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How to Install PowerPoint

Microsoft’s PowerPoint software is an industry-leading presentation software that is excellent for talks and presentations where slides of text and graphics need to appear on a screen. Installing PowerPoint on your computer after purchasing it is easy to do.

Launch the Setup Program

Microsoft’s professional Powerpoint software is often bundled into the paid Microsoft Office suite of software. Microsoft doesn’t offer free installation of Powerpoint.

For the purpose of this tutorial, we’ll outline the basic steps of installing Microsoft Office 2010 — and as an extension Powerpoint — onto your computer from a DVD.

• First, put your Microsoft Office 2010 DVD into your computer’s optical disc drive and close the door.
• The installation program may begin running on its own when you do this, or you may have to manually locate and run “SETUP.EXE.”
• Sometimes, Windows requests the user to give permission to launch the installer. If this happens, grant permission and continue.

Understand Your Product Key

The Microsoft Office installation program will ask for a 25-character “product key.” This is a long string of numbers and letters — rather like a serial number — that Microsoft employs as a copy protection device. It’s designed to prevent the user — or more than one user — from using PowerPoint (and the whole Microsoft Office suite) on more computers than the license agreement allows.

A product key is arranged like this, with the 25-characters broken up into five groups of five:

xxxxx-xxxxx-xxxxx-xxxxx-xxxxx

If a product key becomes damaged, Microsoft can help users obtain a replacement.

The product key will probably be included somewhere within the packaging (perhaps in the DVD case) of your Microsoft Office software.

Enter Your Product Key

When entering the product key, Windows will supply the dashes automatically. You won’t have to add them in yourself. Take care to type in the product key precisely as it appears on your sticker. When complete, the installer will check the product key’s authenticity. PowerPoint will need to be activated the first time you use it. If you want PowerPoint to attempt this automatically, check the “Attempt to automatically activate my product online” button and click “continue” to proceed.

Agree to the License Terms

Next, be sure to read the complete Microsoft software license terms. Agreeing to the terms is the only way to use PowerPoint. If you opt out by closing the installer at this point, you won’t be able to use your new software. Once you’ve read the terms and agree, check the “I accept the terms of this agreement” box and choose “continue.”

Install and Finish

The installer will ask you to choose a type of installation. “Install now” uses the default settings, while “customize” can be used by advanced users to tweak the Office installation just the way they want it. In this tutorial, we’ll assume you chose “install now,” which will install PowerPoint along with the rest of the Office package.

Click “install now.” The Office setup program gets to work copying the required files to your computer. This process may take several minutes.

Once the installation is complete, read the final instructions and click “close.”

Now find PowerPoint (it might be in the Start menu) and launch it. PowerPoint may attempt to activate automatically over the internet. When this is done, you are too. You are ready to start creating PowerPoint designs.

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Slide layout

In Microsoft PowerPoint, slide layout refers to the design and placement of different elements on a slide. The default slide layout is a title at the top of the slide, and text below the title. However, this default can be modified to include alternate text, images, and video. The slide layout can be considered an overview of the information being presented by the user.

Microsoft PowerPoint , Slide , Slide deck , Software terms

• What is a slide master? Article
• Add, rearrange, duplicate, and delete slides in PowerPoint Article
• Apply a slide layout Article
• Add color and design to your slides with Themes Article
• Start with a template Article
• Get design ideas for slides Article
• Customize a slide master Article
• Change the page orientation in PowerPoint between landscape and portrait Article
• Organize your PowerPoint slides into sections Article
• Add a DRAFT watermark to the background of slides Article
• Create, merge, and group objects on a slide Article
• Guides for arranging things on a slide in PowerPoint Article
• Change the order in which stacked objects, placeholders, or shapes appear on a slide Article
• Rotate or flip an object Article

What is a slide master?

When you want all your slides to contain the same fonts and images (such as logos), you can make those changes in one place—the Slide Master, and they'll be applied to all your slides. To open Slide Master view, on the View tab, select Slide Master :

The master slide is the top slide in the thumbnail pane on the left side of the window. The related layout masters appear just below the slide master (as in this picture from PowerPoint for macOS):

1 Slide master

2 Layout masters

When you edit the slide master, all slides that are based on that master will contain those changes. However, the majority of changes that you make will most likely be to the layout masters related to the master.

