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Cover Letter for PhD Application: Guide for Writing One & Example From a Real PhD Student

• Klara Cervenanska , 
• Updated March 27, 2023 9 min read

When applying for a PhD research position, you usually need to submit certain documents, including an academic CV and a cover letter for PhD application .

A PhD cover letter, also referred to as an academic cover letter, should be carefully crafted, well-formatted, and contain specific sections.

We'll show you how to do exactly that, along with a sample of an academic cover letter from a real person admitted to a PhD program at Lyon University in France.

And if you're not sure how to go about writing your PhD CV, check out this article: CV for PhD Application: How to Write One Like a True Scholar (+CV Example) .

Table of Contents

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What is an academic cover letter?

What to include in a cover letter for phd application, how to write a cover letter for phd application, how to format an academic cover letter, phd cover letter sample.

An academic cover letter is a document that PhD candidates submit alongside their academic CV when applying for a PhD. 

Essentially, it's a cover letter for a PhD application.

It's not exactly the same as your regular business cover letter. Nor is it the same as a personal statement or a motivation letter .

The purpose of a cover letter for PhD application is to explain to the reader, who's likely a researcher or a professor, what you can contribute to their institution and/or field.

Moreover, in a PhD application cover letter, you should explain why you're a good match for the research position on the program.

Differences between academic cover letter and business cover letter

Both these documents serve different purposes and people use them in different settings:

• Academic cover letter is used when applying for positions in academia — most often for a PhD. More emphasis should be on education, research background and scholarly accomplishments. Moreover, it should explain what your contribution to the institution or field could be. It should also point the reader to your academic CV.
• Regular (business) cover letter is normally used when applying for any kind of job . Hence, more emphasis should be on skills and past experience while being tailored to a specific job position. You should also explain why you're a good fit for the position at the given company. It should point the reader to your resume.

There are also other documents people often mistake for an academic cover letter. These include:

• Motivation letter is especially relevant for fresh graduates when applying to a university, a non-profit organization, or voluntary work. A motivation letter focuses more on your interests and motives for applying.
• Personal statement. Also used in an academic setting. It's always written by an applicant, often a prospective student, applying to college, university, or graduate school. You explain why you've chosen a particular course and why you'd be good at it. Other names include a statement of purpose or a letter of intent .

Like every cover letter, an academic one also needs to include specific elements and content sections. These are:

• Header. Here, provide your contact information, such as your name, address, phone number, and email in the header of the document.
• Formal salutation. In an official letter like this one, you should address the reader in a professional and formal way. If you know who'll be reading your cover letter, go with Dear Dr. [Surname] or Dear Professor [Surname] . If you don't, go with Dear Sir/Madam .
• The specific PhD program or position. Clearly state in your letter which research position you're applying for or the name of the PhD program. A cover letter is usually read before a CV, so you need to make sure everything is clear.
• Your motivation. Explain why you're interested in the specific PhD position — it's one of the key elements you should include.
• Your academic background. Now, we don't mean you should list in detail every single university course you ever took. Instead, focus on the most relevant course for the PhD and describe in detail what you learned, any projects you worked on, why it was interesting (and optionally, what knowledge gap you identified). In this way, you also show a certain level of understanding of the field.
• Your ambition. Briefly mention what your ambitions, intentions, and plans are regarding your contribution to the field when securing your PhD position. How is your research going to enrich the field? How will the institution benefit from it?
• Conclusion. Keep the conclusion short. Contrary to a regular cover letter ending , there's no place for reiterating everything here. Simply thank the reader for your consideration and prompt them to read your academic CV.
• Formal sign-off. Just pick from the usual: Sincerely, Respectfully, Regards... Then throw in your full name in the following line.

And that's all you need to include!

Now, let's take a look at how to write your cover letter step-by-step.

Applying for a PhD will be a lot less stressful if you follow these tips on how to write a cover letter for a research position:

Consider researching the background of the organization, department, ongoing research projects, and their past and current projects. All that before you start writing your cover letter. Knowing these things will help you tailor your letter to the specific PhD opening.

Before you actually start writing, try to sit down and take a moment to think first. Assess how your past experiences helped you prepare for the PhD position and scribble down those that are most relevant and significant for the specific program. These include any research experiences, research projects, courses, or internships.

In the first few sentences of your letter, you need to convey some basic information about yourself and what specific position you're applying for. The opening should also state firmly why you're a strong candidate for the position/program, by using a persuasive and convincing wording. Here's an example: "As an MChem Chemistry graduate with a narrow focus on the sustainable synthesis of biologically active molecules from the University of Dundee, I am excited to apply to a "Synthesis Of Small Molecule Inhibitors Using Enzymes" PhD programme at an institution with such a strong foundation and numerous research groups in this field."

This is the place where you may explore more extensively on the educational journey that brought you here. Set the foundation for demonstrating how your Master's degree and research experience seamlessly translate into the next phase — the PhD program. Emphasize how your thesis contributes to the field's body of knowledge. Mention any other publications that support your thesis. And, if you can, identify any knowledge gaps or topics that can be explored further.

This paragraph provides the opportunity to neatly tie in together everything the reader has learned about you so far. You can show how your previous experience, coupled with what you'll learn during the PhD program, will come together to produce something novel to enrich the field. First, identify the courses or topics within the PhD program that interest you the most and how they relate to you developing your research further. Second, introduce your future research aspirations and goals. Third, point out how this future work will enrich the field and what will the intellectual merit be.

When ending your PhD cover letter, briefly refer your reader to your academic CV and encourage them to examine all of the remaining projects, courses, publications, or references . Finally, thank the reader for their time and consideration and let them know you look forward to hearing from them. Sign off.

Put the letter in a drawer and don't think about it for a day or two. Then, when you read it again, you'll have a fresh pair of eyes to see the cover letter in a new light. Maybe you decide some things are redundant, or you think of something that's more relevant. Or you know, find a typo here and there.

Just like an academic cover letter needs to contain certain content components, the formatting should also align with the structural expectations for this type of document.

How long should a cover letter be? How to finish a cover letter? And what about the cover letter font and spacing?

Here's a recommended academic cover letter format:

• Length. While STEM PhD candidates should aim for half a page to one page, humanities candidates can do 1–2 pages.
• Font. Use one of the classics: Times New Roman, Calibri, or Arial. Just no Comic Sans, we beg you. Keep the size between 10–12 points. Also remember to keep the text clean — no underlining, no bolding, and no color. However, you can use italics if appropriate.
• Spacing. Cover letter spacing isn't complicated. Just single-space your text, make sure there's a space between each paragraph, and leave a space between the concluding paragraph and your formal sign-off.
• Margins. The only rule here is that the margins on your cover letter should match those on your CV.
• Consistence with your CV. Your academic cover letter should match your academic CV in all formatting aspects — including the cover letter font and spacing. For example, Kickresume lets you choose a matching template for your CV and your cover letter, so no need to worry about this.

If the institution provided any instructions for formatting your academic cover letter, don’t get creative and follow their guidelines.

Finally, to help you tie everything we talked about together, here's a cover letter sample from a real person admitted to a PhD program at Lyon University in France.

These things ensured Herrera's cover letter was successful:

• She clearly states her motivation in the opening. In the first two paragraphs, Herrera introduces herself and her motivation to apply for the given PhD program.
• She describes educational and research background thoroughly. The main body of the letter is dedicated to describing Herrera's educational background, research projects, internships, and skills acquired throughout the way.
• She presents research aspirations in the letter. Herrera writes: "I have a history of proven results and profound findings. Given opportunity, I’m confident in my abilities to earn similar ground-breaking results while being part of your team."

Even though this example lacks some of the key elements, such as mentioning the specific PhD program or identifying the topics within the PhD program that interest her the most, this PhD cover letter still managed to impress the University of Lyon.

