Sample Forwarding Letter For Submitting Documents
Whether you’re applying for a job, enrolling in a university, or sending necessary paperwork, a forwarding letter plays a crucial role in conveying your intent and ensuring the smooth flow of information.
A forwarding letter, also known as a cover letter, is a formal introduction to the documents you submit. Its
The Purpose is to provide context, explain the contents of the attached documents, and highlight key points. By writing a well-structured and engaging forwarding letter, you can enhance the chances of your papers being reviewed attentively and positively.
Also See: Letter to handover documents to other person
Sample Format for Forwarding Letter For Submitting Documents
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]
[Recipient’s Name] [Recipient’s Position] [Company/Organization Name] [Address] [City, State, ZIP Code]
Dear [Recipient’s Name],
I hope this letter finds you well. I am writing to submit the following documents in support of [state the purpose or reason for submitting the documents] :
- [Document 1]: [Briefly describe the document and its relevance]
- [Document 2]: [Briefly describe the document and its relevance]
- [Document 3]: [Briefly describe the document and its relevance]
These documents provide comprehensive information and evidence related to [state the specific purpose or topic] . I have carefully prepared them to highlight my qualifications, experiences, and achievements in this field.
I am particularly enthusiastic about the opportunity to [mention any specific interests or goals related to the documents] . [Company/Organization Name] has an excellent reputation in the industry, and my skills and expertise align well with your requirements.Please do not hesitate to contact me if you require any further information or have any questions regarding the submitted documents. I can be reached at [provide your contact details] .
Thank you for considering my application and taking the time to review the enclosed documents. I look forward to discussing this further or progressing to the next stage of the process.
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How to Write an Official Forwarding Letter: Tips and Examples
Writing an official forwarding letter can seem like a daunting task, but it doesn’t have to be. Whether you’re forwarding a job application or a request for information, mastering the art of writing a formal and professional letter is key. While the language and structure of forwarding letters may vary depending on the situation, there are some key elements that should be included. In this article, we’ll provide you with tips and examples to help you write an effective forwarding letter. You can use these examples and edit them as needed to suit the specific needs of your situation. So, let’s dive in and start mastering the art of writing an official forwarding letter.
The Best Structure for Writing an Official Forwarding Letter
When it comes to writing an official forwarding letter, it is important to structure it in a way that is clear, concise, and professional. Whether you are forwarding a document, package, or message, the following structure can help ensure that your letter is effective and efficient.
Introduction: Begin the letter by introducing yourself and providing some context for why you are writing. This should include the date, your name, position, and contact information. You might also want to mention the recipient’s name and reference any previous correspondence or actions that led to the need for the letter.
Dear [Recipient Name],
I am writing to you today on behalf of [Company/Organization/Department] regarding [Document/Package/Message] forwarding.
Body: The body of the letter should provide a detailed explanation of what is being forwarded, who it is being forwarded to, and any additional information that is relevant. This should be done in a clear and concise manner, using bullet points or numbered lists if necessary. Make sure to include any deadlines or other important information that the recipient should be aware of.
Attached to this letter, you will find the [Document/Package/Message] that needs to be forwarded to [Recipient Name]. We kindly request that you forward this item as soon as possible, with a deadline of [Date/Time].
Additionally, please note that there are [Number of items] in the package, and the contents include [Itemized list].
Closing: The closing of the letter should reiterate any important information from the body and also provide a clear statement of what action the recipient should take. This might include a request for confirmation or acknowledgement of receipt, or an invitation to contact you with any questions or concerns.
Thank you in advance for your help with this matter. Please confirm receipt of the package once it has been forwarded, and feel free to contact me if you have any questions or concerns.
[Your Name and Position]
Signature: Finally, make sure to sign the letter by hand if possible, and include any additional contact information that the recipient might need.
By following this structure, you can ensure that your official forwarding letter is clear, concise, and effective in getting your message across to the recipient. Good luck!
Forwarding Letter for Job Application
To whom it may concern,.
I am writing to recommend [Applicant’s Name] for the [Position Name] role at [Company Name]. [Applicant’s Name] is an exceptional candidate with a wealth of experience in [Area of Expertise]. I have had the pleasure of working with [Applicant’s Name] in the past, and I can attest to their strengths in [Skill 1], [Skill 2], and [Skill 3].
[Applicant’s Name] is a highly motivated individual with a strong dedication to detail. Their exceptional communication skills and ability to work well under pressure make them an ideal candidate for the [Position Name] role. Moreover, [Applicant’s Name] has a proven track record of delivering results on-time and within budget, which is a testament to their expertise in the field.
It is with great pleasure that I recommend [Applicant’s Name] for the [Position Name] role. I have no doubt that [Applicant’s Name] will make an excellent addition to your team, and I look forward to hearing about their success in the role. Should you require any further information, please do not hesitate to reach out to me.
Thank you for your time and consideration.
Forwarding Letter for Scholarship
I am pleased to recommend [Student’s Name] for the [Scholarship Name] scholarship. [Student’s Name] is an exceptional student with a proven track record of academic success and community involvement. As [Student’s Name]’s [Teacher/Professor/Advisor], I have had the pleasure of mentoring them over the past [Number of Years], and I am confident they will be an outstanding recipient of the [Scholarship Name] scholarship.
[Student’s Name] has demonstrated an unwavering commitment to academic achievement and social responsibility. They maintain an exceptional academic record and have consistently shown an eagerness to engage with the community. Moreover, their involvement in [Community Involvement Activity] showcases their leadership skills and their dedication to making a positive impact.
I strongly believe that [Student’s Name] is an outstanding candidate for the [Scholarship Name] scholarship and deserves to be recognized for their academic and personal achievements. I am confident that [Student’s Name] will utilize the scholarship opportunity to its fullest potential and continue to make a positive impact both in and outside of the classroom.
Thank you for your time and consideration. Please do not hesitate to contact me if you require any further information.
Forwarding Letter for Promotion
Dear [Manager’s Name],
I am writing to recommend [Employee’s Name] for a promotion. Having worked closely with [Employee’s Name] for the past [Number of Years/Months], I can attest to their exceptional work ethic and dedication to the company.
[Employee’s Name] has consistently demonstrated exceptional performance in their current role, consistently exceeding targets and delivering results. Furthermore, they have shown a willingness to take on additional responsibilities and have made significant contributions to projects outside of their job scope. These qualities reflect their hard work, dedication, and commitment to the company.
With their proven track record of success, I am confident that [Employee’s Name] will excel in a higher position. Their exceptional leadership skills, outstanding communication skills, and ability to work under pressure are just a few examples of why they are an ideal candidate for a promotion.
It is with great pleasure that I recommend [Employee’s Name] for a promotion. I believe that the additional responsibilities will challenge them and present new opportunities to display their talent and skills. Thank you for your consideration.
