and open your Excel Document using WPS Spreadsheet.

WPS Office Spreadsheet

Step 2: Make the most of WPS Spreadsheet's editing tools across its tabs to enhance your spreadsheet with ease.

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Edit a PowerPoint Presentation:

Step 1 : Go to the Sidebar menu and tap on "Slides." Find and open your PowerPoint Presentation using WPS Presentation.

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Q1. Can I send multiple PowerPoint presentations in one email?

It is feasible to attach numerous PowerPoint presentations to a single email. However, there are a few considerations to pay heed to:

Attaching numerous PowerPoint presentations might bring about an enormous file size, which may be problematic for some email clients or receivers with constrained internet connections.

It may overburden readers, making it difficult for them to concentrate on the subject matter of each presentation.

Large attachments or several files can be detected as dubious by some email servers or spam filters, causing probable delivery difficulties.

Given the problems raised above, it is recommended to send different emails for each presentation.

Q2. What should I do if the recipient cannot open the PowerPoint presentation?

If a recipient faces issues while opening the PowerPoint presentation, advise him to update the software and encourage the receiver to look at other programs, such as WPS Presentation. This free-of-cost program is well-known for its compatibility with PowerPoint files and might be a convenient answer if they have trouble opening the file.

Effortless Presentation Sharing

As you become more adept at file sharing, you'll find yourself effortlessly sharing files of any size and to any destination. In this article, we explored the process of how to send a PowerPoint through email, a widely used and professional approach to file sharing. WPS Office simplifies the conversion of documents to PDF format and enhances the sharing process. Feel free to enhance your file-sharing experience by downloading WPS Office today.

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powerpoint presentation about email

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How to send a PowerPoint through email that is too big?

onliner content creation team

  • February 27, 2022

how to send a powerpoint through email that is too big

If you are a user of the PowerPoint presentation, this blog post will be a big help for you. Imagine you just finished creating your PPT and want to email it. Too much content, animation, pictures, and other design elements for your PPT can result in a big presentation file at the end. PowerPoint too large to email is a real deal if you want to share your PowerPoint presentation design services via email to others. But how to send a PowerPoint through email that is too big? There are various methods for sharing big PowerPoint that are too large via email, and we are going to explore them in our article.

how to send a large powerpoint through email

Table of Contents

How to send a large PowerPoint through email?

You can send your PowerPoint through email attachment; it’s almost the first way that will come into your mind to email presentation but you may ask why is my PowerPoint file so large and how to email a large PowerPoint via attachment.

Method 1 – Compress your PowerPoint file

You are able to compress PowerPoint file for email via the built-in feature of PowerPoint without losing much quality.

Step 1- Open your PowerPoint application at first.

Step 2- On the File tab, choose Save As

Step 3- You will see a dialog box after choosing Save As, click Tools and Compress Picture.

Step 4: In the opened dialog box, choose the Apply only to this current picture option and click on OK.

Step 5: To finalize the process, click on Save to save the compressed presentation.

Method 2 – Convert it to PDF

Another method is converting your presentation to PDF. PDF files are much smaller than PowerPoint files, in this case, you need to know how to convert PDF to PowerPoint and send a PowerPoint too large to email with this method.

Step 1: On your desktop, open your PowerPoint presentation file.

Step 2: Now on the File tab, click on the Export option.

Step 3: You should see the Export dialog box; now, choose Create PDF/XPS Document.

Step 4: To take the final step, click on Publish to create the PDF file of your presentation and email it.

Method 3 – Upload it to Cloud storage service

One of the recent and practical methods in how to send a PowerPoint that is too big , is using a cloud storage service. Just upload your PowerPoint file to a cloud storage service such as Google Drive, Dropbox or OneDrive and then share the link with others to whom you want to give them access to your file.

compress powerpoint file for email

Method 4 – Use a file transfer service

There are many file transfer services to send your files with them. If you still have trouble with how to send a large PowerPoint through email , you can use file transfer services, which allow you to send your large PowerPoint presentation file to others so easily. Some notable transfer services are WeTransfer, Send Anywhere, and Smash.

Tips for sending large PowerPoint presentations through email

Before emailing your PPT file, check about the size limitations of your email account.

If you want to send your PowerPoint presentation to multiple recipients, use BCC (blind carbon copy) in your email to keep their addresses hidden.

Sometimes, you want to convert your PPSX to PPT and then share it with a group of people; in these situations, you should consider using an email list instead of sending individual emails.