When you make changes to layout masters and the slide master in Slide Master view, other people working in your presentation (in Normal view) can’t accidentally delete or edit what you’ve done. Conversely, if you're working in Normal view and find that you're unable to edit an element on a slide (such as, "why can't I remove this picture?") it may be because the thing you're trying to change is defined on the slide master or a layout master. To edit that thing, you must switch to Slide Master view.

Note:  It's a good idea to edit your slide master and layout masters before you start to create individual slides. That way, all the slides that you add to your presentation are based on your custom edits. If you edit the slide master or layout masters after you create individual slides, you’ll need to reapply the changed layouts to the existing slides in your presentation in Normal view.

A theme is a palette of colors, fonts, and special effects (like shadows, reflections, 3-D effects, and more) that complement one another. A skilled designer created each theme in PowerPoint. We make those pre-designed themes available to you on the Design tab in Normal view. You can also get more themes from templates.office.com .

Every theme you use in your presentation includes a slide master and a related set of layouts. If you use more than one theme in your presentation, you’ll have more than one slide master and multiple sets of layouts.

Slide Layouts

You change and manage slide layouts in Slide Master view. Every theme has a several slide layouts. You choose the layouts that best match your slide content; some are better for text and some are better for graphics.

In Normal view, you’ll apply the layouts to your slides (shown below).

Each slide layout is set up differently — with different types of placeholders in different locations on each layout.

Every slide master has a related slide layout called Title Slide Layout , and each theme arranges the text and other object placeholders for that layout differently, with different colors, fonts and effects. The following pictures contrast the title slide layouts for two themes: first the Basis theme and then the Integral theme.

You can change anything about a layout to suit your needs. When you change a layout master and then go to Normal view, every slide you add after that time that's based on that layout will reflect the changed look of the layout. However, if there are existing slides in your presentation that are based on the prior version of the layout, you’ll need to reapply the layout to those slides. (For instructions, see Edit and re-apply a slide layout .)

For a complete discussion of slide layouts, see What is a slide layout?

Cleaning up unused slide masters

In Microsoft 365, when you open a presentation that has 25 or more slide masters and some of them are unused, PowerPoint opens a message box offering to remove the unused slide masters for you. You can accept or decline. You may want to simply know about the unused masters so that you can manually review them yourself at a later time.  

More information about slide masters, layouts, and themes

What is a slide layout?

Use multiple slide masters in one presentation

Apply color and design to my slides (theme)

Apply multiple slide designs (themes) to one presentation

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A slide layout is an arrangement of placeholders which are designed to help you position your slide content. The layout refers to the way that the objects are arranged on the slides. A slide layout will contain placeholder for particular objects (e.g. text, charts, clipart etc). Depending on which slide layout you use will depend on where PowerPoint positions your content. There are several different types of placeholder that can appear on your slide layouts: Every slide has a slide layout that controls how the information is arranged on the slide. A slide layout is just a collection of one or more placeholders which set aside an area of the slide to hold certain information.

You can change a slides layout template by selecting (Format > Slide Layout) to display the slide layout task pane. Using this task pane is the only way to change the slide layout. There are 24 different slide layouts to choose from and these are described in more detail on the next page.

Show when inserting new slides - When you insert a new slide you can display the slide layout task pane automatically.

All the slides are based on slide layouts. You can also insert a new slide from within the task pane. Point to the layout you want the slide to have, click the arrow, and then click Insert New Slide.

(Ctrl + P) - Displays the (File > Print) dialog box. (Ctrl + Shift + F12) - Displays the (File > Print) dialog box.

(Print tab, Background printing ) - Prints presentations in the background, so that you can continue working in PowerPoint while you print. (Print tab, Print TrueType fonts as graphics ) - Prints TrueType fonts as graphic images rather than downloading the TrueType fonts to your printer. (Print tab, Print inserted objects at printer resolution ) - Prints objects at the printer's default resolution. (Print tab, Print the most recently used print settings ) - Prints the presentation using the same print settings as the last print job. (Print tab, Use the following print settings ) - Prints the presentation using the print settings defined below.

(AutoFormat as you type tab, Automatic layout for inserted objects ) - Automatically changes the slide layout to accommodate any additional objects.