Lyon University PhD Student Cover Letter Sample

Klara recently graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she got an opportunity to write full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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Academic Cover Letter for PhD Students

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The academic cover letter communicates your scholarly fit with the position, organization and department. The cover letter should be no longer than 2 pages and should expand on your most relevant accomplishments and situate your work in the context outlined by the position. It should also outline your research agenda and future trajectory. All academic positions will require a cover letter and because the academic job market is so competitive, it has become common for search committees to ask just for a cover letter and CV. If this is the case you need to include paragraphs that provide information similar to teaching and research statements, highlighting what is not articulated on your CV. Some disciplines have a very specific format, so be sure to work with your department to align your cover letter with disciplinary standards. Avoid overly verbose or overly humble language.

Tips for condensing research and teaching statements into the academic cover letter:

• Your materials should create an overall picture of you as a scholar. This means that you should consider each document within the context of the other materials required.
• Begin by drafting longer statements about teaching (the teaching statement) and research (dissertation abstract, research statement).
• Pare down these statements for different lengths: one page, one paragraph.
• For the cover letter, take your one-paragraph versions of your teaching and research statements and edit them to market yourself as a scholar and teacher – how do you want the committee to perceive you? What’s the main take-away you want them to know about you?
• Because the materials required vary widely, keep in mind that the cover letter should be able to act as a standalone document – any other materials should expand and reinforce the cover letter.

What Is a PhD Cover Letter?

What key points should i include within my phd application letter, tips to improve your phd application letter, example phd cover letter, final thoughts, phd cover letters.

Updated October 11, 2023

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A PhD cover letter is an important part of your PhD application. Your cover letter (which may also be referred to as a motivational letter) focuses upon what makes you a great candidate and why you should be invited for interview.

This article will cover what a PhD cover letter is, when it would be used and how you can write a notable cover letter for your PhD application.

Your cover letter is your first opportunity to explain to the committee why you should be selected to study for your postgraduate doctorate. It not only demonstrates your personality, but it can also explain in your own words why the hiring panel should choose you as a PhD student.

Like most cover letters , your PhD application letter should complement, but not repeat, your CV. It should explain and expand on the details referenced within your CV or application form .

You should tailor the content to your chosen PhD topic – this will enable you to focus your specific expertise and academic achievements on your learning capabilities.

It should be noted that when it comes to submitting your application to study for a PhD, you may be required to submit a personal statement as well as a cover letter. Each university will have its own criteria, but note that a cover letter is different from a personal statement.

Your personal statement will focus upon your interests and your ambitions, whilst your PhD cover letter will be looking at your tangible achievements , such as your academic and professional experience.

If you are required to draft both statements, then try to keep this in mind during the writing process.

There are no rules for what to include within your PhD cover letter but, broadly speaking, your submission should include references to the following:

Who you are – what your personality is and what sets you apart from other potential PhD candidates. Your cover letter should be a sales tool that should make any committee want to choose you to join their team.

Your skills and achievements (along with any evidence to substantiate your claims).

Your research into the specific academic institution (why you want to attend that specific school and what makes it a good fit for you).

Your understanding of your research project and what you believe its impact may be upon your sector (this will demonstrate not just your knowledge of the research but will showcase your passion and motivation for the project).

How your specific skills are relevant to the application. Have you undertaken any work experience relevant to that field? Have you been inspired by what previous alumni have achieved?

As with all applications, writing a great cover letter is a skill. It requires you to tread the balance between explaining in detail who you are and why you should be chosen, while remaining concise. It needs to showcase your personality while remaining professional.

It’s a difficult writing skill and one which shouldn’t be rushed. You should take your time to craft your application letter – the more time that is spent on it, the greater your chance of success.

A practical tip is to use the ‘top-down’ approach . This is a writing skill often used by marketers and PR professionals whereby you incorporate the strongest arguments/details at the top and work your way down.

You need to ensure that if a committee member stops reading your cover letter at any point, then they have already noted the most pressing details.

How Do I Write My PhD Cover Letter?

An easy way to focus your thoughts when writing your application letter is to consider it as a way of telling your story, at least in relation to the PhD you are applying for. By this, we mean that your letter should have a clear beginning, middle and end.

Using this format as a guide, here are some examples of how to start writing your PhD cover letter.

Starting Your Cover Letter

As with any form of professional correspondence, do your due diligence and be confident that you know who to send your application to.

As previously mentioned, each school will have its own application criteria – for some, it may need to be addressed to a specific professor, whilst others may direct you to a department or someone responsible for all recruitment.

Make sure you find out their name – along with correct spellings and titles. This is your first chance to make a good impression, so you must pay attention to the details.

Introducing Yourself

A good place to start is to introduce yourself first. Ask yourself, who are you and why should the committee continue to read your application letter?

This is your opportunity to explain what PhD you are applying for and why you want to study further. You may want to start your storytelling in this section.

For example:

I became interested in this subject when I met [name], who is one of your alumni. They inspired me to want to continue my learning and further my knowledge, which has been developed through my professional experience at [company name].

As you can see from this example, the letter is starting to explain why the candidate wants to apply for the application, what inspires them to continue their learning and gives a look into their achievements. The result is that it makes the reader want to continue reading the letter.

Showcasing Your Skills and Achievements

The middle section is where you talk about what you have achieved and how you want to further your development and make an impact on your field of study.

This section should refer to your CV and provide greater insights into what you already know and why you would be a great candidate for the PhD programme.

You could use this section to briefly introduce what topic you believe would make a great research project.

As you can see from my enclosed CV, I have an extensive professional history within my sector. From my experience at [company name], I was able to focus upon my key specialisms, which led me to develop an interest in [project]. I believe that, due to the ever-changing nature of the profession, there is scope to continue the research into [subject] and I’m keen to combine my practical and theoretical knowledge in my research. I believe this is of value to not just myself and my peers but also my wider profession because of [detail].

Again, this is demonstrating a level of professionalism while starting to showcase exactly why you should be chosen to join the PhD programme. It shows that you’re not just thinking of yourself, you’re also considering the wider implications that your research may have upon your field of study.

Ending Your Cover Letter

As you draw towards the end of your cover letter, you may wish to reiterate why you want to study at this specific institution. Showing you have researched the university’s research reputation can go a long way to impressing hiring panels.

It may be globally renowned, or perhaps it’s a good fit for your specific area of interest. Maybe there’s a specific professor you would like to work alongside or maybe you’ve seen the career advancement of previous alumni. If you have a personal reason why you are a good fit for the school, then state it here.

Additionally, we would also recommend explaining what you plan to do with your research upon its completion. Hiring panels will be keen to find out how you plan to use your expertise and what your long term ambitions are.

I am particularly interested in joining the PhD programme at [school] because of your reputation as global research leaders. Throughout my career, I have strived to work alongside the best because I believe in the importance of peer learning. I am keen to work alongside your distinguished professors to carry out my research in [subject]. I believe that I am the right fit for your institution because of [x,y,z] and through my correspondence with [named contact of the previous alumni], I am aware of the help and support that you provide to your PhD applicants. Following on from the completion of my doctorate, I plan to use my knowledge to do [x,y,z].

As you sign off your cover letter, make sure you include a call to action. Encourage the panel to get in touch with you to arrange a formal interview or direct them to your CV so that they can be reminded of your experience.

You need to end the letter with no doubt that you are a good fit for the PhD programme and that you are an ideal candidate that they need to snap up.

I hope that this letter has given you some insight into my dedication to my learning and that you will consider my application. I would like to draw your attention back to my CV which is enclosed with this letter, which demonstrates my professional and academic history. I look forward to hearing from you in due course.

If you have addressed the letter to a named contact, use ‘Yours sincerely’. If you have been directed to address your letter to a general department, then formalities suggest that you should use the sign off ‘Yours faithfully’.

Keep it concise . Where possible, it shouldn’t exceed two pages of A4. They can find out more detail about who you are during the interview stage; this is merely to whet their appetite and excite them to want to find out more about you.

