how to give a presentation in zoom

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Unlock the Power of Zoom on Your Chromebook

Video conferencing has become an essential part of our lives in the current pandemic. Zoom is one of the most popular video conferencing applications, and it is now available on Chromebooks. With Zoom on your Chromebook, you can stay connected with your friends, family, and colleagues from anywhere in the world. Here are some tips to help you unlock the power of Zoom on your Chromebook.

Install Zoom on Your Chromebook

The first step to using Zoom on your Chromebook is to install it. You can do this by going to the Chrome Web Store and searching for “Zoom”. Once you find it, click “Add to Chrome” and then click “Add App”. This will install the app onto your Chromebook and you will be ready to start using it.

Set Up Your Account

Once you have installed Zoom on your Chromebook, you will need to set up an account. To do this, open the app and click “Sign Up”. You will then be prompted to enter your name, email address, and a password. Once you have done this, you will be ready to start using Zoom on your Chromebook.

Start a Meeting

Now that you have installed Zoom and set up an account, it’s time to start a meeting. To do this, open the app and click “Start a Meeting”. You will then be prompted to enter a meeting name and password (if applicable). Once you have done this, you can invite people to join your meeting by entering their email addresses or sending them an invitation link.

Using Zoom on your Chromebook is easy and convenient. With these tips, you can quickly get started with video conferencing from anywhere in the world.

This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.

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Screen sharing a PowerPoint presentation

There are three methods you can use to screen share a PowerPoint presentation in a Zoom meeting. If you have dual monitors, you can share a slide show while viewing the presenter's notes on another monitor. If you have a single monitor, you can also start the slide show in a window so you have access to other meeting features while sharing your presentation. 

If you have other participants presenting portions of the PowerPoint, you can give them slide control in Zoom, so that they can control the slideshow on their end, without needing to ask you to move the slides forward. Additionally, PowerPoint slides can be shared as a Virtual Background for a more immersive sharing experience. 

This article covers:

Dual monitors with slide show and presenter's views

Single-monitor setup with slide show view in a window, single-monitor setup with slide show in full screen.

Follow these steps if you are using multiple monitors and want to present your PowerPoint in one monitor, while viewing the presenter's notes in another monitor.

• Open the PowerPoint file you want to present.
• Start or join a Zoom meeting.

• Select your primary monitor then click Share . If you are not sure which monitor is your primary, select the one that PowerPoint opens in.

• Switch back to Powerpoint and click the Slide Show tab. 

Follow these steps if you have a single monitor and want to share your PowerPoint presentation in slide show view, but have it contained in a window rather than in full screen. This is useful if you need to access meeting features, such as in-meeting chat or managing participants, while sharing your PowerPoint presentation.

• Click the Slide Show tab and then select Set Up Slide Show .
• Under Show type , select Browsed by an individual (window) and then click OK .

• In Zoom, start or join a meeting .
• Select the PowerPoint window and then click Share .

Note : Be sure you select the PowerPoint window, not the entire screen. Sharing the PowerPoint window only will allow you to use other features without interrupting the view of the presentation. 

• Select your monitor then click Share . 

8 tips on how to present over Zoom like a pro

Today, Zoom is a central part of the remote workplace. It and other video conference platforms are widely used for meetings, job interviews, webinars, and presentations.

In-person presentations can be stressful enough, and having to conduct them virtually can seem even more daunting. 

But it doesn't have to be that way. Our eight pro tips for presenting over Zoom may help you feel more prepared, comfortable, and confident. Read on to find out more. 

1. Plan out your Zoom background/location ahead of time.

You can use a location in your home or a virtual Zoom background. If you select a place in your house, make sure it is uncluttered and clean. A plain wall or shelves with neatly arranged books provide a professional setting. 

Consider lighting. Soft lighting placed in front of you illuminates you evenly; sitting in front of a window can cause glare and shadows.

Make sure your background doesn't distract from you and your presentation. You don't want your audience focusing on a family photo or the dishes in the sink.

2. Test your equipment before your presentation.

Your equipment can make or break your Zoom presentation. 

To avoid surprises, check your internet connection, plug in your laptop, and ensure that your camera angle is correct and that the microphone works. 

You can confirm your internet connection, audio, and visual with a Zoom test meeting . Using a hard-wired connection rather than wifi is the safer option. And closing any applications you won't need during the presentation can conserve bandwidth. 

Taking precautions can avoid or minimize frozen screens, views of the top of your head, dead batteries, and sound problems.

3. Put notes in the right place on your screen(s).

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You need your notes where you can see them, but you don't want to keep looking down or off to the side during your presentation. 

To combat this, you can use dual monitors . Position your presentation on one of them, visible to all, and your presenter's notes — plus the webcam you're using — on the other, visible only to you. 

Or you can present your slide show in a window and put a private view of your notes in another window on the same screen. Zoom provides step-by-step instructions for single and dual screens.

4. Practice Zoom presenting as if it were the real thing.

Zoom allows you to practice in the precise environment where you will be presenting. Set up your background, lighting, and screens as you will on presentation day. You can schedule a webinar practice session on Zoom and run through your presentation exactly as you will on the day. You can invite a friend to join you and offer feedback.

Practicing can make the difference between a smooth presentation or an awkward one. Rehearse as often as you can, and visit our page of public speaking tips . 

SEE: What tech jobs don't require public speaking?

5. Minimize clutter on your slides.

Slides are a key part of a virtual presentation and can help you and the audience stay on track. 

Slides should be easy to read and navigate. Avoid brightly colored backgrounds, complicated fonts, and too many graphics. 

Each slide should communicate one concept or idea. Avoid a long list of bullet points on a single slide.

While a slide with few words in readable, bolded font works fine, visuals like charts, maps, and illustrations or photos can be more effective and keep your audience engaged. 

6. Use easy-to-understand visuals.

Visuals liven up your Zoom presentation in ways words don't. Instead of a long list of numbers explaining company statistics, try a graph or pie chart. Visuals aid understanding and keep your audience interested. 

Explaining technical procedures with videos or illustrations rather than wordy descriptions alone enables you to show and tell. They also accommodate different learning styles within your audience.

Microsoft posts tutorials for incorporating visual elements into PowerPoint slides and inserting videos from the web or your computer .