Forwarding Letter for Vendor Proposal
I am writing this letter to recommend [Vendor’s Name] for [Project/Service] at [Company Name]. I had a chance to work with [Vendor’s Name] on a recent project, and I was impressed with their [Quality of Service/ Products]. Their exceptional attention to detail, willingness to exceed expectations, and ability to deliver results on-time and within budget have made them a valuable partner,
[Vendor’s Name]’s proven track record of success in the industry makes them an ideal candidate for [Project/Service] at [Company Name]. Their expertise in [Area of Expertise 1] and [Area of Expertise 2] make them uniquely qualified to meet our project/service needs. Moreover, I was highly impressed with their pricing structure, as they consistently offer high-quality products/services at a competitive price.
It is with great pleasure that I recommend [Vendor’s Name]. They are a reliable, efficient, and professional organization that consistently produces exceptional results. I am confident that their services will exceed [Company Name]’s expectations and deliver outstanding value.
Thank you for your time and consideration. Should you require any further information, please do not hesitate to contact me.
Forwarding Letter for Rental Property
Dear [Landlord’s Name],
I am writing to recommend [Tenant’s Name] as a tenant for [Rental Property Name]. [Tenant’s Name] is a responsible, friendly, and dependable individual who would be an excellent addition to any community. I have had the pleasure of knowing [Tenant’s Name] for the past [Number of Years/Months], and I can attest to their outstanding character and reliability.
[Tenant’s Name] is an exceptional tenant. They have consistently demonstrated an unwavering commitment to maintaining a clean, quiet living environment and have always paid their rent on-time. Moreover, their friendly and respectful demeanor has made them a valued member of the neighborhood community.
It is with great pleasure that I recommend [Tenant’s Name] as a tenant for [Rental Property Name]. I am confident that they will maintain a high level of cleanliness and responsibility and will be an asset to any community. Thank you for your time and consideration. Should you require any further information, please do not hesitate to contact me.
Forwarding Letter for Volunteer Work
This letter serves to recommend [Volunteer’s Name] for [Volunteer Position] at [Organization Name]. [Volunteer’s Name] is an exceptional individual with an unwavering commitment to social responsibility. They have consistently demonstrated a willingness to dedicate their time, effort, and resources to making a positive impact in the community.
[Volunteer’s Name]’s exceptional leadership skills, outstanding communication skills, and ability to work well under pressure make them an ideal candidate for the [Volunteer Position] role. Moreover, their experience in [Area of Expertise 1] and [Area of Expertise 2] will be a valuable addition to the [Organization Name] team.
I highly recommend [Volunteer’s Name]. Their exceptional dedication and hard work have had a significant impact on the community in the past, and I am confident that they will continue to do so in the future. Thank you for your consideration, and please do not hesitate to contact me if you require any further information.
Forwarding Letter for Medical Treatment
I am writing this letter to recommend [Patient’s Name] for medical treatment. [Patient’s Name] is an exceptional individual who has been diagnosed with [Medical Condition]. I have had the pleasure of treating [Patient’s Name] for the past [Number of Years/Months], and I can attest to their outstanding character and their ability to persevere through difficult circumstances.
[Patient’s Name] has displayed an unwavering commitment to their health and well-being, consistently following our recommended treatment plan and taking care to monitor their diet and physical activity. Their positive attitude and resilience are a testament to their determination to overcome [Medical Condition].
It is with great pleasure that I recommend [Patient’s Name] for medical treatment. Their exceptional dedication to their health and well-being will undoubtedly lead to a successful outcome. Thank you for your consideration, and please do not hesitate to contact me for further information.
Tips for Writing an Official Forwarding Letter
Writing an official forwarding letter can be a daunting task, as it carries a certain degree of formality and importance. Whether you’re forwarding a document or simply transferring a message, the letter needs to be concise, clear, and professional. Here are a few tips that can help you write a flawless forwarding letter.
- Identify the recipient: Start by identifying the recipient of the forwarding letter. This can be the person or department to whom you’re sending the document or message. Use formal titles and correct names to demonstrate respect and professionalism.
- State the purpose: Clearly state the purpose of the forwarding letter. This will help the recipient understand the context and importance of the document or message they are receiving.
- Be concise: Avoid lengthy explanations and unnecessary details. Keep the letter short and to the point. This will not only make it easier to read for the recipient, but it will also reflect positively on your communication skills.
- Use a professional tone: Maintain a professional and courteous tone throughout the letter. Avoid using slang, jargon, or informal language. Also, use proper punctuation and grammar to enhance the clarity of your message.
- Include a call to action: If necessary, include a call to action at the end of the letter. This can be a request for confirmation of receipt, a follow-up meeting, or any other appropriate request. Be polite and considerate, but also firm in your request.
- Proofread and edit: Before sending the letter, make sure to proofread and edit it carefully. Check for spelling and grammatical errors, as well as any ambiguities or inconsistencies that may confuse the recipient. A well-written and error-free letter demonstrates attention to detail and professionalism.
Following these tips can help you write an effective and professional forwarding letter that not only conveys its message clearly but also reflects positively on your communication skills. Remember to keep the recipient in mind and tailor your letter accordingly. With a clear purpose, concise wording, and a professional tone, you can write an outstanding forwarding letter that makes an impact.
FAQs on How to Write an Official Forwarding Letter
What is an official forwarding letter.
An official forwarding letter is a formal document used to transmit important information from one party to another. It is commonly used in business, organizations, and government agencies to communicate official matters effectively.
What are the steps to writing an official forwarding letter?
The first step is to start by typing your letterhead at the top of the page, followed by the recipient’s contact information and the subject line. Then write an introduction, body, and conclusion using a professional and formal tone throughout. Lastly, proofread and edit your letter for grammar, spelling, and punctuation errors.
What should I include in an official forwarding letter?
Include the sender’s and the recipient’s contact information, the subject line, a brief introduction, a clear statement of the main purpose of the letter, sufficient details supporting the purpose, and a conclusion that requests a specific action or response from the recipient.
What are some tips for writing an effective official forwarding letter?
Maintain a professional tone throughout, avoid using complex language and jargon, write in clear and concise sentences, and make sure your letter is well-organized with sufficient details that support your main purpose. Additionally, proofread and edit your letter carefully before sending it out.
What is the recommended font style and size for an official forwarding letter?
Use a simple, legible font, such as Arial or Times New Roman, and a standard font size of 12 points. Avoid using cursive or fancy fonts that may be difficult to read.
Should I include attachments with my official forwarding letter?
If necessary, include any relevant documents or attachments that support your main purpose. However, make sure to mention the attachments in the body of the letter and label each document to avoid any confusion.
