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With Slides, everyone’s working on the latest version of a presentation. And with edits automatically saved in version history, it’s easy to track or undo changes.

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Online PPT makers have revolutionized how presentations are created and delivered, offering many compelling advantages.

  • Time-saving features and convenience of online PPT makers. Online tools streamline the design process, providing pre-designed templates, drag-and-drop elements, and real-time editing. This convenience saves considerable time and effort, enabling users to focus on content and aesthetics simultaneously.
  • Collaboration and sharing capabilities of online platforms. Online PPT makers facilitate seamless collaboration among team members, whether they are in the same office or across the globe. Real-time editing, comments, and sharing options ensure everyone can contribute and stay on the same page.
  • Accessibility and flexibility of online PPT makers. With an internet connection, these tools are accessible from various devices. This flexibility allows for working on presentations from anywhere, making them ideal for professionals on the go. Furthermore, cloud storage ensures data security and accessibility.

Online PPT makers, such as EdrawMind, embody these advantages, making them a valuable asset in effective presentations. Curious about these apps? Read through the next section to learn more about EdrawMind.

Introducing EdrawMind AI as an Online PPT Maker

Wondershare EdrawMind  offers features beyond diagramming. Now, it's also an online PowerPoint presentation maker that streamlines the process of crafting engaging and impactful presentations. It's recently been equipped with super AI powers. Pair this with advanced features; you have all you need to transform your ideas into visually compelling slides.

  • User-friendly interface and intuitive UI . One of the standout features of EdrawMind AI is its user-friendly interface. Even those with limited design experience can navigate the platform effortlessly. The intuitive UI ensures a seamless and productive experience, allowing users to focus on content creation without grappling with a complex design tool.
  • Versatile Customization . EdrawMind AI empowers users with a vast array of customization options. From choosing diverse themes and layouts to altering font styles, sizes, and colors, this tool provides unparalleled flexibility in tailoring your presentation. It also offers the ability to incorporate multimedia elements and graphics, enhancing the visual appeal of your slides.

Whether you are a business professional, educator, or anyone seeking to convey ideas effectively, EdrawMind AI's intuitive features and customization options elevate your presentation game, making the process smoother and the results more captivating.

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Step-by-Step Guide to Creating Presentations With EdrawMind AI

You should know what EdrawMind is all about by now. If you want to try it out, follow the steps below and relish in the power of EdrawMind AI – your one-stop PowerPoint presentation generator.

Step 1: Begin by creating an account with Wondershare, or if you already have one, log in with your account. To do this, visit the EdrawMind website first. Then, click Workspace. Follow the prompts that will appear to log in to your account, and afterward, it should send you straight to the online app.

Free Download Try Online Free Free Download Try Online Free Free Download Try Online Free FREE DOWNLOAD FREE DOWNLOAD Try Online Free

Step 2: Once you're in, click Inspiration space . This is where you go if you want EdrawMind AI to generate a mind map or a PowerPoint presentation. Of course, the PPT generation route will be taken in this article.

edrawai workspace home

Step 3: You will see three choices: MindMap, Outline, and PPT. Click PPT. Then, you should see a text box appear. Type in the prompt or topic you want to generate, then click the arrow behind it.

space inspiration 1 step

Step 4: Based on the prompts, the AI will take some time to create an outline for you. Afterward, it should bring you straight to the outline it generated. Edit it according to your needs. Once you're good to go, click GO.  

space inspiration 2 step

Step 5: Please wait as the AI generates your slides. It will automatically load the PowerPoint presentation editor. There, you'll see the beautiful slides that EdrawMind AI has made for you. If you want to edit the slides, double-click on any text box to change the content. Or, use the PPT Style panel if you switch up the design.

generated powerpoint

Bonus: What EdrawMind AI Can Also Do

Now that you've known about EdrawMind's powerful AI PPT features, look at the other features it offers. These are valuable tools that can help you in creating the perfect presentation. Try them out to see how they can help you in your work.

  • AI Video. EdrawMind AI transforms your mind maps into engaging video content, simplifying complex information for your audience.