7. Explain your agenda before you begin presenting.

Most people like to know what to expect when logging onto a meeting. Opening your presentation with a slide outlining your agenda sets the timeline for your meeting and reassures your audience. If you plan to allow audience interaction, make sure to highlight when and how in your agenda. 

You can list the points you're going to cover in your presentation on your slide(s) and/or use graphics. You can pose a question on a slide, then show how you plan to answer it. Starting off with a funny (but work-appropriate) photograph or illustration can put you and your audience at ease.

8. If appropriate, encourage your audience to interact.

Unless you have a good reason not to, encourage your audience to interact during or after your presentation. 

Some presenters ask participants to use Zoom's chat function for questions and pause the presentation periodically to answer them or wait until the end. Presenters can mute and unmute the audience and allow time for comments and questions that way. Zoom also allows for engagement through participant polls during the presentation

The size of your audience may dictate how you want to handle audience interaction.

Not allowing participant interaction risks losing your audience to their phones and other distractions.

In conclusion

The hardest part of presenting on Zoom may be the technology for some and the public speaking for others. We hope our tips help.

Online public speaking courses can help with anxiety and discomfort. Developing emotional intelligence skills can also benefit your Zoom presentations. 

How to Give a Presentation on Zoom? [A Step-by-Step Guide!]

By: Author Shrot Katewa

If you’ve never used Zoom, giving a presentation on it might seem a bit challenging. But, that’s a challenge we will have to learn to overcome as the world moves digital more and more day by day. The key question really is how to give a presentation on Zoom!

To give a presentation on Zoom, first, start by joining a meeting. Now open the presentation file on your computer and share the slides on Zoom using its “Share Screen” feature. You should test your camera, mic, speaker, and internet connection before you start with your presentation.

As easy as it may seem, some of you may need further detailed instructions. So, in this article, I will provide a step-by-step guide on things that you need to do in order to deliver a presentation on Zoom successfully! Plus, I will also share some tips that can help you ace your presentation on Zoom!

So, without any further delay, let’s get started!

Understanding the Zoom Application Interface

Before we understand the steps to give a presentation using Zoom, it is perhaps a good idea to acquaint yourself with the Zoom user interface first. If you are well-versed with it, then perhaps you may want to skip this section and click here instead.

Logging into Zoom

Although you can login to your account using zoom website too, but it is best to download and use the zoom app .

Once you have download the app, you will be prompted to login to your account. If you don’t have an existing account, you can either sign up or even login using your social account such as Google or Facebook. It’s actually quite simple.

If you feel that you don’t want to sign up or even use the social accounts for your meeting, you can choose to use “Sign In with SSO” option. SSO stands for single sign on and this allows you to sign in even when you don’t have an account with Zoom just once.

Zoom Home Screen

Once you’ve logged in, you will be taken to the home screen on Zoom.

There are a bunch of different things that you ca do with the home screen on Zoom. If you have been invited for a meeting, you will need to click on “ Join “. However, you will also need the meeting ID and the password for the meeting. If you don’t have the details, you will perhaps need to contact the person hosting the meeting.

You can also host the meeting yourself by using the “ New Meeting ” button. You can set a new meeting and invite others to join using this option.

Likewise, you can also schedule a meeting in the future using the “ Schedule ” option.

Furthermore, for changing the account related information, just click on your profile picture in the top-right corner of your window.

Lastly, there are several other detailed settings that you can tweak for your Zoom application. Almost all the other settings can be found in the “ Settings ” section by clicking on the “ Gear Icon “.

Zoom Virtual Meeting Window Interface

Once you are a participant in a virtual meeting, either by joining an existing meeting or by starting a new meeting, you will be greeted with an image similar to the one mentioned above.

On this screen, you will be presented with several different options. Some of the key functions that you will need to be aware of are as follows –

• Mute – Turning on the Mute or Unmute
• Video – Toggling between your Video
• Participants – Checking the names of the Participants
• Share Screen – to deliver a presentation (more on this later)
• Record – To record a meeting session
• End – Knowing how to end a meeting and exiting a call.

All the above functions will be visible on a small bar at the bottom of the window. If you are not able to see this option bar at the bottom, just hover over at the bottom part of your screen and all the options will appear .

Although there are other features that are also available for a zoom user or a participant, however, the aforementioned features should be good enough to deliver a presentation. These 6 features are at the very least something that you should be aware of.

How to Give a Presentation on Zoom (Step-by-Step)

Zoom has become a common tool for giving virtual presentations today. It is a widely used tool at conferences, meetings, and other events! If you are giving a presentation on Zoom for the first time, then perhaps you should be aware of a few things –

Here is a quick step-by-step guide on how you can give a presentation on Zoom:

Step 1: Install Zoom

Download and install the Zoom application to your desktop. To download the application, visit https://zoom.us/download and download the Zoom Client to your computer.

Step 2: Login to your Zoom Account

After installing the application, open it and log into your Zoom account. If you don’t have one, you can sign up for free using your email account.

Zoom also has options to sign in using SSO (Single Sign-On) or with your Facebook or Google account.

Step 3: Test Audio and Video Settings

Before you start or join a meeting, you will need to configure and test your audio and video settings.

To do that click on the gear icon on the Zoom application’s home screen. This will open the settings menu.

Now click on the “Audio” tab and select the microphone you are going to use. Try our different audio settings. After the microphone, select the speaker for audio output. If you can’t hear anything, try out another speaker source.

After configuring audio, click on the “Video” tab. From there, select the camera that is connected to your desktop. Tweak different video settings and find out what works best for you.

Step 4: Join or Schedule a Meeting

Now start a meeting by clicking on “New meeting”. You can also schedule a meeting on Zoom. To do that, click on “Schedule” and set up when you want to start the meeting. After completing the set-up, Zoom will give you a URL. Share it with the team members to join the meeting.

Or you can join a meeting by clicking “Join” on the Zoom client’s home screen. You can use a meeting ID or URL to join a meeting in Zoom.

Step 5: Open the Presentation

Once you have everything setup, you then need to prepare to show your presentation with your audience. To do that, open the presentation slides on your computer.

Step 6: Share Your Presentation

The last step in giving your presentation is to make sure that you share your presentation with your audience. To do that, click on “Share Screen” from the Zoom clients meeting window , select the screen where your presentation slides are open, and click “Share”. Now start presenting your slides to the audience.