(View tab, Slide Layout task pane when inserting new slides ) - Displays the Slide Layout task pane every time you insert a new slide. This lets you change the slide layout of the new slide.

When you print on both sides of the paper you may want mirror pages (i.e. the left margin of the left pages is the same as the right margin on the right pages. A gutter adds an additional space to the margins. You can control the margins for each paragraph. To change the margins for part of a document, highlight the text first before pressing (File > Page Setup). In the "Apply to box" make sure you choose "selected text". Word will automatically insert breaks before and after any text with different margin settings. If your document is already divided into sections and you select (File > Page Setup) without highlighting any text, the "apply to" box will default to changing the margins in the whole section.

Margins measure the amount of space that appears on a page between the edge of the page and the text. The margins initially apply to the whole document but using sections will allow you to change the margins for different portions of your document.

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Slide layouts in powerpoint- instructions.

Overview of Applying Slide Layouts in PowerPoint

What is a slide layout.

            Slide layouts in PowerPoint determine which content placeholders appear in a slide. They also determine where they are placed. To change the placeholders in a slide, you can apply a new slide layout to it. When you apply a slide layout, you determine which placeholders appear in the slide. You can also reset a selected slide’s layout back to its default placeholder settings. Doing this resets changes made to the positioning or formatting of its default placeholders, if needed.

How to Apply Slide Layouts in PowerPoint

            To apply or change slide layouts in PowerPoint, select the slide to which to apply a new slide layout. Then click the “Slide Layout” button in the “Slides” button group on the “Home” tab of the Ribbon. The button label appears as “Layout” in the button group but hovering over the button shows its full “Slide Layout” name in a screen tip that appears. After clicking the button, click the slide layout to apply to the selected slide in the drop-down menu that appears.

How to Reset a Slide Layout in PowerPoint

            If you change the position or formatting of the default placeholders in a slide layout in PowerPoint, you may want to reset them back to their defaults later. To reset a selected slide’s layout in PowerPoint, click the “Home” tab in the Ribbon. Then click the “Reset” button in the “Slides” button group.

A picture of a user applying a new slide layout to a selected slide from the slide layouts in PowerPoint.

Instructions on using slide layouts in powerpoint:.

• To apply or change a slide layout in PowerPoint , select the slide to which to apply a new slide layout.
• Then click the “Slide Layout” button in the “Slides” button group on the “Home” tab of the Ribbon. The button label appears as “Layout” in the button group but hovering over the button shows its full “Slide Layout” name in a screen tip that appears.
• Then click the slide layout to apply to the selected slide in the drop-down menu that appears.
• To reset a selected slide’s layout back to its default placeholder positioning and formatting if you change either , click the “Reset” button in the “Slides” button group on the “Home” tab of the Ribbon.

Video Lesson on Using Slide Layouts in PowerPoint:

            The following video lesson, titled “ Applying Slide Layouts ,” shows you how to apply, change, and reset slide layouts in PowerPoint. This video is from our complete PowerPoint tutorial , titled “ Mastering PowerPoint Made Easy v.2019 and 365 .”

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• Different types of slide layout in PowerPoint

Whether you’re getting ready to perform a new hire training, report financials, bidding or conduct an end of the year summary, let PowerPoint join your team.

PowerPoint layouts make it possible to organize and host important data and information the company wants to share with its employees and partners. In other words, a Powerpoint presentation reflects the identity and image of the company, hence the importance of creating a clear, organized and aesthetic slideshow that communicates your message in a professional way.

PowerPoint business uses

A Powerpoint layout is essential for all companies (large groups, ETI, SME, TPE) with more than 10 powerpoint users.

For example:

• Companies with many sales reps having to match presentations to their customers.
• Companies that respond to a call of tender via powerpoint support.
• Companies where internal presentations are part of everyday life (training, project monitoring, financial reporting)

The benefits of creating PowerPoint layouts?

A properly constructed Powerpoint layout allows you and your team to keep a consistent look in all your presentations, simply and quickly. Powerpoint layouts are simply “ready-to-use” slide templates, combining different fixed objects and pre-defined editable elements.