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  • Intelligent Analysis. Harness the power of AI to analyze files of TXT, JPG, PDF, and other family formats and generate a mind map as summary.

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  • One-click Mind Mapping. Effortlessly generate mind maps with a single click, streamlining brainstorming and idea organization.

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  • AI Drawing. Create intricate and detailed drawings effortlessly using stable diffusion. This simplifies graphic design and illustration tasks and adds a taste of personality to your slides or mind maps.

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  • AI Translation. Seamlessly translate your content into multiple languages with AI-powered language translation capabilities.

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Unlock your presentation potential with EdrawMind AI and experience the ease of creating engaging and insightful content. After all, your ideas deserve a remarkable platform. Other Edraw AI's powerful features, such as AI video, intelligent analysis, one-click mind mapping, AI drawing, and AI translation, empower users to craft dynamic and informative presentations efficiently.

As  online PPT makers  like EdrawMind AI evolve, you can anticipate an even more seamless and productive experience. It will redefine how you communicate and share ideas in the digital age.

You May Also Like

  • The Future of YouTube: 10 AI Video Makers You Should Know
  • Harnessing AI Video Technology for Content Creation
  • Top 10 AI Video Makers for Visual Storytelling

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Create, Collaborate, and Conquer with Mind Mapping!


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Game Presentation Internship - Nashville Predators (Nashville · TN)

  • Assist and collaborate with Game Presentation department in the preparation and execution of Nashville Predators home games 
  • Learn, plan, and execute elements of the Game Presentation show 
  • Work with Event Producer to develop scripts and rundowns for all home games 
  • Shadow a variety of positions on game night including stage manager, camera, graphics, video playback, replay, and more 
  • Assist in the procurement of game and live elements for production such as props, prizes, coupons, talent, etc.  Desire to learn basic editing, videography, and graphic creation skills 
  • Spring semester internship duration will be approximately January – May 2024
  • All internships are in person; no remote opportunities are available at this time
  • Ability to work evenings and weekends within the students designated credit hour requirement when necessary 
  • All interns must be students at accredited colleges and universities, with the ability to earn academic credit for time spent in an internship position 
  • Internships are open to Sophomores, Juniors and Seniors receiving college credit 
  • Internships do not provide compensation, housing, or transportation 
  • Internships do not guarantee full-time positions with the Predators upon completion 
  • As a condition of internship, qualified applicant will be subject to a background check, which will at a minimum include a criminal background check and character references and if applicable, may include a driving history check. 
  • Be able to maintain confidential information.  

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How to Give an Effective Online Presentation From Home

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Published: April 21, 2023

Looking to improve your presentation skills for online meetings? Check out these tips on how to make yours effective and professional from home.

Online presentations are the norm now that more people are  working from home . For many, moving from in-person to online presentations may bring a new set of challenges to overcome.

Are you concerned you might fumble with new technology or appear unprepared when  presenting  in an unfamiliar digital arena? You’re not alone. These eight tips can help you deliver an effective online presentation like a pro.

1. Simplify Your Slides

Each web conference platform has its own unique way of displaying slides. Avoid technical hassles by designing simple, easy-to-read slides.

Place text in the center instead of at the edges of the slides because they may not display correctly on your audience’s screens. Also, consider creating high contrast slides – they are easier to read for your virtual audience.

Remember, online listeners may multitask or get distracted. To prevent them from missing your main points, arrive quickly at key messages. To do this, use a sentence headline for your slide titles that states the main point of your slide. You can then include the evidence for each of your key points in the body of the slide. It seems simple, but it can be an effective way of organizing information for an online presentation.

2. Prepare Beforehand

Technology keeps us connected, but its complexity creates additional avenues for potential disruption. One way to prepare before giving an online presentation is to look at technology through the lens of Murphy's Law, which states that anything that can go wrong will go wrong. Focus on what you can control.

Check Your Internet Connection

Use the most reliable internet connection you can. Web conferencing providers generally consider a wired connection to be more optimal than wireless (Wi-Fi) connections. And Wi-Fi connections are considered better than cellular connections.