Step 7: Stop Sharing to end the Presentation

One thing to know is how to end the presentation. To stop screen sharing, simply click on “Stop Share” located at the top of the screen . This option will only appear when you start sharing your screen.

How to Share a PowerPoint with Presenter View on Zoom?

To share your PowerPoint presentation slides with presenter view on Zoom, follow the steps given below:

Step 1: Open the Zoom App and Login

The first step really is to open the zoom app and login to your account.

Step 2: Join or Setup a Virtual Meeting on Zoom

Next, join the meeting. Remember, you need the meeting ID and password to join a meeting. Make sure you have requested for the details beforehand.

Step 3: Open Your PowerPoint Presentation

First step is really to open your presentation file that you want to present on the PowerPoint application.

Step 4: Put the Presentation in Presenter View

Now select the “Slide Show” tab from the top of the screen and click on either “From Beginning” or “From Current Slide” depending on your preference. This will open the slides in the “Presenter” view.

Step 5: Switch to the Zoom Application

Now, go to the Zoom application, start or join a meeting. While you are in the “Presenter” view on PowerPoint, press “ Alt+Tab ” to switch between applications in Microsoft Windows-powered computers. For iMac, use “Command+Tab” to move through open apps.

Step 6: Share Screen on Zoom’s Meeting Window

Once you are in Zoom’s meeting window, click on “Share Screen”, select the window where your PowerPoint slides are open in the presenter’s view, and click “Share”.

And that’s all you have to do in order to share PowerPoint with the presenter’s view in your Zoom meetings.

How to Share PowerPoint on Zoom Without Showing Notes?

There are two methods that you can use to share PowerPoint slides on Zoom without sharing your presenter notes. For the first method, you will need to have two monitors connected to your computer.

As for the second one, you can still share your PowerPoint slides on Zoom without sharing your notes (and you won’t need two monitors either). I’ve briefly explained both methods below.

Method 1 – Dual Monitor Method

In this method, you will be presenting your PowerPoint file on one monitor while looking at your presenter’s notes on the other one. Here’s how you can do that:

Step 1: First of all, open your slides on PowerPoint.

Step 2: Now join or start a Zoom meeting.

Step 3: Now click on “Share Screen” and select “Screen 1”. Then click “Share”. Here, “Screen 1” is your primary monitor.

Note: If you are not sure which one is your primary monitor, select where the PowerPoint file opened in.

Step 4: Now go to the PowerPoint application, click on the “Slide Show” tab, and from there click on “Monitor” and select “Primary Monitor”.

Step 5: Open the presentation file in the presenter’s view by clicking on the “Slide Show” tab and selecting “From Beginning” or “From Current Slide”.

If you have done everything correctly, participants will only be able to see the presentation slides while you have your presenter’s notes open on the second monitor.

In case you shared the wrong monitor on Zoom, click on “Screen Share” on Zoom’s meeting window, select “Screen 2” and click on share. This should fix your problem.

When you are sharing a screen on Zoom, you will notice a green border around that screen. This indicates which monitor you are currently sharing.

Method 2 – Sharing Portion of Your Screen

Follow the steps below if you have only a single monitor connected to your computer.

Step 1: Join or start a meeting on Zoom.

Step 2: Click on “Share Screen” and from the pop-up window select “Advanced”. From there select “Portion of Screen” and click on “Share”. This will give you a green border on your screen that you can adjust. Only the things that are inside this border will be shared on Zoom.

Step 3: Now open the presentation file in PowerPoint, and go to the presenter’s view by selecting “Slide Show> From Current Slide or From Beginning”.

Step 4: Adjust the size of the green border so that it only shows the presentation slides in the presenter’s view.

And that’s all you have to do. By doing so, your audience will only see the slides that you are presenting, but not your notes.

How to Show Yourself During a Zoom Presentation?

Ensuring that you are visible from time to time during a presentation can make it slightly more engaging and much more interactive. Here is how you can do that-

Step 1: First, start or join a Zoom meeting.

Step 2: Click on “ Share Screen ” and select the “ Advanced ” option. From there, select “ PowerPoint as Virtual Background ” and select the file you want for your presentation. Then click on “ Share ”.

Step 3: Make sure your video is switched on so that you are also visible to your audience. You can do that by clicking on “ Start Video ” on the Zoom Virtual Meeting Interface.

It will take some time for your slides to appear on the Zoom client. When it is done, participants will be able to see your face in front of the slides in Zoom. Make sure that your camera is connected to your computer and configured correctly.

This feature works best if you have a green screen behind you . If you have one, go to Zoom’s settings menu, select the “Background and Filter” tab and check “I have a green screen”. If you want to stop showing yourself during a zoom presentation, click on “Stop Video” on the meeting window and that will do the job.

Furthermore, you may sometimes want to show just yourself to the audience and not show the presentation at all. For that, all you need to do is simply click on “Start Video” in the Zoom Virtual Meeting Interface.

How to Record a Presentation on Zoom?

If you want to record your presentation on Zoom, you can do it easily. After joining or starting a meeting on Zoom, click on the “Record” icon located at the bottom of the meeting window. Once the recording starts, you can pause the recording or stop it whenever you like.

After the end of the meeting, the recorded video will be automatically converted into “.mp4” format and stored on your computer.

Tips for Giving an Awesome Presentation on Zoom

Giving a presentation in front of an audience is always a challenging task. Especially if it is online, many things can go wrong during your presentation. This is why I’m sharing some tips that can help you deliver an awesome presentation on Zoom. These are as follows –

1. Make a Professional Looking Presentation

There are several ways to make your presentation look really professional and high quality. One obvious method is to outsource your presentation to a specialised design agency! But, that can become really expensive depending on your budget.

Another (non-obvious) option is to use a PowerPoint Presentation Template! There are several high-quality and professional templates that you can get quite easily! In fact, using these Presentation Designs is quite inexpensive! You can download as many presentation templates as you want for as little as $16.5/month!

My favorite one is Agio PowerPoint Presentation template. It is perfectly suited to give a professional look to your presentation and yet it is quite quick and easy to use. Check out some of the images below –

Agio PowerPoint Presentation Template

Furthermore, make the presentation as simple and straightforward as possible. Do not confuse your audience with a network of colorful texts, graphs, or other contents.