In addition to being a great communication asset, a Powerpoint layout has many technical advantages:

• Respecting the company’s identity through a personalised and balanced artistic direction • Consistency and clarity of the entire presentation in accordance with a predefined and automated graphic chart • Ease and speed of work for all your employees who can put their energy where it counts, on basic data and information, instead of worrying about configuration

Whether it’s a simple slide-centered title or a complex combination of text fields, pictures and graphics, PowerPoint layouts are very effective tools. Here are some layouts to help you build your arsenal of reusable slides within your company.

Title Slide layout

The title slide layout is very important. It is a preview of the upcoming content for the rest of your presentation. Quality cover shows your audience how carefully your project has been handled. The most obvious benefit of using a title slide is informing listeners of what they will see and learn. Consider a title slide as a cover of a book or report. The cover mask gives the tone, the graphic chart and the artistic direction of the slideshow.

In a title slide layout the editable parts are usually the background image, the title, subtitle and some optional elements such as the date, or the name of the presenter.

Table of content Slide Layout

A table of contents will give your audience an overview of your Powerpoint presentation. It must be clear and precise in order to facilitate the general understanding of the subject.

The editable elements of a Summary slide layout are the titles of the different parts of your presentation as well as the number of the corresponding pages. Even though the table of contents is at the beginning of the slideshow, it will be the last one written.

Tip: Do not add a page number until you have finalized your presentation.

Simple Text Content Slide layout

Simple Content slide layout includes the title of the slide, a subtitle, and a central text box. All these elements are editable.

Two Text Content Slide layout

The twocontent slide layout is a variant of the previous mask. The main advantage of dividing the text into two blocks is to make reading more smooth and enjoyable, especially if the text is long.

The editable elements are the title, a possible subtitle and the two text blocks.

Content Slide layout [Text + Picture]

The Content [Text + Picture] slide layout offers a design that allows you to insert text and an image in 2 spaces reserved for this purpose. This type of mask can be declined in several variants with a horizontal or vertical permutation of the boxes.

The editable elements are the title, the possible subtitle, the body of the text and of course the image.

Content Slaide layout [Texts + Pictures]

This layout is an extension of the previous one that allows to insert several texts and several images on the same slide. There can be different variations, with 3 boxes or more, with horizontal or vertical permutations.

The editable elements are the title, the possible subtitle, the body of the text and the images.

Impact Message Slide Layout

It’s a very popular Layout for an Impactant Message. It is used to highlight a key message or a strong quote. In this case, the mask design favors a central text box that is highlighted by side boxes containing images.

The reader’s eye is guided towards the main information. Editable elements are title, subtitle, images and text.

The custom Slide Layout is designed to respond to a specific needs of the customer. This type of slide can accommodate many objects such as text, pictures, graphics, tables of data … or anything essential for your PowerPoint presentation.

The editable elements are the title, the subtitle, the images the text, the graphics …

For a company, it is important to have a good graphic and aesthetic coherence in all its presentations. The Powerpoint layouts allow employees to make quick and efficient presentations in accordance with the brand’s codes. Powerpoint Pokeslide can help you create customized masks that will meet all your needs.

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Slide Layouts in PowerPoint

Tips for setting up Slide Layouts

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In This Article

Jump to a Section

• Understanding the Opening Slide
• Add a New Slide

Work With the Title and Content Slide

• Change Slide Layouts
• Work With the Slides Tab
• Customize a Slide

PowerPoint's built-in slide layouts give you the versatility and creativity you need to create slideshows that communicate your message clearly and effectively. Here are a few tips to help you use slide layouts in your workflow and structure information that reaches your audience.

These instructions apply to PowerPoint 2019, 2016, 2013, 2010; PowerPoint for Microsoft 365, PowerPoint Online, PowerPoint for Mac, PowerPoint for iPhone, and PowerPoint for Android.

Understand the Opening PowerPoint Slide

When you first open PowerPoint, your screen resembles the image above and includes these areas:

• Slide Pane : Each page of a presentation is called a​ slide . New presentations open with a Title slide in Normal view. The Slide Pane is where you'll add the text, images, and other screen-show elements that are a part of your presentation.
• Slides Tab : This area toggles between Slides view and Outline view . Slides view shows a tiny picture of all the slides in your presentation. Outline view shows the hierarchy of the text in your slides.
• Menus : This part of the user interface (UI) is known as the Ribbon . The Ribbon gives you access to all of PowerPoint's features and commands.