Have a Backup Computer

Have another laptop (or emergency tablet or phone) at the ready in case you encounter a problem.

Save Your Presentation

Download a PDF version of your presentation to pull up in case there's a technical mishap with your slides (You do this by selecting “Save As” or "Print" and choosing “PDF.”) When saving your presentation as a PDF, remember to delete your hidden slides first as they will not remain hidden when you display your PDF presentation.

Close Your Tabs

Close any unnecessary applications to ensure they don’t interfere with your web conferencing software. Also, shut off any other background activities requiring substantial memory or bandwidth, such as downloading or uploading large files or instant file synchronizations. Even an inactive browser can eat up your computer's memory, so consider exiting out before your online presentation. 

Practice Using the Web Conference Platform

Get familiar with the platform you're using in advance. Practice muting and unmuting your microphone. If you're the host, practice muting and unmuting one or all other participants. Follow the instructions in the help center of your video conferencing app so that you don’t fumble during the event.

Arrive Early

Online presentations to potential customers, investors, or even executive leaders are usually scheduled at given dates and times, and can be sent through your web conferencing software. Arrive to the meeting a few minutes early to make sure your connection works and the web conferencing software is working, especially if you are the host of the meeting. You can also test the screen-share function as part of the program to ensure it's in good working order for your online presentation. 

3. Eliminate Distractions

Eliminate any visual clutter behind you. Clutter includes plants, boxes, piles of books, food, toys, laundry, and pets. An ideal background is a plain wall to eliminate distractions and look professional.

Remember, online listeners may multitask or get distracted. To prevent them from missing your main points, arrive quickly at key messages.

If you can’t tidy up your space, you can create a sophisticated virtual background. Canva offers free virtual backgrounds, and you can upload these designs to any video conferencing system that allows customized backgrounds. Not sure how to do this? Providers such as Zoom, Microsoft Teams, or Webex, to name a few, give you step-by-step instructions.

4. Dress the Part

It may be tempting to wear your usual work-from-home attire like your PJs or your favorite hoodie, but providing an effective presentation requires that you dress the part. Wear your regular workplace casual clothes. When picking out an outfit, avoid distracting patterns or multi-colored shirts, as well as shiny fabrics such as satin or silk, as they may shimmer when you move your body on camera. Solid colors are best – you want people to focus on your message, not your clothes.

5. Use the Right Lighting

If the lighting in your room isn’t optimal, set up a desk lamp behind your laptop, centered right over the camera to light up your face. For this to work well, minimize the lighting from other parts of the room by lowering the shades to prevent light from coming from the side or the back.

Avoid sitting with a bright window behind you as it will make you appear dark and foreboding. Switch positions to sit with the bright window in front of you.

6. Present in a Quiet Space

Ideally, an online presentation should occur in a quiet room. However,  working from home with a partner or kids  can make it less of an ideal setting for controlling background noise. You can mitigate this challenge by investing in a good headset with a built-in microphone that cancels or neutralizes outside sounds and turning off your phone and any noisy computer notifications.

7. Make Eye Contact

One of the best ways to provide an effective presentation is to make eye contact with your audience. Raise your laptop so your camera is at eye level. You can do this quickly by placing a box or a stack of books underneath your laptop. Practice speaking to the camera, not the screen. You can also angle the laptop screen to be centered in the frame, and your head is not cut off.

You may also need to move back a little. If you sit too close to your laptop, your face may look blown up. That’s often not the most flattering angle. Either sit with your back resting comfortably on your chair or push the laptop back. Ideally, it would help if you sat at an arm’s length from the screen. Sit up straight, smile. Make an effort to look good in your online presentation. It will show.

8. Keep Your Audience Engaged

An audience’s attention can flag, especially during a long online presentation. One way to judge your listeners’ attention level is through the attention tracking feature that is available in some web conferencing applications. Attention tracking features are indicators next to each attendee’s name on your attendee pane that show you if the person has an app other than the web conference at the forefront of their screen.