Only use data and graphs that are relevant to your presentation. Also, the clever use of transition animations can make the slide appear much more engaging.

2. Check Your Equipment Beforehand

Whenever you are giving your presentation online, many things can go wrong. For example, your camera or mic may not function properly. Such interruptions will only make you a laughing stock in front of the participants.

Check your mic, camera, and speakers to find out whether they are working properly or not. Also, check your internet connection and your laptop’s battery level. If everything is ok, then you are good to go on with your presentation.

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How to Share a PowerPoint on Zoom

Share your screen, whether or not you're the presenter

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What to Know

• Anybody can share a PowerPoint on a Zoom call but may need permission from the call’s organizer.
• To see notes, you’ll need a second screen to divide the view or have your notes on a separate device.

In this article, we’ll discuss how to share a PowerPoint, or any presentation, on Zoom. You can do this in a few clicks for more straightforward presentations, but for more complex presentations, you may want some more tools.

How Do You Share a PowerPoint in a Zoom Meeting?

For a presentation where you don’t need to see your notes, sharing a PowerPoint is a quick process.

Open your presentation, and close any windows you won't need. This will limit clutter and distractions.

Log into your Zoom call and when you’re ready to present, click Share Screen at the bottom. Choose your presentation from the menu.

When using a single screen, you should always pick the specific program you want to share. Doing this will protect your data and prevent pop-ups and other interruptions.

Go to the Slide Show tab in PowerPoint and click From Beginning . For the smoothest presentation, do this before anyone else joins the call, where possible.

Use the controls in the lower left-hand corner or keyboard controls to move through your presentation as usual.

 Be sure to click on the Presentation window if you’re going to use keyboard controls. PowerPoint won’t acknowledge inputs from the keyboard unless you’ve deliberately clicked on the window.

How Do You Share a PowerPoint With Zoom and Still See Notes?

The best way to see your notes is to use a second monitor and PowerPoint’s Presenter View tools. Then your notes and controls are on one screen, visible only to you, and your presentation is on the other.

Open your PowerPoint and go to Presenter View to see your notes . This mode opens two windows: The presentation and the control panel.

Drag the control panel to your primary screen and the presentation window to your second screen. You’ll be able to see and control your presentation while looking directly into your webcam if you’re using it, and you won’t have to hold your neck at an angle to use the controls.

Log into the Zoom call and click Share Screen at the bottom. Choose your presentation window.

If you’ll need to present other documents or materials in addition to your presentation, have them open and minimized on your screen and share your second monitor instead. Then you can quickly bring those materials up without disrupting your flow.

Tips for a Better Zoom Presentation

If you're not the call organizer, contact them and ask what permissions they've set up and whether you'll need permission to share your screen. 

For meetings with multiple people sharing the same presentation, book a call a day before and practice "handing off" control of the slides in Zoom. Alternately, the person sharing their screen should prepare to move to the next slide when cued. Everyone should also have an up-to-date copy of the presentation, so it can continue if somebody drops out of the meeting.

Keeping Murphy's Law in mind, having your notes in one or two other places is a good idea. Consider using your phone and a printed copy to ensure that you can rely on one of the two additional sources for your notes if everything goes wrong.

To record yourself giving a PowerPoint presentation on Zoom, launch Zoom and PowerPoint; be sure to close all other applications. Create a new Zoom meeting, select Share Screen , select your PowerPoint presentation, and click Share . Launch your PowerPoint slideshow. In Zoom, choose Record > Record on This Computer . Your computer is now recording.

Join the Zoom meeting from your iPad using Zoom's mobile app for iOS. Open your PowerPoint presentation and tap Share Content from the meeting controls. You can use PowerPoint's annotation and drawing tools to make notations on your slides if you like.

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11 Essential Tips for Presenting on Zoom

Jan 24, 2022 - dom barnard.

A boss unwittingly disguised as a potato during Zoom meetings, cries of "you're on mute!" and guest appearances by kids and pets, are among the hilarious anecdotes attached to this hugely popular app.

However, it becomes serious when you need to make a good impression in a virtual meeting, job interview or presentation.

Zoom became a massively popular communications tool for business, education and social meetings during the Pandemic. In 2020, there were 485 million Zoom downloads , which is 30 times more than the year before!

Of course, some of the top Zoom presentations tips apply equally well to in-person or online delivery. Such as establishing your end goals, preparing a flowing framework and strong content, then practising your speech more than once. However, there are particular advantages and disadvantages to Zoom, to get the right results for presenting online.

These Zoom presentation tips will help grow your competence, confidence and success.

1. Put some trousers on!

One of the great things about Zoom presentations is there is a degree of informality and comfort.

You can dress just your top half smartly, have a hot beverage just off-screen, and do your best public speaking in familiar surroundings.

One of the worst things about Zoom presentations is …there is a degree of informality and comfort!

You can find yourself easily distracted, lacking in focus and slower in your responses.

The best way to present well on Zoom – when the stakes are high - is to create a wholly business-like environment and attitude. Use a space in your home or field location that's as bland and clinical as possible, with no potential noise disturbance. Dress smartly from head to toe to create the best mindset.

Site your technology in front of you and imagine it's a lectern and a set of multi-media tools in a meeting room or lecture theatre.

2. Use the superpower of data

While you're using technology to communicate or collaborate, it's common sense to optimise ways to enhance your presentations.

As part of your extensive preparation for important Zoom meetings, consider what documents, images and graphics to share, to add credibility and professionalism to your pitch. Or, simply to hold the attention of a Zoom audience from start to finish.

Familiarise yourself with the Share Screen option on Zoom, and the best ways of displaying videos during a Zoom call, including advanced share methods for online presentations.

There are good Zoom share screen tips here, including how to add a video to presentations on Zoom.

Zoom presentations with visual content are 43% more persuasive . Also, 90% of the information we process comes from visual input. So your Zoom presentation materials could be what gets you that job, funding or agreement.

3. Non-verbal communications tips for Zoom

Don't assume that online presentations release you from many of the body language pitfalls and best practices. The opposite is true, as you need to focus on non-verbal cues even more.

If you deliver your Zoom presentation in a rigid, static and clinical way, you are missing out on some of the best ways to be successful in communications.

People respond to people. Effective communication requires warmth, authenticity and establishing a strong personal connection with your audience. Being robotic when presenting online won't help you to succeed.