When you open a new presentation in PowerPoint, the first slide is the Title slide and contains text placeholders. To customize this slide layout, select the placeholder text and enter a new title and subtitle.

Add a New PowerPoint Slide

To add a new slide to your presentation, select Home > New Slide . This adds the Title and Content slide layout. This is the default slide layout and it contains placeholders for a title, bullet text, images , and illustrations.

If you need a different type of slide, select the New Slide down arrow . This opens a menu that contains nine different slide layouts. Choose one of these slide layouts to add it to your presentation.

When you select Home > New Slide , a new slide is added using the current slide layout. For example, if the current slide on the screen uses the Picture With Caption slide layout, the new slide will also be of that type.

The Title and Content slide layout contains placeholders for a title, a bullet list, images, and illustrations.

To add bullet text to this slide, select the bullet placeholder and enter your new text. Each time you press Enter , a new bullet appears for the next line of text.

To add content other than text to the Title and Content slide layout, select an icon from the set of six content types. The different types of content that can be inserted in this slide layout include a table, chart , SmartArt graphic, pictures, online pictures, and video.

Change PowerPoint Slide Layouts

If you've created a slide and you don't like the layout, change it to one of the nine different slide layout choices in PowerPoint. Display the slide you want to change in the Slide Pane and select Home > Layout (in PowerPoint 2019, select Slide Layout ) to see the list of available slide layouts. The current slide layout is highlighted. Select a different slide layout and the current slide takes on this new slide layout.

Here's a description of each of the built-in slide layouts:

• Title Slide : Use a title slide at the beginning of your presentation to introduce your topic.
• Title and Content : The default slide layout and the most commonly used slide layout.
• Section Header : Separates different sections of the same presentation.
• Two Content : Use this slide layout to show two columns of text and graphic content.
• Comparison : Similar to the Two Content slide layout, but this slide type also includes a heading text box over each type of content. Use this type of slide layout to compare two types of the same content type (for example, two different charts).
• Title Only : Use this slide layout if you want to place only a title on the page, rather than a title and subtitle. The area below the title is blank so that other content (such as clip art, WordArt , pictures, or charts) can be added as needed.
• Blank : A blank slide layout is often used when a picture or other graphic object needs no further information.
• Content With Caption : Contains two columns for text and content. The left column contains placeholders for text. The right column contains placeholders for images and illustrations.
• Picture With Caption : This slide layout is similar to the Content With Caption slide layout. The left side contains a placeholder for text and the right side contains a placeholder for a picture that is stored on your computer or cloud account.

Work With the PowerPoint Slides Tab

The Slides Tab is located on the left side of the PowerPoint screen. The default setting is Normal and shows thumbnail views of the slides in your presentation. If you'd rather see an outline of your presentation, select View > Outline View .

Each time you add a new slide, a miniature version of that slide appears in the Slides Tab on the left side of the screen. Select a thumbnail to place that slide in the Slides Pane for editing.

Customize a PowerPoint Slide

You're not limited to the layout of a slide as it first appears in PowerPoint. You may add, move, and remove text boxes and other objects at any time on any slide.

If no slide layout suits your specific needs, insert a Blank slide and add text boxes or other objects to fit the information you want to convey.

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PowerPoint  - Slide Master View

Powerpoint  -, slide master view, powerpoint slide master view.

PowerPoint: Slide Master View

Lesson 29: slide master view.

/en/powerpoint/modifying-themes/content/

Introduction

You may have noticed that when you select a different theme in PowerPoint, it rearranges the text on your slides and adds shapes to the background. This is because each theme has built-in slide layouts and background graphics . You can edit these layouts with a feature called Slide Master view . Once you learn how to use Slide Master view, you'll be able to customize your entire slide show with just a few clicks.

Optional: Download our practice presentation .

Watch the video below to learn more about using Slide Master view.

What is Slide Master view?

Slide Master view is a special feature in PowerPoint that allows you to quickly modify the slides and slide layouts in your presentation. From here, you can edit the slide master , which will affect every slide in the presentation. You can also modify individual slide layouts , which will change any slides using those layouts.

For example, let's say you find a theme you like but you don't like a few of the slide layouts. You could use Slide Master view to customize the layouts to look exactly the way you want.