An effective presentation is all about being prepared. Simplify your presentation slides so they’re easy to follow, test out all your tech, and have backups for any unexpected mishaps. It’s also helpful to provide your online presentation in a quiet space and limit the distractions around you. Don’t forget to make eye contact and keep your audience engaged. Whether in the office or at home, following these simple tips will help you provide a flawless online presentation that informs and engages your audience.

Frequently Asked Questions

1. what should you know before giving an online presentation.

Simplify the slides of your online presentation.  Think about what the priority points are that you want to get across. Too much information on presentation slides can be overwhelming and distracting for viewers. Keep it simple by using less text and more visuals.

Save your presentation.  Send it to yourself or a friend before the presentation to have a backup in case of technical difficulties.

Practice using the web conference platform.  Get familiar with the platform you will be using, which will help you avoid any technical issues and make you more comfortable during the presentation.

2. How do you start an online presentation?

When starting an online presentation, engaging your audience from the beginning is essential. You can ask questions, tell a story, or provide an overview of what you'll be discussing. Additionally, ensure your introduction is clear and concise so your audience knows what to expect.

3. What are the skills required for online presentations?

The most important presentation skill required for an online presentation is being able to engage with your audience and hold their attention throughout.

A version of this article was originally published on April 16, 2020.

Photo: Getty Images

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Work together on PowerPoint presentations

When you save your presentation to OneDrive or SharePoint in Microsoft 365 , you can work on it concurrently with your colleagues. 

To do this, you must be using PowerPoint for the web, PowerPoint 2010 or later for Windows, or PowerPoint 2016 or later for Mac. 

Share your file with others 

To invite other people to access your PowerPoint file and collaborate, take these steps:

PowerPoint Collaboration Screen

Use the drop-down list to indicate whether a recipient can edit the file or only can view the file. Optionally add a note.

To proceed, select Send .

Note:  The Share dialog box offers an alternative option: Use the Copy link button and share the link. Anyone with the link can access the document with default permissions. 


As others join you in working in your shared document, you can see evidence of their presence and activity. 

PowerPoint Collaboration Screen

To enable automatic display of full names (i.e., for Accessibility purposes) go to File > Options > Advanced > Display > Show presence flags for selected items

PowerPoint Collaboration Screen

When you’re done working, simply save your file. If there are no conflicts in the revisions, they will be automatically merged.

Reviewing changes and resolving conflicts

When you close/exit your shared PowerPoint presentation file, you can review the recent changes and resolve any difference across the team’s edits. 

Review all changes 

Upon saving your file, all non-conflicting changes are automatically merged into your presentation. You can see these in the My Changes view.

Choose either My Changes or Changes by Others .

PowerPoint Collaboration Screen

When you are done resolving conflicts, select  Done .

More detail about conflicting changes 

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Communicate in the shared file via Comments, Tasks, and Chat

In addition to seeing each other’s slide revisions in real time, PowerPoint enables various team interactions within the presentation file. 

Comments. To create, view, or respond to comments, use the Comments icon.   You can reply to, resolve, or mark comments as complete. To learn more, see Add comments . 

Tasks. A Task is a special kind of Comment that can be assigned and tracked to closure. To learn more, see add Tasks .  Chat. (Microsoft 365 only) You can instantly chat with other people who are working in a presentation stored on OneDrive for work or school or SharePoint in Microsoft 365. 

On the toolbar, at the right end, click the icon (picture or initials) of a collaborator who is currently working in the file.


Use the chat window to interact with everyone who is currently in the file. 

Note:  If another person subsequently opens the file to edit it, they can also join the chat. However, they will see only the new messages from that time forward, not the chat history. 

Notifications upon reopening a changed file 


See others’ recent revisions

PowerPoint collaboration process screen

Select the thumbnail to open the full-size slide.

PowerPoint collaboration process screen

Note:  Recently revised slides are highlighted, but all revisions may not be indicated on the slide. Non-indicated revision types include notes pane changes, deletion of shapes, comment additions, and animation changes. 

Access prior versions of a presentation

While you are working on files stored via OneDrive and OneDrive for work or school, Office preserves prior versions of them. For a specific file, you can view the list of prior versions and optionally restore a prior version. 