What is the proper way to address the recipient of an official forwarding letter?
Use a formal salutation, such as “Dear Mr./Ms./Dr. [Last Name]” or “To Whom It May Concern” if you don’t know the recipient’s name. Do not use first names unless you have a close professional relationship with the recipient.
Time to Get Forwarding!
That’s it, folks! Hopefully after reading this article, you’ll have a better idea of how to write an official forwarding letter. Remember to keep things clear and concise, while also being polite and respectful. And don’t forget to proofread before hitting that send button! Thanks for reading, and be sure to check back here soon for more helpful tips and tricks. Happy forwarding!
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How to Write a Forwarding Letter to Higher Authority – 13+ Examples
- Letter Writing
- January 31, 2024
- Formal Letters
How to Write a Forwarding Letter to Higher Authority : In a professional setting, it is often necessary to escalate issues or bring attention to matters that require urgent action from a higher authority. Writing a forwarding formal letter to a higher authority is an effective way to do this, but it can be challenging to know where to start. In this article, we will provide some tips on how to write a forwarding letter to higher authority.
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How to Write a Forwarding Letter to Higher Authority – Tips & Guidelines
Content in this article
Here are some tips and guidelines for how to write a forwarding letter to higher authority:
- Start with a clear subject line
- Introduce yourself and your relationship to the issue
- Summarize the issue or problem
- Provide supporting documentation
- Explain the efforts you have made to address the issue
- Clearly state the action you are requesting
- Use a professional and respectful tone
- End with a call to action and a thank you
How to escalate an issue to higher authority – Example 1
Dear [Name of Higher Authority],
I am writing to bring to your attention an issue that requires your immediate attention. As [my position in the organization], I have been working to address [the issue/problem] over the past few weeks, but have been unsuccessful in resolving it.
Despite my best efforts, the issue has become more complicated and requires the attention of a higher authority. I have attached [supporting documentation] to this letter, which provides further background information on the issue.
Therefore, I would like to request that you take appropriate action to address this issue. I believe that [specific action/request] will be necessary to resolve the issue. I would greatly appreciate any assistance you can provide in this matter.
Thank you for your attention to this matter.
Supporting documention issue in forwarding letter – Example 2
I have attached [supporting documentation] to this letter, which provides further background information on the issue. The documentation includes [list of documents], which clearly outline the nature and severity of the issue.
Despite my best efforts, the issue has become more complicated and requires the attention of a higher authority. I believe that [specific action/request] will be necessary to resolve the issue.
Therefore, I would like to request that you review the attached documents and take appropriate action to address this issue. I would greatly appreciate any assistance you can provide in this matter.
How to Write a Forwarding Letter to Higher Authority (Formal letter format) – Example 3
[Your Name] [Your Address] [City, State ZIP Code] [Date]
[Name of Higher Authority] [Title] [Organization] [Address] [City, State ZIP Code]
I hope this letter finds you well. I am writing to bring to your attention [the issue/problem] that requires your attention.
As [my position in the organization], I have been working to resolve this issue, but I am unable to do so without your assistance. [Provide more details about the issue and how it affects the organization].
I have attached supporting documentation that provides further background information on the issue. [List the attached documents, if any].
I request your urgent attention to this matter, and I believe that [specific action/request] will be necessary to resolve this issue.
Thank you for your attention to this matter. I would greatly appreciate any assistance you can provide. Please let me know if you require any additional information or clarification.
Forwarding letter to higher authority – In Email Template – Example 4
Subject: [Urgent/Important] Matter Requiring Your Attention
I hope this email finds you well. I am writing to bring to your attention an urgent/important matter that requires your immediate attention.
As [my position in the organization], I have been working to address [the issue/problem] over the past few weeks, but have been unsuccessful in resolving it. I have attached [supporting documentation] to this email, which provides further background information on the issue.
Despite my best efforts, the issue has become more complicated and requires the attention of a higher authority. Therefore, I am requesting that you review the attached documents and take appropriate action to address this issue. Specifically, I believe that [specific action/request] will be necessary to resolve the issue.
I would greatly appreciate any assistance you can provide in this matter. Please let me know if you require any additional information or clarification. Thank you for your attention to this urgent/important matter.
[Your Position in the Organization]
[Your Contact Information]
Writing a forwarding letter to higher authority requires a clear and concise approach. By following these tips, you can effectively escalate issues and bring attention to matters that require urgent action. Remember to always be prof essional, respectful, and clear in your communication, and you will be well on your way to crafting an effective forwarding letter.
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Free printable letter templates
The art of letter writing is alive and well. find a free letter writing template for word and customize your correspondence. letters are about more than letterhead; make sure you're structuring your notes for maximum readability..
Customize a heartfelt letter with these templates
In this digital age, getting a handwritten letter in the mail is a rare but wonderful surprise. Although writing out a message takes more effort than just sending a text message, a letter will mean so much more to the recipient. And by writing your letter on custom-made paper, you can personalize your letter even more. Make your letter more graphically appealing in a flash using templates. To start, choose your favorite template on Microsoft Create. You can give your letter a simple look with a modern design, go back in time with a vintage template, or keep it playful with some fun illustrations. Once you've picked your template, you can customize your paper to make your letter special. Whether you're writing a nice note to grandma or want to keep in touch with a pen pal, adding some graphics to your letter will make it so much more memorable. After completing your design, you can print it out, write your letter, and add it to an envelope. Don't forget the stamp before heading to the post box! Letters are also great to send for special occasions such as weddings and holidays . Enhance any letter or invitation with a personalized celebration template.
Write a letter in Word for the web
Writing a letter like this while you're online is quick and easy.
Choose one of our letter templates , and open it in Word for the web to make it yours.
As you work on the letter, you'll probably want to rename it.
Send your letter
When you're finished, print it or send it out electronically. You can do this with the letter still open in Word for the web. No need to save it first (that's already done for you).
To print it, press Ctrl+P, and wait for the Print dialog.
Note: If you don't see a Print dialog box, click the link for opening a PDF version of your letter. From there, use the PDF program's Print command.
Send a link to your letter
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Near the top of the screen, click Share .
Under Share , click Get a Link .
Under Choose an option , click View only .
Click Create Link .
Click on the web address to select it, and then copy and paste it into an email, message, or post.
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Letter Format Example and Writing Tips
What To Include in a Formal Letter
Writtten letter format, email letter format, letter template to download, professional written letter example, professional email example, tips for formatting your letter, proofread, spellcheck, and print, how to address the envelope.
Theresa Chiechi / The Balance
A printed letter is usually reserved for important professional communications, such as recommendation letters, cover letters, resignation letters, business and legal correspondence, and company communications. Since a letter is a formal mode of communication, you'll want to know how to write one that is professional.