In Slide Master view, the Slide Master tab will appear first on the Ribbon, but you'll still be able to access commands on different tabs as you normally would.

Using Slide Master view

Whether you're making significant changes to your slides or just a few small tweaks , Slide Master view can help you create a consistent, professional presentation without a lot of effort. You could use Slide Master view to change just about anything in your presentation, but here are some of its most common uses.

• Modify backgrounds : Slide Master view makes it easy to customize the background for all of your slides at the same time. For example, you could add a watermark or logo to each slide in your presentation, or you could modify the background graphics of an existing PowerPoint theme.
• Rearrange placeholders : If you find that you often rearrange the placeholders on each slide, you can save time by rearranging them in Slide Master view instead. When you adjust one of the layouts in Slide Master view, all of the slides with that layout will change.
• Customize text formatting : Instead of changing the text color on each slide individually, you could use the Slide Master to change the text color on all slides at once.
• Create unique slide layouts : If you want to create a presentation that looks different from regular PowerPoint themes, you could use Slide Master view to create your own layouts. Custom layouts can include your own background graphics and placeholders .

Some overall presentation changes—like customizing the theme fonts and theme colors —can be made quickly from the Design tab. Review our lesson on Modifying Themes to learn more.

To make changes to all slides:

If you want to change something on all slides of your presentation, you can edit the Slide Master. In our example, we'll add a logo to every slide. If you'd like to work along with our example, right-click the image below and save it to your computer.

• The presentation will switch to Slide Master view , and the Slide Master tab will be selected on the Ribbon.

When you make a change to the slide master, it's a good idea to review your presentation to see how it affects each slide. You may find that some of your slides don't look exactly right. We'll show you how to fix this by customizing individual slide layouts.

Customizing slide layouts

You can use Slide Master view to modify any slide layout in your presentation. It's easy to make small tweaks like adjusting background graphics and more significant changes like rearranging or deleting placeholders. Unlike the slide master, changes to a slide layout will only be applied to slides using that layout in your presentation.

To customize an existing slide layout:

In our example, our newly added logo is hidden behind the photo in the Picture with Caption Layout . We'll customize this layout to make room for the logo.

You can also move placeholders on the slide master , which will move the placeholders on multiple slide layouts at the same time. However, some slide layouts may still need to be adjusted manually.

Customizing text formatting

You can also customize the text formatting from Slide Master view, including the font , text size , color , and alignment . For example, if you wanted to change the font for every title placeholder in your presentation, you could modify the master title style on the slide master.

Each title placeholder is connected to the master title style on the slide master. For example, take a look at the slides before changing the title font.

Now look at the same slides after changing the title font.

Instead of customizing individual placeholders, you can change the theme fonts for a presentation. From the Slide Master tab, click the Fonts command in the Background group, then select the desired fonts.

Creating new slide layouts

One of the most powerful features of Slide Master view is the option to create new slide layouts . This is an easy way to add interesting and unique slide layouts to an existing theme. You could even use this feature to design an entirely new theme , as in the example below.

To insert a new slide layout:

To rename a custom layout:

When you're done designing your custom layout, you'll want to give it a unique name so it will be easy to find.

To use a custom layout:

Once you've created a custom slide layout, it's easy to add a new slide with that layout or apply it to an existing slide.

• If you're currently in Slide Master view, click the Close Master View command on the Slide Master tab.

PowerPoint also allows you to add new placeholders to existing slide layouts.

Using custom layouts in other presentations

When you modify the slide master or slide layouts in Slide Master view, you're actually creating a custom version of the current theme. If you want to apply the theme to other presentations, you'll need to save it .

To save a theme:

From the the Slide Master tab, click the Themes command, then select Save Current Theme from the drop-down menu.

If you're not in Slide Master view, you can save the theme from the Design tab. Just click the drop-down arrow in the Themes group, then select Save Current Theme .

• Open our practice presentation . If you already downloaded our presentation to follow along with the lesson, be sure to download a fresh copy.
• On the slide master, change the Background Style to Style 7.
• Delete the tall rectangular shape near the left of the slide master.

• Reopen Slide Master view. In the Picture with Caption layout, select the background shape on the left side of the slide behind the text,and change the color to Dark Aqua .

• Optional: Save your theme to your computer.

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