View the prior-versions list

With the file open, take these steps: 

Select the file name in the title bar of the app window.

Select Version History.


Open a prior version 

In the Version History pane, select a previous version.

Select Open version .

View the read-only copy now displayed in a separate window.

More information about revision highlighting 

Several factors can affect the extent to which revision highlighting occurs. 

Revision highlighting works on shared documents that are stored in OneDrive and SharePoint.

Changes are not highlighted if the file is encrypted or password protected.

Changes are not highlighted if the file is in .odp format or the older PowerPoint .ppt or .pps format.

Changes are highlighted only when the person making the change is using PowerPoint for the web, or PowerPoint for Microsoft 365. (More specifically, at least version 1707 of Current Channel or version 1803 of Semi-Annual Enterprise Channel). Here is a link to Find your Office version .

Changes are not highlighted if revision data has been turned off for the document in the Trust Center Privacy Options .  Privacy options NOT turned on  If the privacy options are not turned on, the presentation will store the user's name and the time of the most recent edits to an object. If needed, you can remove that information via Document Inspector. Learn how in this article: Remove hidden data and personal information by inspecting documents, presentations, or workbooks .  Privacy options ARE turned on  If the privacy options are turned on, the revision highlighting gets turned off. Thus, there is no storage of person-related data (usernames and their recent access timing.)

Where the data is stored

In order to make revision highlighting possible, data about the read/unread status of individual slides is stored separately by PowerPoint. Where that data is stored depends on which version and channel of PowerPoint is in use. 

Note:  We are in the process of shifting towards storing that data in an online Microsoft service designed for saving user settings. 

This table lists versions of PowerPoint and where each one stores the read/unread status data specific to each person who opens the file. Use this link to Find your Office version . 

Do you miss Slide Libraries? 

If you’d like to see Slide Libraries in PowerPoint, please send us your feedback. See How do I give feedback on Microsoft 365 . Your input will help us prioritize which features to include in future updates. 

Share a presentation and co-author

Create a draft of the presentation, and then save it to a shared location, such as OneDrive or SharePoint .

Open and start working on the presentation.

People icon

When you’re done working, click File > Save.

If you’re the only one working on the presentation, the file will save and you’re done. If your updates and other authors’ updates do not conflict, they will merge automatically, and you don’t need to do anything else.

Resolve changes made by other people

If others are working on the same presentation, you many encounter one of the following error messages:

When other authors have made changes, you’ll see the following:

Review changes or upload now

If the changes you and other authors have made conflict with one another, this message appears:

Resolve Conflicts

Here's how to resolve changes made by other people:

On the Merge tab, click Show Changes , and then do one of the following:

To view only conflicting updates, click Show Only Conflicts .

Conflicts are listed.

To view all changes, click Show All Changes .

To accept or reject changes, do one or both of the following:

For conflicting changes:

Conflicting change icon

To reject a conflicting change, do nothing. Boxes that aren’t checked won’t be added to the presentation.

For standard changes:

To accept a standard change, do nothing.

Select the checkbox to accept standard changes made by others

To reject a standard change, clear the box.

When you’re done reviewing changes, select Close Merge View .

After you select Close Merge View , all changes will be applied and uploaded to the server.

Note:  After you select Close Merge View , you can't go back and view flagged changes.

Important:  Office 2010 is no longer supported . Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support. Upgrade now

Co-author a presentation

In PowerPoint 2010, open the presentation that is stored on the server.

A notification appears in the status bar at the bottom of PowerPoint if you’re not the only one working on the presentation. The notification tells you how many people are currently working on the presentation. Click that number to see the names of the co-authors.

Notification that others are editing your presentation

On the View tab, in the Presentation Views group, click Normal to view your presentation in Normal view.

In the left pane that contains the Outline and Slides tabs, on the Slides tab, look for a small icon on the lower-right corner of the slide thumbnail. That indicates that a co-author is making changes to that slide. Click the icon to see the name of the co-author.