Correct formatting is especially important if you're sending a hard copy to the recipient rather than an email, because the letter needs to fit the page, be clear and concise, be easy to read, and look professional.
Review information on what you need to include when writing a professional letter, examples, and advice on the appropriate font, salutation, spacing, closing, and signature for business correspondence.
- A formal letter should include details about why you’re writing, an expression of your appreciation to the recipient for considering your request, and your contact information.
- Correspondence can be sent as a written letter or in an email. When sending an email message, list the reason you are writing in the subject line of the message.
- When writing a professional letter, carefully proofread and spellcheck before you print or send it.
Formal correspondence should include the details of why you’re writing, your contact information so the recipient can follow up, a greeting and closing, and your signature.
Contact Information (Written Letter): A written letter should include your and the recipient’s contact information (name, title, company name, address, phone number, email), followed by the date.
Contact Information (Email): When sending an email, you don’t need to include the recipient’s contact information. List your contact information at the end of the letter, after your signature.
Greeting: Address the letter using a professional greeting and formal title ("Dear Mr./Ms./Dr.").
Body of Letter
- The first paragraph of your letter should provide an introduction as to why you are writing, so that your reason for contacting the person is obvious.
- Then, in the following paragraphs , provide specific details about your request or the information you are providing.
- The last paragraph of your letter should reiterate the reason you are writing and thank the reader for reviewing your request. If appropriate, it should also politely ask for a written response or for the opportunity to arrange a meeting to further discuss your request.
Closing: Use a formal sign-off , such as "Sincerely" or "Best regards."
Signature (Written Letter): End the letter with your handwritten signature followed by your typed name.
Signature (Email): Include your typed name followed by your contact information.
It’s important to include enough detail so that the recipient understands why you’re writing and the response you expect to the letter.
Here’s a template for each section of a formal letter:
Your Contact Information Name Address City, State Zip Code Phone Number Email Address
Recipient Contact Information Name Title Company Address City, State Zip Code
Greeting Dear Mr./Ms. Last Name,
Use a formal salutation , not a first name, unless you know the person well. If you do not know the person's gender, you can write out their full name. For instance, write, "Dear Pat Crody" instead of "Dear Mr. Crody" or "Dear Ms. Crody." If you do not know the recipient’s name, it’s still common and acceptable to use the old-fashioned “ To Whom It May Concern .”
Body of Letter
- Paragraph 1: State the reason you are writing, for example, you are asking for something or sharing a piece of information.
- Paragraph 2: Provide details about your request or the information you’re sharing.
- Paragraph 3: If necessary, include additional information on the purpose of your letter.
- Paragraph 4: Thank the reader for considering your request, and ask for a response to your letter.
Closing Best regards,
Signature Handwritten signature (use black or blue ink to sign a written letter)
Typed Signature Your typed name
Here’s a template for each section of a professional email:
Subject Line Subject: Your Name — Reason for Writing
Greeting Dear Mr./Ms. Last Name,
Body of Message Your message should be two or three paragraphs at most and should explain why you’re writing and what you’re requesting.
Typed Signature and Contact Information Mikala Schwartz firstname.lastname@example.org 617-123-1234
When sending email correspondence, include the reason you are writing in the subject line of the message. List your contact information under your typed signature at the end of the message.
Here is a letter template that you can download (compatible with Google Docs and Word Online), or review the text version below.
Nicole Thomas 35 Chestnut Street Dell Village, Wisconsin 54101 555-555-5555 email@example.com
September 5, 2022
Jason Andrews Manager LMK Company 53 Oak Avenue, Ste 5 Dell Village, Wisconsin 54101
Dear Mr. Andrews,
I’m writing to resign from my position as customer service representative, effective September 16, 2022.
I’ve recently decided to go back to school, and my program starts in late September. I’m tendering my resignation now so that I can be as helpful as possible to you during the transition.
I’ve truly enjoyed my time working with you and everyone else on our team at LMK. It’s rare to find a customer service role that offers as much opportunity to grow and learn, and perhaps more rare to find such a positive, inspiring team of people to grow and learn with.
I’m particularly grateful for your guidance while I was considering furthering my education. Your support has meant so much to me.
Please let me know if there’s anything I can do to help you find and train my replacement.
Thanks and best wishes,
Signature (hard copy letter)
Subject: Annual Meeting
Thank you so much for your assistance in planning our annual meeting. Your expertise in handling the meeting arrangements, booking the conference facilities and hotel, coordinating travel, scheduling events, and organizing the meeting is greatly appreciated.
I appreciate your help and advice, and I am hoping we can plan on having your assistance with next year’s event. It’s tentatively scheduled for January 16–20, 2023, in Tampa, Florida. If you can confirm your availability, I’ll be in touch when we’re ready to start planning.
I look forward to working with you in the future, and thank you again.
Professional letters should be simple, short, and written in business format using a traditional font.
- Length of the Letter: Most formal letters are no more than one typed page.
- Font Style and Size: Use a plain font such as Times New Roman, Arial, or Calibri. Your font size should be between 10 and 12 points.
- Margins: Use one-inch margins and left justify your text.
- Spacing: Single space your letter and leave a space between each paragraph. Use one-inch margins and align your text to the left. Leave an extra space after the salutation, before the closing, and before and after your handwritten signature in a printed letter.
- Printing the Letter: Business letters should be printed on plain white paper.
Once you have written your letter, proofread it and carefully spellcheck it on the screen. Then print it out and read it through aloud at least one more time, checking for any errors or typos. This is important as it's often easier to spot errors on a hard copy.
Reading your letter out loud is a good way to catch a mistake.
Check for formatting errors, such as two paragraphs that don’t have a space between them or lines that are indented incorrectly. Then, before putting your letter in an envelope, sign above your typed name using black or blue ink.
If you’re emailing your letter, send a copy to yourself to be sure it’s perfect. Then send the final version to the recipient.
Print a copy of your written letter so you have it for your records. Your email will be saved in your “sent” email folder.
When your letter is ready to mail, fold it in thirds so it fits into a business-size envelope. You can use your word processing program to print the addresses on the envelope or handwrite them.
Print your name on the top left corner of the front of envelope. Print the recipient’s address in the center of the envelope, parallel with the long side. Add a stamp to the top right of the envelope.
NMU Writing Center. " Parts of a Business Letter. "
University of Arizona. " Writing a Professional Letter ."
USPS. " How to Send a Letter or Postcard: Domestic ."
What to write when forwarding an email (With Samples)
Hey, email writers, Sandun here! Welcome to the “Email Etiquette Guru.” Today, we are going to talk about “what to write when forwarding an email” or “how to forward an email to someone” FYI .