Don’t reiterate what has already been written on your CV . Instead, they want to know how the experience on your CV has made you a more rounded individual. How has it shaped your interest in your chosen study and what is compelling you to continue to further your learning?

Provide evidence . If you are highly regarded within your professional sector, then demonstrate this – are you involved in any sector groups or have you been recognised with any awards? The whole purpose of your potential research project is to provide evidentiary proof of your hypothesis so if you are going to make bold statements about your career history, then the first thing any PhD supervisor will want to know, is 'Where is the evidence?'.

Check for errors . Remember that your letter is a professional representation of who you are. Before submitting your PhD application, make sure that your cover letter is free from grammatical errors and spelling mistakes. It’s a sister document to your CV so try to ensure consistency between the two documents – use similar formatting, a professional font (Ariel or Calibri are good choices) and ensure that your margins are coherent.

Below, is an example of a cover letter for your PhD application. We hope that it inspires you and helps you to understand more about what you should be including when it comes to writing your own letter.

Remember that this is an example only and your cover letter should be tailored to your circumstances.

Recipient Name Recipient Job Title Recipient Address Date Dear [name] Cover letter for application to join the PhD programme at [school]. I am writing to you to showcase my interest in continuing my academic study through the PhD programme in [subject] at [University]. I am keen to join the doctoral programme within your [department] because I believe that its rich history of academic research is a perfect match for my academic aptitude and my extensive career history. I’ve long been interested in [subject] and I recently met with [name], who is one of your alumni. They inspired me to take the leap and submit this application because I’ve long been interested in developing my knowledge honed through my professional experience at [company name]. I studied [subject] at [university] and throughout my academic history and work experience, I’ve developed a strong interest in the niche field of [topic]. My BA thesis was based upon [subject] and since completing my undergraduate studies, I’ve been able to put my theoretical knowledge into practice through my work at [company name]. As you can see from my enclosed CV, I’ve been able to hone my skills into key specialisms which have led me to develop an interest in [project]. I believe that there is scope to continue the research into [subject] due to the ever-changing nature of the profession and I’m keen to combine my practical and theoretical knowledge with my research. I believe this is of value to not just myself and my peers but also my wider profession, since it could help others to understand the importance of [subject]. I wish to continue my academic career by completing my doctorate, which has always been a long-term ambition of mine. I cannot imagine a better place to study than [university]. I have always been inspired by the achievements of this academic institution and I wish to work alongside your teaching staff to research my hypothesis which is [details]. In particular, I would like to work alongside Professor [name], who was highly regarded by our mutual acquaintance [alumni name]. With my theoretical knowledge and my professional expertise, I am confident that I can complete my chosen research project to a high standard. I am a dedicated hard worker and have long been regarded within my sector through my involvement with [professional bodies]. I have also been recognised along with my peers for our work through the achievements of many industry awards including [details]. Following on from the completion of my doctorate, I plan to use my knowledge to help educate fellow professionals, and thus improve awareness and understanding of our sector. I hope that this letter has given you some insight into my dedication to my learning and that you will consider my application. I would like to draw your attention back to my CV which is enclosed with this letter, which will demonstrate my professional and academic history. I look forward to hearing from you in due course. Yours sincerely, [Signature] [Name] Encl. Curriculum Vitae

This article has been designed to give you some insights into what to expect from your PhD application.

To read more about PhDs, we recommend that you read our postgraduate pages , which contain numerous articles about PhDs, MBAs and further study.

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Harvard Griffin GSAS PhD Resume & Cover Letter Guide

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When applying to most non-research-oriented, non-academic jobs, you will want to use a resume instead of a CV.

PHD Application cover letter examples

As the highest postgraduate qualification you can achieve, it’s no wonder that most PhD programs require a cover letter as part of the application process.

So, if you’re hoping to complete your doctorate, you need to brush up on your writing skills and prove why you deserve a place in the program.

To help you do that, we’ve put together this comprehensive guide, complete with PhD cover letter examples to support your application.

PHD Application cover letter example 1

PHD Application cover letter example 2

PHD Application cover letter example 3

The example cover letters here should give you a good general idea on how your PHD Application cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a PHD Application cover letter

A simple step-by-step guide to writing your very own winning cover letter.

Write your cover letter in the body of an email/message

When writing your PHD Application cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

Start you cover letter with a greeting that is professional but friendly.

This will build rapport with the recruiter whilst showing your professionalism.

• Hi, hope you’re well
• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid overly formal greetings like “Dear sir/madam ” unless applying to very traditional companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of *specialist field PHD Applicant* with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The main purpose of your cover letter is to excite recruiters and make them eager to open your CV. And you achieve this by quickly demonstrating your suitability to the job you are applying for.

Take a look at the job adverts you are applying for, and make note of the most important skills being asked for.

Then, when you write your cover letter, make your suitability the focal point.

Explain how you meet the candidate requirements fully, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider your application.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To round of your CV, you should sign off with a professional signature.

This will give your cover letter a slick appearance and also give the recruiter all of the necessary contact information they need to get in touch with you.

The information to add should include:

• A friendly sign off – e.g. “Kindest regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network –  e.g. LinkedIn

Here is an example signature;

Warm regards,

Jill North IT Project Manager 078837437373 [email protected] LinkedIn

Quick tip: To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate documents that you could copy in.

What to include in your PHD Application cover letter

Here’s what kind of content you should include in your PHD Application cover letter…

The exact info will obviously depend on your industry and experience level, but these are the essentials.

• Your relevant experience – Where have you worked and what type of jobs have you held?
• Your qualifications – Let recruiters know about your highest level of qualification to show them you have the credentials for the job.
• The impact you have made – Show how your actions have made a positive impact on previous employers; perhaps you’ve saved them money or helped them to acquire new customers?
• Your reasons for moving – Hiring managers will want to know why you are leaving your current or previous role, so give them a brief explanation.
• Your availability – When can you start a new job ? Recruiters will want to know how soon they can get you on board.

Don’t forget to tailor these points to the requirements of the job advert for best results.

PHD Application cover letter templates

Copy and paste these PHD Application cover letter templates to get a head start on your own.

Dear Admissions Committee

I am writing to express my strong interest in the Ph.D. in Physics programme at the University of London. As a highly motivated and dedicated individual with a deep fascination with the fundamental principles of physics, I am eager to contribute my academic background and research experience to your faculty.

I hold an MSc in Physics from the University of Birmingham, where I achieved distinctions for quantum mechanics, thermodynamics, and atomic & molecular physics. During this period, I was involved in evaluating quantum phenomena using computational methods, which honed my analytical skills and provided insights into the intricate nature of quantum systems. My passion for research has also led me to publish two peer-reviewed papers in reputable journals.

I am enthusiastic about continuing my journey in addressing challenges in the field of physics and have previously collaborated with renowned experts in securing £10M in funding to support projects, as well as improving experimental efficiency by 40% through implementing state-of-the-art quantum optics equipment. I have also delivered presentations to share research on condensed matter systems.

I am thrilled at the possibility of joining your institution. Thank you for considering me for the programme.

Kind regards

Matt Turner

I am writing to you concerning the Ph.D. program in Chemical Engineering at the University of Oxford. I possess a profound passion for advanced research and innovation in chemical engineering, with an eagerness to contribute my academic background and problem-solving abilities to your institution.

I hold an MSc in Chemical Engineering from Imperial College London and had the opportunity to delve into cutting-edge projects alongside esteemed experts. We focused on sustainable practices in chemical manufacturing, as well as the efficient production, transformation, and transportation of various products. I helped design and conduct experiments to improve chemical operations and reduce environmental impacts, where my findings were published in two peer-reviewed journals.

Some key accomplishments during master’s studies include, obtaining research funding worth £2M to conduct experiments in catalysis and reaction engineering, and playing a role in improving industrial processes by 50%. In addition, I delivered five oral presentations at international conferences to share information on driving sustainable practices.

Thank you for considering my application, and I am available at your convenience for further discussions.