Another way to see the names of the co-authors of the presentation is to click the File tab, and then click Info on the left side of the screen. The names of the co-authors appear in the middle pane.

People currently editing the presentation, and how to send them a message

To send an e-mail message or instant message to your co-authors, click Send a Message , and then click Send an E-mail Message or Send an Instant Message .

When another author saves their changes, PowerPoint notifies you, the original author of the presentation, that changes were made. On the pane that contains the Outline and Slides tabs, on the Slides tab, an icon appears in the lower-right corner of the slide thumbnail that was changed.

notification that changes have been made

Review changes that were made by other authors

To see whether other authors have changed your presentation, click the File tab and then click Info . Then, next to Document Updates Available , click Save , and then click Save and Review .

The File tab as a way to see whether other authors changed your presentation

Then, to see the changes that other authors made, click Review Changes .

the review changes button

When you click Review Changes , the Merge tab appears on the ribbon and a Revisions pane appears on the right side of the PowerPoint window. The Revisions pane contains a Slides tab that lists the slides that other authors changed, and a Details tab that lists the changes to the currently displayed slide.

On the Merge tab, you can use the buttons in the Resolutions group to show next and previous changes that were made by other authors, and accept or reject those changes. To exit Merge view, click Close Merge View .

Note:  While in Merge view, you cannot merge in new updates from other authors or upload changes to the server. You must complete your review by clicking Close Merge View , which then automatically uploads your changes to the server.

The Merge tab and Revisions pane

Configure PowerPoint to notify you every time authors make changes

You might want to review (and then accept or reject) changes that other authors make to all presentations that you work on, before they're merged. If so, do this:

Click the File tab.

Click Options on the left side of the screen, and then in the PowerPoint Options dialog box, click Save .

Under File merge options for shared document collaboration server files , select the Show detailed merge changes when a merge occurs check box.

Share your presentation with others and collaborate on it at the same time

Share button

Note:  If you'd rather not upload your presentation to your OneDrive or SharePoint, you can share it via an email attachment by selecting Send a Copy instead.

Enter the email address of the person you'd like to share the presentation with. If you already have the person's contact info stored, you can just enter the name. The control at the top lets you determine whether your invitees can edit the file or only can view the file.

Click Share . An email will be sent to your invitees.

See where others are working in your shared presentation

Open the presentation and start working in it.

If someone else is viewing or working in the presentation, their thumbnail picture appears in the top-right corner of the ribbon. PowerPoint alerts you when people enter or leave your presentation.

People and chat

You'll also see the name of anyone viewing or editing the presentation in the Share pane. There's an indicator—on the thumbnail of the slide and in the actual slide—that shows where someone is working in the presentation. Hover over or select that indicator to find out who is editing.

Presence indicator in the slide thumbnail pane

(For accessibility, PowerPoint also allows you to turn on automatic display of the editor's name. Turn it on by selecting PowerPoint > Preferences > View > Show presence flags for selected items .)

Shows icon showing someone working on a section of a slide in PowerPoint 2016 for Windows

When you’re done working, save your file.

If your updates and other authors’ updates don't conflict, they'll be merged automatically, and you don’t need to do anything else.

Notifications when you open a changed file

After other people make changes to a shared presentation file, PowerPoint for Microsoft 365 for Mac notifies you when you re-open the file. A small banner tells you who has made changes to your presentation while you were away.

PowerPoint for Office 365 shows you who made changes to your shared file while you were away

Tracking changes: Revisions by others are highlighted

PowerPoint for Microsoft 365 for Mac automatically keeps track of changes made in online documents.

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When you re-open a changed presentation (or are in a file being actively edited by someone else), changed slides are highlighted in turquoise in the thumbnail pane. A tooltip says, "Slide has unread changes."

Revision highlighting in the thumbnail pane of PowerPoint

Select a thumbnail to look at the full-size slide. You'll see the changed portion of the slide outlined in turquoise. An accompanying notation tells you who made the change, and when. By looking at the revised slide, you clear away the turquoise highlighting and the "slide has unread changes" notation on that slide.