Different Phrases that can be Used to Forward an Email
What is the email forwarding, six forwarding email etiquette you should know, what are fyi and fyr in email forwarding, forward email sample, final conclusion.
We do send emails at different times for different reasons. Did you know that in 2021, nearly 319.6 billion daily emails were sent/received worldwide?
According to a report published on Radicati , these numbers will increase by about 4.1% by 2025.
And, how many of them will go as forwarded emails? How much do you forward per day by saying FYI? Wait… is the “FYI” correct forwarding email etiquette to forward emails?
Let’s find out the best way to forward your email with samples.
When I forward emails, I often have problems with what to write in the message.
So, I did some research on this subject, and there I was able to find many interesting facts about forwarding email etiquette .
As an affiliate, I may collect a share of sales or other compensation from the links on this page.
When you forward an email to someone, in most cases, you can easily incorporate the below-mentioned phrases into your message:
Is it enough just to type them when you are in a formal conversation ?
It is not enough on some occasions because we can make our conversation even more professional by combining those phrases and email forwarding etiquette.
So, now let’s find out what that means and what you need to know about it.
Email forwarding is the activity of re-sending received email messages to one or more email addresses.
We forward emails when we need to forward an email to a person or group who wants to know about it.
There are mainly two types of email forwarding, the first one is manual email forwarding, and the second one is automatic email forwarding .
Here we are only talking about the etiquette of manual email forwarding.
Here are the six forwarding email etiquette you need to consider.
By following these steps, you can minimize the potential for errors in forwarding an email.
- Be sure to edit the email before sending it. Your email may contain sensitive data that you do not want to send to anyone else.
- Before forwarding an email, ask yourself why you need to send its contents to another person or more. It will ensure that you do not forward emails to the wrong persons.
- No matter how busy you are, be sure to write at least a comment at the top of the forwarding email to the recipient. If you do not have time for that, send the message only when convenient for you.
- Sometimes the nature of the conversation varies from person to person, so if the content of the message is not in their area, the person you are going to forward the email to may misunderstand it. In such cases, be sure to send the entire email only to the essentials, not to some people.
- If the content of the email message does not provide any value or information to a third party, it is best not to forward an email.
- If you are sending an email to a group of strangers, put your email address in the “To” field and all other email addresses in the “BCC” field. Doing so can protect recipients’ email addresses from being leaked to strangers.
FYI and FYR are abbreviations used in email communication by most professionals.
FYI – For Your Information
FYR – For Your Reference
But when you just include FYI or FYR when you are forwarding an email, It may feel like a Passive-Aggressive Communication tool.
It is best not to use such FYI and FYR abbreviations when forwarding email messages at most times. Because using only FYI or FYR make you rude to the recipient.
But if you want to use it, use it with some context.
E.g. , FYI, please study the below email before you come to the next meeting.
Email Forwarding Message Template
When creating a forwarding email message template, it is vital to make sure that it is a short & straightforward message.
But in some cases, it can also be a lengthy explanation.
The basic forwarding email template is as follows.
a) A proper email greeting
b) In your email; Say I am forwarding the below email / I’m forwarding you the email below / I am forwarding you the email, etc. Depending on the nature of the conversation, we may use these phrases.
c) Reason for forwarding the email to the recipient. (Use it only if necessary)
d) Your email signature
Please find the forwarded email below for your information.
Best regards, Sandun
Thank you for your interest in our products. You sent your email to the wrong department.
But don’t worry. I will forward your email to the appropriate person.
Dear Mr. Joseph,
I am forwarding the following email sent to the ABC Export Accounts Department today, June 11, 2021, because I forgot to include your email address in the CC.
Sandun Purchasing Executive ABC Exports
Nice to hear from you again. I am sorry you haven’t heard back about your quotation for sales.
I can assure you that I forwarded your email to our purchasing manager, and I assume the delay is due to our ongoing system update within the organization.
We are dedicating so much of our time to this system update presently.
I will forward this email as a reminder to our purchasing manager and guarantee you that you have not been forgotten.
I will forward you an email ready to be sent to Mr. Raj to confirm our new sale.
I am forwarding this email message to you before sending it to Mr. Raj. Can you check and confirm this, please?
I look forward to hearing from you soon.
We received your email last Friday.
We want to help you with this matter, and I have forwarded the email to our Marketing Manager. He will contact you within 48 hours for a speedy resolution of this matter.
Sandun Nirmala Marketing Executive ABC Exports
For various reasons, you will often need to forward emails at work or in your personal life.
In such cases, following the email forwarding etiquette will make it much easier for you to manage professional email communication.
Also, the care you show, even in these two small ones, can reflect your professionalism, which is a boon to your professional communication .
So take advantage of the above findings and improve your email etiquette for career success.
Thanks for reading.
You May Also Like to Read :
How to Write Professional Thank You Email?
How To Find Free Small Business Email Hosting – Step By Step Guide
Does Sending Work Emails on the Weekend Matter?
How To Address Email To An Unknown Person?
Your Office Partner
Cover Letter for Sending Documents
Sample covering letter for submission of documents to banks, tax, revenue, registration etc. Sample cover letter for attached documents to university. Sample cover letter for sending attached documents by courier, or by hand to clients, companies, employee, students, and parents etc.
Cover Letter format to Send Documents
I am writing to you because I am sending you some important documents, and because they are important they require a cover letter. The documents that I am sending you are related to getting started in the new company that you have started. The documents will help move things smoothly, and if anyone questions why who, or what then they will help.
The documents that are attached are the company contract with all signatures, council permission papers, all photo graphical identifications for all people involved such as passports, and driving licenses. I hope that you will keep them safe, and they will help you with what you need to do.
Mr. Francis Walcott
Sample Cover Letter for Attached Documents
Alan Taylor House 1, Street 1, Manchester
This is with reference to your request for No Objection Certificate (NOC) dated 18 January, XXXX. We are pleased to inform you that nothing had come to our attention that causes us to belief that we are under constraint to issue NOC to your good self for your job purposes.
We are enclosing herewith NOC for your ready reference. In case of further query, please feel free to contact us. We hope that this would serve to your entire satisfaction. Thanking you, and with profound regards.
Very truly yours,
Simon Head Student Affairs Department
To majesty’s passport office,
I am writing this letter as a cover letter for me sending some very important documents by post. I am sending these documents to help support my application for my passport. You will find inside one months’ worth of bank statements with the proof of my financial status, and proof of address. Also inside you will find my original birth certificate, and national insurance number.
I do hope that this will be enough supporting documents to get me my passport. And if you need anything more please inform me as soon as possible so that I can send it out as well fast.
Mr. Jason Taylor
Dear Mr. Ahmed,
I am submitting herewith the following documents as asked by your company.