Always double-check and test your PowerPoint presentation on your email account before sending it to others.

How do you send PPT as an email attachment?

The simplest way to email a PowerPoint presentation is to save it as a file and attach it to your email. In this method, recipients can download the PPT file on their own devices. To send a PowerPoint presentation as an attachment:

  • Open the PowerPoint presentation that you want to send.
  • Click File and then choose Save As.
  • Under Save as type, select PowerPoint Presentation (*.pptx).
  • Click Browse, choose a location for the presentation, and click Save.
  • Open your email account and compose a new message.
  • Click Attach and Attach File to add your file.
  • Select the PowerPoint presentation you want to attach, then click Open.

how to email a large powerpoint

Nowadays, you are required to have in-depth knowledge of send large PowerPoint presentation emails , so our guide provides everything needed to deliver the presentation to its intended recipients successfully. When a PowerPoint is too large to email , you need to compress images, save, and attach the file to an email. tips will help you confidently present your PowerPoint presentation and deliver your message quickly to your audience.

How can I reduce the ppt file size of an email?

You can compress a file on Windows by right-clicking it, selecting “Send To” and clicking “Compressed (zipped). It will appear in the exact same directory as the original compressed file. The compressed file will be smaller than the original.

How do you send a PowerPoint that is too big in Gmail?

can be used to send large files through Gmail by using cloud storage like Dropbox, OneDrive or WeTransfer. These services have more generous file limits and make sharing easier. These services allow you to upload a file and then send a simple link so that your recipient can retrieve it.

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How To Make A Powerpoint Smaller To Email

Introduction.

If you need to send a PowerPoint presentation to someone via email, you may find that the file size is too large to send. This can be a frustrating problem, as you may not be able to reduce the size of the presentation without compromising the quality of the presentation. Fortunately, there are a few simple steps you can take to make a PowerPoint smaller to email. In this guide, we will discuss how to reduce the size of a PowerPoint presentation so that it can be sent via email. We will also discuss some tips for optimizing the presentation for emailing. By following these steps, you can ensure that your PowerPoint presentation is sent quickly and without any issues.

How to Reduce the File Size of a PowerPoint Presentation for Email

PowerPoint presentations can be large files, making them difficult to send via email. Fortunately, there are several ways to reduce the file size of a PowerPoint presentation for email.

First, delete any unnecessary slides. If there are slides that are not relevant to the presentation, delete them to reduce the file size.

Second, delete any unnecessary images or videos. If there are images or videos that are not necessary for the presentation, delete them to reduce the file size.

Third, compress the images. Right-click on each image and select “Compress Pictures”. This will reduce the file size of the images without compromising the quality.

Fourth, save the presentation as a PDF. This will reduce the file size of the presentation significantly. To do this, go to File > Save As > PDF.

Finally, use a file compression tool. There are several free file compression tools available online that can be used to reduce the file size of the presentation.

By following these steps, you can reduce the file size of a PowerPoint presentation for email.

Tips for Compressing PowerPoint Files for Email

1. Reduce the size of images: Images are often the largest contributors to file size. To reduce the size of images, use the “Compress Pictures” feature in PowerPoint. This will reduce the resolution of the images, which will reduce the file size.

2. Remove unnecessary elements: Remove any unnecessary elements such as animations, transitions, and audio/video files. These elements can significantly increase the file size.

3. Use the “Save As” feature: Use the “Save As” feature to save the PowerPoint file as a “PowerPoint Presentation” or “PowerPoint Show”. This will reduce the file size by removing any unnecessary elements.

4. Zip the file: Compress the PowerPoint file into a ZIP file. This will reduce the file size even further.

5. Use a file-sharing service: Use a file-sharing service such as Dropbox or Google Drive to share the PowerPoint file. This will reduce the file size and make it easier to share.

How to Optimize PowerPoint Presentations for Email

Emailing a PowerPoint presentation can be a great way to share your ideas with a large audience. However, it is important to optimize your presentation for email to ensure that it is received and viewed properly. Here are some tips for optimizing PowerPoint presentations for email:

1. Reduce the File Size: PowerPoint presentations can be quite large, so it is important to reduce the file size before sending it via email. To do this, you can compress the images in the presentation, delete any unnecessary slides, and reduce the resolution of the images.

2. Use a PDF Format: PDFs are more secure than PowerPoint files, so it is best to convert your presentation to a PDF before sending it via email. This will also ensure that the formatting of the presentation is preserved.