Sable Norris

Dear Members of the Graduate Admissions Committee

I am writing to express my interest in the Ph.D. programme in Archaeology at the University of Cambridge. I possess a profound fascination for uncovering the mysteries of the past, and I am focused on contributing my academic background, fieldwork experience, and research skills to your institution.

I obtained a master’s degree in Archaeology from the University of Manchester, where I had the privilege of working closely with esteemed faculty and engaged in research that ignited my passion for understanding the Sumerian civilisation.

During my studies I conducted original research on the excavation and analysis of burial sites to shed light on their ancient practices and cultural beliefs, completing 95 excavation seasons, which was 30+ more than any other student, co-authoring two research papers published in reputable journals, and securing £500K from the UK government to conduct a 3-month research trip in the Middle East.

My experience coupled with advanced coursework in archaeological methodologies and artefact analysis have equipped me with the skills to excel in the programme. Thank you for considering my application.

Dominic Ferdinand

Writing an impressive cover letter is a crucial step in landing a place on a PHD, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

• Graduate School

Graduate School Cover Letter Examples for

With writing tips and a step-by-step guide.

Looking at graduate school cover letter examples is a good idea if you plan on applying to a graduate school program, as you may be required to include a cover letter with your  CV for graduate school  and other application components. Even though it is not a required document for all grad school programs, a well-written graduate school cover letter can help you stand out to the admissions committee and improve your chances of being accepted into your chosen program. This is especially true if you are applying to a highly selective institution or trying to  get into graduate school with a low GPA.

This blog will discuss everything you need to know about writing a cover letter for graduate school. You will learn why cover letters are important, learn tips to make your graduate school cover letter stand out, and you will get to review cover letter samples that will inspire you to write your own. 

>> Want us to help you get accepted? Schedule a free strategy call here . <<

Article Contents 10 min read

What is a graduate school cover letter.

A graduate school cover letter is a brief letter that applicants attach to their graduate school application. Much like a work cover letter, such as a  research assistant cover letter , for example, graduate school cover letters are meant to introduce you and your application to the reader. They give you an opportunity to make an excellent first impression, tell the admission committee that you are interested in their graduate school program and why you believe it is a good fit for you. 

Graduate school cover letters have become less popular as graduate schools typically ask students to fill out their personal information and submit materials online. If you are sending specific application materials or your entire application by mail, then you will need to include a graduate school cover letter. Additionally, a few institutions, like the University of Illinois graduate college, for example, require students to submit a graduate school cover letter with their application, even when it is online. 

Furthermore, even when a graduate program does not explicitly ask for a cover letter, including a well-written and informative letter can help differentiate you from the other students by leaving a lasting impression on the admission committee, thus increasing your chances of admission. That said, before you start writing a cover letter for such a program, you should verify the school's admissions website to ensure that the school accepts additional documents. 

It should also be noted that many graduate students look for work and research opportunities at the school that they will be attending. If that is the case for you, then you will need a graduate school cover letter with your application for that school-related internship, job, or research opportunity. For example, if you’re interested in conducting research with a specific professor while you complete your master’s, then it would be a good idea to send them your application with a cover letter attached so that you can communicate your suitability for their research project.

Graduate school cover letters are academic letters, meaning that they need to be formatted in a way that is professional, clear, and concise. Your graduate school cover letter should be no longer than a page, written in a classic font that is easy to read, such as Times New Roman or Calibri, sized 11 or 12.

The text of your letter should be organized and separated into paragraphs. Keep in mind that your letter may go through several readers, and not all of them may be experts in the field you intend to study, so do not use overly technical language or industry-specific jargon. Keep your language succinct, clear, and consistent throughout the letter.

Lastly, your letter needs to provide a quick introduction to you as a candidate and pique the reader's interest so that they want to read the rest of your application. This means that you should not use your cover letter to list all of the experiences and skills that make you perfect for this graduate program. Simply express your interest in the program, select one or two experiences, skills, or values to focus on, and relate those to your suitability for the program you're applying for.

Wondering how to get into grad school with a lower GPA?

Step 1: Brainstorm & plan 

The first thing you want to do before you start working on your cover letter, or any graduate school admission essay, is make a plan. Think about what you want to say in your cover letter and write it down. Remember that you only have a few paragraphs to work with, and you do not want to repeat information from your personal statement or other application components. 

Once you know what you want your cover letter to say, organize it so that it flows nicely, and it is easy to follow. Your graduate school cover letter should follow the structure of a typical letter. It should have an introductory paragraph, the main body, and a closing paragraph. 

Step 2: Address your letter 

As mentioned earlier, your graduate school cover letter is, in fact, a letter! Therefore, you should begin by addressing it the way you would in a formal letter. Write your full name and mailing address at the very top. We also recommend including your email address and phone number, but this is optional. On the following line, write out the date, and then write the recipient's name (typically, this is the name of the head of the department or just the name of the school you are applying to) and their address. You should verify the school's admissions webpage for this information. If it is unclear and you are unsure whom to address in the letter, contact the school and ask for this information to ensure that your documents get to the right person. 

This first section of your letter should follow this template:

1234 Imaginary Lane

NameofCity, TN 34421

December 12, 20XX

Dr. John Smith

Department of Psychology

BeMo Academic University

66 University Circle

NameofCity, TN 34457

Once again, because this is a formal letter, you want to open your letter with the appropriate greeting or a personal salutation. If you have the name of a specific recipient, you can use the most common salutation for graduate school cover letters, which is "Dear [recipient's name]." Do not forget to include the recipient's title if you have it. If you do not have the name of a specific recipient, then you can simply address the letter "To Whom It May Concern". 

Step 4: Introduce yourself and express your interest in the graduate program

The reader will already have your name at the top of the page, but your introductory paragraph should tell them why you're writing this graduate school cover letter. You should use it to state your interest in your chosen graduate program and briefly mention your academic background and accomplishments thus far. 

Take a look at this example for context: 

I am pleased to submit my application for the Master of Applied Psychology program at X university. As a recent psychology graduate of YZ university, this graduate program is the perfect next step toward achieving my goal of becoming a clinical psychologist. 

Step 5: Talk about your suitability for this program

This is the main body of your graduate school cover letter. You should try to limit this to one paragraph, but you can use up to two of them if necessary. You should briefly touch on why you chose this particular school and program, what skills you have that have prepared you for this program, and what makes you an ideal applicant. 

You can talk about what you intend to do after this degree or specific professors and faculty members you wish to work with. The information you share here will be personal, so there is no golden template. Just ensure that it is written in an organized fashion that is easy to read and understand. 

Step 6: Conclude and close your letter 

In your last paragraph, make sure you thank the recipient for their time and consideration. You should also encourage them to reach out to you if they need additional information, or if they have any questions. Then finally, You can close your cover letter with a warm, professional closing salutation. "Sincerely" or "Warm Regards" followed by your name are some acceptable closing salutations you can use.

Step 7: List enclosed documents

This section of your graduate school cover letter will look different depending on the school you are applying to, and the application format used. If you are applying by mail, you should list the enclosed documents in the same envelope as your cover letter. If you are applying online or by email, verify that all of the documents listed on your cover letter are attached and ready to send. 

This section should be at the very bottom of the page. It should list the documents in a bullet point format, in the order in which they are enclosed. The list should look something like this: 

Sincerely, 

Jane Doe 

• Program application form 
• Statement of purpose
• Academic transcripts

Letters of recommendation

Graduate school cover letter examples 

Graduate school cover letter example #1.

Candice Williams

1234 Dream St. 

Winnipeg, MB R3J 8T6

[email protected]

204-990-887

August 12, 20xx

Dr. Trevor Thorne

Department of English, Theatre, Film & Media

Toronto, ON M4C 2Y9

Dear Dr. Thorne,

I am excited to submit my application for consideration for the English literature master's program at BeMo Academic University. I have spent the past four years learning the basics of literature analysis through my bachelor's degree in the field, and I am eager to take this next step in my educational journey in order to further my training.