I am sending these documents for further progress in the fulfillment of the formalities required for the joining your company . All the documents asked by the company are attached along with this letter. You can let me know regarding any other formalities concerning the matter.
Your consideration of my application is clearly appreciated. Thanking you for your time.
Covering Letter for Documents Enclosed
Mr. Ijaz Farooq Meezan Bank Ltd Meezan House, C-25, Estate Avenue, S.I.T.E, Karachi
Dear Mr. Farooq Sahib,
As per our telephonic conversation, please find the enclosed copy of letter sent from our Welfare Organization for sponsorship of needy students. We will thank you for your support toward this noble cause.
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Help me cover letter sample to submit to engineer registration number ( ERB) to my employer
please check it here: https://semioffice.com/resign-letters/soliciting-employer-support-for-engineer-registration-number-erb-application/
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Top Contributors in Word: Stefan Blom - Charles Kenyon - Suzanne S. Barnhill - Doug Robbins - MVP Office Apps & Services (Word) - Bob Jones AKA: CyberTaz ✅
February 13, 2024
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Creating video from text.
Sora is an AI model that can create realistic and imaginative scenes from text instructions.
We’re teaching AI to understand and simulate the physical world in motion, with the goal of training models that help people solve problems that require real-world interaction.
Introducing Sora, our text-to-video model. Sora can generate videos up to a minute long while maintaining visual quality and adherence to the user’s prompt.
Today, Sora is becoming available to red teamers to assess critical areas for harms or risks. We are also granting access to a number of visual artists, designers, and filmmakers to gain feedback on how to advance the model to be most helpful for creative professionals.
We’re sharing our research progress early to start working with and getting feedback from people outside of OpenAI and to give the public a sense of what AI capabilities are on the horizon.
Sora is able to generate complex scenes with multiple characters, specific types of motion, and accurate details of the subject and background. The model understands not only what the user has asked for in the prompt, but also how those things exist in the physical world.
The model has a deep understanding of language, enabling it to accurately interpret prompts and generate compelling characters that express vibrant emotions. Sora can also create multiple shots within a single generated video that accurately persist characters and visual style.
The current model has weaknesses. It may struggle with accurately simulating the physics of a complex scene, and may not understand specific instances of cause and effect. For example, a person might take a bite out of a cookie, but afterward, the cookie may not have a bite mark.
The model may also confuse spatial details of a prompt, for example, mixing up left and right, and may struggle with precise descriptions of events that take place over time, like following a specific camera trajectory.
We’ll be taking several important safety steps ahead of making Sora available in OpenAI’s products. We are working with red teamers — domain experts in areas like misinformation, hateful content, and bias — who will be adversarially testing the model.
We’re also building tools to help detect misleading content such as a detection classifier that can tell when a video was generated by Sora. We plan to include C2PA metadata in the future if we deploy the model in an OpenAI product.
In addition to us developing new techniques to prepare for deployment, we’re leveraging the existing safety methods that we built for our products that use DALL·E 3, which are applicable to Sora as well.
For example, once in an OpenAI product, our text classifier will check and reject text input prompts that are in violation of our usage policies, like those that request extreme violence, sexual content, hateful imagery, celebrity likeness, or the IP of others. We’ve also developed robust image classifiers that are used to review the frames of every video generated to help ensure that it adheres to our usage policies, before it’s shown to the user.
We’ll be engaging policymakers, educators and artists around the world to understand their concerns and to identify positive use cases for this new technology. Despite extensive research and testing, we cannot predict all of the beneficial ways people will use our technology, nor all the ways people will abuse it. That’s why we believe that learning from real-world use is a critical component of creating and releasing increasingly safe AI systems over time.
Sora is a diffusion model, which generates a video by starting off with one that looks like static noise and gradually transforms it by removing the noise over many steps.
Sora is capable of generating entire videos all at once or extending generated videos to make them longer. By giving the model foresight of many frames at a time, we’ve solved a challenging problem of making sure a subject stays the same even when it goes out of view temporarily.
Similar to GPT models, Sora uses a transformer architecture, unlocking superior scaling performance.
We represent videos and images as collections of smaller units of data called patches, each of which is akin to a token in GPT. By unifying how we represent data, we can train diffusion transformers on a wider range of visual data than was possible before, spanning different durations, resolutions and aspect ratios.
Sora builds on past research in DALL·E and GPT models. It uses the recaptioning technique from DALL·E 3, which involves generating highly descriptive captions for the visual training data. As a result, the model is able to follow the user’s text instructions in the generated video more faithfully.
In addition to being able to generate a video solely from text instructions, the model is able to take an existing still image and generate a video from it, animating the image’s contents with accuracy and attention to small detail. The model can also take an existing video and extend it or fill in missing frames. Learn more in our technical report .
Sora serves as a foundation for models that can understand and simulate the real world, a capability we believe will be an important milestone for achieving AGI.
All videos on this page were generated directly by Sora without modification.
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<strong>Format</strong> <strong>of</strong> <strong>Forward<strong>in</strong>g</strong> <strong>Letter</strong><strong>FORWARDING</strong> <strong>LETTER</strong>(<strong>To</strong> <strong>be</strong> <strong>filled</strong> <strong>in</strong> by the tender<strong>in</strong>g party <strong>in</strong> <strong>of</strong>ficial letter head)The Medical Super<strong>in</strong>tendent,Safdarjang Hospital,New Delhi-110029.Tender Enquiry No. & date: … … … … … … … … … … … … …Date & Time <strong>of</strong> open<strong>in</strong>g <strong>of</strong> tender: … … … … … … … … … … …Sir,With reference to the above Tender Enquiry I/ We are submitt<strong>in</strong>g our tender documents. Thetender document is duly pag<strong>in</strong>ated and conta<strong>in</strong>s from page No. 1 to ……………….A Checklist chronologically <strong>in</strong>dicat<strong>in</strong>g documents attached <strong>in</strong> orig<strong>in</strong>al / copy duly attested byGazetted Officer / Notary / 1 st class Magistrate.CHECKLISTS.NO. DOCUMENTS ENCLOSED YES/NO PAGENO1. EMD for `12,000/= (`Twelve Thousand, only) (apc-23)2. Rate quotations should <strong>be</strong> neatly typewritten both <strong>in</strong> figureand words or should <strong>be</strong> pr<strong>in</strong>ted on computer pr<strong>in</strong>ter freefrom erasures, fluid<strong>in</strong>g, cutt<strong>in</strong>g and overwrit<strong>in</strong>g and Handwritten quotation will not <strong>be</strong> acceptable.(apc-1)3 Pag<strong>in</strong>ation <strong>of</strong> document submitted. (apc-2)4. Certificate/ Copy <strong>of</strong> up to date returns/ acknowledgementfrom the department <strong>of</strong> trade & taxes with TIN No. (orig<strong>in</strong>al /attested by Gazetted Officer/ Notary/ 1st class Magistrate)(apc-3)5. The tenderer shall furnish a non- blacklist<strong>in</strong>g certificate onaffidavit on non-judicial stamp paper duly attested <strong>of</strong> Rs.10/-(apc-4)6. 3 year cont<strong>in</strong>uous experience certificate/ on firm’s letterhead, end<strong>in</strong>g to the commencement current f<strong>in</strong>ancial yearfor supply the same material to similar organization/ Govt.organization. (apc-5)7. 3 year’s Supply order orig<strong>in</strong>al / copy duly attested byGazetted Officer/ Notary/ 1st class Magistrate) enclosedalong with tender document. (apc-6)8 Certificate to the effect that all the terms & conditionsmentioned <strong>in</strong> the tender document are acceptable <strong>of</strong> tenderdocument.(apc-11)9 Rate quotation <strong>in</strong> prescri<strong>be</strong>d pr<strong>of</strong>orma.(apc-15 )10. Undertak<strong>in</strong>g from the firm to repairy the quoted itemswith<strong>in</strong> the stipulated time period.(apc-20)11. Undertak<strong>in</strong>g to replace defective item(s) if any at the cost <strong>of</strong>supplier <strong>in</strong>clud<strong>in</strong>g guarantee/ warranty certificate at the time<strong>of</strong> supplied stores (apc-21(i))Name (s) and signature (s) <strong>of</strong> the tenderer( with stamp <strong>of</strong> the firm.)