If this is an intense online meeting, then showing empathy can also increase the engagement and openness you achieve.

How do you communicate non-verbally on Zoom?

Without going over the top, be purposeful and slightly exaggerated in your body language. Sit straight and lean subtly towards the screen. Never away from it and certainly no slumping, crossed arms or chin/elbow leaning!

Smile, nod and keep strong eye contact, including showing your attention passing from person to person across a split-screen. Use hand gestures and show subtle movement in your upper body to add emphasis to key points.

4. Verbal communications skills

Zoom presentations also make it too easy to slip into a monotone voice or race through a presentation. You may even find the process of talking to technology – not live people – causes you to ramble, or get lost in your ad-libs or Q&A responses.

Make sure you articulate clearly, add emphasis when needed, and generally modify your tone regularly but logically.

Don't be afraid to leave small pauses to drive a point home, or to take a deep breath while you construct your next point. If you look directly at the screen and hold eye contact, this 'white space' is perfectly acceptable.

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5. Is everyone listening?

One of the most important presentation skills, in general, is reading the room. Is your potential boss or buyer looking bored? Are the panel of decision-makers getting confused? In contentious presentations, being able to spot your biggest dissenter from their non-verbal communication can help you shift your focus to winning them over.

It's challenging to gain that sort of body language intel from online meetings. So, the best Zoom presentations compensate for that.

It can be as simple as adding more direct questions to your content and literally pausing regularly to ask your audience about queries or concerns. Make your questions open-ended, not a yes or no response.

"Let's take a minute. What else do you need to know about that part of my presentation?"

Also, keep Zoom presentations succinct, flowing and animated. Your audience will drift away subconsciously if your delivery is pedestrian or you talk for too long without involving them.

Remember, attention spans are even shorter on technology!

Practice your video presentation and get feedback on your performance with VirtualSpeech .

6. Opening Zoom presentations with pizazz

No, this doesn't refer to grabbing your audience's attention with a juggling trick or wearing your most colourful or glamourous finery.

How you start a Zoom presentation sets the tone. If you instantly engage their interest with a compelling opening, the attention and engagement last.

This should primarily be 100% clarity on the purpose of your presentation and the desired outcome. As well as establishing your credibility and methods to achieve the end goal.

Vague introductions and slowly revealing your key points drains your time and your audience's attention.

What makes a good opening for Zoom presentations?

7. Icebreakers

You can't shake their hand, but you can issue a quick, warm greeting and a short, relevant fact about yourself that helps them to warm to you.

8. Storytelling techniques

These work for a myriad of business communication tasks. Give a short (that word again) anecdote or illustration, to give context to your Zoom presentation. That could be about you, your product or the outcome you are requesting, for example.

9. Meaningful quotes in presentations

"The single biggest problem in communication is the illusion that it has taken place." - George Bernard Shaw.

Good quotes can work!

10. High impact fact

Another great opening for Zoom presentations is a little known fact or 'behind the scenes' secret that grabs attention. Did you know, one-third of adults still sleep with a 'comforter' like a soft toy or blanket? (Not relevant to many presentations but it's a memorable statistic that caught OUR attention.)

Wake your audience up with something they want to remember – and share with others – and they will be alert and ready to listen.

11. End Zoom presentations correctly

One last piece of advice on Zoom presentations. Don't get so relieved when you get to the end, that you forget your call to action.

All communication should include an invitation of some kind, in clear language. What would you like your audience to do, now your Zoom time is over? Tell them that and thank them for your attention, with one last warm smile.

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Zoom presentation tips to bring human connection into virtual meetings

Get your team on prezi – watch this on demand video.

Līva Luriņa November 01, 2021

Gartner has acknowledged Zoom as a leader in meeting solutions for the sixth year in a row. That’s well deserved, as it’s pretty challenging to find a person in the digital world who’s never joined a Zoom meeting.

In a sea of countless Zoom presentations , it’s crucial to stand out in order to succeed. But what’s the best way to tell your story, engage your audience, and avoid virtual meeting fatigue ? Through personal connection.

Read on to learn the nine best Zoom presentation tips to help you build a human connection in the era of virtual meetings and discover 11 handy Zoom hacks to advance your Zoom presentation skills.

1. Do your homework

The most important Zoom presentation tip is to think about your audience before thinking about the slides. You need to understand their expectations to bring value and build a real connection.

Consider things about your audience such as:

• What do they need or want from your Zoom presentation?
• Challenges or fears they face
• Tone of voice or vocabulary that is the most appropriate to use
• Examples or stories can they relate to

Once you’ve answered these questions, you can design your presentation accordingly. It’s a good idea to modify your presentation each time you face a new group of people.

2. Tell a story

There’s no better way to create an emotional connection with the audience than telling a story. Including storytelling in presentations will also help them better understand and remember information that’s important both in business and education.

But how do you actually include a story in your presentation? To really unlock all the potential, the storyline has to be connected to your main goal and, following the best Zoom presentation tips, carried throughout the whole presentation.

First, clarify what emotion you want to evoke, whether it’s surprise, joy, desire, anger, or anything else. Think of relatable examples, statistics, jokes, or experiences that will resonate with your audience. When you see people nodding their heads, that’s usually a sign that you’re nailing the presentation, and you’ve made an emotional connection with your audience (or they’re practicing active listening skills :)).

Elena Valentine, CEO of Skillscout, uses Prezi Video to show the importance of storytelling in presentation and shares some tips to help you hone in on using story as the ultimate attention grabber. Learn all about it in here video.

3. Visual vs. textual information 

Zoom presentations with visual aids are 43% more persuasive than those without. The human brain loves visuals – they make it easier to quickly process the message compared to slides with text. Also, ideas presented graphically are easier to comprehend and remember than those presented through text alone.

To bring the human connection to your Zoom presentation, you need all eyes on you. If your audience is focused on reading lines or bulleted lists on the screen, they are more likely not paying attention to what you’re saying.

That’s why it’s important to include visual information in your slides. Here are some Zoom presentation tips about types of visuals for your slides:

• Data visualizations. Charts and graphs are your best friends if you want to communicate data and numbers. Prezi’s data visualization tools can help you with that – easily create designs to support your story and make your presentation more delicious.