My undergraduate studies allowed me to explore and learn about different forms of literature from around the world. Still, I often found myself drawn to the impressive works of Shakespeare, Milton, Bronte, and many other great English writers. I had the opportunity to study in London for a year, where I attended a seminar on the impact of Charlotte Bronte's work on modern feminism led by none other than Prof. Jane Smith. She is one of the many brilliant professors in the English, Theatre, Film & Media department at BeMo that I hope to learn from. 

You will find enclosed the required application documents, including my academic CV, which provides more information on the research I have been able to do and publish so far in my short academic career. I am especially interested in the role that authors such as William Shakespeare played in the development of modern English, and I wish to explore that further through research. I feel that the rigorous curriculum this program offers will inform my future writing and research efforts, and allow me to achieve my goals. 

Thank you for your time, attention, and consideration. It is truly appreciated. Please do not hesitate to contact me if you require any additional information. 

Program application form

Statement of purpose 

Graduate CV

Official undergraduate transcripts

Angela Wong

102-9876 Mainland Rd.

New Haven, CT 44567

[email protected]  

April 8, 20XX

University of BeMo

175 Academy lane

New York, NY 34567

To whom it may concern,

It is my pleasure to submit my application for the Master's degree in Early Childhood Development in the Psychology department at The University of BeMo. I am currently completing my bachelor's degree in psychology and plan to graduate in the fall. Since my goal is to pursue a career as an educational psychologist, this particular program is the perfect next step toward achieving my goal. 

My undergraduate degree includes coursework in childhood psychology, special needs education, school and family crisis intervention, and many other courses that have given me the basics required to keep up with the thorough coursework that awaits me in your rigorous program. 

I have also gained valuable knowledge in the field through shadowing and internships in different schools in my community. Observing other child educators at work confirmed that this is the right career path for me, and it motivated me anew to learn how I can best help children develop a love of learning from the early stages of their educational careers. I know that there is only so much I can learn from observing, and the fact that this program provides six months of hands-on training is one of the many reasons why I am hoping to be a student at BeMo next year. 

Thank you for your time and consideration. Please do not hesitate to contact me if you require any additional information or documents. I look forward to hearing from you soon.

Research Interest Statement

Cover letters are supposed to be a brief introduction to your application, so unless otherwise specified by the school, they should not be longer than one page. We recommend sticking to three to four paragraphs, as this is long enough to share substantial information without losing your audience. Keep in mind that your reader will also be reviewing your other application components, so you do not need to address everything in this one letter. The information in your other application components, such as your  statement of purpose , will complement your cover letter. So, treat your cover letter like a summary of your candidacy; keep it short but impactful.

Have you started working your graduate school CV? Check out this video for tips:

Be genuine & professional

The individual or committee that will review your application will probably be people that help run the program you're applying to. It is, therefore, best that they get a sense of who you genuinely are. Communicate honestly and let your personality shine through. This will help make your cover letter more memorable. That said, keep in mind that this is a professional document and that genuine does not mean informal or unprofessional. Your tone should still be courteous and consistent throughout the letter.

Proofread & edit carefully

We cannot stress how important this is. Remember that your graduate school cover letter will be one of, if not the first, document that the admissions committee will see from your application. You do not want their first impression of you to be negative. Your letter should be easy to read and follow, and it should be error-free.

Take the time to review your letter multiple times and edit for flow, grammar, spelling, punctuation, and typos. Better yet, reach out to a  grad school essay tutor  for assistance. They can review your cover letter and help you edit it to make sure it is up to par.

Grad school essay tutors can also help you with other tricky written application components, such as  grad school career goals statements . So, do not hesitate to contact one if you need  grad school application help. ","label":"Bonus tip","title":"Bonus tip"}]' code='tab1' template='BlogArticle'>

It is a brief letter that you attach to your graduate school application. This letter should state your interest in the program, and briefly explain why you chose it, as well as why you are a good fit for it.

Many programs do not request graduate school cover letters, but they are more common than most people think. Additionally, several programs accept grad school cover letters even when not required, so you can still submit a cover letter to help your application stand out.

That depends on the program that you are applying to. Some schools may request a cover letter for online applications, and others may not require one, but they allow students to submit them as an optional component.

Graduate school cover letters are not replacements for admission essays like a personal statement or  statement of intent . So if your school requires a graduate school cover letter, do not assume that this means you will not have to write any grad school admission essays.

Unless you are given the name of a specific member of the admission committee, you should address your graduate school cover letter to the "Admissions team," "[subject] Head of Department," or "To Whom It May Concern."

You can make your graduate school cover letter stand out by making sure your personality shines through in your writing, telling a short anecdote or interesting fact about you in the body of the letter, and detailing your relevant skills and experience.

Graduate school can be pretty competitive, but the level of competition depends on the specific program you will be applying to. Some programs have acceptance rates as high as 60%, while others admit less than 10% of applicants.

Graduate school advisors are admission experts who help students plan and prepare for graduate school applications.

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PhD Cover Letter

Last Updated On March 25, 2020 By Letter Writing Leave a Comment

Ph.D is one of the toughest research programs in the academic world. The lecturers or the postgraduate alumni seek to attain PhD degree to add higher education to their name. In the PhD, a scholar has to research or do a deep study on a particular subject. And at the last, he has to write a thesis on the topic he conducted his research.

The university offers PhD course for the eligible and curious students who have completed their post-graduation. An aspirant who wants to apply for the Ph.D. course needs to understand the syllabus clearly. After reading and understanding complete guideline from university for PhD, a scholar writes a cover letter to apply for a Ph.D. to university.

Universities offer a PhD degree to those who complete the course and write a persuasive thesis. However, while applying for the PhD degree, a cover letter from the applicant must be written stating the interest and motive for pursuing a doctoral program.

Most of the scholars know how to write a cover letter, while some find it difficult to write a persuasive cover letter. You can follow the below-given tips to write a cover letter or follow our free PhD Cover Letter samples.

Tips for writing a PhD Cover Letter

• In your cover letter mention your graduation and post-graduation with years
• Add your research accomplishment if any in the cover letter
• Mention some of the educational achievements of your college time
• Mention your motive behind PhD
• Give a knowledgeable weight to your cover letter

PhD Cover Letter Template

An aspirant after joining PhD program does great work in the educational field. To get approval for the PhD program from the university supervisor, find below PhD cover letter template and samples.

From, _____________ _____________ Date (date on which letter is written) To, ________________ ________________ Sub:_________________________________________ Dear _________________,

I am writing to apply for the ____________in________ my subject of research is___________ for PhD. I have completed my graduation from ____________college in the year _________ and I completed my post graduation from __________ in the year __________.

After completion of my education in M.A, I want to pursue a higher study in a doctoral program (PhD). Please grace me with your kind approval of joining PhD program under your tremendous supervision. I will be waiting for your approval letter. . Yours faithfully, (__________________)

PhD Cover Letter Samples

So that you can receive an approval letter for your PhD program from the HOD, you need to write an impressive cover letter. Here is a sample for PhD Cover Letter for you to write simply a great cover letter.

Anita Patil, Basant Nagar, Gondia, MH 441601 India Date:____________ (Date on which letter is written)

Dr. Vishwajit Rathod, Professor (Supervisor/HoD English Department) RTMU, Nagpur, India

Sub; Application For the admission in PhD program

Dear Dr. V. Rathod Sir,

I am Anita Patil from Gondia. I am writing this letter concerning getting your valuable permission to do my doctoral degree in PhD program. I want to do this doctoral program in English literature as it is my subject of interest and my lifelong ambition to research realistic genesis of the English language.

I have completed my graduation and post-graduation in the year 2000 and 2002 respectively. While doing my B.A in English Literature, a profound interest in doing a deep study on English literature aroused in me. To seek that interest, I completed my M.A in English Literature but the hunger for doing more and more in the English literature world seemed never-ending in me. So, I have decided to do further education through this doctoral program to reach the origin of English literature.