THE FOLLOWING DOCUMENTS SHOULD BE ATTACHED WITH TENDER DOCUMENT.1. EMD for `12,000/= (` Twelve Thousand only )(apc-23)2. Rate quotations should <strong>be</strong> neatly typewritten both <strong>in</strong> figure and words or should <strong>be</strong>pr<strong>in</strong>ted on computer pr<strong>in</strong>ter free from erasures, fluid<strong>in</strong>g, cutt<strong>in</strong>g and overwrit<strong>in</strong>g andHand written quotation will not <strong>be</strong> acceptable.(apc-1)3. Pag<strong>in</strong>ation <strong>of</strong> document submitted. (apc-2)4. Certificate/ Copy <strong>of</strong> up to date returns/ acknowledgement from the department <strong>of</strong> trade &taxes with TIN No. (orig<strong>in</strong>al / attested by Gazetted Officer/ Notary/ 1st class Magistrate).(apc-3)5. The tenderer shall furnish a non- blacklist<strong>in</strong>g certificate on affidavit on non-judicialstamp paper duly attested <strong>of</strong> Rs.10/-(apc-4)6. 3 year cont<strong>in</strong>uous experience certificate/ on firm’s letter head, end<strong>in</strong>g to thecommencement current f<strong>in</strong>ancial year for supply the same material to similarorganization/ Govt. organization. (apc-5)7. 3 year’s Supply order orig<strong>in</strong>al / copy duly attested by Gazetted Officer/ Notary/ 1st classMagistrate) enclosed along with tender document. (apc-6)8. Certificate to the effect that all the terms & conditions mentioned <strong>in</strong> the tender documentare acceptable <strong>of</strong> tender document.(apc-11).9. Rate quotation <strong>in</strong> prescri<strong>be</strong>d pr<strong>of</strong>orma.(apc-15)10. Undertak<strong>in</strong>g from the firm to repair the quoted items with<strong>in</strong> the stipulated timeperiod.(apc-20).11. Undertak<strong>in</strong>g to replace defective item(s) if any at the cost <strong>of</strong> supplier <strong>in</strong>clud<strong>in</strong>gguarantee/ warranty certificate at the time <strong>of</strong> supplied stores(apc-21(i)).Name (s) and signature (s) <strong>of</strong> the tenderer( with stamp <strong>of</strong> the firm.)
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- Page 2: THE FOLLOWING DOCUMENTS SHOULD BE A
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Employee Job Joining Letter Formats in Word
Whenever you receive a job offer letter, either you have to accept it or reject it. If you want to accept the job offer then you need to submit a joining letter to the employer, which should consist of your acceptance and date of joining in the job.
Sometimes, you have to intimate your boss/employer about your joining on the first day of your work through the joining letter (or) joining email. Here you can find all those kinds of joining letter formats, which you can download in Word format.
A well-written joining letter or email will bring a positive impact on you before joining the job.
What is a joining letter?
A joining letter is a formal letter that confirms your acceptance of a job offer and consists of your joining date details . A good joining letter reflects the interest and excitement of the candidate to join the job.
If you really want to join in a job then it is your basic responsibility to submit the joining letter, even if you want to reject the job offer, still it is good to intimate it.
You can submit a joining letter either directly or through email, depending upon the company policies in which you are joining.
How to write a job joining letter
Mention the date on which you are writing your joining letter. Example: 05 Jan 2022.
2. To address
Address the letter to the right person from whom you received the job offer, it may be the HR or manager, or company owner. If you don’t know the name then just mention the designation, company name, and city name.
Example : To The HR manager, Company name, City name.
3. Subject line
Write a subject line that easily tells the purpose of the letter.
E xample : Joining letter for the position of [job title] Acceptance letter for the position of [job title]
Start the letter with a proper salutation like “ Dear Sir/Madam ” (or) “ Respected Sir/Madam ”.
You should mention the reference details i.e the job offer letter details for which you are responding. For example “ In response to your job offer letter dated 02 Jan 2022 .”
(If the job offer letter consists of any serial numbers then mention that number as well)
6. Main body
Confirm your acceptance to join the job in the main body of the letter. Example: “ I am writing this letter to confirm my acceptance for the job position of [job title] at [ company name] ”.
7 . Date of joining
Mention the date on which you are going to join the job. Example: “I will be joining the company on [date of joining]. ”
“I am joining my work today on [date] “
8. Close the letter
Finally, end the letter by saying thank you and write your name at the end of the letter.
9. Attach required documents
Attach any required documents if the employer asks to submit, like your certificate copies, photos, or KYC documents like Aadhar, PAN, driving license, etc.
Joining letter format for new employee
To The manager, Company name, City name.
Sub: Joining letter for the position of [job title] .
This letter is in response to your job offer letter dated [date] , I am glad to accept your job opportunity for the position of [job title] at the [company name] . I will be joining the job from [date of joining] .
Kindly let me know if you need any further information.
Looking forward to working with you.
Sincerely, Your name. Mobile no.
Joining letter for new employee [during joining date]
With reference to your appointment letter no. ___________, dated [date] , I would like to inform you that I am joining the job from today onwards i.e. on [date of joining] as a [job title] at [company name] .