3. Include a Summary: When sending a PowerPoint presentation via email, it is important to include a summary of the presentation in the body of the email. This will give the recipient an idea of what the presentation is about and why they should view it.

4. Include a Link: If the file size of the presentation is too large to send via email, you can include a link to the presentation in the body of the email. This will allow the recipient to view the presentation without having to download it.

By following these tips, you can ensure that your PowerPoint presentation is optimized for email and will be received and viewed properly.

Strategies for Making PowerPoint Files Smaller for Email

1. Reduce the number of images: Images can take up a lot of space in a PowerPoint file. Consider reducing the number of images used in the presentation, or replacing them with text.

2. Compress images: If you must use images, compress them to reduce their file size. This can be done by using a photo editing program or an online image compressor.

3. Reduce the number of slides: Consider reducing the number of slides in the presentation. This will help to reduce the overall file size.

4. Reduce the number of fonts: Too many fonts can increase the file size of a PowerPoint presentation. Consider reducing the number of fonts used in the presentation.

5. Convert to PDF: Converting the PowerPoint presentation to a PDF file can help to reduce the file size. This can be done using a PDF converter program.

6. Use a file compression program: Using a file compression program can help to reduce the file size of a PowerPoint presentation. Popular programs include WinZip and 7-Zip.

Best Practices for Reducing PowerPoint File Size for Email

1. Reduce the number of images: Images can take up a lot of space in a PowerPoint file. Consider using fewer images or replacing them with text.

2. Compress images: Compressing images can reduce their file size without sacrificing quality. Use a photo editing program to compress images before adding them to your PowerPoint presentation.

3. Reduce the number of slides: The more slides you have, the larger the file size. Consider removing any unnecessary slides or combining multiple slides into one.

4. Reduce the number of fonts: Too many fonts can increase the file size. Stick to one or two fonts throughout the presentation.

5. Reduce the number of animations and transitions: Animations and transitions can add to the file size. Consider removing any unnecessary animations or transitions.

6. Save the file as a PDF: Saving the file as a PDF can reduce the file size significantly. This is especially useful if you need to send the presentation via email.

7. Use a file compression program: File compression programs can reduce the file size of your PowerPoint presentation. This is especially useful if you need to send the presentation via email.

How to Use PowerPoint’s Compress Media Feature to Make Files Smaller for Email

PowerPoint’s Compress Media feature is a useful tool for reducing the size of large files for emailing. This feature can be used to reduce the size of images, videos, and audio files that are included in a PowerPoint presentation. By compressing these files, you can make them easier to send via email.

To use the Compress Media feature, open the PowerPoint presentation that contains the files you want to compress. Select the “File” tab and then click “Info.” On the Info page, click “Compress Media.” A dialog box will appear with a list of all the media files in the presentation. Select the files you want to compress and then click “OK.”

The Compress Media feature will reduce the size of the selected files by removing unnecessary data. Depending on the type of file, the compression process may take a few minutes. Once the process is complete, the file size will be significantly smaller.

When you are ready to email the presentation, make sure to include the compressed files. This will ensure that the recipient receives the presentation in its original form.

By using the Compress Media feature, you can make large files smaller and easier to send via email. This feature is a great way to reduce the size of images, videos, and audio files in a PowerPoint presentation.

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Create shareable video presentations in Google Slides

Update [december 5, 2023]  we have updated the rollout timelines for this feature. see the rollout pace section below for more details., what’s changing.

Create shareable video presentations in Google Slides

Who’s impacted 

Why it’s important , additional details , getting started .

  • Admins : There is no admin control for this feature.
  • End users : Visit the Help Center to learn more about recording a slideshow, finding your recording, sharing your recording, removing a recording and more . Please note that recording-creation is only accessible using Google Chrome on your Desktop. Recordings cannot be created on mobile devices and are not accessible from the Slides mobile app. However, you can find and view your recording using the Drive mobile app. 

Rollout pace 

  • Rapid Release domains : Gradual rollout (up to 15 days for feature visibility) starting on January 2, 2024 
  • Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on January 18, 2024 

Availability 

  • Available to Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus and Education Plus  

Resources 

  • Google Help: Use slides recording in Google Slides

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If you are active in a community group or school, consider booking a member of the Government Transition Advisory Committee (GTAC) or City transition staff to speak at your next in-person or virtual meeting.  GTAC members are prepared to give an overview of the transition covering topics such as ranked-choice voting, districts, and city organization.  