• Maps . Turn geographical data and insights into interactive maps for cities, regions, or even whole continents – our brains love the data associated with reality.
• Images and videos. These visual assets are a must-have in presentations to explain how things work, emphasize the idea, or draw attention to your message. Your choice of images will impact the emotional connection with the audience, so choose them wisely.
• Graphic elements. Flowcharts, diagrams, icon blocks, notes, and other features are excellent ways to communicate processes, plans, or ongoing situations. Combine your story with these elements, and you can be sure your message will be apparent to everyone.
• GIFs and stickers. Sometimes one GIF can express more than words could say. They are super helpful if you want to create an exact image in the audience’s head. For example, imagine a presentation about monthly sales performance and this GIF on the first slide:

This celebratory GIF is a great way to kick things off and get your team excited to hear the rest of your presentation. 

4. Let your audience hear and see you

Another Zoom presentation tip regards what your audience can see and hear. It’s best to come off as professional as possible.

Good lighting conditions don’t mean spotlights all around you. Natural light is the best tool to look good in a virtual presentation . Make sure you sit near the window but avoid having it behind your back as it will create a shadow. If the natural lighting isn’t an option, play around with your lamps – even a cheap ring light can make a huge difference. Watch this video to learn how to create the best video lighting and more.

Now, when your audience can see you, make sure they can hear you as well. There’s nothing worse than watching a Zoom presentation when the speaker has disruptive noise in the background or a squeaky mic.

In the video below, we explain the best ways to make a crisp and clear sound when you’re presenting. Even more, Zoom has several ways you can improve your audio – look for more Zoom presentation tips and hacks at the end of this article.

5. Make sure your Zoom presentation flows

This Zoom presentation tip works well with storytelling. Everything you say and show should have a good segue – both your story and your presentation slides.

Rather than transitioning through slides linearly, use Prezi’s presentation templates to have a more conversational presentation. You can create various flows and zoom in on a topic to go deeper. Or, let the conversation guide you and jump straight into the most relevant topics that your audience is interested in.

In his video, Brian Fanzo, Digital Futurist and keynote speaker, covers how to avoid coming off as scripted in an online presentation. Watch his video here for more: 

6. Body language is worth a thousand words

Body language has an enormous impact on how your audience perceives your Zoom presentation. Jessica Chen, Founder and CEO of Soulcast Media in her Prezi video explains that body language determines up to 60% of how we receive the information presented, whereas the choice of words makes only 7% and tone of voice only 33%. 

There are many ways you can mindfully use your body language during presentations. One of the top Zoom presentation tips is to stick something eye-catching next to your laptop camera so you can hold eye contact with the audience. To look confident and persuasive, move slowly, fluidly, create space between your shoulders and ears, and keep your head straight. And most importantly – use your hands, especially at the start of your video call. It will create a warm and safe place both for you and your audience.

7. Don’t hide behind the slides

It’s hard to make your presentation personal if you’re just a small rectangle in the corner of the Zoom window. All your audience can see on their screen is a giant slide with information and data. 

Using your body language is a key Zoom presentation tip, that’s why you should forget about sharing your screen and display your content right next to you. This makes a more memorable experience and impactful presentation. Prezi Video is the right tool for that – easily drag and drop the content you’d like to show or use our templates to build presentations that will amaze your audience.

8. Activate your audience

Another great Zoom presentation tip to keep your audience engaged is through conversational presenting with interactions. Once in a while, stop presenting to talk with your audience and allow them to ask questions or clarify something. Encourage them to use the Zoom chat or respond to a poll .

Zoom breakout rooms are an excellent choice for online workshops or training sessions. Participants can discuss the topics from your presentation in greater detail and express their ideas, enabling collaborative learning and knowledge sharing.

However, not everyone feels comfortable speaking up. Using Prezi Video during online meetings allows your audience to share instant reactions – images, GIFs , text, or stickers. By organizing that kind of interactivity in your Zoom meeting, everyone can participate and raise the level of energy in the meeting.

For more tips on activating your audience on Zoom, watch this Prezi video by Rich Mulholland, founder of the presentation company Missing Link: 

9. Create, rehearse, present

You can agree on or not with Malcolm’s Gladwell “ 10,000-hour rule “, but one thing is clear – the more you present, the better you become at it.

Once you’ve created your presentation content, rehearse it. You can use Prezi Video to record yourself before going live to Zoom so that you can see yourself in action. Practice where you’ll add pauses, ask the audience a question, or make a joke. Think about what tone of voice you should use to keep the audience focused and what your body language is saying.

You can even record your presentation and review it later to gauge how you can improve it. Practice makes perfect.

Selling on video expert, Julie Hansen, shares Zoom presentation tips for more effective sales meetings in her video here: 

11 Zoom presentation hacks for even better meetings

Add prezi virtual camera.

Download Prezi Video desktop app and connect Prezi Virtual Camera with your Zoom . After that, you can instantly share your content and ideas with you on screen, making everything from internal updates, trainings, and sales pitches more interesting.

Change your Zoom virtual background

To jazz up your Zoom presentation, you can create and upload your own virtual background image . Surprise coworkers with your office’s picture in the background, join a meeting from a sunny beach in Spain, or create a professional-looking background as your business card. Use one of our virtual background templates to get started.

Test the sound

It’s always a good idea to test your mic before joining a Zoom meeting. Go Zoom Settings > Audio and test both your microphone and speakers. This way, you can avoid that awkward “Can you hear me?” moment at the start of your meeting.

Spacebar to mute/unmute

Forget about those awkward moments when you’re trying to find the mic to unmute yourself and say something quickly. One nifty Zoom presentation tip: hit the spacebar and hold it to unmute yourself as you speak.

Turn off video and audio by default

Avoid that “first look tension” when joining a Zoom meeting. Go to Settings > Audio and mute your mic when joining a meeting to control the first sound. Under the Settings > Video settings, check the “ Stop my video when joining the meeting ” so that you can always greet your team with a smile and a wave.

Hide non-video participants

During large team meetings or all-hands, it’s nice to see other coworkers in your Zoom window. To avoid a cluttered screen with static images and videos, you can hide meeting participants without video from the gallery view. Go to Settings > Video and click Hide non-video participants . Now you can enjoy live reactions and people around you all meeting long.