In my post-graduation, I had started to read many books in English literature. I have written some journals on the ‘Realistic history of English literature era’ which was published in ‘The Hindu’ on 21/12/2017. This was my first researched article to publish and it acclaimed a huge honor in the literature world. I have been brought up from my young days with this dream and I would be only an empty box if I could not meet with this ambition.

So, please allow me your kind permission to do my further research program on this subject under your capable guidance. I am attaching my complete paperwork for you to understand my qualifications and eligibility to do this doctoral program.

Yours faithfully, Anita Patil

Robert Croft

3214 Breeze Blvd

2 nd Oct’ 2010

Mr. Collin Farrell,

Directorate General,

Opera Research Center,

Subject: Application for Research Analyst

Dear Mr. Collin,

I am writing to you with reference to an vacancy in your esteemed Research Center for Botany Research Analyst on Contract basis, the advertisement of which appeared in your company’s website and I would wish to considered for the said position.

I hold a PhD degree in Botany and I have involved in Research Analysis of human body for the past 12 years. I have been associated with various research centers and have been a part of research team for the study of cancer cells in Dexters Laboratory. I have immense passion for studying human body and study about various organs and their functions.

I am currently into teaching University students and I want to carry on with my research work so I think the job position in your organization would suit me perfectly since it is only on contract basis. I am also sure that you would be keen to avail my service since my experience would benefit in your research process.

I hope to hear from you soon and we discuss a mutually beneficial situation for us. I enclose my Resume for your perusal.

Yours truly,

Robert Croft.

PhD Cover Letter in Email format

Writing a PhD cover letter in an email format needs a specific technique and you must wonder for the sample email format to overlook. Our sample PhD Cover Letter email format will show you how to write technically correct PhD cover letter in email format.

Thank you very much for reviewing my application. This application is for receiving your permission on doing my doctoral program in English Literature. I am interested and made it my lifelong ambition to pursue the doctoral program in English literature. My graduation and post-graduation have been completed in English literature. I have written a research journal on the origin of English Literature.

I have studied ancient, medieval, and present English literature. Almost all English authors like Shakespeare, Milton, Austen, Lawrence, Dickens and many more have come in my thorough study. Despite all these, I want to do remarkable research in English literature. My topic of Doctoral program will be “An English literature, its genesis and current impact on humanity”.

Herewith attaching my documents and research papers that I have prepared during my post-graduation. I hope you will help me to live with my ambition and provide me your kind permission to do a doctoral program under your great influence.

Thanks and regards, Ankita Patil

To receive permission for entering the doctoral program, you must create a genuine cover letter. Universities demand the application for doctoral programs from the eligible scholars.

But you must convince the head of the department of the particular subject that you are eligible applicant through your cover letter. So, create a handsome and convincing cover letter like you can see in the above samples to perceive your HoD of the university.

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Letter For Everyone

Cover Letter For PhD Application | Samples and Templates

Would you like to see a sample cover letter of application for PhD position? Here are some professionally designed patterns and also a sample cover letter for PhD application.

It doesn’t matter if you’re trying to keep your student discounts up to age 30 or answering questions that no one in the history of mankind has ever answered. All this is possible with a well-designed PhD application.

There are very few vacancies, and there are dozens of equally qualified candidates. This guide to writing a PhD admission letter or motivational letter will go over some of the important steps to consider when writing a letter.

The first thing you should do is check the requirements of the institution you are applying to, first make sure a cover letter is required, and then see which sections they would like you to cover.

They differ from one institute to another and from one course to another. A sample academic cover letter of application for a PhD position is your best chance of being accepted.

This article is a complete guide on how to write application letters for PhD positions. It also contains a sample PhD application letter and templates to help you write the best.

What is a PhD Admission Letter?

The letter of application is your first chance to tell the committee why you should be selected for graduate studies. Not only does this show your personality, but it can also explain why a recruiting board should choose you as a PhD student in his own words.

Your PhD application letter, like most others, should complement, not duplicate, your resume. It should explain and expand on the information on your resume or application form. You must adapt the content to your chosen PhD thesis. A theme that allows you to focus your specific experience and academic achievement on your learning abilities.

It should be noted that when applying for a PhD, you may be required to submit a personal statement as well as a cover letter. Each university will have its own set of requirements, but keep in mind that a cover letter is not the same as a personal statement.

Your statement will highlight your interests and goals while your PhD the cover letter will highlight your material accomplishments such as academic and professional experience.

If you need to prepare both statements, try to keep this in mind when writing. Having a sample PhD application letter is also another way to make sure you’re writing something compelling.

What are the key points I should include in my PhD admission letter?

There are no rules about what we must include in your PhD cover letter, but in general, your application must include references to the following:

Who you are – your personality and what sets you apart from other potential PhDs. Your cover letter should be a sales tool that will encourage any committee to select you for their team. The successful cover letter should contain the following

• Your abilities and accomplishments (along with any evidence to support your claims).
• In addition, your study of a particular institution for your doctoral program(why you want to attend this particular institution and what makes it suitable for you).
• Your understanding of your research project and your expectations regarding its impact on your industry (this will show not only your knowledge of the research but also your passion and motivation for the project).
• How do your specific skills apply to the post? Have you gained any relevant experience in this area? Have you been inspired by the achievements of previous bachelor’s degree and master’s degree?

Writing a great motivation letter is a skill, just like any other part of the application process. This requires you to explain in a balanced way who you are and why you should be selected, in detail while remaining concise.

While remaining professional, it should reflect your personality. This is a difficult writing skill that should not be rushed.

Don’t rush into writing your application letter; the more time you spend on it, the higher your chances of you becoming a successful PhD student. Use the top-down approach as a practical tip.

You can use a sample PhD cover letter to make sure you don’t make mistakes and are on the right track. Continue reading to learn more about Cover Letter Sample and Templates for PhD application. This will help you write a cover letter for PhD application.

What is the purpose of a PhD Statement?

If you are a PhD candidate, an academic letter of the application allows you to explain to the reader, who is likely the professor or director in charge of reviewing PhD applicants, what you can offer to the program and why they should select you for a place.

You can use your cover letter to fill in any gaps on your resume (CV), tailor your application to a specific program, and showcase your communication skills and passion.

This is your chance to impress a PhD program director with your identity and the assets you will bring to their institution.

How to write a PhD Statement?

Follow these steps to write a PhD statement:

1. Learn the details of the program and organization

Review the information you have about the program you are applying for before writing your application letter. Use a different application letter for each organization because they may be looking for unique qualities in candidates.

Analyze your qualities, as well as those of the ideal candidate, and tailor your application letter to the areas where they overlap.

2. Create a formal letter of application.

A STEM-focused application letter should be one page, while a liberal arts-focused application letter can be two pages. Always check with the organization and adhere to any formatting rules they may have for the application material.

Use a professional font and font size, pay attention to clear formatting, and avoid adding extra elements such as pictures or frames.

3. Provide your most recent contact information.

It is especially important to provide up-to-date and correct contact information when contacting several organizations at once. If the organization needs more information or wants to schedule an interview, you should make sure they can contact you.

The presence of up-to-date and accurate information indicates professionalism and reliability.

4. Create an introduction

Write an introduction after you’ve completed the body of your cover letter. The introduction should clearly state what you are applying for. You can also use this space to briefly mention future ambitions or goals.

5. In the first paragraph of the main body, highlight your strengths and experience.

Write the first paragraph of your cover letter highlighting your education, strengths, and experience. This paragraph should describe who you are academically and what you hope to achieve while participating in the program. Tell us about your specific interests in this area, what sparked your interest, and any research you’ve done on those specific interests.

6. In the second main paragraph, describe your distinctive features.

Focus on your passion, drive, and unique qualities that set you apart from other candidates in the second paragraph of your cover letter. You want to show not only how the program can help you, but also how you can improve the program if accepted. Consider overlaps between your qualifications and what the program is looking for in an ideal candidate.