Request a presentation from a member of the committee.  

New subcommittees focus on voter education, districts and council operations 

The Government Transition Advisory Committee created two subcommittees: 1) Voter and Candidate Education and Outreach; and 2) Districts and Council Operations.    Each subcommittee is charged with reporting to and developing recommendations for consideration by the Government Transition Advisory Committee on their respective areas of focus: 

 Voter and Candidate Education subcommittee  

  • Advise on voter education strategy including co-developing existing channel strategy,   
  • Advise on voter education budget,   
  • Review, share and utilize educational materials related to election methods and form of government to support implementation of the outreach and education plan in a coordinated way across the City,   
  • Review and advise on proposed changes to elections code and rules,   
  • Recommend approaches for candidate training, and   
  • Report feedback from the public about ranked choice voting.   

  Districts and Council Operations subcommittee  

  • Council committee structure and procedure,    
  • Recommendations for standing council committees, and   
  • How public input is received in a council committee meeting.    
  • Role of council districts and offices, inclusive of exploring expectations around district/office outreach to the community and constituent relations work. This advice and feedback will help inform future budget choices for funding council offices.   
  • Recommended schedule of initial topics for work sessions.   

Background and resources 

The Government Transition Advisory Committee was appointed by the mayor and approved by city council in March 2023. The primary roles of the committee are to ensure implementation is effective and efficient, to serve as the main public engagement body for the transition, and to provide strategic advice to the City.    

Request a presentation .  

Meet the committee .  

Read the community engagement plan .  

Read the committee’s workplan.  

Attend a GTAC meeting .  

Watch a recording of a previous GTAC meeting .  

See something we could improve on this page?  Give website feedback .

  • Main content

Parents are venting about their kids' pricey, 'delulu' Christmas wish lists in a tough economy, which include designer clothing and luxury skin care

  • Parents are recapping the "delulu" (or delusional) Christmas lists compiled by their Gen Alpha children.
  • They're asking for designer clothing and luxury skincare products. One 11-year-old requested a car.
  • Some defended the hope and boundless optimism of kids, saying it's their job to be delusional.

Insider Today

This holiday season, amid a fraught US economy and inflation concerns, wearied parents are turning to TikTok to vent about the "delulu" — or internet speak for delusional — Christmas wishlists compiled by their young kids.

"I just found out that my nine-year-old thinks we live in a different tax bracket," Annabel Havill said in a November 29 clip with 1.7 million views . On her daughter's list this year? Lululemon leggings, an Apple Watch, and multiple luxury skincare sets.

"I don't think she's gotten the memo about inflation," Havill quipped.

@cocobelle2000 #greenscreen #over40mom chrustmas list ♬ Elf - Main Theme - Geek Music

The mom's 12-year-old son also had high hopes, she recounted in a second video . He pointed to the online resale site StockX to request Yeezy and streetwear brand A Bathing Ape items. "Get a job," Havill deadpanned.

While Havill, 41, told Business Insider her TikToks were intended to be humorous — and she even plans to get her kids most of the presents they requested, with a $600 budget in mind for each — the larger message she wanted to impart was one of sensitivity and humility in the face of those who are less fortunate.

"In this economy, it is not glamorous and it is not OK to flaunt your wealth, and that's something that I tell my kids," she said, adding that her parents were factory workers (though she and her husband are now middle class). "There's people that are struggling to buy groceries right now."

Havill is not the only parent sharing and venting about the high-cost items their Gen Alpha children are putting on their Christmas wish lists.

One 11-year-old requested a car in a viral PowerPoint presentation

Amanda Elias told Business Insider her 11-year-old son, Kellen, usually uses the Apple Notes app to communicate his Christmas wishes to family members who live out of town. This year, he decided to outline them in a full-fledged PowerPoint presentation.

In a video with 12 million views, Kellen begins with a bang, requesting a $122,000 Dodge Challenger, but then moves on to (relatively) more reasonable asks, including $25 Spider-Man pajamas, as well as a litany of designer clothing, shoes, and electronics. His presentation apparently included 30 slides.