(There are some cases where a revised slide is highlighted, but the kind of change that has been made isn't outlined on the individual slide. Examples of such changes include: Changes in the Notes pane, deletion of a shape, addition of a comment, and animation changes.)

Revision highlighting notation about who made a change and when it was done

What determines whether changes are highlighted:

This feature works on shared documents stored in OneDrive and SharePoint.

Changes are highlighted only when the person who makes the change is using PowerPoint for the web, or PowerPoint for Microsoft 365 for Mac—at least version 16.11. Find your Office version

Changes aren't highlighted if the file is encrypted or password-protected.

Changes aren't highlighted if the file is in .odp format or the older PowerPoint .ppt or .pps format.

Communicate by using Comments

Comments button

You can add a new comment or reply to or resolve existing comments.

( Microsoft 365 only ) Tag a colleague in a comment by using the @-sign followed by the person's name. That person receives an email message with a link to your comment. Clicking the link brings them into the document and into the conversation.

Two speech bubbles, one on top of the other

See previous versions of the file

Office preserves prior versions of your SharePoint, OneDrive, and OneDrive for work or school files while you’re working on them.

To open the list of the prior versions of a file, select the file name in the title bar of the app window, then select Browse Version History .

Version History is for viewing, not editing. You can see any prior version of a file.

To open a prior version:

In the Version History pane on the right, select Open Version in one of the version-history items.

A read-only copy of that version is opened in a separate PowerPoint window.

You can copy content from a prior version. You can also Save A Copy of a prior version so that you can edit it separately from the file you're currently working on.

Share a presentation with others

The Share button

Add a message to your colleagues if you like.

Click Send .

When multiple people work in a file at the same time, indicators show you where they are:

Towards the top right corner of the window you'll see a badge - with their profile picture or initials - for each person who currently has the file open. Select that badge to see where in the slide deck they currently are.

On the thumbnail pane you'll see a label appear at the top right corner of the slide thumbnail with the name of the person currently on that slide.

See revisions made by other people

When you open a presentation that someone else has changed, PowerPoint tells you in two ways:

A While You Were Away message appears on the right side of the window.

In the slide thumbnail pane on the left, slides that have been revised are highlighted with a turquoise background.

When you open that slide, you'll also see a turquoise outline around the revised slide element. By looking at the revised slide, you clear away the turquoise highlighting and the "slide has unread changes" notation on that slide.

Confer by using Comments or Chat

The Comments button

Tag a colleague in a comment by using the @-sign followed by the person's name. That person receives an email message with a link to your comment. Clicking the link brings them into the document and into the conversation.

Chat button

Use File > Info > Version History to open the list of the prior versions of a file.

Version History is for viewing, not editing. You can see any prior version of a file. You can copy content from a prior version. You can also Save A Copy of a prior version so that you can edit it separately from the file you're currently working on.

Rename a presentation file

You can rename a file in PowerPoint for the web while you're co-authoring with others.

Click the file name in the center of the title bar near the top of the browser window.

Type a new name for the file. Or use the arrow keys to position the insertion point within the title, and then type your changes to the file name.

Press Enter when you're done.

In a moment, the name change syncs with other instances of the file that are currently open.


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10 Tips For Giving Effective Virtual Presentations

What to know before you go live.

September 26, 2016

An illustration of a computer screen with messy notes and graphs around it.

Presenting online? Try these suggestions to improve your results. | Illustration by Tricia Seibold

As audiences go global and you need to reach more people through technology (including webinars, conference calls and teleconference), you must consider the challenges to connecting with a virtual audience. Here I pinpoint 10 valuable best practices to ensure you communicate successfully.

1. Be Brief

Audiences begin to lose attention after roughly 10 minutes of hearing from the same presenter. If you have more than 10 minutes of content, use interactive activities to keep your audience engaged (for example, take a poll, give quizzes, or ask audience members for their opinions via chat).

2. Be Simple

Keep slides simple — avoid too many words, graphics and animation features. Less is definitely more!