Kindly consider this as my formal joining letter.
Sincerely, Your name.
Job joining email sample
Sub: Joining letter.
I am writing this email in reference to your appointment letter dated [date] , I am delighted to join the job from today onwards i.e on [date] as a [job title] at [company name] .
I would like to thank you once again for this great opportunity
Regards, your name, Mobile no.
Job joining intimation letter
I am writing this letter in reference to my previous letter/email about my joining date at [company name ] for the position of [job title] .
Hence my joining date is coming to closure, I would like to kindly intimate you about it, as I said in my job acceptance letter/email that I will be going to join the job on [date].
Joining letter format after medical leave
Sub: Rejoining request after medical leave.
I would like to inform you that I have been on leave for the last one month because of [illness reason] . Now my health is becoming normal, so I want to come back to work w.e.f [date] . Therefore kindly accept my request to rejoin in my job.
Thanks for your support during my hard times.
Regards, Your name.
Joining letter after maternity leave
To The Manager, Company name, City name.
Sub: Rejoining application after maternity leave.
I am writing this regarding my rejoining after maternity leave. I have taken a maternity leave of six months w.e.f [date] , which will be going to end on [date] .
So please give your approval to get back to my job.
I shall be grateful to you.
Sincerely, your name, Designation, Employee ID.
More rejoining letters after matenerity leave.
Joining letter format for govt employee
Sub: joining letter for the position of [job title]
In reference to your appointment letter dated [date] with vide ref no._____________, I am reporting to my job today on [date] . I also confirm my acceptance of all the terms and conditions stated in the appointment letter.
I, therefore, urge you to accept my joining report and I will be abiding by it.
Regards, your name.
Joining letter format for teacher
In response to your appointment letter no._________________, dated [date] , I am joining my job today i.e on [date] as a school teacher at [school name] .
I, therefore, request you to accept my joining report and oblige thereby.
Thanks for making me a part of your esteemed organization.
Sincerely, your name.
Job offer rejection email
Sub: Regarding job offer – [job title] .
With due respect, I would like to thank you for offering the position of [job title] at [company name] . Sadly I cannot accept this job offer, as I am expecting a better salary than your offer.
I am already receiving the same salary in my current job, and I am looking for a higher salary in my next job.
Thanks again for considering me for this job position, pleased to meet you.
Is a joining letter mandatory?
Yes, it is mandatory to submit a joining letter. It is the minimum responsibility of the employee to let the employer about his/her joining.
What is the importance of joining a letter?
Writing a joining letter means you are agreeing on the terms and conditions of the company where you want to start your work. From the day of submitting it, you will become a part of that company.
Are the joining letter and appointment letter are same?
No, both are different. An appointment letter is given by the employer and a joining letter is submitted by an employee to accept the job.
Difference between joining letter and offer letter
A joining letter is submitted by the employee in response to his/her acceptance of the job offer. Where a job offer letter is sent to the selected candidates after the interview.
Can I ask for a joining date change?
Yes, you can request it, depending on the reason the employer will take a final decision.
When should I submit the joint letter?
You need to submit it on the date of your joining, but before that, you have to intimate your employer about the acceptance of the job offer either through an acceptance letter/email/direct calling.
Can an employee reject a job offer?
Yes, you can reject the job offers if you are not satisfied with the terms of the job.
Can I reject the job offer, after submitting a joining letter?
Once you submit your joining letter then you will come under the contract of the company. In that case, it becomes difficult to leave the job.
But you can reject the offer if you just accepted the job offer but have not submitted any formal joining letter.
- Job confirmation letter formats in Word.
- Experience letter formats in Word
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Word & Excel Templates
Printable Word and Excel Templates
Tender Cover Letters
A basic tender cover letter is a useful tool that is used by people to win the competition. There are many people competing with you in a standard tender process. Although tender cover letters are not always required, they can be an important thing to create.
When should be included in the tender cover letter?
It is important to know what a tender cover letter should cover. Here are the main items of this document :
- Information about the recent achievements of the company.
- Reasons why the company applying for tender should be given the tender.
- Highlight the main aspects of the company.
How to write the tender cover letter
- Write the introduction of the company in a brief way. The qualification of the company, in accordance with the requirements of the client, should be mentioned in the introduction section.
It is important to give the introduction in a persuasive manner so that the client can be convinced to give tender. It should be explained that why your company should be chosen to give the tender. Make sure that you must personalize the tender cover letter in order to tailor it for the project the client is giving the tender for.
2. By writing the tender cover letter, you are actually making an offer to your client. In this letter, you can tell the client the benefits he will be able to get after accepting your offer.
3. Keep the tender cover letter in a simple way. Keeping the letter simple does not mean that you compromise on the quality of the language and content. Write the tender cover letter in a sophisticated language. Make sure that you add all the relevant content in the letter. Also, add some additional services such as customer care services.
4. After getting the tender, you will have to work in partnership with the client. The client might be insecure about working in partnership with you. So, mention your approach towards working with anyone in partnership. The client should be made clear about your prerogative about the partnership
5. Mention the key benefits of giving tender to you
Dear Mr. John,
With reference to your tender notice [X] advertised on 14 th November 2019, with the due date of 15 th December 2019, we are pleased to present our proposal.
We have developed our proposal after getting a comprehensive understanding of your company’s and the project’s requirements. We understand that you need this building to be one of its kind, with unique architectural design.
ABCD Limited has been serving the market with a team of expert architects for 25 years. We have been offering our services to many renowned national and international names, including ABC, XYZ, etc. Over the years, we have not only developed architectural experience but also, have established how to understand the client’s demands and satisfy them. We believe in uniqueness and quality at an affordable price.
Enclosed with this letter, we are submitting our detailed proposal and the relevant documents. All the details and information has been provided. If you need any more information or want any changes in the project proposal, please feel free to contact me at [X].
Once again, we thank you for giving this opportunity to us.
Dear Ms. Jennifer,
We are pleased to present our proposal against your tender notice [X], which was advertised on 5 th October 2019. Although the due date for the proposal is 3 rd December 2019, we are submitting it beforehand, so that any required changes can be incorporated in a timely manner.
After understanding your requirements, we believe we can be the best company to serve you for your electric spare parts. We have been supplying spare parts to this market for more than 7 years, and have developed an understanding of the customer requirements. You can also get the benefit out of our knowledge of the customer demands and identify the spare parts with high demand. As we import the spare parts from all over the world, we can serve a quality product at the most reasonable and competitive price, which is your main concern as well.
We have provided all the relevant details in the attached proposal. Let us know at [X] if any changes are required in the proposal. As we will be serving you for the first time, we are offering a 10% discount for the first year of our contract.
Thank you for this opportunity. We hope to serve you the best.