Hide your self-view during Zoom presentations

In Zoom meetings, we tend to pay too much attention to how we look. It can be a real distraction and steal the focus of the presenter. To avoid that, press the three dots button on your video and choose Hide Self View . This will create a more natural feeling, as you most likely wouldn’t look in the mirror during a face-to-face meeting.

Share your screen with confidence

Eliminate notifications like messages or ads popping out when you’re sharing your screen. If you’re using a Mac, we recommend turning on Do Not Disturb mode , and for Windows users, use Focus Assist to avoid unnecessary pop-ups.

Mute all participants

It’s common for someone to have their mic on by accident, which can cause unwelcome distractions like background conversations, traffic sounds, or a barking dog. Skip these moments and mute everyone: hit Command+Control+M on Mac or Alt+M on PC.

Ensure the best visual quality

To ensure the best presentation quality, always go on Fullscreen mode . It’s especially important when presenting data during a meeting or explaining complicated graphs with small text.

Use reactions to interact

Small things matter, especially when you want your virtual presentation to have more human connection. Though Zoom allows you to use reactions like applause, love, thumbs up, and others, you can unlock even more interactivity with Prezi Video. Encourage your audience to share comments, GIFs, or any image during your presentation, allowing them to react and give feedback without unmuting or affecting meeting time.

Put these Zoom presentation tips into action

With more presentations happening online than ever before, it’s important to understand the basics of Zoom and how it affects your presentations. Learn more Zoom presentation tips when you visit the Prezi Video Gallery or get started by creating your first Zoom presentation today.  

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Zoom Presentation Tips to Make Your Audience Go ‘WOW’

• November 15, 2022

Matt Leppington

Whether you’re an experienced specialist with pre-presentation jitters, or a student with a head full of anxiety – or anyone else in between, let me start by telling you: you got this . There ain’t nothing that a well-crafted list of Zoom presentation tips can’t solve!

It’s possible you’ve already scrolled through some tips for presenting on Zoom and still have that fidgety feeling of anxiety. So let’s get the first one out in the open straight away. Nerves are normal – but not neccessary. In fact, that’s maybe the most important thing to remember – so let’s make that our first tip.

1. Embrace the Fear

A lot of people seem to think that nerves are a sign of weakness: “ if I’m nervous before presenting, maybe I don’t know the subject well enough.”

Everybody gets nervous, especially when they have to navigate the technical factors of presenting on Zoom, or lack public speaking experience. Throw in someone asking ‘ can we record this presentation? ‘ and you’re surely bound to get nervous.

Even those with tons of experience feel a little tense every now and then. Maybe the audience is larger than normal, the topic more complex, or the people listening need to make some critical decision based on your presentation.

Feeling fear is normal. Feeling anxious is normal. Feeling tense is normal. These emotions are your body’s way of telling you that you are in a new situation that it doesn’t quite know how to deal with, so it places you on red alert. You become more aware. The tension you feel in your muscles is your body’s primitive instinct kicking in and preparing you for action.

Your body reacts the same way with excitement. In fact, there is very little difference between excitement and fear – which means you can choose to turn fear into excitement. The only difference between the two emotions is what you choose to associate them with. If it’s something you’re scared to do, it becomes a negative feeling. If it’s something you’re delighted to do, it becomes a positive feeling.

By recognizing your instincts, you are able to overcome them. Embrace the fear.

Not only that – but who is your audience to judge you? We’re all human. Taking a few deep breaths is scientifically proven to help calm nerves . Speak slowly – don’t try to rush through. If you make a small blunder, don’t sweat it. Don’t take yourself too seriously. Chances are, when the meeting starts, your audience is wondering what to have for dinner tonight, not analyzing your every move. Which is why it’s important to grab their attention early …

2. Grab Your Audience’s Attention and Don’t Let Go

Want to know how to do a presentation on Zoom that your audience will remember? Get their attention early and don’t let go until it’s time to end the call.

Most people who have to attend a presentation are probably bored before it’s even begun. This is why you need to set your tone from the very beginning, and maintain it throughout. If you take too long to get started, or waste time fumbling with your presentation mode settings,  your audience will lose interest. Fast. As you’re not going to let that happen, you need to start as you mean to go on. First impressions are important – and preperation is key.

Enter with 100% clarity on your presentation’s purpose. What’s the goal? What do you want the audience to do with the information you’re about to give them? How will you convey the key information? When will your audience get to ask questions? 

Establish your credibility early. Why are you the right person to be speaking about this topic? There may be gaps in your knowldge with regards to certain aeras – and that’s OK too. Acknoweldge what you don’t know.

Consider starting with an icebreaker. I’d recommend avoiding dad jokes (unless your audience is full of Dads, of course). A good idea is to start with a warm welcome and a relevant fact about yourself that helps make a connection with the audience.

3. Configure Your Zoom Settings in Advance

Another thing for making your presentation start on the right foot: make sure you’ve got everything configured in advance. This includes:

• Backgrounds
• Screenshare settings
• Recording permissions

If you want to add some professionalism to your presentation, you can blur your background on Zoom and thereby declutter your camera view. On the other hand, if you’d like to get some laughs out of your audience, you could choose a funny Zoom background that’s relevant to the topics of the presentation. Either way, get your background sorted before you begin. 

Same goes for your camera and mic. Since you’ll probably be sharing your screen, make sure you have closed all non-relevant tabs, have all the presentation material to hand – and your speaker notes readily available.

Get ready before the meeting begins by running a test or two before you join. It’ll make you more confident straight off the bat when you know that you won’t need to fiddle with your settings under pressure.

Tip for Recording Presentations on Zoom

Typically, an important Zoom presentation will be recorded. If that is the case, you’ll want to ensure beforehand that you have the neccessary Admin permission. If you want to record the Zoom meeting without host permission , you can do so easily with a free meeting recorder like tl;dv . 

The benefit of tl;dv is that you’ll also be able to edit the Zoom presentation afterwards (cutting out any small talk, or technical blips) and lift take-aways directly from the free transcript . You can also add timestamps to your recorded presentation before you share it with anyone – so viewers can jump directly to the moment in the presentation where you tackle different agenda items.

4. Use Good Visuals

A critical aspect of most presentations is the visual side of them. Will it just be you talking, or will you have a slideshow to share? If so, follow the point above and make sure you know how to present a ppt on Zoom via the Screen Share option before you start presenting.