7. Complete your application letter.

End the application letter by thanking the reader for their time and expressing appreciation for the opportunity. The conclusion should complement the rest of your application letter, demonstrating your enthusiasm for your field and commitment to the organization.

Your conclusion should also encourage the reader to contact you for more information, discussion, or to schedule an interview.

8. Include a formal closure and signature.

Your closing and signature are the final elements of your academic cover letter. In most cases, you may not need to physically sign the document; a printed name will suffice.

Avoid using intimate closing phrases and use more professional ones instead. Here are some examples of professional closing statements. The sample PhD application letter written below will serve as a great guide to make sure you get it right.

Tips for writing an effective PhD thesis Statement

You can use the following guidelines to write your PhD statement:

Start at the very beginning of the process. Preparing an application for graduate school requires careful planning. Set aside enough time to write, edit, and proofread your cover letter.

Take a break between writing and editing. When you’ve finished writing your application letter, save it and wait a few days before editing to make sure you notice ways to improve or correct your work.

Make the most of your resources. If you are still in college, you can use the writing or career centers to craft an effective cover letter. Talk to your favorite professors or lecturers, ask them questions and listen to their advice.

Carefully review your PhD thesis. statement. You want to present yourself professionally in your application letter because this is one of your first points of contact with a potential school. Use proofreading software, read your cover letter aloud, and ask friends and colleagues to read it for you to create a flawless application letter.

Make your points clear. You must provide evidence for every claim you make about yourself. Tell us as much as possible about your achievements and hobbies.

Focus on your true self. Demonstrate why you are the best candidate for your chosen school by emphasizing how your uniqueness will benefit the program. Concentrate on articulating your important accomplishments.

Samples and Templates Of Academic Cover Letters for PhD Statement

Academic Cover Letter Sample for PhD Position

Receiver name

Recipient’s position

Address of the recipient

Dear [name]

Cover letter for the PhD program at [institution name].

I am writing to express my research interests in continuing my academic studies at [university] through a PhD program in [topic].

I am very eager to join your [Faculty Postgraduate] program because I consider that its prosperous history of academic research is an ideal match for my academic abilities and extensive career experience. I have been interested in [the topic] for a long time and recently met with [name], one of your alumni. And they inspired me to take a chance and submit this letter because I have long wanted to expand on the knowledge I gained through my experience at [your company name].

I studied [mention subject] at [mention university], and throughout my academic history and work experience, I grew a strong interest in this niche area [your topic]. My thesis was on [subject], and I was able to put my academic knowledge into practice while working at [your company name where you work/worked] since graduating from my undergraduate studies.

As you can see from my attached academic CV, I was able to sharpen my skills in key specializations, which led to my interest in [the project]. Because of the ever-changing nature of my profession, I believe there are opportunities for further study [of the subject] and I am eager to combine my theoretical and practical knowledge with my research PhD project.

I believe that this is valuable not only for me and my colleagues but for my profession as a whole because it can help others understand the meaning [of the subject].

I hope to continue my academic career with a PhD, which has long been my goal. I can’t think of a better university to study than [the university you are wishing to complete your PhD from]. I’ve always been motivated by the accomplishments of this institution and would like to collaborate with your teaching staff to explore my hypothesis, namely [details]. I would especially like to work with Professor [mention name], who was admiringly regarded by our mutual understanding [name of alumnus].

Thus, I am sure that with my theoretical knowledge and professional experience I will be able to complete the research project I have chosen at a high level. I am a dedicated, hardworking individual who has long been respected in my industry through my involvement in [professional organizations]. I have also been recognized for my work, along with my peers, through many industry awards, including [details].

After completing my PhD, I intend to use my knowledge to educate fellow professionals, thereby increasing awareness and understanding of our industry.

I hope this letter has given you some idea of ​​my commitment to my education and that you will consider my application.

I would like to once again draw your attention to my CV, which is attached to this letter and describes in detail my professional and academic background.

I look forward to hearing from you shortly.

[Signature]

FINAL WORDS

Your cover letter for PhD application should contain a brief introduction to the program you want to apply for in the text of the application. This should be included in any cover letter. You need to write down the letter to the PhD supervisor.

First, state a clear career goal for your future project, as well as the reasons why you chose this particular PhD program. Mention in detail your previous professional and academic history. Also mention if you are applying for professional scientific research or anything else.

Q. How do I write a cover letter for a PhD admission?

A. Your cover letter for PhD application should contain a brief introduction to the program you want to apply for in the text of the application. This should be included in any cover letter. You need to write down the letter to the PhD supervisor.

Q. How do I write a good PhD application?

A. First, state a clear career goal for your future project, as well as the reasons why you chose this particular PhD program. Mention in detail your previous professional and academic history. Also mention if you are applying for professional scientific research or anything else.

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Home » Cover Letter for Ph.D. Application: 5 Template ideas

Cover Letter for Ph.D. Application: 5 Template ideas

Do you need some help writing your PhD application cover letter? Are you struggling to find the right words to show off your skills and experience? Don’t worry, you’re not alone. In this blog post, we’ll walk you through how to write a cover letter for a job with a Ph.D. We’ll provide tips and advice on what to include and share some examples of successful Cover Letters for Ph.D. Application.

So whether you’re just starting out in your job search or you’ve been at it for a while, read on for tips on how to beat the competition! Check out these tips! A well-written cover letter is a great opportunity to introduce yourself and explain why you are interested in the position. It can also highlight your qualifications and demonstrate your knowledge of the field. Here are a few ideas to get you started:

• Start by introducing yourself and explaining why you are interest in the position.
• Highlight your qualifications and explain how they match the requirements of the position.
• Demonstrate your knowledge of the field by discussing your research interests or relevant experience.
• Make sure to thank the reader for their time and consideration.
• Close with another brief introduction, highlighting any other

For More: 107+ Attractive Career Objective for PhD Resume Ideas

Table of Contents

PhD cover letter sample

Dear Sir/Madam,

I am please to be able to submit this application for the above post. I believe that my qualifications and experience will make me an ideal candidate for this position; that is why I would like to ask you to consider me as one of your possible aspirants.

From my resume, you can see that I have engaged in teaching experiences at the university level. As a part of this, So I have even helped students to prepare their dissertation work by acting for them as an advisor.

This has given me tremendous confidence in my potential to succeed in any academic environment, so much so that I do not hesitate in saying that it is within your means to get the best out of me if you decide to choose me.

I am very keen on this job and will like to join you in your endeavor of developing the next generation of educationalists. As I see it, there is no better place than an institution like yours to help me achieve my ambitions; therefore, I make myself available for an interview at your earliest convenience.

I hope to hear from you soon. Thank You.

Yours faithfully, Name:_______, Email:___________, Address:__________Contact#____________

Related: Best Motivation Letter for Phd: 07 + Samples

Cover letter for PhD application sample

I am writing to apply for the open research position posted on your website. I have my bachelor’s degree in Petroleum Engineering from ________________ and working as a petroleum Engineer at ___________ Oil company since last two years. However throughout my academic career, it has been my dream to pursue higher studies such as PhD and contribute to knowledge based society.

During my bachelor’s I studied Petroleum Geophysics and ___________ Research Methodology in depth which has given me a sound knowledge of ___________ research area. In addition to my course work, I have been actively involved in volunteer activities for the welfare of society. These experiences have helped develop __________ skills and traits and given me a novel insight to address ___________ issues.

I am aware that pursuing further studies is not an easy task and I will try my best to contribute as much as I can towards your research projects and help you in achieving your goals and vision.

Please find the attached resume for your kind consideration. Thank you very much for your time and consideration.

Yours Sincerely, Name:_______, Email:___________, Address:__________Contact#____________

Related: Best Motivation Letter for PhD In Microbiology: 09+ Samples

Cover letter sample for phd position

I am writing to apply for the post of_______at your esteemed university. My experience in the field of ________ has provided me with insight into the areas you are looking for. I have recently completed my PhD at ___________(University) on ______. The topic is based around research which I had undertaken during my undergraduate degree, where I came to understand how it can be applied to real-life situations across a range of industry sectors. I am an enthusiastic and dedicated individual who would relish the opportunity to join your staff at _________.