An illustration of a lamp

Light yourself well | Illustration by Tricia Seibold

3. Be a TV Personality

Look straight into your camera, not the screen. Wear clothing that is neutral in color (no plaids or stripes). Light yourself well and from above. Be mindful of what appears behind you in the background. Invest in a good microphone.

4. Be Standing

Even though your audience cannot see you, stand when you present. This allows you to stay focused and use good presentation delivery skills such as belly breathing, vocal variety, and pausing.

5. Be Prepared

Practice delivering your presentation with your technology in advance of your talk. Make sure all of the features of the technology work. Record your practice using the recording feature of your tool. Watch and listen to learn what works and what you can improve.

6. Be Assisted

Have someone available to deal with technical issues and to field email/text questions. Also, if you have multiple remote audience members in one location, be sure to pick one of them to be your “eyes and ears.” Ask them to queue up questions and facilitate discussion on your behalf.

7. Be Specific

Ask pointed questions to avoid too many people answering at once. For example, rather than ask, “Are there any questions?” try “Who has a question about the solution I provided?” Set a ground rule that people state their names prior to speaking.

An Illustration of two pictures of people.

Imagine your audience | Illustration by Tricia Seibold

8. Be Synchronized

Transitions are critical. You must connect what you just said to what is coming next when you move from point to point. Transitions between topics and slides are good opportunities to get people reengaged to your talk.

9. Be Connected

Imagine your audience even though you can’t see them. You can place pictures of audience members behind your camera so you can look at people as you present.

10. Be Early

Encourage your audience to access your call or webinar in advance of the start time so you can iron out any technical issues in advance and get them familiar with the technology.

Matt Abrahams is a Stanford GSB organizational behavior lecturer, author, and communications coach.

For media inquiries, visit the Newsroom .

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College of Law

A student studies in the commons with coffee.

Leadership in Legal Writing

In 1989, Nancy Jones founded the Writing Center at Iowa Law. It was the first writing resource center in the country to be housed in a law school and devoted exclusively to the law school community. Jones, an influential figure in legal writing support and education, led the center for more than 30 years before retiring in 2020.

Following Jones’ retirement, Dawn Anderson (95JD, 18EdS), a longtime Legal Analysis, Writing & Research (LAWR) professor, assumed leadership. The center continues to build on its rich history as it grows to fit the needs of today’s law students.

As Anderson stepped into a leadership role at the center, she and others examined how to increase collaboration between LAWR professors and the writing center. The outcome was the hire of two new LAWR professors, expanding the dedicated writing faculty to six. The center also changed its name to the Writing and Academic Success Center to reflect its expansion and added resources.

“We realized there was a synergy between writing and academic success. In fact, writing is simply a subset of the academic skills students need to succeed. Hence, the Writing and Academic Success Center was born,” said Anderson.

The center is a centralized hub for student support. It offers one-on-one consultations with writing specialists, feedback on written work, and workshops designed to address specific writing and academic challenges that many law students face.

Recent enhancements include extended office hours, a balanced blend of online and in-person appointments, and a new Tuesday Talk About It series covering all topics related to academic success from critical reading strategies to exam prep. It also has a series of Legal Writing Shorts: bite-sized presentations on legal writing topics like organizing legal writing, presenting analysis effectively, and writing concisely. The center has also expanded the number of tutors from two to eleven, ensuring adequate assistance during peak semester periods.

In addition, the College of Law introduced a new course to support writing center tutors. Advanced Legal Writing equips students with the skills to teach writing and editing and effectively serve as peer tutors. 

“Students sometimes find peer tutors less threatening, so they will go to them for help when they might not reach out to the professor,” Anderson said. “Peer tutoring can also reduce the stigma associated with asking for assistance.”

Upcoming changes to the Boyd Law Building will also help support the center, including a remodel to enhance its space overlooking the Iowa River and new technology for advanced writing workshops and writing support for upper-level students.

By the Numbers:

Additional resources and greater tutor availability have led to a steady increase in the number of appointments with the center over the past three years. 

Writing Center Appointments (Totals by academic years)

376   2020-2021

420  2021-2022

540  2022-2023

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