It’s also a good idea to include relevant:

• Data and Statistics
• Images and Videos
• GIFs and Stickers

Presentation templates can be a game-changer here, streamlining the process and helping you create impactful presentations effortlessly, ensuring your audience stays engaged.

Don’t hide behind the slides though. The last thing people want to see is a non-stop slideshow with your face in a tiny box in the corner. Be sure to only show what’s necessary, and cover the rest yourself.

5. Put Your Notes in the Right Place

If you’re wondering how to present on Zoom without showing notes, you have a few options. One way to make sure you keep eye contact with your audience – or your camera – without forgetting your notes, is to have them on sticky notes stuck to your screen. Even better if you have a dual screen set up, you can have notes on your other monitor and not have to look down every ten seconds.

There are also apps you can get for notes that you can leave open over the top of your Zoom presentation. It’s more engaging and professional when you at least appear to know what you’re talking about without having to look down to read what you wrote.

Legend has it that every time you look down at your notes, the mind of at least one audience member wanders away, never to return…

6. Dress to Impress

We know it can be tempting to go with the good old fashioned shirt and underwear combo, but if you’re presenting, it helps to get in the zone and dress for the occasion. If you’re feeling smart, chances are you’ll be more engaging and more powerful in your speech.

Having said that, if you’re still feeling nervous, you can also just imagine that everyone in your audience is naked – half of them probably are from the waist down anyway. 🤷

7. Practice, Practice, Practice

Everyone’s heard the saying, practice makes perfect, but 21% of people don’t practice their presentations at all . On the other hand, the same survey showed that 22% of the ones that did practice spent more than 5 hours rehearsing! We believe there is probably a healthy midground.

With tl;dv, your practice time just became a whole lot more productive. You can record unlimited Zoom calls , so you can literally do your presentation to yourself and then rewatch it to see how it went.

Looking down at your notes too much? Stick them somewhere you can see. Lighting not as good as you’d hoped? Switch it up. Gone are the days where practicing meant just repeating the presentation to yourself and arbitrarily judging whether it was good or not. Now you have the proof.

The Zoom extension is free to download and you can learn a lot from revisiting your presentations to identify strengths and areas for improvement. You can also timestamp certain areas that you’d like feedback on, so your colleagues can jump straight to the relevant part. Know your introduction is spot on but need to add a little more oomph to end CTA? Just timestamp it, and get someone else’s eyes on it! It’s a great way to collect input and feedback.

8. Non-verbal Communication

Just because you’re presenting online doesn’t mean you can skimp on the body language. One of the little-utilized Zoom presentation tips is to make use of non-verbal communication.

We don’t want to advocate for you to start throwing your arms all over the place in a frenzied rush, but one of the ways to engage your audience and express empathy from behind a screen is by slightly exaggerating your body language . As this is an online presentation, you need to emphasize each movement just a little more so that it can be felt the same way it would in a face-to-face presentation.

It’s also important to be purposeful with your actions. Sit up straight to display confidence. Use hand gestures for emphasis. Avoid slumping, slouching or leaning as these subtle actions tend to disengage the audience.

It sounds obvious, but smiling, nodding and other forms of positive feedback are great ways to warm an audience. It makes them feel welcome and ready to interact.

9. Verbal Communication

Talking to a screen can often be more intimidating than talking to actual people. With less feedback from your audience, you can often go off on tangents and ramble a little more than necessary.

Remember not to talk too fast. Articulate yourself clearly and speak with purpose, emphasizing tone and pitch where necessary. Use well-placed notes to stay on topic.

Silence can be your best friend . If you want to make a hard-hitting statistic really hit home, deliver it and let it sit for a beat. A pause in the right place can do way more than words.

Remember to hold eye contact while you’re speaking too, and complement your voice with some non-verbal gestures outlined above. Filler-words like ‘uhm’ can distract from your message and make you sound less confident. Though totally normal in everyday speech, you can make a presentation even more amazing by avoiding some of the classic ‘uuuhs’ and ‘like’. When you’re tempted to use a filler word, practise being silent instead. As mentioned, a simple pause can be a lot more effective than rambling the entire time!

10. Give a Call to Action

Even if you give the most mind-blowing presentation known to man, it can still fall flat if there is no call to action (CTA). This is one of the most important, yet often overlooked, Zoom presentation tips.

What do you want your audience to do after your presentation? What’s their next move? What was the crucial core of your talk and how does it influence them to act? Always give a clear call to action to your audience so that they know what to do with the new information you’ve presented to them.

Let’s say you’re giving a presentation on why tl;dv is the best online meeting software . End the presentation by telling your audience to install the tool for free , accompanying this CTA with a clear, concise message about why it’s beneficial to do so: it’s a free extension that lets you catch up on meetings in minutes.

11. Master the Agenda

By showing your audience a clear and agenda at the beginning of the presentation, you’ll help them feel prepared. An agenda shows the progression of the presentation, so your audience knows when to expect specific aspects to be covered, and roughly how much time will be spent touching upon each agenda item.

If you have guest speakers, an agenda will let them mentally prepare for the moment it will be their turn to contribute. For longer presentations, you’ll want to factor in a ‘short break’ into the agenda, so everyone knows when they can expect that much-needed toilet break.

12. End With Impact

Just like with storytelling, you want to hook your audience from the start, keep them thoroughly engaged throughout, then end with a BANG! There are many ways you can do this, but one that we love is with a quote.

Choose a quote relevant to your Zoom presentation topic, preferably something that will make your audience stop and think. A good quote can still be ringing in their ears days later.

If you can’t think of a quote from the top of your head, Google is your best friend. Just type in your purpose or topic followed by the word “quotes” and you’ll get hundreds to choose from. Obviously, you might have to sift through some crap before you get to the goodies, but it’ll be worth it.

But what if you can’t summarize your topic focus with a succint quote? Albert Einstein has some words of wisdom for you:

“If you can’t explain it simply, you don’t understand it well enough." Albert Einsten

tl;dr: How to ace your Zoom presentation

• Prepare well in advance
• Serve up an amazing agenda
• Learn from recordings of past presentations
• Turn your fear into excitement
• Use the power of a simple ‘pause’
• Make your slides engaging with visuals
• Don’t panic!

You got this. Now go WOW your audience.

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