@themandiway Yall kids have cute ass christmas lists while mine is asking for a $100,000 car he cant drive 😑 amongst other things he not gettin lol its the finger pointer for me lol #christmas #christmaslist #delulu #delusional #losthismind #christmaslistpowerpoint ♬ original sound - A M A N D A please…

"If I knew how to laugh without smiling right now, I would do it," Elias, 32, huffs behind the camera. "You literally think I'm an ATM." (Nevertheless, she confirmed to BI that Kellen's getting some of the items on his list, including a Fear of God Essentials hoodie, Crocs, jewelry, gift cards, and the pajamas.)

Keya James went similarly viral last week, recapping her 10-year-old daughter's "bougie" Christmas list, which included a new iPhone, Uggs, Lululemon and Sephora gift cards, Dior sneakers, and a permanently welded bracelet.

"She thinks I'm rich," James wrote.

As for Kellen, many viewers admired his endearing moxie, and even cheered the strategic nature of the presentation. "I wanna be this delulu," one viewer wrote. Another added: "This is actually smart. He started w/ the most expensive so the other things seemed cheap."

Commenters argued it's a child's job to be delusional

While Havill said her commentary was intended to be tongue-in-cheek, others defended the delusions of children, swinging back against commenters who called them privileged or labeled them " iPad kids ."

"If you really think that it's a child's role to be worried about finances, that's weird," the TikToker Alanna Hill retorted last week , addressing parents who she said were putting their kids on blast. "It's a child's job to be delusional … They still have hope in this world."

@alannajeanhill As a former delulu child, leave delulu kids alone. #childhood #christmaslist #christmaslists ♬ original sound - Alanna Jean Hill

For her part, Elias told BI she has mixed feelings about this assessment. "While I do agree kids shouldn't worry about finances, I've always raised my son to be realistic with his expectations so that he doesn't get disappointed," she said.

Havill also agreed, in part. "They definitely should have optimism, and they definitely should want more than we can give," she said. But Havill also noted that ambition and innovation are often born of a sense of need.

"I want my kids to have everything that I didn't have, but I also want to keep them very well grounded."

Correction: December 8, 2023 — An earlier version of this story misstated Kellen's age. He is 11, not 10.

powerpoint presentation about email

Watch: Santas around the world are reinventing their business to eliminate in-person contact this Christmas

powerpoint presentation about email

2023 Year in Review - INDIA Edition

Geet Lulla

Visakh Vijayakumar

On December 7th, we held an exclusive webinar 'Year in Review - India Edition,' hosted by Geet Lulla and Visakh Vijayakumar. During the session, they provided a comprehensive overview of the digital and social media landscape in 2023, showcasing a complete view of consumer habits across various devices and formats and the events that influenced social media consumption. Additionally, they highlighted the major players who shaped the social media and digital landscape in India.

View Presentation

In this presentation we also covered:

  • The profile of the Indian digital consumer
  • Video consumption and growth
  • From movie stars to Sports influencers – who were the biggest influencers
  • Players and partnership who have shaped the social media landscape in India
  • Most Social Media YoY growth by industries in India

Presentations continue for 5 highly-sought Alabama medical cannabis business licenses

MONTGOMERY, Ala. (WSFA) - More presentations Tuesday for companies vying to do business in Alabama’s budding medical cannabis industry. Alabama’s Medical Cannabis Commission awarded 20 business licenses last week.

Companies already awarded a license will operate in one part of the cannabis industry. This week, companies are applying for a license to work in all five areas of the business.

Those companies that want to work in all areas of the medical cannabis industry need what’s called an integrated facility license.

“We not only have to grow good, medical grade cannabis, but we got to be able to manufacture these products and we got to be able to dispense them too and get doctors and everybody involved in the process,” said George Radcliff with the Southeast Cannabis Company.

The licenses are highly sought after. While 28 companies applied, the state’s new law only allows up to five, making the decision process difficult for the commission.

“Who is best to provide pharmaceutical grade medical cannabis to hundreds of thousands of patients suffering in the shadows where conventional medicine has failed,” said LaBarron Bonne with Truelieve AL.

Companies all have similar goals to ensure patients have access to medical cannabis.

“What does granny do? She goes and tells all her friends at church and around town and that’s how the industry exploded,” said Brian Faught with Natural Relief Cultivation.

These presentations are scheduled to continue through Friday. The commission will award integrated facility licenses next Tuesday.

The commission still expects medical cannabis to be available in early spring.

Not reading this story on the WSFA News App? Get news alerts FASTER and FREE in the Apple App Store and the Google Play Store !

Copyright 2023 WSFA. All rights reserved.

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  28. Presentations continue for 5 highly-sought Alabama medical cannabis

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