Please find attached my CV, which provides you with further details about my skills and experience. Thank you for taking the time to consider me for this role, it would be a huge privilege to represent your university; I look forward to hearing from you.

Related: Motivation Letter For Phd In Chemistry: 5 Samples

PhD Cover Letter Example

Respected Sir,

I am interested in working with your organization, because I feel it is a perfect fit for me and well-aligned with my interests and career aspirations. Have enclosed my resume along with this letter as further information on who I am and why you should hire me.

I am very interested in your organization, and I believe that my skills are a good match for the company’s needs. So I have enclosed my resume with this letter to provide relevant details about my qualifications, but please find below some additional information on why you should consider hiring me as Doctoral Researcher.

As I was studying at your prestigious university, I increasingly became interested in the issues that concern your organization. My passion for this subject has made me a strong researcher with vast knowledge of this area, which I believe is reflected in my thesis, its presentation and the references I chose to use (please see my attached CV).

As I read about the company’s goals and plans for the future, it occurred to me that now would be a perfect time for me as well as an opportunity that should not be missed; I possess the knowledge and experience that would allow me to take an active role in the company’s future plans.

I am confident that my professional abilities, personal traits, and educational background make me an excellent candidate for this position. Moreover, my previous work experience (please refer to my CV) shows that I can handle tasks of a similar nature. which makes me a valuable asset for any corporation.

I would be more than happy to answer any questions you may have. Thank you for your time and consideration. I hope to meet with you in person soon.

Sincerely, Name:_______, Email:___________, Address:__________Contact#____________

For More: CV Objective for PhD Application

Cover letter for PhD application example

In this letter, I will explain my purpose for applying to your doctoral program and highlight my qualifications that make me a good candidate for graduate school.

I am writing to you because I have a strong interest in the field of Psychology and want to pursue a career in research. My research interests include Sleep, Memory Processes, Learning & Cognition. The focus of my dissertation will examine the functional impact of sleep on memory processes. Sleep is an important yet overlooked area of research, and I am very interested in studying this topic further.

Prior to applying to your program, I researched your faculty members’ publications in order learn more about their specific interests within psychology (see attached CV for reference). I noticed that Dr. Smith’s work in the field of ” memory processes” would be a good match for my research interests, so I decided to send her a copy of my CV and letter of intent.

I have an undergraduate degree in Psychology from [University Name] where I graduated with High Distinction. My GPA was 3.8 and I also graduated at the top of my class.

I would like to pursue a career in scientific research , where I can continue learning and building on my past experiences. Your program is ranked among the top programs in [field] and I would like to be a candidate for your doctoral program.

Thank you for your time and consideration. I hope that we can discuss my qualifications in greater detail. Please don’t hesitate to contact me if you have any questions or require additional information.

So, what do you think? Let us know in the comments section below. And if you’re still curious about how to write a Cover Letter for PhD Application or are looking for more information on academic cover letters in general, be sure to check out our other blog posts and resources pages. We have all the info you need to make your application stand out from the rest! So do you have any questions about how to write one or where to start? Let us know in the comments section below – we’d love to hear from you! And if you found this article helpful, please share it with your friends and followers.

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Cover Letter For PHD Application In 2023 (With Samples)

• Post author: Rohit
• Post last modified: August 31, 2023
• Post category: Job & Work
• Post comments: 0 Comments

Hi there, how are you guys doing, today in this article we are going to discuss about you to write a cover letter for phd application in 2021. So we are going to share few samples as well so that you get an idea about how to write cover letters for getting your phd application selected.

The most important part of your PhD application is your PhD cover letter . Your cover letter should tell the interviewer why you are a perfect fit and why you should be invited for an interview.

So this article will tell you exactly what a phd cover letter is and what are the benefits of it. We will also tell you a few pre-written cover letter for phd application.

What Is PHD Cover Letter?

A cover letter is nothing but just a piece of paper that tells the interviewer why you should be selected for your postgraduate doctorate. It should reflect your actual personality in your own words and convey the hiring panel to select you as a phd student.

While writing the phd cover letter just keep one thing in mind that do not repeat the information that is already written in your cv. Instead of repeating the information you can expand it and make it more clear to the hiring panel. It should not sound boring.

You should highlight your specific expertise and academic achievements that you have earned in past. This will make you stand out from the crowd.

Keep in mind that while submitting your phd cover letter you may be asked to submit a personal statement along with your cover letter. This totally depends upon the university that you are applying to. Some may ask some may not. For your information, a personal statement is different from a cover letter .

A personal statement is more focused on your interests, goals and your ambitions in life, on the other hand, your cover letter will focus on your achievements such as your academic and professional experience if any.

You may be asked to draft both statements, then try to keep this in mind during the writing process.

Important Points To Include In PHD Application Letter

First of all, there are no specific rules and regulations that you have to follow while writing your phd application letter but here are some important points htat you should include in your cover letter.

• About Yourself – Always start the letter by introducing yourself, who you actually are, what’s your personality, etc. Imagine yourself as a product and your cover letter as a marketing tool for yourself, you have to convey to the hiring committee to select you in their team.
• Achievements And Skills – If you have any past achievements then that should be included in your cover letter along with the skills you have.
• Your Research about that particular institution and why you want to join that particular academic institution
• Your Projects – If you have worked on any projects in the past then you should include that as well, maybe that particular project gonna impress the hiring committee and you end up getting selected.
• Why You Are Perfect – Every academic institution is different and looking for different candidates, do your proper research about the institution before applying and include all the key point about why you are a perfect fit for them.

Take your time to craft your application letter as you are writing it on a professional level. The more time you spend on your cover letter the better you’ll able to write.

Use the ‘ top-down ‘ approach to include the more relevant and important information at the top of the letter and then work your way down to the end. You have no surety when will the hiring member stop reading your cover letter, that’s why the top-down approach ensures that they have all the necessary information even if they stop reading your cover letter in the middle. Do not make the introduction too long as they are more interested in your skills.

Cover Letter For PhD Application Samples

Now we will see how to write a perfect cover letter for PhD application step by step.

Introduce Yourself

The first thing you have to do in your cover letter is to properly introduce yourself for eg. who you are, what’s your academic background, why the hiring committee should consider your application, etc.

This is the right place to tell them what PhD you are applying for and why you have taken this decision to study further. You can start your storytelling in this section as well.

 “ I developed my interested in this subject when I met [name], who is one of your alumni. They inspired me to want to continue my learning and further my knowledge, which has been developed through my professional experience at [company name]. ”

Here you can clearly see that the candidate is explaining why he wants to apply and what inspires him to continue their studies. He is also telling about his professional experience with a company. This creates an interest in the reader’s mind.

Showcasing Your Achievements and Skills

After the introduction, you have to tell them about your previous achievements and skills that you have. You have to tell them how your skills can help them in the projects and commercial sectors.

You can also refer to your CV for better insights about your achievements and skills. You could use this section to briefly introduce what topic you believe would make a great research project.

“ As already mentioned in my CV, I have an extensive professional history within my sector. From my experience at [company name], I was able to focus upon my key specialisms, which led me to develop an interest in [project]. “As you know, the profession have ever-changing nature and due to that there is always a scope to continue the research into [Subject] and i am ready to combine my skills and experience in my research. I believe this is of value to not just myself and my peers but also my wider profession because of [detail]. “

This is how you can write a cover letter for PhD application . You can always experiment in your own way or you can use our references as well to write a perfect cover letter for phd applications.

I hope you have enjoyed reading this article, If Yes? then do comment below your thoughts and share this article with your friends and family.

If you have any doubts and questions regarding anything then you can contact us or leave the comment below, we will get back to you asap.

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